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October 2004 Flood FEMA-1575-DR-HIOctober 2004 Flood

FEMA-1575-DR-HI

Applicants’ Briefing

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October 2004 Flood FEMA-1575-DR-HI

Incident Period: October 30, 2004

Declaration Date: February 1, 2005

Assistance Approved: Public Assistance ProgramHazard Mitigation Grant Program

Governing Authorities: Stafford Disaster Relief and Emergency Assistance Act

44 CFR Part 206

PA and HMGP Guidelines

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FEMA-1575-DR-HIDisaster Designations

State Federal

Governor’s AuthorizedRepresentative

MG Robert Lee

Alternate GAR Edward Teixeira

State Coordinating Officer Edward Teixeira Federal Coordinating Officer Michael Karl

Alternate SCO Larry Kanda

Public Assistance Officer Tammy HigaLorelei Gadingan

Public Assistance Officer Sean Dowling

Hazard Mitigation Officer Larry KandaFaye Chambers

Hazard Mitigation Officer Ken Brown

Public Information Officer Ray Lovell Public Information Officer Maxine Cavanaugh

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The Public Assistance Process

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Factors of Eligibility

Work

Applicant Facility

Cost

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Eligible Applicants

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Private Non-Profit Entities

Must submit a tax exempt certificate and organization charter or bylaws.

Must be open to the general public.

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Private Non-Profit Entities The following types of PNP facilities are specifically eligible:

Fire/Emergency

Medical

Custodial Care

Utility

Educational

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Facility Eligibility Requirements

• In active use at the time of the disaster

• Not under the authority of another federal agency

• Damaged as a result of a declared event

• Located within an area declared by the President

• The legal responsibility of an eligible Applicant

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Eliminate immediate threats: To lives, public health, property Of significant damage to improved propertyEnsure economic recovery of community

Examples: trees, woody debris, mud, silt, gravel, vehicles, building wreckage

Emergency Work: Debris Removal

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Emergency Work:Emergency Protective Measures

Measures taken before, during, and following a disaster to eliminate or reduce an immediate:

Threat to life, public health or safety; orHazard that threatens significant damage to improved public or private property

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Emergency Work:Emergency Protective Measures

Examples of activities: Search and rescue, emergency medical care, emergency mass care/shelter, disaster area security, provision of food, water, ice, other essentials, EOC activation, construction of emergency protective measures

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Permanent Work

Roads and BridgesWater Control FacilitiesPublic Buildings/EquipmentUtilitiesOther (Parks, Recreation)

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Small Project or Large Project?

Annually updated

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Special Considerations

Insurance Requirements

Environmental Requirements

Historic Preservation & Cultural Resources

Hazard Mitigation

Special Flood Hazard Areas

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Hazard Mitigation

Hazard Mitigation Definition: Cost-effective action to prevent or reduce the threat of future damage to a facility

Proposed measures are reviewed for: Eligibility, technical feasibility, environmental

and historical compliance, and cost effectiveness

Public Assistance Program – Section 406

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Environmental RequirementsEnsure that all practical means are used to protect, restore, and enhance

the environment

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Historic Preservation Property eligible for listing on the National Register of

Historic Places requires special consideration under the National Historic Preservation Act.

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Flood Hazard AreaAny project within or affecting the floodplain must be reviewed to ensure that it meets the requirements of

the Executive Orders on Floodplain Management and the Protection of Wetlands.

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Insurance Requirements

1. Actual or anticipated insurance proceeds will be deducted from the eligible project costs for facilities that are insured.

3. Additional specific requirements will be applied to all flood damaged facilities located within the Special Flood Hazard Area.

2. All applicants are required to obtain and maintain insurance coverage on all insurable facilities, as a condition of Public Assistance funding.

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Public Assistance Time Lines

Submit Request for Public Assistance – February 28, 2005 to SCD

Kickoff Meetings – Starting February 17, 2005

Complete Project Worksheets – Target March 31, 2005

Complete Debris Removal / Emergency WorkAugust 1, 2005

Complete Permanent WorkAugust 1, 2006

*Appeals within 60 days of notice

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Helpful Hints

Documentation:

Labor – Force Account, Contract Regular and Overtime Fringe Benefit Rates

Equipment – Schedule of Equipment Rates

Force Account, Rental/Leased

Materials – Stock, Purchased

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Additional Information

Public Assistance Applicant Handbook

State Public Assistance OfficerTammy Makizuru-HigaLorelei Gadingan

State Risk Management Officer Julie Ugalde (phone 586-0550)

SCD web site at www.scd.state.hi.us

FEMA web site at www.fema.gov