1 PRESENTED BY Cindy Hurley District Testing Coordinator Tucson Unified School District 225-5418 Spring 2009 HS AIMS/TN Pre-Test Training

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PRESENTED BY Cindy Hurley

District Testing CoordinatorTucson Unified School District

225-5418

Spring 2009 HS AIMS/TN Pre-Test Training

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Agenda

Introductions

Part 1 – District Test Coordinator

Responsibilities

Part 2– Receiving Materials

Part 3 – Test Administration

Part 4 - Returning Materials

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Test Coordinator Packet

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Critical Dates for Spring 2009

A copy of the critical dates is in your testing packet

Dates for each test administration AIMS HS Writing / Reading AIMS HS Mathematics / Science /Mathematics Field Test 9th Grade TerraNova

Make note of and plan for all critical dates

Due to our Rodeo and Spring Break---we have less time than ever to return and check-in materials. We all have to pull together on this!

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Critical Dates for High Schools AIMS Writing and Reading

R/W Materials Delivery Feb. 2 – 5 Student Bar Code Labels Feb. 18 – 19 Short-Add Window for R/W Feb. 12 @4:00 pm AIMS Writing Administration Feb. 24 Short-Add closes for Form T Feb. 25

@3:00 pm AIMS Reading Administration Feb. 25 Pick-Up T-Forms Mar. 2 AIMS Writing Make-Up Mar. 3 AIMS Reading Make-Up Mar. 4 AIMS Check-In of Materials Mar. 5 -6

(A copy of this is in your test packet)

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Critical Dates for High Schools AIMS Math, Science, Math Field Test &

TerraNova

AIMS /TN Materials Delivery Mar. 9-12 Short-Add Window for Math Mar. 23 @4:00 pm AIMS Math Administration Apr. 1 TerraNova 9th Grade Apr. 1 Short-Add closes for Math Form T Apr.1 @4:00 pm AIMS Science Administration Apr. 2 AIMS Math Make-Up Apr. 7 AIMS Math Field Test - Apr. 1 – Apr.7 Cohort 2011 Only AIMS /TN Check-In of Materials Apr. 7 – Apr. 14

(A copy of this is in your test packet)

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District Test CoordinatorResponsibilities

Part 1 - Test Coordinator Responsibilities

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Test Coordinator Responsibilities


Train school test coordinators, test administrators, and test proctors

Order, coordinate, distribute, and collect all test materials for you school

Act as liaison between your school and the District Testing Coordinator

Assume responsibility for all testing at your site

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Provide Training


All test administrators and proctors throughout state are required to attend a pre-test training through their district/charter before each test administration

Any person administering AIMS or TerraNova tests is required to attend

Every adult in a test room must have received training in the correct test administration procedures

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Test Coordinator


Additional responsibilities for the Test Coordinator are outlined on page 2 and 3 in the Test Coordinator Manual

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Bar Code Labels

SAIS Data for HS Writing / Reading was extracted from SAIS January 13

SAIS Data will be extracted for AIMS HS Math, AIMS Science, Mathematics Field Test, and TerraNova bar code labels on February 6

AIMS HS Science labels for Cohort 2012 will be based on Common Logon selections


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Security Agreements

Prior to testing Security Agreement must be signed by every staff member with access to AIMS and TN

These are retained at your site except for the principal’s copy which is returned to Cindy Hurley

There is a copy in the Test Coordinator Packet

Critical Information


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Receiving Materials

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Material Delivery Window

February 2 – 5AIMS HS Writing / Reading to testing

warehouseFebruary 10 – 13Materials delivered to sitesFebruary 18 – 19 Labels delivered to testing warehouseFebruary 20Pick-up labels from testing warehouse

Part 2 - Receiving Materials

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Material Delivery Window

March 9 – 12 AIMS HS Math, AIMS Science,

Mathematics Field Test, and TerraNova delivered to testing warehouse

March 18 – 20Materials delivered to sites


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Shipments

HS Reading / Writing MaterialsTest Coordinator KitHS Bar Code Labels

HS Mathematics, HS ScienceHS Mathematics Field TestsTest Coordinator Kit


Save lavender boxes for returning materials to CTB

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Receiving Materials

Each shipment that is received must be inventoried Packing list is in box 1 Verify all materials have been received

Verify that the number of materials received is sufficient for the number of students testing

If additional materials are needed, they must be ordered immediately (see short-add deadlines). Email Cindy Hurley how many you need for each

content area


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High School Test Books

Test Books February

1 for Writing1 for Reading

April1 for Mathematics1 for Science1 Math Field Test

Answer Documents February

1 for Writing /Reading

April1 for Mathematics 1 for Science1 for Math Field Test


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Test Coordinator Kit

Contents of Test Coordinator Kit Test Coordinator’s Manual Packing List box 1 Student Bar Code Labels, Instructions,

and Reference List


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Short-Add Window

February 12, closes at 4:00 pm HS Writing/Reading

February 25, closes at 3:00 pm HS Writing/Reading Form T

March 23, closes at 4:00 pm HS Mathematics, Science, TerraNova

April 1 , closes at 4:00 pmHS Mathematics Form T

There is no short-add for Mathematics Field Test

Critical Information


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Part 3 - Test Administration

Test Administration

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Test Administrators are required to:

• Attend training scheduled by the Site Test Coordinator

• Read and sign a security agreement

• Adhere to all test administration security procedures

• Follow test administration directions exactly as stated in the Test Administration Directions

• Read the test administration script aloud to the student exactly as stated in the Test Administration Directions

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Test Security


It is unethical and will be viewed as a violation of test security for any person to: Examine content of any portion of test

Disclose or allow to be disclosed the content of any portion of test or any test item before, during, or after test administration

Influence students’ answers by offering assistance of any kind

Change or review students’ answer choices, including the writing rough draft and writing final copy

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Test Security


It is unethical and will be viewed as a violation of test security for any person to: Photocopy, transcribe, or in any way duplicate any

part of AIMS test books Fail to return all test materials, including unused

documents Participate in, direct, aid, counsel, assist in,

encourage, or fail to report any violations of these test administration security procedures

Allow students to have access to test questions, writing prompts or share information prior or during test administration

Use scratch paper

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Test Security


Take precautions to safeguard test materials

Keep materials under lock and keyDo not examine the test beyond the

requirements to administer the testFollow guidelines in the Test Preparation

and Administration PracticesThe district superintendent / charter

operator will enforce disciplinary procedures for violation of test security

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Test Security


All adults involved in testing must read and sign the Security Agreement Spring 2009

Review security procedures in Test Administration Directions on page 3

Security agreements must be retained at district or school for a minimum of 6 years

Return principal’s security agreement to District Test Coordinator

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Prior to Testing


Prepare the Testing Room Cover or remove all visual aids Lighting and ventilation should be good Free from distractions and interruptions Arrange seating appropriate for testing

Refer to the Test Administration Directions p. 2-3 and Test Coordinator’s Manual p. 6 for further instructions

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TerraNova

All students Grade 9

ReadingLanguage ArtsMathematics

Use label if provided, otherwise hand bubble all pertinent information. Use SAIS # whenever possible


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HS AIMS


Students are tested for AIMS W/R/M based on cohorts

Generally, the cohorts are

Cohort 2009 or below – 12th grade Cohort 2010 – 11th grade Cohort 2011 – 10th grade

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HS AIMS

Cohort 2009 and below testing for W/R/M•Students who have not passed a content

area•Students who want to exceed

(not eligible for tuition waiver)

Cohort 2010 testing for W/R/M•Students who have not passed a content

area•Students who want to exceed

(eligible for tuition waiver)Part 3 - Test Administration

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HS AIMS

Cohort 2011• Writing, Reading, and Math

All students are required to test• Science

All students who did not test last year must test – even if they are not currently enrolled in a life science class

No Make-up Testing• Mathematics Field Test

All students will testNo Make-up Testing


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HS AIMS

Cohort 2012 (generally grade 9)• Science

Students who are in a Life Science may test

Note: No students in cohort 2010 or below are

permitted to participate in AIMS HS Science

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Mathematics Field Test

The field test is necessary to prepare for the redesigned Spring 2010 AIMS Mathematics test that will be aligned to the newly adopted Arizona Mathematics Standards

Administration will follow the same procedures as the AIMS HS

Every student enrolled in a district school or who tests on AIMS will participate in the field test

NEW


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High School Cohort 2011 only 25 items Estimated times 45 – 60 minutes Scheduling is flexible within test window

but no later than Apr. 7 Students should receive same

accommodations as on the AIMS HS Mathematics

NEW


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High School Separate HS Mathematics Field Test Book Separate HS Mathematics Field Test Answer

Document Students must bubble the Field Test form code on

answer document Student bar codes labels will be sent for field test Teacher Directions for the field test will be

included in the Test Administration Directions No make-up for Mathematics Field Test

NEW


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Test Calendar

AIMS tests are untimed.

These are estimated times necessary for the vast majority of students to complete the test

For students who are not finished in the allotted time, arrangements must be made to allow them to finish testing

NO AIMS testing session may carry over to the next school day


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February Testing Dates/Times

WritingTuesday, February 24

Make-up: March 3

Time: 1 morning session

of 2 – 2 1/2 hours

ReadingWednesday, February 25

Make-up: March 4

Time: 1 session of 2 hours

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AIMS HS Writing Session Timing

Schools are strongly encouraged to schedule all AIMS HS Writing testing in the morning

• Testing should not begin before 7:30 am but should begin by 10:00 am

• Students should not be dismissed before 10:00 am

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April Testing Dates/Times

Mathematics

Tuesday, April 1

Make-up: April 7

Time: 2 sessions of 90 minutes each

Science

Wednesday, April 2

No Make-up Test

Time: 1 session of 2 hours

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AIMS Breaks

Stretch breaks:• HS Writing, Reading, and Science

Significant breaks:• HS Mathematics – between session 1 and 2

• After significant break students may not go back to part 1 of the mathematics test

• All students in a test room must be working on the same section of the mathematics test

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TerraNova - Schedule

Reading and Language Arts, Part 1

Break

Reading and Language Arts, Part 2

50 minutes

50 minutes

Mathematics, Part 1

Break

Mathematics, Part 2

15 minutes

55 minutes

Add 5 to 10 minutes for directions and sample tests for each content area.

It is permissible to change the order of the tests.

Testing – April 1

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Additional Students Who May Test

Non-enrolled students may participate in AIMS testing: Private schooled students Home schooled students “Completer” students

•Non-enrolled students many not participate in TerraNova

Non-enrolled students many not participate in the field test


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Sign-In/Sign-out Sheet

• ALL Testing Sites will have a Sign-In/ sign-Out Sheet

• These sheets need to be secured by the Test Coordinator. (ADE randomly reviews Sign-In Sheets.)

• Sign-In /Sign-Out sheets provide documentation of who was testing in the room as well as verification that students were provided the opportunity to test and did in fact turn a test in

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Acceptable Resources

AIMS Writing Commercially published paper dictionary Commercially published paper thesaurus Several copies must of these must be

available in each testing room during the writing test


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Unacceptable Resources

Items that may not be used for any portion of AIMS:

•Math manipulatives:charts, and aids, including but not limited to

a ruler, number line, compass, and an abacus

•Electronic devices including but not limited to:Computers, calculators, cell phones,

digital watches, personal digital assistants, and portable music players


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Unacceptable Resources

Most test invalidations are due to use of cell phones and calculators


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Use of Unacceptable Resources

Test Administrators who observe students using unacceptable resources are to remove the item as soon as possible

Student must be allowed to continue testing

After investigating situation thoroughly, notify Cindy Hurley (225-5418)

You may be requested to fill out an incident report (see copy in test coordinator packet)


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If A Test Needs To Be Invalidated

• Only The Arizona Department of Education can make the determination to invalidate a test

• When a testing issue occurs notify Cindy Hurley (225-5418) as soon as possible and then she will get guidance from ADE

• The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incident and its consequences

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Handling Materials

Keep answer documents intact

Use only pencil on answer documents

For AIMS Writing, only responses that are handwritten in pencil on the pages designated “Final Copy” will be scored


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Students Who Leave Room During Testing

Students are to remain into the testing room during the entire scheduled testing session

Students are allowed to go to the restroom

Only one student may leave at a time Students must turn in test materials

before they leave the room and give back when they return


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Students Who Leave School During Testing

Students who leave school before completing a particular test session are ineligible to continue the test for that session This includes students who leave because of

illness. High School students are not eligible to

participate in the make-up test for this content area

Answer document will be sent in for scoring even if student did not finish testing

ADE recommends documenting time student left and reason for leaving early


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Disruptive Students

Students who disrupt testing, refuse to participate, receive help from others, or otherwise engage in behavior not consistent with a acceptable classroom behavior should be subject to disciplinary procedures established by the school

Students should be allowed to continue testing in a different location so that other students may test undisturbed

Incident report must be completed and submitted to ADE for all possible cheating situations


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Monitoring Testing

Move about room unobtrusivelyMake sure students are progressing

through the testAllow students to work at their own paceSupervise room at all timesAnswer students questions that pertain only

to clarification of test directionsVerify students are marking answers in

proper locations


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As Students Finish Testing

Collect student test book and answer document – make sure student has written name in top corner

Check answer document to verify student has completed proper sections of test and have not used ink

Students must sign out that test and answer document have been returned


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AIMS Bar Codes

High School 1 set for Writing / Reading 1 set for Mathematics 1 set for Mathematics Field Test 1 set for Science


Use correct bar code for correct test

Use correct bar code for correct test

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AIMS Bar Codes


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AIMS Bar Codes

Master Label

Bar CodeLabel

Extra Bar Code


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Student Identification Information

Per instructions in Test Administration Directions student identification located on the front covers of the test books and answer documents, MUST be completed by the student prior to testing Student name Teacher School District


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Answer Document

Student MUST complete

this sectionIf you have a

bar code use it

SignatureTeacherSchoolDistrict


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Student Bar Code Labels

• If there is a bar code label USE it

• Bar code labels are provided for each test administration with the exception of TerraNov.

• For Terra Nova there are precoded answer documents

• Place the label with the bar code on the front of the corresponding AIMS answer document.

• Only the Test Coordinator, Test Administrator, or Test Proctor should place bar code labels on answer documents

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Student Bar Code Labels

If the student information on the label is incorrect, it needs to be changed through SAIS

Never write or try to make changes on the label


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Student Demographic Information for Students Without Labels

• For students without a bar code label, the grid on the top half of the back must be completed by school personnel

• The bottom half is not necessary in our district

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Private School or Home SchoolStudent Demographic Information

• Fill in the top half of the back side of the AIMS answer document and since there is no SAIS #, put in student’s phone number where the student ID field is

• Mark box 6 (not enrolled) on bottom half of the back side of the AIMS answer document

Complete only for students without bar code labels

Top Half of Back of Answer Document

Part 3 - Test Administration64

Do not need to complete except for #6 (not enrolled) for a home schooled or private school student.


Bottom Half of Back of Answer Document

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Test Accommodations

All Test Administrators are to read the Testing Accommodations Guidelines for 2008 – 2009 (copy in your testing packet)

Universal accommodations are available for all students

Standard accommodations are available for Special Education students with an IEP, 504 students, and English Language Students Not all accommodations appropriate for instructions

are available for use during a standardized state assessment


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Returning Materials

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Return of Materials

You need to make an appointment to schedule your return. Please call 225-5418 and be sure to tell the person that answers why you are calling

We can not accept any drop-ins…you must schedule

Because there is less time than ever before to return materials, you will need to organize return of materials as you go and immediately after the last test administered

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MATERIALSSHIPPED

MATERIALSSHIPPED

MATERIALSSHIPPED

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Return Date Windows

AIMS W/R March 5 – 6

AIMS Math, Science, April 7 - 14 Field Test, TerraNova

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Inspecting Scorable Materials

Did student complete his/her name, teacher, school and district on front of test book and answer documents

Is student bar code in correct area? If no label, demographic information must be complete on back top half

Is the letter for the math field test form correctly coded on answer documents

Large Print or Braille - Is student responses transferred to a standard answer document


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Inspecting Scorable Materials

Accommodation information is complete for students receiving standard accommodations

Erasures are complete and clear on answer documents

Light marks and marks not made with a no. 2 pencil should be marked over with a no. 2 pencil


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Returning Materials to Testing Warehouse

• Separate test books and answer documents. Keep AIMS, TN, Field Test and Science in their own stacks

• Keep test books in separate labeled boxes from answer documents

• Test Books need to be grouped by content area

• Answer documents need to be grouped by content area and then by used and unused

• Used AIMS answer documents need to be sorted further by cohort. – use a colored paper to separate


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Need help? Have questions?

Email Cindy Hurley

or Call her @ 225-

5418

What do you mean I am missing a test book???

A big heartfelt thanks for all your hard word and effort to

Help get the best test results we can!!

AIMS

TerraNova

AIMS AIMS

AIMS

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