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PeopleSoft Financials8.8 vs. 9.0 Delta Training

Accounts Payable - Addenda

PeopleSoft Financials8.8 vs. 9.0 Delta Training

Accounts Payable - Addenda

Financials 9.0 UpgradeAddenda

Accounts Payable/Banking

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Accounts Payable

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Accounts Payable Change Overview

• In the transition from PeopleSoft Financials version 7.02 to 8.8 users lost the ability to close a PO voucher. Users were required to use Reversal Vouchers to correct these issues. The upgrade to version 9.0 returns this functionality. Reversal vouchers will no longer be used.

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Accounts Payable Change Overview Continued

These changes will reference Module AP

• Lesson 2.12, Topic 2.12.1 – Close Voucher of UPKs

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Close Voucher – The Close VoucherTab – v9.0Navigation: Accounts Payable>Vouchers>Close Voucher

UPK Topics Impacted by Change: 2.12.1

The user has entered criteria to open the Close Voucher page.

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Close Voucher – The Close VoucherTab – v9.0Navigation: Accounts Payable>Vouchers>Close Voucher

The user checks the Mark Voucher for Closure box and the Save button.

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Close Voucher – The Close VoucherTab – v9.0Navigation: Accounts Payable>Vouchers>Close Voucher

A window opens warning the user that he or she is closing a PO Voucher.

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Close Voucher – The Close Voucher Warning – v9.0Navigation: Accounts Payable>Vouchers>Close Voucher

If the user clicks the Yes button, the encumbrance will be restored, the voucher liability liquidated, and the PO line selected will become available for further processing. NOTE THAT THIS PROCESS CANNOT BE UNDONE. If the user selects No, only the voucher liability will be liquidated.

In this example, Yes is selected. The subsequent Voucher Posting in the nightly batch will unmatch the voucher and restore the encumbrance through accounting entries. The receiver is released to be re-vouchered. AGAIN, THIS PROCESS CANNOT BE UNDONE.

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Payment Cancellation – Search Criteria – v9.0Navigation: Accounts Payable>Payments>Cancel/Void Payments

Criteria are entered for the payment to be cancelled.

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Payment Cancellation – Cancel Payment Page – v9.0Navigation: Accounts Payable>Payments>Cancel/Void Payments

The user Selects Void and Do Not Reissue/Close Liability to void the payment. A Description may be added but is not required. The user clicks the Save button.

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Capture Close Voucher Warning – v9.0

Navigation: Accounts Payable>Payments>Cancel/Void Payments

The same window referred to in PO Voucher Close section opens and warns the user that a PO is associated with the voucher for the payment that is being cancelled. The user is given the option to restore the encumbrance and liquidate the liability or only liquidate the liability. If the PO is reconciled and closed as in this example, however, only the liability is reversed.

The user clicks the Yes button to proceed. NOTE THAT THIS PROCESS CANNOT BE UNDONE.

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Capture Warning Cancel Payment for Closed PO – v9.0

Navigation: Accounts Payable>Payments>Cancel/Void Payments

The system recognizes that the PO related to the voucher payment being cancelled has been closed and finalized. Only the liability is reversed. The user clicks the Yes button to proceed.

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Capture POs Associated with the Voucher – v9.0Navigation: Accounts Payable>Payments>Cancel/Void Payments

The PO Associated with the Voucher page is displayed, allowing the user to verify the POs that are associated with the voucher being cancelled.

Note that the Restore Encumbrance boxes are read only and may not be checked. When the user clicks the OK button, the liability for the vouchers is reversed. The encumbrance is NOT restored.

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Capture Cancel Payment for PO Voucher – v9.0Navigation: Accounts Payable>Payments>Cancel/Void Payments

The payment has been cancelled and CANNOT BE UNDONE. The nightly batch processes will make the appropriate accounting entries and close the related voucher.