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1
Panel onState K-16 and P-20 Initiatives
Indiana eTranscript Initiative
SHEEO Professional Development ConferenceAugust 15, 2007
Boston, Massachusetts
2
This Presentation Will:
1. Describe the Indiana eTranscript Initiative
2. Reflect on:• Lessons Learned• Benefits• Conclusions
3
What Is the
Indiana eTranscript Initative?
4
Background
• Developed as a partnership between:– Indiana Commission for Higher Education– Indiana Department of Education
• Formal Roll-Out in October 2005
• Uses technology developed by Docufide, Inc.
5
Background (continued)
• Allows electronic transmission of transcripts:– High school to college– High school to high school– College to college (to be added)
• FREE service thanks to ISM Education Loans (Indiana Secondary Market)
6
Request and Release of Transcripts
• Students can make online requests for transcripts to be sent to colleges
• High school counselors OK release of transcripts
• High school counselors and college admissions offices can also request transcripts to be sent
7
Delivery of Transcripts
Currently:
• Delivered electronically to all Indiana public and all but one Indiana independent colleges for free
8
Delivery of Transcripts (continued)
As of Sept. 1, 2007:
• Delivered for free to any college in the U.S.
– Electronically, if college participates
– By print, via overnight mail, if not
9
Participation Levels in Indiana(Colleges)
• All Indiana public colleges can receive transcripts electronically
• 30 of 31 independent colleges can receive transcripts electronically
10
Participation Levels in Indiana(High Schools)
• 92% of all public and non-public high schools (360 of 391 high schools) have signed on to participate
• 70% of high schools (274 of 391) are “live,” i.e. capable of sending transcripts electronically; these schools enroll 74% of all high school students
11
Participation Levels(High Schools, continued)
• 54% of high schools (210 of 391) have already sent a total of close to 15,000 transcripts electronically
• Most of the 15,000 transcripts were sent over the past 12 months
12
Awareness Campaign Examples
• College admissions officers all indicated e-Transcript is the preferred delivery method
• Working directly with high school personnel, e.g. counselors
• Printed more than 200,000 “rack cards”
13
14
Data Transmission and Downloading
• Data extracted from the high school student information system (SIS) and transmitted as XML data
• Colleges can download transcript information as PDF image or XML data
15
Reflections on:
• Lessons Learned
• Benefits
• Conclusions
16
Lessons Learned
1. Human challenges are bigger than technical ones
(old habits and mindsets are bigger obstacles than technology)
17
Lessons Learned (continued)
2. Standards are critical:
• Postsecondary Electronic Standards Council (PESC)
• Schools Interoperability Framework (SIF)
• Standardized state transcript
18
Lessons Learned (continued)
3. SHEEO Agency - Department of Education collaboration is essential
19
Benefits
1. eTranscripts deliver basic:
• Convenience (students, parents)
• Efficiency (counselors, admissions personnel)
• Effectiveness (no lost transcripts)
20
Benefits (continued)
2. eTranscripts provide a platform for:
• Analyses of student success
• Feedback reports to high schools (from colleges and state)
• Analyses of course-taking patterns (from colleges and state)
• Diploma audits
21
Benefits (continued)
3. eTranscripts can be used to build a data warehouse, linking together data from:
• K-12
• Postsecondary education
• Workforce
22
Conclusions
1. The eTranscript is an idea whose time has come
2. Implementing an eTranscript initiative is a quintessential state activity (a statewide infrastructure will not build itself)
23
Conclusions (continued)
3. An eTranscript infrastructure exemplifies a seamless P-20 data system, as called for by the Data Quality Campaign (DQC)
4. Whatever the design features, eTranscript infrastructure must support portability across state lines
24
Contact Information:
Ken Sauer, Ph.D. Associate Commissioner for Research and
Academic Affairs Indiana Commission for Higher Education
101 W. Ohio Street, Suite 550 Indianapolis, Indiana 46204-1984 Phone: (317) 464-4400 ext. 21 Fax: (317) 464-4410 E-mail: [email protected] Web: http://www.che.state.in.us