1 NATIONAL JUDICIARY INFORMATICS SYSTEM Cengiz TANRIKULU Judge in Ministry of Justice, Advisor in Prime Ministry, The Republic of Turkey 24 October 2008

1

NATIONAL JUDICIARY INFORMATICS SYSTEM

Cengiz TANRIKULUJudge in Ministry of Justice,

Advisor in Prime Ministry, The Republic of Turkey24 October 2008

Thessaloniki

U Y A P Republic of Turkey

Ministry of Justice

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Distingueshed Guests, Ladies and Gentlemen:I am pleased to be here, on behalf of Ministry of Justice the Republic of Turkey.We are honored to take part in this Summit by reason of presenting our Project UYAP, namely National Judiciary Informatics System.I am reporter judge in ministry of Justice since 2003, before 2003 I worked as a criminal judge approximitly 10 years long in differents cities. since December 2007 also I am member of e- goverment advisory groups which established in prime ministry of turkey this groups aim is to accelarate the e -goverment projects in turkey

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The "Crystal Scales of Justice" 2008 Edition

• Following the jury meeting of the Prize "The Crystal Scales of Justice", which was organised in Brussels on 2 October 2008, the jury selected the 4 following projects (presented in the alphabetical order by country): – Barreau de Paris" (France); – Court of Milan (Italy);– Ministry of Justice UYAP(Turkey) ;– HCMS, The Small Claims Mediation Service (United Kingdom)

• Among this selection, one project awarded the Prize "The Crystal Scales of Justice", the three others awarded a "special mention".

• As for the previous editions, the jury decided to keep secret the name of the winner until the Award ceremony in Catania, Italy (24 October 2008).

• The 4 selected projects will be invited in Catania by the European Commission.

http://www.coe.int/t/dg1/legalcooperation/cepej/ReseauTrib/20081023Catane/ProgrammeCatane_en.pdf

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CONTENT OF THE PRENSENTATION CONTENT OF THE PRENSENTATION

This event will present an overview of the Turkish Judiciary System

Secondly we will share the experiences of Turkish Ministry of Justice (MoJ) on National Judiciary Network Project (UYAP)

and give some quick facts about UYAP and effects of the project on Turkish judicial system

Provide assessment of UYAP outputs

This event will present an overview of the Turkish Judiciary System

Secondly we will share the experiences of Turkish Ministry of Justice (MoJ) on National Judiciary Network Project (UYAP)

and give some quick facts about UYAP and effects of the project on Turkish judicial system

Provide assessment of UYAP outputs

Republic of Turkey

Ministry of Justice

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WHAT IS UYAP ?

The Ministry of Justice has prepared an “National Judiciary Informatics System (UYAP)”, to achieve establishing a information system between the Courts and all other judicial institutions and Ministry, including prisons. Before UYAP equipped these institutions with computers, network and internet connection UYAP have central filing system. Structure is central.All servers are in Ankara. All data flow in to central units. Data standards and data standardization improved data quality and enabled reliable operational and management reporting system.

Republic of Turkey

Ministry of Justice

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UYAP I•Ministry of JusticeMinistry of Justice

•Record of Convictions and statistics(reengineering)

Criminal recordsCriminal recordsand statistic systemand statistic system

UYAP IIUYAP II

•Civil Jurisdiction•Administrative Law•Lawyers•Citizens

•Supreme CourtSupreme Court UYAP-Sup.UYAP-Sup. CourtCourt

2000-2002000-20077

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• To serve 40.000 employee of Ministry of Justice, 66.000 lawyers and citizen

• Integration of judicial units with each other and with other justice agencies

• Prevent citiziens from unjust treatment

• Rapid, efficient, reliable and integrated system

• Fast and efficient data exchange

• Cheaper judicial services

• Minimize the basic judicial errors

• Data standardization

OBJECTIVES OF UYAPOBJECTIVES OF UYAP

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• Alerts to identify users

• Electronic means instead of paper files

• Databank of information

• Information and basic legal aids to citizens

• Flexibility of working hours

• Audio and video records systems

OBJECTİVES OF UYAPOBJECTİVES OF UYAP

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GENERAL INFORMATION ABOUT

TURKISH JUDICIARY

High Criminal Courts Centres 134

Courthouses 587

Penitentiary and Detention Houses 425

Forensic Medicine Units 63

Public Prosecutor Services 7751

Judges 5951

Administrative judges 818

Public prosecutors 3739

Personnel 59.037

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Some other figures

Auxiliary Court Personal : (Aprox.) 30. 000

Trainer Judges 1159

Members of the C.o.Cas 250

Members of Council of State:78

Lawyers (approximately) 70.000

Current Number of prison inmates: 96.000

Total Prison Officials: 31 000

Republic of Turkey

Ministry of Justice

Administrator

okzilıricurrent number of ınmates are mı is mi? yoksa hiç gerek yok mu?

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TheThe numbernumber of of disputesdisputes in in TurkeyTurkey

All these disputes numbers have been acquired by UYAP

PROSECUTION WRITS 1.416.739

PROSECUTION PREPARATION 4. 314.766

CRIMINAL CASES 2.673.374

CIVIL LAW CASES 2.180.305

ADMINSTRATIVE CASES 390.312

ENFORCEMENT CASES 9.640.669

GRAND TOTAL 20.616.164

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Turkey has approximately 73 million population.

The court authorities in Turkey have annual huge working load.

Judicial Institutions are handling very heavy workload .

Turkey has approximately 73 million population.

The court authorities in Turkey have annual huge working load.

Judicial Institutions are handling very heavy workload .

Some Facts About Turkey

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The employees, who work in judicial section, have being used very old technologies.

Cases have being derived to long in the scales. It has being taken up long time to come to a conclusion the cases.

The problems faced by the judiciary are complex, ranging from the enormous workload, inadequate training, information and monitoring.

Legal procedures were complicated and disorganized. It must be carry out a reform on judicial sector in Turkey

The employees, who work in judicial section, have being used very old technologies.

Cases have being derived to long in the scales. It has being taken up long time to come to a conclusion the cases.

The problems faced by the judiciary are complex, ranging from the enormous workload, inadequate training, information and monitoring.

Legal procedures were complicated and disorganized. It must be carry out a reform on judicial sector in Turkey

Problems !.. Problems !..

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Average duration of assize

0 200 400 600

GeneralCourts

CoCes.

Councilof State

Civil (Days)

Penal (Days)

General Courts : Penal : 266 days

Civil : 241 days

C.o. Cassation Penal : 283 days

Civil : 86 days

Council of State : 460 days

Republic of Turkey

Ministry of Justice

Administrator

Average duration of assize in Turkey is very lengthy (excessive).Processes keep up around about one year in courts. administrative processes continue more then one year in Council of State Times of the Judgement (Decision making) elongates (uzatmak) incessant (sürekli) in Turkey. Whereas justice must be dispersed in plausible short time we must reduce the average duration of assizeas fewer (little) as possible and plausible

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Project plan with milestones

TJS TJS

RevisionRevision

In 200In 20000

Analysing Analysing

of theof the

processprocess

In 200In 20022

Composing Composing

of theof the

project project

scheduleschedule

In 200In 20011

Design of the Design of the

system and system and

producproductiontion of of

ProgrammesProgrammes

and screensand screens

InIn 2003 2003

Testing Testing

systemsystem and and

newnew

productsproducts

at at the endthe end of of

thethe 2003 2003

implementingimplementing

of the projectof the project

in pilot unitsin pilot units

at at thethe

beginningbeginning of of

thethe 2004 2004

Project start Project start

toto roll outroll out

in whole Turkeyin whole Turkey

at at the beginning the beginning

of the 2005of the 2005

Conjectural Conjectural

Project’s Project’s

finish timefinish time

End ofEnd of

20020077

Republic of Turkey

Ministry of Justice

Administrator

A draft Product Breakdown Structure is shown with a note on critical products below;1. A business process model for TJS analysing the inputs, outputs, controls policies, procedures and resources, staff roles,for each level of process2. A verified functional requirements catalogue, derived (elde etmek) from and traceable to the business process model and the articles in the laws.3. A non functional requirements catalogue (we defined audit and security requirements and performence requirements4. Delivered software which is tested and meets the quality criteria determined by project board 5. Deployment of the delivered software on the UYAP infrastructure in a phased implementation across Turkey6. Training of our users in the effective use of the delivered and deployed software7. putting into operation NJNP first of all in 30 pilot units than plus 12 units The first studies concerning this project started in 1998. First, fixed idea infrasubtructure studies on the set up of the computer system were done. Also as a result of the reorganization study in the structure of Ministry of Justice, Personnel General Directorate, at the end of 1999 Data Processing Department Presidency was founded. Later on, by contacting the technology companies, by deciding which data technologies shall be used, it was believed that it will be better to carry out this work in one item. This work which was started as one part of e–State, as of year 2000, the name National Judicial Network Project (NJNP) was given.As parallel to the developments in computer technology, it appeared in the aim of meeting the need of reaching the information directly, in a secure and fast sort. The project was considered in two phases. 1. phase includes Minstry of Justice Center Organization automation. In this scope, establishment of a central system was finished for the all the units’ works such as personnel, budget, health, administrative and financial works in the Ministry Central, works which concern all the units and besides that for caryying out the tasks given to them by Law, for doing the processes in the electronic environment special to the units. Immediately beside this general system concerned with the task and administrative works, a Document Management System (DMS) was also established which includes all the units of Ministry, which gives the opportunity to make the correspondence in electronic environment in a central structure. It was provided to make the correspondence of DMS which was founded in the centre and units which were put into operation later on, their correspondence with Centre and each other, in the electronic environment. 1. Phase of the Project was put into operation in 2001 by completing entirely.II. phase of NJNP is the automation of the provinces units. In the II. phase, 30 pilots and test units were chosen, the necessary studies were done on these pilots and test units. NJNP implementation softwares has been started to be used on Pilot and test units since February, 2004. As of 10.10.2005, Wide Area Network (WAN) connection was made in 54 the provinces organization, it went into action, until the end of 2005 it will go into action by connecting to Wide Area Network in the scale of state in all the High Criminal Centre units. As it is shown above, as of 16.10.2005 16 High Criminal Centres, in 4 District Administrative Tribunals, 9 Penitentiaries were taken into operation. In these courthouses where NJNP is being used, 299.149 law cases, 234.418 criminal cases, 295.341 administrative cases and 656.912 legal medicine dossiers, 2.539.558 execution cases have started to be implmented as being registered to the system.

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UYAP in Public Prosecutors Offices and

Criminal Courts

Crim

ina

l Co

urt

Pu

blic

Pro

se

cuto

r Offic

e

Court of Cassation

Other Public Prosecutor

Office

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UYAP IN CIVIL COURTS

Plaintiff and defendant &

lawyer

Civil courtsCourt of

CassationUYAP SMS IS

e-announcement

e-notification

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Ministry of Justice

Council of State Constitutinoal Court Supreme Court

Administrative LawAdministrative Law

• Administrative Administrative CourtsCourts

• Tax CourtsTax Courts

Criminal records and statistics

•Civil JuristicationCivil Juristication•Public ProsecutersPublic Prosecuters•Penal Law ServicesPenal Law Services•Civil Law ServicesCivil Law Services•Enforcement-BankruptcyEnforcement-Bankruptcy•Administrative LawAdministrative Law•Convict-Arrest ManagementConvict-Arrest Management•Forensic MedicineForensic Medicine

Lawyers https://avukat.adalet.gov.tr

Citizen https://vatandas.adalet.gov.tr

UYAP consists of these sub-systems:

UYAP consists of these sub-systems:

https://avukat.adalet.gov.tr/

https://avukat.adalet.gov.tr/

https://vatandas.adalet.gov.tr/

https://vatandas.adalet.gov.tr/

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ERP–Personel Management–Training Management–Supply Management–Procurement Management–Financial Management

Judiciary Functions–Public Prosecuters Services–Penal Law Services–Civil Law Services–Enforcement-Bankruptcy Services–Administrative Law Services–Convict-Arrest Management–Forensic Medicine

Common Functions–e-mail–Electronic forum–Data Bank–Internet–Word Processor–Verdict Support

Ministry of Justice Central Units

Supreme Court

Court HousesPenal Law

Public ProsecutersCivil Law

Enforcement-Bankruptcy

Record of Convictions and statistics

Administrative Jurisdication

Administrative LawTax Law

Forensic MedicinePrisons

Occupational Units

Public Houses and baby nursery

Supporting Functions–Occuputional units–Judge houses and resort units–Library–Health–Archives–Baby nursery

Judge houses and resort units

Functional Scope

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Enterprise Resource PlanningERP software enabled to judicial system our business to achieve success.

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Integration between UYAP I & UYAP II

Integration between subsystems– Public Prosecuters,– Courts, – Forensic Medicine, – Prisons, etc.

Record of ConvictiondSupreme Court

Gendarmery

Population and Citizenship(MERNİS)

Constitutional Court

Land & Cadastre

Council of state

Prosecuters Courts

Enforcement-Bank.

PrisonsForensic Medicine

AdministrativeLaw

UYAP IUYAP II

Ministries

Supreme Court of Public

Accounts

PoliceIntegration with other systems

– Supreme Court,– Record of convictions and statistics– Population and Citizenship Unit,– General Directorate Of Land Registry & Cadastre, – Ministries, – Police Departments, etc.

Integration Scope

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Police stationPolice station

OffenceOffence PublicPublicProsecuterProsecuter

Driving License Driving License InformationInformation

CourtsCourts

On lineOn line

Supreme CourtSupreme Court

Council of StateCouncil of State

Land & CadastreLand & Cadastre

Record of ConvictionsRecord of Convictions

Population & CitizenshipPopulation & Citizenship(MERNIS)(MERNIS)

Telecommunications Telecommunications AuthorityAuthority

General DirectorateGeneral Directorateof PTTof PTT

On

line

On

line

On lineOn line

ConvictionsConvictions

PrisonPrison

Forensic MedicineForensic Medicine

On lineOn line

On lineOn line

AkbankAkbank

Integration

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DELIVERED HARDWARE

ComputerComputer 2222..200200

Laser printerLaser printer 1111..265265

Uninterruptible power supplyUninterruptible power supply 55..009090

LaptopLaptop 99..217217

Laptop Laptop printerprinter 22..880000

Color PrinterColor Printer 418418

ScannerScanner 2.2.434377

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CABLE LAYING

• Cable was laid in 807 units for 38.200 connection points across Turkey

ANKARA

Republic of Turkey

Ministry of Justice

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All judiciary units were connected with each other via sole central network. This connection was provided through territorial lines and satellite. These connection types are the substitutes for each other. Cable was laid in 807 units to deliver 45.778 connection points across Turkey. There are 35.298 activated users in the domain. Satellite devices were set up in 643 units in order to ensure continious connection .

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UYDU

ARTHITECTURE OF UYAP NETWORK

INTERNETINTERNET

100 Mb

BARTIN

MoJ IT Chief Office

( GÖLBAŞI )

SALİHLİ

TOKAT

YOZGAT

TARSUS

ZİLE

TURKISH

TELEKOM

TURKISH

TELEKOM

ATM & Metro Ethernet

200 MB

ANKARA

ADANA

KAYSERİ

AKSARAY

TRABZON

İZMİR

connection with fiber cable

10 M

b

Met

roE

ther

net

4 M

b F/

R

4 Mb G.SHDSL

2Mb G.SHDSL

1 Mb A

DS

L

679 units

906 units

TÜRKSAT

2 Mb F/R

13 MHz

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Number of UYAP Users

Number of UYAP Users at 2006 10.012

Number of UYAP users at the beginning of 2007 27.806

As of now number of UYAP users 55.000

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UYGULAMA SUNUCULARI LOGIN SAYILARI

0

2500

5000

7500

10000

12500

15000

17500

20000

22500

25000

27500

3000019

.01.

2006

03.0

2.20

0618

.02.

2006

05.0

3.20

0620

.03.

2006

04.0

4.20

0619

.04.

2006

04.0

5.20

0619

.05.

2006

03.0

6.20

0618

.06.

2006

03.0

7.20

0618

.07.

2006

02.0

8.20

0617

.08.

2006

01.0

9.20

0616

.09.

2006

01.1

0.20

0616

.10.

2006

31.1

0.20

0615

.11.

2006

30.1

1.20

0615

.12.

2006

30.1

2.20

0614

.01.

2007

29.0

1.20

0713

.02.

2007

28.0

2.20

0715

.03.

2007

30.0

3.20

0714

.04.

2007

29.0

4.20

0714

.05.

2007

29.0

5.20

0713

.06.

2007

28.0

6.20

0713

.07.

2007

28.0

7.20

0712

.08.

2007

27.0

8.20

0711

.09.

2007

26.0

9.20

0711

.10.

2007

26.1

0.20

07

TARİH

KİŞ

İ SA

YIS

I

LOGIN SAYISI

Number of Connected Users to UYAP SystemNumber of Connected Users to UYAP System

(LOG-IN Numbers)(LOG-IN Numbers)

Number of Connected Users to UYAP SystemNumber of Connected Users to UYAP System

(LOG-IN Numbers)(LOG-IN Numbers)

Nu

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Official judicial holiday


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0

1000000

2000000

3000000

4000000

5000000

6000000

7000000

8000000

9000000

2005OCAK

2005NİSAN

2005TEMMUZ

2005 EKİM 2006OCAK

2006NİSAN

2006TEMMUZ

2006 EKİM 2007OCAK

2007NİSAN

2007TEMMUZ

2007 EKİM

Monthly joined document’s Monthly joined document’s nnumber in to umber in to the the UYAP UYAP ssystemystem

Monthly joined document’s Monthly joined document’s nnumber in to umber in to the the UYAP UYAP ssystemystem



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you can ask why he NUMBER DECLINEDbecause in agust Official judicial holidayin turkey

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Number of transactions Number of transactions in UYAPin UYAP Number of transactions Number of transactions in UYAPin UYAP

0

2.000.000

4.000.000

6.000.000

8.000.000

10.000.000

12.000.000

14.000.000

16.000.000

18.000.000

20.000.000

2006-1 2006-2 2006-6 2006-7 2007-1 2007-2 2007-7 2007-9 2007-10

TARIH (AY-YIL)

ISLE

M S

AY

ISI

Nu

mb

er

of

Nu

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ac

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ac

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PU

YA

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Number of transactions in UYAP is growing continuously

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Trainings were given in laboratories Trainings were given in laboratories and practicaland practical on site on site

Republic of Turkey

Ministry of Justice

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EDUCATİON HAS BEEN GİVEN İN LABORATORY AND practical Practical Education Given to all judges, presecutors and clerks and employees on site

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With the Decision Support System, procedural mistakes are reduced to a minimum, virtual discussion forums within judicial organization about jurisprudence is in place, information sharing is enabled.

Administrator

•With the Decision Support System, procedural mistakes will be reduced minimum, imaginary argument atmosphere within judicial organization about jurisprudence will be formed, information sharing will be provided,(1100 warning have been produced in the system till this time and they are presented for the use of the users. Also, warning is still being produced on the Laws.)

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Legislation Legislation

DirectDirectivesives

Sentences Sentences

Case lawCase law

Judicial essaysJudicial essays

Template textsTemplate texts

CircularsCirculars etcetc..

UYAP Databank

Republic of Turkey

Ministry of Justice

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contents of databank are associated with each other and we are updating databank daily

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Management of UYAP

Senior Responsible Owner:Senior Responsible Owner:

Minister of JusticeMinister of Justice

Board of UYAPBoard of UYAP

Head of Board is Undersecretary

Vice President of the Board is Deputy Undersecretary

Other members of the board are some general directors of the MoJ

Project teamProject team

Consist of about 250 staff

Republic of Turkey

Ministry of Justice

Cengiz TANRIKULU

that board convening one time in every month

Administrator

project team consist of MoJ IT Depertmantsome of them are judges and prosecuters, some of them are computer engineers or other technical staff as computer proggrammers, data preparation operators etc.The project team include database design and development specialist and specialist with experiences of testing software applicationsa,infrastructure, architecture design performence and sclability, deployment to users and user training and supportthat project team has also external periodical a quality assurance mechanism. In that mechanism MoJ general uses for that aim specialist academic experts from university

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UYAP in courts

Republic of Turkey

Ministry of Justice

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exploration

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way of life

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UYAP trainings have been given in modern UYAP trainings have been given in modern laboratories in practical waylaboratories in practical way

Basic Computer Training: 13.000 UYAP Training: 43.500

The last instant 27.605 personnel have been trained through internet

by using distance learning/e-learning

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DISTANCE TRAINING

34/46

3535/46

Citizens can reach and examine their case information via Internet and learn the day fixed for the trial without going courts.

3636

They can be informed by means of web site/Citizen Portal about their cases or hearing dates

They can be informed by means of web site/Citizen Portal about their cases or hearing dates

http://www.zargan.com/sozluk.asp?Sozcuk=vas%FDtas%FDyla

http://www.zargan.com/sozluk.asp?Sozcuk=vas%FDtas%FDyla

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Lawyer can : Pay process and tax fee from his office by use

of VPN Technology and or on Network in Bars rooms through internet banking and UYAP,

Litigate a claim or dispute to court through electronic means,

Review his cases by electronics means Submit his petition online with his electronic

signature by UYAP

• By using their electronic or mobile sign lawyers can examine their files

through internet.

Administrator

he must have in that case one of behalfs power of attorney davacı ligitant ,litigator,claimant sueddavalı

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SMS PROJECT

• As a recent development, after reaching and agreement with the GSM operators; text messages containing information about the case files can be sent to the parties of cases, who need to be warned to attend court. It allows users to ask for alerts to be sent to them whenever any chosen event occurs, by email or text (http://vatandas.adalet.gov.tr/proxy/lib/vatandas.html).

http://vatandas.adalet.gov.tr/proxy/lib/vatandas.html

http://vatandas.adalet.gov.tr/proxy/lib/vatandas.html

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UYAP’S Web Mail Server has 55.000 active USERS. The capacity of the server is 90.000. By means of virtual discussion forums within judicial organization about jurisprudence is in place, information sharing is enabled. Every user can share own experiences, problems and ideas with other users via free lectern and he can ask his occupational questions to others, he can find solutions for his problems

4141/46

With the Decision Support System, procedural mistakes are reduced to a minimum level. The aims of this facility are to prevent procedural errors during legal proceeding, to minimise other possible errors, to provide accuracy and speed to the legal proceedings and to accumulate public trust in justice . (1350 warning have been produced in the system till this time and they are presented for the use of the users. Also, warning is still being produced on the Laws.)

4242/46

The Document Management System (DMS)The Document Management System (DMS) in our Ministry has been integrated and in our Ministry has been integrated and exchange of the electronic documents between the provinces and centre has been started. exchange of the electronic documents between the provinces and centre has been started. At present, all kinds of data, Information, documents are flowing in documentation At present, all kinds of data, Information, documents are flowing in documentation management system between MoJ and other units electronically. management system between MoJ and other units electronically.

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UYAP with NumbersUYAP with Numbers

# of Case Files On the System 57.240.073

# of User 55.000

# of Concurrent Process 1.750

# of New File per Day 200.000

Average System Login per Day 53.778

#SQL per second 3.200

# of Documents per Day (Insert) 1.000.000

# of Documents per Day (Insert+Update)

400.000

4.500.000 lines of Code4.500.000 lines of CodeMore than 3000 user interfacesMore than 3000 user interfaces

More than 4000 reports and document templatesMore than 4000 reports and document templates

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By the use of up to date information technologies the services that are given to the public about judicial processes are higher qualitiy.

GAINSGAINS

45

Minimizing the judicial mistakes

Ability of tracking a person’s whole judicial history

Reaching different case files of a person

Catching the fugitives

%100 management of prisons

Adaptation of users to new laws

Fully online and workflow driven processes

Minimized paper work by the use of DMS and integration

Integration with other government units

Reaching the data online when needed

No data repetition

Government & Judicial Government & Judicial Process GainsProcess Gains

http://www.zargan.com/sozluk.asp?Sozcuk=repetition&OneriSira=1&OneriDil=2&Bulunamayan=repitition&MiliSeconds=78

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Transparency at judicial processes

Lawyer and Citizen Portal

Automatic calculation of penalties

Minimized procedural mistakes

Distribution of crimes

No waiting at lines

Social GainsSocial Gains

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All documents, processes and files are standardised:

• Before UYAP courts and other judicial units have being writen the writs one by one. After UYAP similar writs are being writen through stencils.

• Due to standart and ready forms, all the data are filled automatically into the documents like instructions, indictmans, hearing minutes, decision and others so as to finish cases faster and more efficient and not to wait for days.

• It is nearly saved on labour force by 30 % In the past it took so many times to prepare all the documents durıng the case or hearing but now it takes only minutes and it provide us speed and reliance.

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Economical judicial services:

• With the on-line connection of courts, expenses of bureaucracy and postal costs are removed.

• Before UYAP it could be reached to old issues of the Judicial Legislations Bulletin only per department of the Education of MoJ and that is being taken up time. After UYAP these issues can be accessed via MoJs web site online.

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• The payments of the experts and taxes can be controlled in a more reliable way.

• Now the budget of the judicial units are prepaired by UYAP and budgetary control is made via UYAP online and momentary.

• Determination, audit and expenses are pursuitted on a central database with the accounting system in UYAP.

Obtain central financial control

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• All takeover files from previous year can be prepared within instantly.

• Easy and fair dispatch of the files and works of courts and enforcement units is ensured.

• Prevention of corruption: Destruction of files are impossible because of electronic recording and all the activities are logged in the system.

Transparency in terms of accountability and data accuracy:

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• The performance of the personnel can be followed via the electronical environment.

• To provide the capability to measure performance and report on the effectiveness of Turkish judicial services in terms of such performance indicators are defined by Government and stakeholders.

Performance management through integrated management information

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• After UYAP inspections of the judicial would be per UYAP online and remote. That possibility will be bring in time, costs etc.

• Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system

Fulfill inspections in to electronic means

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• The processes that takes hours or days can be done only in minutes by UYAP .

• Decrease administrative and judicial workload so to enable practitioners to focus on their other priorities.

Simplify process:

5454/46

PUBLIC PROSECUTORS

PROCESSBEFORE UYAP

AFTER UYAP

Instruction to other unıts Half a day 0-1 mn.

Monthly statıstıcs Half a day 0-3 mn.

Annual statistic 1 week 0-5 mn.

Preparing take overs 3 day 0-1 mn.

General forms 1 week 0-5 mn.

Birth certificate 1 week 0-1 mn.

Criminal record 1 week 0-1 mn.

Searching file 10-15 mn. 30 sn.-1mn.

Preparing standart forms

5 mn. 0-30 sn.

Examining stage of files

10 day 0-30 sn.

0

2000

4000

6000

8000

10000

12000

UYAPTAN ÖNCE UYAPTAN SONRA

Cumhuriyet Başsavcılığı İşlemlerinde Zaman Durum Grafiği(dakika)

Dosyanın Başka Büroya Gönderilmesi Aylık İstatistik HazırlamaYıllık İstatistik Hazırlama Devir Listesi HazırlamaAdis Formu Hazırlama Nüfus Kaydı AlmaSabıka Kaydı Alma Dosya Arama-BulmaMatbu Evrakların Hazırlanması

59

Judicial Institutions, which are using UYAP

High Criminal Courts Centers

133

Administrative Courts Centers

23

Provincial Courts 515

Penitentiary and Detention Houses

392

Forensic Medicine Units

26

TOPLAM 1089

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PROJECT ROLL OUT PROCESS

http://www.zargan.com/sozluk.asp?Sozcuk=yayg%FDnla%FEt%FDrmak

http://www.zargan.com/sozluk.asp?Sozcuk=yayg%FDnla%FEt%FDrmak

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ELECTRONIC SIGNATURE

• After the enactment of the Law on Electronic Signature, the Ministry of Justice has reached an agreement with the public e-signature provider, for the delivery of the 30.000 e-signatures for judges, prosecutors and staff until the end of June 2008.

• Until now, 33.493 personnel have applied for the e-signature and 16.811 of them have been given their e-signature.

• It was required by a regulation by the Ministry of Justice that documents will no longer be circulated physically among the judicial units after 01.07.2008.

• All the documents will be required to be sent only in the electronic environment, which are signed by e-signature.

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INTEGRATING WITH THE EU

• The UYAP database can be connected to the central databases of the EU or member states and can form a broadened network in which European courts can benefit from.

• In the near future it will be possible to bridge UYAP with the backbone networks such as TESTA and other EU member countries’ systems.

• Achieving this goal will result in secure and swift transition of international requests such as rogatory letters, extradition matters and transfer of sentenced persons.

• Apart from these, UYAP case and document management system and word processor software were designed to be independently used by other judicial systems.

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“• True innovations were shown by representatives of

the Ministries of Justice of Estonia and Turkey. • Turkey demonstrated its integrated approach around

the computerization of the judicial chain. • Judges, prosecutors, lawyers and other legal

professionals can (if authorized) can get with ‘one press of the button’ access to justice-registers, start judicial procedures, generate court performance information and pay electronically the court fees.”

http://palbers.wordpress.com/2008/06/04/e-justice-conference-portoroz-slovenia/http://palbers.wordpress.com/2008/06/04/e-justice-conference-portoroz-slovenia/

03.06.2008From “e-justice in Portorož” evaluations: 03.06.2008From “e-justice in Portorož” evaluations:

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Republic of Turkey

Ministry of Justice

If you want any further info, you can get from

http://www.uyap.gov.tr/english/index.html

If you have any further questions, please don't hesitate to contact us!

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

“More Justice, less bureaucracy”






mailto:[email protected]






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Thank you very much for your attentionThank you very much for your attention

Ministry of Justice

the Republic of Turkey

Ministry of Justice

the Republic of Turkey