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1
PRESENTATION TO PORTFOLIO COMMITTEE ON HOME AFFAIRS
PRESENTED BY ACTING PROVINCIAL
MANAGER- KWAZULU-NATAL: Ms NE SHANDU
DATE: 08 SEPTEMBER 2015
2
TABLE OF CONTENTS
Footprints
Highlights
Planned targets
Human Resources
Finance
Training and development of staff
Counter Corruption and Security
3
TABLE OF CONTENTS
Employee Wellness
Governance Structure
Achievements and Challenges
4
INTRODUCTION, BACKROUND AND FOOTPRINT IRO KWAZULU-NATAL PROVINCE
6
Richards Bay Harbour
Durban Harbour King Shaka International Airport Durban
Golela Border Post Zululand
7
IMMIGRATION FUNCTIONS AT DURBAN HABOUR
• The port have 58 Berths for vessels to dock, and 3 Marinas spread across the Harbour.
• Circumference of harbor key side is 22km and 26 km road side.
• On average a minimum number of 18 Vessels are serviced per day with at least 25 crew members per vessel.
• On average 316800 passengers are cleared at this port per year)
RICHARDSBAY HABOUR
• It is the largest commercial port in KZN.
8
PROVINCIAL MANAGEMENT AND DERMACATION
Acting Provincial Manager
Ms NE Shandu
Director:Finance & Support
Mr N Singh
Ethekwini & Ugu District Manager
OperationsMs T Hanekom
Umgungundlovu & Harry
Gwala District Manager
OperationsMr TW Dlamini
Uthungulu & Illembe
District Manager Operations
Mr. SCL Dlamini
Zululand & Umkhanyakude
District Manager
Operations Acting Ms N
Buthelezi
Amajuba, Uthukela & Umzinyathi
District Manager
OperationsMs N Khuzwayo
20 Offices, 1 POEs and 11
Health Facilities
16 Local Offices, 2 POEs and 11 health Facilities
14 Local Offices, 1 POE
6 Health Facilities
20 Local Offices, 3 POEs and 11 Health
20 Local Offices & 10
Health Facilities
9
TYPE OF OFFICEDHA current
footprint Operational
Non Operational due to accommodation
challenges
Local Office Large ( former RO) 8 62 (Umlazi and
Ndwendwe)
Local Office Average ( former DO) 22 22 0
Local Office Small (former PSP) 27 27 0
Refugee Reception Centre ( Reporting to HO wef 01 April 2015)
1 1 0
Health Facilities (HSP) 49 49 0
Ports of Entry (POE) 8 6 2 (Manned by SAPS)
One Stop Development Centre 6 6 0
Thusong Service Centre (TSC) 12 12 0
Mobile Offices 17 8 9
Total 150 137 13
10
Distribution of DHA offices within Districts Municipality
UMGUNGUNDLOVU DISTRICT MUNICIPALITY
Umgungundlovu Large Office
Medium Office Howick,
Mooi River Medium Office
New Hanover Medium Office
SO Richmond,
Small Office Impendle,
Small Office Inhlazuka
Edendale Hospital
St Annes Hospital
Medi Clinic
Northdale Hospital
Midlands
Greys Hospital
X 2 Mobile Offices
HARRY GWALA DISTRICT MUNICIPALITY
Ixopo Medium Office (MO)
Umzimkhulu Medium Office
Kokstad Medium Office
Small Office Himeville
Small Office Highflats
Bulwer Medium Office
Sani Pass Port of Entry
Boesmasnek Port of Entry
Rietvlei Hospital
Christ the King Hospital
Christ the King Hospital
EG Usher Memorial Hospital
St Appolonaris
X 1 Mobile Office
11
Distribution of DHA offices within Districts Municipality Cont..
ETHEKWINI METRO MUNICIPALITY
Ethekwini Large Office
Durban AB Xuma Street (Former Commercial street)
Pinetown Medium Office
Prospecton Medium Office
Tongaat Medium Office
Chartsworth Medium Office
Mpumalanga Medium Office
Umbumbulu Small Office
Inanda Small Office
Umlazi Small Office
Addington & Osindiswen Hospital
Durdoc Hospital, Princess Mshiyeni Hospital
Ethekwini Hospital, Tongaat Clinic
Prince Mshiyeni Hospital
RK Khan Hospital, St Augustine
Mahatma Ghandi Hospital
X 1 Mobile Office
UGU DISTRICT MUNICIPALITY
Ugu Large Office
Scottsburugh Medium Office
Harding Small Office
Umzumbe Small Office
Vulamehlo Small Office
KwaMadlala Small Office
Izingolweni Small Office
KwaXolo Small Office
Portshepstone Hospital
GJ Crookes Hospital
X 1 Mobile Office
12
Distribution of DHA offices within Districts Municipality Cont..
UTHUNGULU DISTRICT MUNICIPALITY
Uthungulu Large Office
Empangeni Medium Office
Eshowe Medium Office
Nkandla Medium Office
Melmoth Small Office
Esikhawini Small Office
Ntulwane Small Office
Lindela Small Office
War Memorial Hospital
Eshowe Hospital
Nkandla Hospital
X 1 Mobile Office
ILLEMBE DISTRICT MUNICIPALITY
KwaDukuza Medium Office
KwaMaphumulo Small Office
Sundumbili Small Office
Ndwedwe Small Office
Bhamshela Small Office
Stanger Hospital
Montobello Hospital
X 1 Mobile Office
13
Distribution of DHA offices within Districts Municipality Cont..
ZULULAND DISTRICT MUNICIPALITY
Zululand Large Office
Vryheid Medium Office
Pongola Medium Office
Nongoma Medium Office
Paulpietersburg Small Office
Babanango Small Office
Mahlabathini Small Office
Nkonjeni Hospital
Ceza Hospital
Benedictine Hospital
Vryheid Hospital
Edumbe Hospital
Itshelejuba Hospital
X 3 Mobile Offices
UMKHANYAKUDE DISTRICT MUNICIPALITY
Mtubatuba Medium Office
Hluhluwe Medium Office
Mbazwana Small Office
Hlabisa Small Office
Ingwavuma Small Office
Bhambanana Small Office
Jozini Small Office
Kwangwanase Small Office
Ubombo Small Office
Hlabisa Hospital
Mosvold Hospital
Manguzi Hospital
Bethesda Hospital
Mseleni Hospital
X 3 Mobile Office
14
Distribution of DHA offices within Districts Municipality Cont..
AMAJUBA DISTRICT MUNICIPALITY
Amajuba Large Office
Madadeni Small Office
Newcastle Provincial Hospital
Newcastle Medi Clinic
Niemeyer Hospital
X 1 Mobile Office
UMZINYATHI DISTRICT MUNICIPALITY
Nquthu Medium Office
Dundee Medium Office
Msinga Medium Office
Greytown Small Office
Nkosi Mbongeleni Small office
Msinga Top Small Office
Inkosi Molefe Small Office
Umkhuphula Small Office
Inkosi Simakade Small Office
Church of Scotland
Dundee Hospital
Greytown Hospital
Charles Johnson Hospital
X 1 Mobile Office
UTHUKELA DISTRICT MUNICIPALITY
Ladysmith Medium Office
Estcourt Medium Office
Imbabazane (Ntabamhlophe) Small Office
Ekuvukeni Small office
Bergvile Small office
Dukuza Small Office
Estcourt Hospital
Ladysmith Hospital
X 1 Mobile Office
15
SUPPORT STAFF IN THE PROVINCIAL MANAGERS OFFICE
SECTIONS HEAD OF THE SECTION NUMBER OF SUPPORT STAFF
DIRECTOR: FINANCE & SUPPORT SERVICES
DIRECTOR 1
FINANCEDEPUTY DIRECTOR 5
HUMAN RESOURCES DEPUTY DIRECTOR 5
PROVINCIAL COORDINATION DEPUTY DIRECTOR 5
COUNTER CORRUPTION AND SECURITY DEPUTY DIRECTOR 2
VETTING DEPUTY DIRECTOR 0
TOTAL 6 18
16
REPORTING ON CIVIC SERVICES RELATED TARGETS AS PER PROVINCIAL BUSINESS
PLAN
17
Provincial contribution to DHA Annual Target 1.1.1.1: 127 708 new born children registered within 30 days of the birth
Province Annual Target 2015-16
TargetQ1
Actual PerformanceQ 1
Deviation/Variance
Q1 % Contribution
Umgungundlovu & Harry Gwala
19098 4720 4321 - 399 91.5%
Ethekwini & Ugu 53296 12838 12786 52 99.5%
Uthungulu & Illembe 16116 3499 3911 412 111.7%
Zululand & Umkhanyakude
18911 4377 4545 168 103.8%
Amajuba, Uthukela & Umzinyathi
20286 4470 4569 99 102.2%
Foreign Births 0 0 424 0 100%
KZN TOTAL 127 708 29905 30119 638 101.74
ACHIEVED
18
ANNUAL TARGET: 127 708 new born children registered within 30 days of the birth
ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET
-1st Quarter the Province achieved the target. Overall Performance for Q1 has been achieved by 101.74%-424 Births were registered as Foreign birth in the Province-Out of 55 Hospitals, 31 health facilities are registering birth. 24 health facilities are not registering birth due to various IT and operational challenges.
Challenges/Reasons for non achievement
-Connectivity at some health facilities (3Gs)
-Children born over weekends and public holidays at health facilities are not assisted due to availability of DHA system and Services resulting in registrations after 30 days
Planned Action
-Engage Channel Management and DDG: IS on capacitating health facilities and reliable network
-Continuous advocacy, engagement with stakeholders, advertisements and sensitizing on birth registration at health facilities
Type of Evidence
•NPR printout
Verification source
DHA 24 on request from Front Offices
19
Provincial contribution to DHA Annual Target : 301 292 (14% contribution) smart ID Card issued.
Province Provincial contribution to the APP target
No of FLO’s per Office in
Q1
TargetQ 1
Actual Performance
Q 1
Deviation/ Variance
Q1 % Achieved
KZN 301 292 52 64367 80307 15947 124.7%
KZN TOTAL 301 292 52 64367 80307 15947 124.7%
ACHIEVED
20
Provincial contribution to DHA Annual Target : 356 160 Smart ID Card applications collected from citizens 16 years and above.
Province Provincial contribution to the APP target
No of FLO’s per Office in
Q1
TargetQ 1
Actual Performance
Q 1
Deviation/ Variance
Q1 % Achieved
Umgungundlovu & Harry Gwala
60480 9 15876 10679 -5197 67%
Ethekwini & Ugu 174 720 25 44100 40238 -3862 91%
Uthungulu & Illembe
47040 7 12348 15500 3152 126%
Zululand & Umkhanyakude
33600 5 8820 6655 -2165 75%
Amajuba, Uthukela & Umzinyathi
40320 6 10584 11643 1059 110%
KZN TOTAL 356 160 52 89040 84715 -7013 92.3%
NOT ACHIEVED
21
ANNUAL TARGET: 356 160 Smart ID Card applications collected from citizens 16 years and above.
ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET
-Although the Provincial Business Plan target as per APP contribution was achieved, only two Districts: Uthungulu and Amajuba have achieved their targets for 28 applications per FLO.
-Twelve (12) out of 21 smart ID card offices have achieved the target. Mtubatuba Office was not operational for the duration of the month (June 2015) which might also have contributed to a short fall of over 1000 applications.
Challenges/Reasons for non achievement
•- Closure of Mtubatuba office due to fire
•- Continuos power outrage in some areas due to load shedding and generators failing to start
•-
Planned Action
- Continuous advocacy through stakeholders and
Type of Evidence
- System generated data
22
Provincial contribution to DHA Annual Target 1.2.2.1 95% of late registration of birth applications finalised within specified timeframes:► Age group 15 years and above
Province Annual targetTarget
Q1Number of
applications collected
Actual performance Q1
Umgungundlovu & Harry Gwala 95% 95%
451100%
100%
Ethekwini & Ugu 95% 95%710
100%100%
Uthungulu & Illembe 95% 95%519
100%100%
Zululand & Umkhanyakude 95% 95%
632100%
100%
Amajuba, Uthukela & Umzinyathi 95% 95%
809100%
100%
KZN TOTALS 95% 95%3135100%
100%
ACHIEVED
23
ANNUAL TARGET: Percentage of late registration of birth applications finalised within specified timeframes:► Age group 15 years and above
ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET
-Over 3135 LRB applications have been collected during the current reporting period.
-During the campaign 1166 LRB applications were collected.
-The above figures indicates a steady decline in the number of LRBs collected compare to the same reporting period last financial year 2014/15.
-There are still high number of LRB in Umzinyathi, Uthukela and Umkhanyakude Districts.
Challenges/Reasons for non achievement
• Prevalence high number of LRB in the border lying areas
Planned Action Type of Evidence
24
Provincial contribution to DHA Annual Target 1.2.2.1 Number of outreach campaigns conducted in support of LRB mop up campaign
Province Annual targetTarget
Q1Number of venues
visited
Actual performance Q1
Umgungundlovu & Harry Gwala 2 2 21 2
Ethekwini & Ugu 2 2 43 2
Uthungulu & Illembe 2 2 28 2
Zululand & Umkhanyakude 2 2 42 2
Amajuba, Uthukela & Umzinyathi 3 3 42 3
KZN TOTALS 11 11 176 11
ACHIEVED
.
Statistics for the LRB Mob up campaign (11-29 May 2015)
25
Birth Registration
Late Registration of Birth
Identity Document
DateZero to 30 days
31 days to 6
years
7 to 14 Years
U.B.C. LRB 15 years
LRB 16 years & above
Ist ID 16 years
Ist ID 17 and above
Re-issue ID
M F M F M F M F M F M F M F M F M F Day 1 13 2 6 5 13 11 0 3 1 2 55 54 46 37 63 25 27 14Day 2 15 1 4 10 11 8 1 2 7 1 71 72 104 73 176 135 37 38Day 3 18 2 32 8 2 2 8 3 2 1 50 42 54 75 195 132 50 84Day 4 5 2 14 14 3 4 2 3 1 0 49 21 57 77 208 169 67 72Day 5 12 0 1 12 0 0 2 0 0 0 9 7 10 10 26 27 7 8Day 6 2 2 7 5 2 2 2 3 0 3 51 37 71 59 153 149 39 61Day 7 5 2 14 14 3 4 2 3 1 0 49 21 57 77 208 169 67 72Day 8 2 1 16 16 2 3 2 2 3 1 43 36 74 98 128 141 54 68Day 9 4 2 13 11 1 4 2 5 8 3 38 30 45 25 171 144 31 31Day 10 4 4 14 7 1 3 0 6 2 1 30 39 31 23 100 89 23 29Day 11 2 2 3 4 4 3 6 7 0 0 17 13 30 34 48 42 47 39Day 12 4 8 7 11 0 0 4 4 0 1 1 2 13 22 57 43 7 8Day 13 0 0 7 9 7 4 0 1 0 0 8 11 92 104 288 185 14 10Day 14 10 11 43 38 1 1 37 29 4 4 37 29 63 56 216 169 70 68Day 15 0 7 3 3 2 2 0 0 0 0 29 16 66 81 151 97 29 28Day 16 4 5 7 9 2 3 1 0 0 1 16 18 49 48 90 41 59 44Day 17 0 1 6 5 4 3 0 0 1 1 43 23 50 48 104 109 28 74total 100 52 197 181 58 57 69 71 30 19 596 471 912 947 2382 1866 656 748
26
ANNUAL TARGET: Number of outreach campaigns conducted in support of LRB mop up campaign
ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET
-Outreach campaign was held from 11-29 May 2015. 176 venues were visited in 11 District Municipalities.-Over 9000 applications for all products were collected and the highest being in Ethekwini and Uthukela and Umzinyathi.
Challenges/Reasons for non achievement
-Breakdown of fleet, 3 mobile units breakdown during campaign
Planned Action
- None
Type of Evidence
27
MEMORANDUM OF UNDERSTANDING(PARTNERSHIPS)
In line with the spirit of co-operative governance Ethekwini Municipality has entered into Memorandum of Understanding with DHA. The MOU was signed in 08 October 2014 and it is for a period of three years.
The agreement was aimed to formalize the relationship in order to give meaning to the National Population Registration Campaign.
Ethekwini Metro pledged volunteers who will be successfully trained by the Department of Home Affairs to support DHA operations
The Department in conjunction with the Municipalities will then deploy volunteers in areas where the support is needed.
DHA participate in the Provincial Operation Sukuma Sakhe (OSS) programmes which involves all governments departments in bringing services closer to the people and this has remarkably improved our service to the people and the community access to services
The governing structures of the Operation Sukuma Sakhe consist of Provincial Task Teams (PTT), District Task Team (DTT), Local Task Team (LTT) and Ward Task Team (WTT). Managers of DHA attend this strategic meetings and attend to issues that needs DHA services and interventions.
28
REPORTING ON IMMIGRATION SERVICES AS PER PROVINCIAL BUSINESS PLAN
29
Provincial target : 42 of employers charged in provinces in terms of Section 49 (3) of the Immigration Act
Province Annual targetTarget
Q1
Actual performance
Q 1
Variance/Deviations
% contribution
Umgungundlovu & Harry Gwala 11 2 4 2 50%
Ethekwini & Ugu 15 3 0 -3 0
Uthungulu & Illembe 6 1 4 3 25%
Zululand & Umkhanyakude 5 1 0 -1 0
Amajuba, Uthukela & Umzinyathi
4 1 2 1 50%
KZN TOTAL 42 8 10 2 42%
ACHIEVED
30
ANNUAL TARGET: 42 employers charged in provinces in terms of Section 49 (3) of the Immigration Act
ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET
-Target was achieved due to Operation Fiela that was conducted in the Province in partnership with other law enforcement agencies.
-10/6/2015-Jozini - 21, 18/6/2015 - Mtubatuba -35, 29/6/2015 - Jozini – 1 and 30/6/2015 - Jozini - 1
-2015.06.25 - Pietermaritzburg - 123
-15/5/2015 – Ladysmith - 9, 6/6/2015 - Newcastle -9, 11/6/2015 - Ladysmith – 33, 26/6/2015 - Estcourt - 7
Challenges/Reasons for non achievement
- Short notice to inform offices for deployment
Planned Action Type of Evidence
31
Provincial Target : 1538 of transgressors charged
Province Annual targetTarget
Q1
Actual performance
Q1
Variance/ Deviation
Percentage contribution
Umgungundlovu & Harry Gwala 185 44 457 413 104%
Ethekwini & Ugu 733 183 134 -49 73%
Uthungulu & Illembe 225 56 21 -35 37%
Zululand & Umkhanyakude 185 44 143 99 325%
Amajuba, Uthukela & Umzinyathi
210 49 118 69 241%
TOTALS 1538 376 873 497 156%
ACHIEVED
32
Provincial Target : 100% of undocumented foreigners deported within 30 calendar days (direct deportations)
Province Annual targetTarget
Q1
Actual performance
Q1
Deviation/Variance
Percentage contribution
Umgungundlovu & Harry Gwala 100% 100%
100%(367/367)
- 100%
Ethekwini & Ugu 100% 100% 0 - 100%
Uthungulu & Illembe 100% 100%
100%(27/27)
- 100%
Zululand & Umkhanyakude 100% 100%
100%(143/143)
- 100%
Amajuba, Uthukela & Umzinyathi 100% 100%
100%(118/118)
- 100%
KZN TOTALS 100% 100%100%
(655/655)- 100%
ACHIEVED
33
ANNUAL TARGET: 100% of undocumented foreigners deported within 30 calendar days (direct deportations)
ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET
- Over 655 illegal foreigners were deported during the reporting period.
Challenges/Reasons for non achievement
•- Shortage of cage vans
Planned Action Type of Evidence
34
Provincial Target : 100% of undocumented foreigners transferred to Lindela within 20 calendar days
Province Annual targetTarget
Q1
Actual performance
Q1
Deviation/ Variance
Percentage contribution
Umgungundlovu & Harry Gwala 100% 100%
100%(74/74) - 100%
Ethekwini & Ugu100% 100%
100%(75/75) - 100%
Uthungulu & Illembe 100% 100%
100%(5/5) - 100%
Zululand & Umkhanyakude 100% 100% 0 - 0Amajuba, Uthukela & Umzinyathi 100% 100%
100%(32/32) - 100%
KZN TOTALS 100% 100%100%
(186/186) - 100%
ACHIEVED
35
ANNUAL TARGET: 100% of undocumented foreigners transferred to Lindela within 20 calendar days
ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET
-186 illegal immigrants were deported during the reporting period.
-SAPS assisted with vehicles for deportation during April and May 2015 due to new bus contract being finalised by the Department.
Challenges/Reasons for non achievement
- Lack of transportation during April and May 2015.
Planned Action Type of Evidence
36
Provincial Target : 100% cases of fraudulent marriages finalized
Province Annual targetTarget
Q1Actual performance
Q1Percentage contribution
Umgungundlovu & Harry Gwala 100% 100% 0 0
Ethekwini & Ugu 100% 100%100%
(83/83)100%
Uthungulu & Illembe 100% 100%100%(1/1)
100%
Zululand & Umkhanyakude 100% 100% 0 0
Amajuba, Uthukela & Umzinyathi 100% 100% 0 0
KZN TOTALS 100% 100%100%
(84/84)100%
ACHIEVED
37
ANNUAL TARGET: 100% cases of fraudulent marriages finalized
ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET
84 cases of fraudulent marriages were detected and finalised during reporting period.
Challenges/Reasons for non achievement
Planned Action Type of Evidence
38
CLEARANCE OF TRAVELLERS STATISTICS FOR 1 APRIL 2015 TO 31 JULY 2015
PORT CONTROL STATISTICSPORT
CITIZENS FOREIGNERS TOTAL
ARRIVE DEP TOTAL ARRIVE
DEP TOTAL ARRIVE DEP TOTAL
GOLELA 38903 38074 76977 81121 75627 156748 120024 113701 233725
KOSI BAY
26030 25221 51251 10959 9830 20789 36989 35051 72040
ONVERWACHT
7036 7452 14488 26454 27186 53640 33490 34638 68128
TOTAL 71969 70747 142716 118534 112643
231177 190503 183390 373893
39
REPORTING ONSUPPORT SERVICES (HUMAN RESOURCES, FINANCE & SUPPLY CHAIN MANAGEMENT)
40
KWAZULU NATAL HUMAN RESOURCE CAPACITY
TOTAL ESTABLISHMENT OF KZN DHA
PERMANENT POSTS
OFFICEFILLED
VACANT TOTAL
VACANCY RATE
KWAZULU-NATAL 814 47 861 5.5%
HEADCOUNT PER CATEGORY - 31 AUG 2015
OFFICE SMS MMS SL 1-10 TOTAL
KWAZULU-NATAL 6 13 795 814
41
PROVINCE MONTH AMOUNT (R)
Kwazulu Natal April R4 866 105
May R6 644 705
June R7 277 181
July R9 856 726
August R4 615 154
TOTAL R33 259 871
REVENUE COLLECTION (APRIL – AUGUST 2015 )
42
SALARY LEVELSFEMALE MALE
TOTAL % FEMALE % MALEDISABILIT
Y
3 20 7 27 74% 26%
5 11 4 15 74% 26%
6 337 188 525 65% 35% 10
7 62 51 113 55% 45% 2
8 30 43 73 41% 59% 1
9 - ASD 1 1 2 50% 50%
10 - ASD 11 29 40 27% 73% 1
11 - DD 0 2 2 0% 100%
12 - DD 5 6 11 45% 55%
13 - DIRECTOR 3 3 6 50% 50%
TOTAL 480 334 814 59% 41% 14
1.7%
Total No of filled posts
Total number of PWD %
Targeted No to achieve 2%
814 14 1.7% 6
DISABILITY STATUS
NOTES: With filling of the advertised posts, disabled candidates will receive preferential treatment. Also the unadvertised posts, should be advertised as EE target posts.
Provincial HR measures
Measure Measure Actual Aug 2015
Comments
Equity: Disability status 2 % 1.7% Two vacant funded posts to be rein fenced for people with disability
Recruitment Drive 47 47 All vacant funded positions have been advertised and filled within prescribed Turn around time (TAT). Therefore we anticipate that 06 months TAT will be met.
Performance Agreements signed and captured on the system (2014/15)
100% 100% Fully complied
Annual Performance Assessment Reports (APAR) 2015/16
100% 98% 2 % of our staff compliment has not submitted 2015/16 PA.
Total number of people on probation < 12 months
0 21 Induction was scheduled for July 2015 but has since been cancelled it will now be held in August 2015.
Total number of people on probation > 12 months
19 19 Officials are within probation and are assessed continuously as per the Departmental Performance Management Development System (PMDS) policy.
Provincial Labour Relations
Measure Number Comments
Suspensions 1Counter corruption related
Dismissals 2 Fraud and Corruption
Recruitment Drive
No of funded vacancies
No of Advert requests submitted to date
No of posts advertised to date
No of advertised posts Short-listed
No of posts Interviewed
No of fully packaged appointment submission to H/O
No of posts filled
47 47 47 12 12 0 0
No of posts advertised within 6 months of vacancy/funding
No of posts advertised after 6 months vacancy/funding
Reasons for advertising posts after 6 months vacancy/funding
No of posts filled within 6 months of vacancy/funding
No of posts filled after 6months of vacancy/funding
Reasons for filling posts after 6 months of vacancy/funding
47 0 0 25 2 Equity posts, suitable candidates could not be found and were re-advertised.
EMPLOYEE WELLNESS PROGRAMS 2015/16
DATENUMBER OF EMPLOYEES PARTICIPATED ACTIVITIES
01/May/2015(Planned for April)
31Soccer/ Netball Games(Selection)
9 May , UGu 21Candle light/Know Your status
14 May , UThungulu 10Candle light/Know Your status
20 May , UMgungundlovu
18
Candle light/Know Your status
20 June 2 Blood Donation
22 July 15 Men’s Health
AUGUST
Choir Competition
48
KEY AREA NUMBER
Security clearance forms received. 14 received from newly
appointed officials
security clearance forms received and forwarded to SSA for record checks.
30 Received back from officials 28 completed Confidential files
Number of officials who attended the Polygraph test Nil during Q1
Security clearance certificates issued 30 Officials
Security clearances denied Nil Officials
Clearance certificates issued on conditional Nil Officials
VETTING REPORT FOR Q1 (APRIL-JUNE 2015)
49
KWAZULU-NATAL SUMMARY OF BUDGET 2015/16
DESCRIPTION OF OFFICES BUDGET ALLOCATED
COMPENSATION OF EMPLOYEES 206,411,000
GOODS AND SERVICES 22,494,000
KWAZULU-NATAL TOTAL 228,905,500
50
EXPENDITURE AS AT 14 AUGUST 2015
DESCRIPTION EXPENSES COMMITMENTS BUDGET
% SPENT
SPEND SHOUL
D BE
AVAILABLE
BUDGETCOMPENSATION OF EMPLOYEES 86,622,061.34 0 206,411,000.00 119,788,938.66 41 % 42%GOODS AND SERVICES 6,005,601.21 3,349,476.98 22,463,000.00 13,107,921.81 42% 42%OTHER 520,642.24 22,379.34 319,000 (224,021.58) 170% 42% 93,148,304.79 3,371,856.32 229,193,000.00 132,672,838.89 42% 42%
51
KEY AREA NUMBER PERCENTATAGE
Vehicles
Number of vehicles in the Province 110 100%
Conditions but drivable40 EXCEEDED
150000 KM 36%
Number of Functional vehicles 95 86%
Number of vehicles involved in accidents , repairs and (boarded) 15 14%
Mobile offices
Number of mobile offices 17 100%
Number of dysfunctional mobile 08 47%
Number of Functional mobiles 09 53%
FLEET MANAGEMENT
52
STATUS OF THE KZN FLEET – AS @ 14 AUGUST 2015
< 50 000 km's 23
50 000 km to 100 000 km 37
100 001 km to 150 000km 28
150 001 km to 200 000km 19
200 001 km to 250 000km 15
250 001km to 300 000km 3
> 300 000km 2
TOTAL 127
OWNED VEHICLES ODOMETER
53
DHA Annual Target: 100% compliance with PFMA regulations framework for payment of invoices within 30 days.
Province
Number of invoices received from
service providers Q2
Number of invoices paid within 30 days
Q2
DeviationNumber of Invoices not paid not within
30 days
Quarter 2 % Compliance
KZN 376 350 26 93.09%
TOTAL 376 350 26 93.09%
NOT ACHIEVED
54
ANNUAL TARGET: 100% compliance with PFMA regulations framework for payment of invoices within 30 days.
ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET
The Province has performed 93.09% on the reporting period.
Challenges/Reasons for non achievement
- Limited user credentials for payment Authorization- Lack of Manpower within the payment section- Limitation of staff due to leave which has to be taken before end of June- Late submission of BI-488 for Photocopiers- Accruals for the last financial year
Planned Action Type of Evidence
55
KEY AREA ITEM NUMBER
Security Services
Eastern Guard Security contracted to render security services
117 security guards in offices
Cash in Transit
Department has also contracted Fidelity Security company for cash in transit services.
The collection and transfer to the bank is done on a daily basis at Local Offices (Large, Medium & Small Offices that collects revenue).
CASH IN TRANSIT
56
INTERACTION WITH STAFF
The Province interacts with staff through the following meetings:
Top Provincial Management Meetings (SMS) – Monthly.Provincial Management meetings (SMS, Provincial Support & Office Managers) - QuarterlyDistrict Management Meetings (Local Office Managers & Support) - MonthlyStaff Meetings – WeeklyQuarterly Reviews Meetings
STAFF ENGAGEMENTS
57
ACHIEVEMENTS & CHALLENGES
58
Issue Achievements What has improved
Delegation of authority to Provincial Managers.
Appointment s of level 8 and below turnaround times has greatly improved.
• Turnaround times of appointment has improved
Birth Registration within 30 days
The Province is achieving on the birth registration within 30 days by 102% in Q1
• Improved registration at offices.
Decentralisation of Supply Chain Management and payment in the Provinces.
The SCM and payments function were decentralised to the provinces.
• Shortened turnaround times in terms of procurement process delivery period .
LRB Mob up campaign
- LRB Mob up campaign was held from 11-29 May 2015- 9543 applications were collected fro a period of 3 weeks
• Improved service delivery and access to services
Achievements
59
Issue ChallengesWhat needs to be been done
Delays in procurement of Office accommodation
• Delays in the procurement of office accommodation by Department of Public Works
• Lack of proper accommodation for Immigration
Services at the Durban Harbor impacts negatively
on Immigration Services operations.
Constant engagement with Dept. of Public Works in order to expedite the procurement of office accommodation
Late Registration of Births
• Although the number of LRB applications has decreased in the Province, there is still a sizeable number of application in Umkhanyakude and Zululand District Municipalities.
Continuous LRB Mob up outreaches and deployment of mobile offices in the area.
Approved Structure
•Lack an approved structure to deal with the
decentralization of Finance makes it impossible
to comply with payment within 30 days as per
the PFMA
Proposed structure need t o be approved for implementation
Unsuitable office infrastructure which is not aligned to departmental specification.
• Proper office infrastructure which is aligned to
departmental specification.
Proper offices aligned to departmental specification to be procured
Challenges
60
***Thank you***