1 Nassau Community CollegeProf. Vincent Costa Session 2 Excel Introduction CMP 117 Business Computing: Concepts &Applications

1Nassau Community CollegeProf. Vincent Costa

Session 2Excel IntroductionCMP 117Business Computing:Concepts &Applications


Microsoft Office Overview • Office is a comprehensive, integrated system

of programs designed to solve a wide array of business needs. All of the programs can be used individually and can work together seamlessly (put a spreadsheet into a presentation).

• The 2007 version introduced a new user interface. Fall 2011 NCC upgraded to 2010.

• Can buy 2010 if you want – student rate. Search online for “Office 2010 student discount”


Microsoft Office Overview Programs we will work with in this class:• Excel – spreadsheet program used to

organize, manipulate, and graph numeric data (.xlsx)

• Access – Database manager used to organize, manage and display a database (.accdb)

• PowerPoint – Graphics presentation program used to create presentation materials (.pptx)


Microsoft Office Suite

• Consistent interface in all Office Applications

• Open Word • We will use it to discuss the interface

and some terminology :• Refer to Chapter 1 Office

Fundamentals


Title Bar

• The Title bar identifies the currently open file’s name and contains the control buttons in the upper right corner.


Title Bar

• The control buttons include the Minimize, the Maximize/Restore Down, and Close buttons.

• Minimize does not close the application, but reduces it down and places it on the Taskbar.

• The Maximize/Restore Down button either maximizes a less than maximized window or restores a window to its previous size. The Close button closes the application.


Quick Access Toolbar

• The Quick Access Toolbar, at the top-left of the Title bar, gives the user access to commonly used features, including the ever popular Undo, the Redo (or Repeat), and the Save buttons.

• The Quick Access Toolbar can be customized within each application, providing the user with the option to customize each application’s Quick Access Toolbar to the commonly used features within that application.


Backstage

• Backstage is a new component in Office 2010.

• With this component, the user is provided with a concise collection of commands related to an open file, such as printing, saving, opening, closing, and sharing the file. You can also view the properties and other information related to the file. A file’s properties include the author, file size, permissions, and date modified. You access Backstage by clicking the File tab.


Ribbon

• The Ribbon is found beneath the Title bar and contains tabs, groups, and commands.

• Each Tab contains groups of related tasks.

• Each Group is a subset of the Tab that organizes similar tasks together.

• Each Command is a button or area within a Group that you click to perform tasks.


Ribbon• Because Word, Excel, PowerPoint ,and Access share the

common Tab/Ribbon structure, you will quickly and easily learn how to move around within the applications, particularly since many of the applications share the same tabs with many of the same options . Of course, each application will also have some different Tabs, Groups, and Commands specifically related to the operations of that application.

• A Dialog Box Launcher is an icon in Ribbon groups that you can click to open a related dialog box, but it is not available in all groups.

• Contextual tabs are made available when you select a particular object ,such as a table or picture. Contextual tabs appear to the right of the standard tabs and disappear when you click away from the object.


Status Bar

• The status bar is found at the bottom of an application’s window and contains information relevant to the open file.

• It includes tools for changing the view of a file and for changing onscreen file contents. For each application, the status bar is unique, but there are some similarities, such as the Zoom slider and the View options (although the type of views available will change depending on the application.)


Excel Intro

• Open Excel • Originally intended for accountants –

mimics a ledger sheet• Show how interface is similar to Word

with different commands• Workbook window – contains

worksheets


Excel Intro

• An excel file by default contains 3 worksheets. Can add more worksheets. Each worksheet has 16,384 columns and 1,048,576 rows. Sheet tabs allow you to navigate through sheets.

• Spreadsheet contains rows and columns, intersection point is a cell. The name of the cell is a combination of the row and column its located at. Click on a cell, becomes the active cell – show the name box. Also discuss the formula bar.


Shortcut keys


Developing a worksheet

Developing a worksheet:– Plan – what data will be input, what

calculations do you need, draw a sketch– Enter and edit text– Test– Format


Hands-On Exercise

• We’ll work on the exercise in the Excel text on pp91-93


Hands-On Exercise

• Should look something like this:

OK Office Systems Pricing Information9/1/2012

ProductCost

Markup Rate

Retail Price

Percent Off

Sale Price

Profit Margin

Computer System 400 0.5 1.05

Color Laser Printer457

.7 0.75 0.2

Filing Cabinet68.75 0.905 0.1

Desk Chair 75 1 0.25Solid Oak Computer Desk 700 1.857 0.320" Monitor 195 0.835 0.1


Homework

• Look over Chapter 1 of Excel 2013

• Try the Hands-On Exercise at home

Documents

1 Nassau Community CollegeProf. Vincent Costa Session 2 Excel Introduction CMP 117 Business Computing: Concepts &Applications