OPENING THE POLLS

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Precinct Election Official Training Regular City Election

November 5, 2013

Polls open from 7:00 AM to 8:00 PM Scanner use is PURELY OPTIONAL!!! (DO NOT ASK for ID) Changes in Precinct Atlas New Lime Green Form=Precinct Record of Ballots IC06/ IC16 Mercer, IC23 Regina, IC24 St. Patricks, HS, OX Addition to Precinct Record of Ballots (final EDR total) Tally Lists (Make sure they are fully Completed) Communication (Running out of forms & ballots) Precinct Computer Laptops Bags have comp. setup in Master Homeless (Need attester) Pins and stickers Clipboard

Opening & Closing Polls on M100 New Checklists (Open & Closing/ Blue Transfer Case) Claim forms, Tally List Book & Precinct Record of Ballots needs to

be left Clipboard

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Reminders & Updates

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Blue Supply Case Green Ballot Transfer Case

Red Media Case Yellow Provisonals & Forms Case

Supply Transfer Cases

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Supply Basket

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• Use the purple register to keep track of EDRs (Election Day Registrations

• Yellow, red, and blue registers are only used when following Backup Procedures

• Chairs DO NOT update the registers prior to election

• No need to highlight voters in Yellow Register on Election Day unless computers fail.

Election Registers

Pick up election supplies Today and Monday, November 4 at 6:30 p.m.

Review supplies File the Precinct Record of Ballots after

ballots are picked up on Monday Contact other PEOs/ polling place custodian

PEOs bring own food/ Be courteous in schools Ask that PEOs do not bring personal

laptops/tablets without an internet connection ok Voters come first

Review and understand manual Call with additional questions

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Chairperson Duties (p. 3)

Turn on Cell Phones (one cell per precinct) Put on PEO badges (no pictures) Fill out 1st page of tally list

Assign Numbers & Tasks Assign Bi-Partisan Team

Arrange the polling place (p. 5) Set up Precinct Atlas computers Set up voting booths Post signs (p. 6-7)

Indoor & Outdoor

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Opening the polling place(p. 4-8)

Located in Tally Supplies folder.

Before the polls open, all PEOs must take their oaths and sign under the affidavit on page 2 of the Tally List Book.

Also record the names of the officials selected to assist voters with disabilities (known as the Bi-Partisan Team).

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Tally Book (p. 4)

Victor ChairPolly PaulHarry Rueber

Victor Chair Polly Paul

Victor Chair Harry Rueber

STEP ONE: Bi-partisan team verifies that the ballot transfer case seal is intact AND that the seal number on the insert card matches the seal.

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If correct, the Bi-Partisan Team Initials the Precinct Record of Ballots.

Open Green Ballot Transfer Case (p. 8)

02/05/2013

Open Green Ballot Transfer Case (p. 8)

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STEP TWO: Break the seal, put the red seal in the Red Media

Transfer Bag, open the Ballot Box and count the Regular Ballots to verify polling place received correct number.

Note: Ballots are wrapped in packages of 50. You do not need to open each package now. You will verify each packet’s contents later.

STEP THREE: Open the Provisional Ballot Envelope and count the Provisional Ballots to verify polling place received the correct number . If ballot counts differ, call 319-356-6004 immediately.

Open Green Ballot Transfer Case (p. 8)

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STEP FOUR:

Compare the regular and provisional ballots with the sample ballot(s) you received.

If ballots differ, call 319-356-6004 immediately.

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• Retrieve the M100 keys from the Ziploc bag in the small blue supply bag. • Three keys will be provided, the

bipartisan team should confirm that the keys are there and initial the lines next to the “YES”. If keys are not provided, call the Auditor’s Office at 319-356-6004.

Locate and set-up the Autokart• The Autokart should be positioned in the voting area so that

the M100 and the AutoMARK are easily accessible.

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->AutoMARK• Verify the two seals on the AutoMARK

match the seals on the Precinct Record of Ballots.

• If seals match, the bipartisan team should initial the lines next to the numbers. If seal numbers differ, call the Auditor’s Office at 319-356-6004.

Verify Equipment Seals

Verify Equipment Seals

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->M100 Unlock Flap D and drop it down. If seals match, the bipartisan team should initial the lines next to the numbers. If seal numbers differ, call the Auditor’s Office at 319-356-6004.

Movie Time

Opening Polls on M100 Opening Polls on AutoMark

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