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Northeast Area Mailing Industry Focus Group
Presentation
10/14/2014
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Periodicals PS Form 3526 Update Marked Copies Other PAG discussion items
DMM Changes – Streamlining
Booklet Self Mailers – Revision
Folded Self-Mailer Information
Mailpieces With Sample Packets - update
Agenda
PS Form 3526
Why file PS Form 3526 Required by Statute
Determine continued eligibility
Record of ownership and management
Distribution and circulation
Statement of Ownership Management and Circulation
PS Form 3526
Who must file -
All Periodicals publications, including
Foreign must file
PS Form 3526
When and where to file
Once each year
“On or before” October 1st
At the original entry Post Office
PS Form 3526
Publishing Standards
General and Requester only
Publisher must publish information from PS
Form 3526
Must publish timely according to the frequency
of the publication
PS Form 3526
Publishing Standards
More frequently than weekly (e.g., Daily) - Not
later than October 10
Weekly or less frequently, but more frequently
than monthly (e.g., Biweekly) - Not later than
October 31
PS Form 3526
Publishing Standards
All other publications – in the first
issue whose primary mailed
distribution is produced after
October 1
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PS Form 3526
PS FORM 3526
File using the latest version of PS
Form 3526 (July 2014) Publishers with Electronic copies must
complete page 3
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PAG Proposals
Other Periodicals Advisory Group (PAG) related items:
Specific products that are used for reply purposes would be allowed even if they display a price
Increased weight of automation flats that are in a comail pool to 24 oz
Product samples on full sheet attachments that are in poly
Clarify standards for “Catalogs”
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PAG Proposals
Eligibility of Products :
Allow a product in a Periodicals publication (e.g. Greeting Card) if the product will be a reply or “re-mailed” mailpiece
If publishers want to do this they would submit the proposal to the PCSC for determination
USPS will then review and approve on a case-by-case basis.
The number of incidents that are filed with the PCSC and determine need to change standards
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PAG Proposals
Currently we are looking to test these flat-size mailpieces over 20 oz up to 24 oz
Allow up to 24 oz Flats to be comailed with Auto Flats
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PAG Proposals
3.4.2 Prohibited Material Material that contains any one of the following printed
items or that is referred to in a component of the Periodicals mailpiece (by the use of one of these items) is ineligible to be mailed at Periodicals prices:
b. The word “catalog.”
Make it clear that enclosure is identified as a “Catalog”
Clarifying the Verbiage for the Catalog
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PAG Proposals
Currently product samples cannot be on the cover of the pub or supplement
Now allowing product samples on the card stock cover if polywrapped piece is still flat and product sample is not facing outwardExample – tipped on a full size sheet
with sample facing inward
Product Sample on Insert
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DMM Streamlining
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DMM Streamling
In case you haven’t noticed the DMM has a new look.
To eliminate redundancy many sections were eliminated/consolidated
For example, DMM 200 deals with letters, flats, parcels, and Periodicals.
Some hyper-links still not functional
DMM Streamlining / Reduction
DMM Streamlining
Reduce the size of the DMM without changes to content to
make it quicker, easier, and more convenient to use.
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Ultimate Goal:
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BOOKLET SELF-MAILERS
Step Down Pages
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Currently, the cover-to-cover format is the only format that allows for shorter inner pages.
Cover can be no longer than ⅝” from the inner pages.
Step Down Booklets
Booklet Mailpieces with Step Down Pages
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Step Down Booklets
Booklet Mailpieces with Step Down Pages
Cover-to-Cover Cover extends no more than 5/8 inch beyond inner pages. Seal with a continuous glue line as described in 3.11h.
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As a result of testing, certain formats with inner pages shorter than ⅝” may be approved for automation letter prices on a case by case basis.
The key is overall streamline design.
No bulge at the center of the mailpiece.
Submit step down designs to the PCSC, via your local BMEU.
Step Down Booklets
Booklet Mailpieces with Step Down Pages
Folded Self-Mailer Information
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Originally, only perforated pull open strips and pop out panes are permitted for automation prices
Now permitted on address or non-address side of mailpiece if: Host piece made of cardstock
Perforations have a cut to tie ratio of 1:1
If perforation extends to edge of mailpiece, or an a fold, it has to end with a tie
If perforation is on address side, at least 1” clearance from any address element
FSMs / FAQs
Mailpieces with Perforations
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Originally, attachments must have 1” clearance from any edge
If attachment is made from same paper stock as host piece, and is attached to an inside panel it could be defined as a panel if:
Same size as the other panels on three side and no more than 1” away from the other
Referred to as a “secured” panel
FSMs / FAQs
Attachments
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Originally, tri-folds must be addressed on the center panel, with final folded panel creating the non-addressed side of the mailpiece
New – Address allowed on any panel if an additional seal (tab, wafer seal, glue) id added to the lower right edge, ½” from the bottom of the mailpiece
Tab/Wafer seal preferred method, if glue, must be adhered to the inside panel from the address panel
Open edge is always at top of mailpiece
FSMs / FAQs
Tri-folds
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Alternate sealing methods for oblong pieces instead of 3 glue spots on trailing edge is permitted if two glue spots are placed on the trailing edge and a third is placed at the center of the top edge.
FSMs / FAQs
Sealing
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Reference material on RIBBS shows intermediary fold must be on right edge.
DMM does not address the intermediary fold.
Until a Federal Register Notice is published addressing this issue, the intermediary fold can be on either the right or the left edge and be eligible for automation letter prices.
FSMs / FAQs
Quarter Fold FSM
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For the full list of FAQs visit FSM home page at RIBBS:
https://ribbs.usps.gov/intelligentmail_presentations/documents/tech_guides/FoldedSelfMailersFAQs.pdf
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Similar allowances for booklet self-mailers.
Provides booklet mailers an opportunity to have perforations, die-cuts, etc on the outside cover.
Booklets
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Testing was completed, however, publication of standards still pending.
Approvals are based on Sample Packet Matrix
Applies to letter and flat-size mail containing sample packets
Does not apply to the Simple Sample Packet incentive program, which are parcels
Sample Packet Mailpieces
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Classified as small volume (up to 0.20 fl. oz.) or large volume (up to 0.35 fl oz.) packets
Packet Size
Packet Orientation
Clearances from edges of mailpiece – 1” lead edge, ½” from all other edges
Opening device facing the top edge
Change in burst strength for letters - 22 psi as per ASTM-F1140
PSI for flats remains at 3,000
Sample Packet Mailpieces
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Currently, all sample packet mailers must be sent to PCSC for approval
Local office cannot approve
Sample Packet Mailpieces
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??? Questions ???
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