1 MONTHLY REPORT NOV., 2009 - HR, GA & Legal dept. -

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MONTHLY REPORT NOV., 2009MONTHLY REPORT NOV., 2009- HR, GA & Legal dept. -- HR, GA & Legal dept. -

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HR DEPARTMENT RERPORT HR DEPARTMENT RERPORT NOVEMBER, 2009NOVEMBER, 2009

ENGAGED PROJECT THIS MONTH

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Cathay Life Insurance

CURRENT JOB VACCANTS

HCMC HN Danang Cantho

1. Trainer

2. Insurance consultant

3. Collector

4. Collector supervisor

5. HR specialist

6. Accountant

1.Collector

2.Collector Supervisor

1. Trainer 1. Chinese AO

1. RECRUITMENT

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HR Dept. HR Dept.

HCM Office

Dept. Number

Policy Admin 01

IT 02

Agency 01

Can Tho Office

Dept. Number

Mkt & training

02

BDO 01

NEW HIRE/REPLACEMENT

1. RECRUITMENT

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2. Whole year performance evaluation

Base on the rules regarding to staff performance rating

RATING CRITERIA:

Base on working result, working attitude, stipulate company policy, management ability (for management level)

SCHEDULE:

• Self Evaluation: 20-24 Nov 2009

• Manager/Director: 25-27 Nov 2009

• Result for salary increase, promotion and bonus: 02 Dec 09 – 02 Feb 10

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3. Internship program launching

Schedule 15 December, 09 ~ 15 January, 10Duration 1 month

Task Assignment

•Translation tasks •Filing documents•Other admin tasks assigned by department heads…(No confidential tasks)

Total 11 Students(Request by Several Dept.s)

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4. Revise salary ranking program

Easy to make decision for salary adjustment/promotion

Easy to make decision for salary adjustment/promotion22

Build up salary ranking base on each position, each level

Build up salary ranking base on each position, each level11

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5. Other Activities

1.1. PROPOSAL FOR NEW HEAD COUNT 2010PROPOSAL FOR NEW HEAD COUNT 2010

Base on the request from each dept.Base on the request from each dept.

Base on new year’s business requirementBase on new year’s business requirement

Base on business demand for increase HCBase on business demand for increase HC

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5. Other Activities

2.2. PROPOSAL FOR YEAR-END PARTYPROPOSAL FOR YEAR-END PARTY

In HCMC office:

• Plan date: 29 Jan. 2010• Encourage all department to contribute team

activities for this events

Other office branches:

• Plan date: One day in January 2010

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5. Other Activities

3.3. Proposal For Health Checking For All EmployeesProposal For Health Checking For All Employees

In HCMC office and other office branches:

Plan date: 5-12 Dec. 2009

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HR DEPARTMENT PLANNING HR DEPARTMENT PLANNING RERPORT DEC, 2009RERPORT DEC, 2009

ENGAGED PROJECT NEXT MONTH

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0101 Preparing HR Yearly Report 2009 & New Year Planning

Preparing HR Yearly Report 2009 & New Year Planning

0202 Whole Year Performance Evaluation Report 2009

Whole Year Performance Evaluation Report 2009

0303 Yearly Annual Leave Report 2009& New Annual Leave Planning 2010

Yearly Annual Leave Report 2009& New Annual Leave Planning 2010

0404Catch up current pending job demand base on approved head count 2009

Catch up current pending job demand base on approved head count 2009

ENGAGED PROJECT NEXT MONTH

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MONTHLY REPORT NOV., 2009MONTHLY REPORT NOV., 2009- GA dept. -- GA dept. -

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GA TASKS

A. Office Building Information1. TWC:

- Made ceiling’s holes for air-conditioner maintenance continuously.

- Replaced dirty carpet in 10FL’s big meeting room.

2. Norch:

- Maintained air-conditioners by the landlord.

ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)

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GA TASKS (cont.)

3. Mirae building (Big C): - Configured wireless modem. - Repaired some telephone & ADSL ports.

4. Green Plaza & Sacombank (Danang) - Finished repairing all damaged items caused by typhoon. 5. Cantho branch: - Redecoration (folding chairs, suction fans and ceiling fans) for Agency, toilets & Training rooms.


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GA TASKS (cont.)

6. IVB (Hanoi): - Workstations for new collector (5th FL of IVB) completed. 7. Ladeco (Hanoi) - Replaced some connectors of ADSL’s cable.


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GA TASKS (cont.)

B. Other projects:1. Budget 2010 revised & submitted.

2. Successfully dealt with Lavie to low down its

price. (22% off).

3. Continuously surveyed for Hanoi office

building.


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GA TASKS (cont.)

B. Other projects:4. Regulations on property and key control.- The visitors/suppliers (excluding BOD’s visitors) are not allowed

to enter into the working areas. If it is necessary to enter into the

working areas they must be accompanied by our receptionist/

relevant staff.

- Department Heads and BMs are responsible for the company’s

property management and well control. Department/Division/

Agency will be responsible for compensation of the company’s

property damages or missing.

4. Regulations on drinking water.

5. Continuously surveyed for Hanoi office building.


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GA TASKS (cont.)

B. Other projects:4. Regulations on property and key control

(Cont.)- Office door’s keys must be kept by specific person assigned by

Department Heads or BMs. Do not allow to make numerous

duplicate keys for others without approval of authorities.

- BM and/or BDO will keep the office’s door’s keys.

- If any loss/damage happened BM and BDO take joint

responsibilities for compensation.


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GA TASKS (cont.)

B. Other projects:5. Regulations on drinking water- The small bottles of Lavie mineral water (358ml) will be distributed to BOD’s monthly meetings and BOD’s visitors/ guests only.- For other meetings or other events if necessary, the small bottles of Lavie shall only distributed if approved by E.V.P.- If you need drinking water service for the meetings please inform GA’s receptionist in advance for arrangement.


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GA TASKS

1. Fixed asset of TWC continuously checking.

2. Terminating the contact of drinking water supplying with

Sapuwa (Replaced by Lavie for Ladeco & Grand).

3. Ordering notebooks of 2010.

4. Surveying for Hanoi office building.

5. Negotiating with TWC’s landlord regarding maintenance

fees of this building in 2010.

NEXT MONTH PROJECT PLAN (GENERAL ADMIN)

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MONTHLY REPORT NOV., 2009MONTHLY REPORT NOV., 2009- LEGAL dept. -- LEGAL dept. -

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Main tasks

This month:

► Terms & Conditions of new products (R04, R05, R06, C10 & A03)

finished R04, R05, R06.

reviewing C10 & A03.

► Legal Compliance Process

completed Step 3, posted up Legal Compliance procedure into data system.

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Main tasks

This month:

► Legal Counsel of the Company

gave advice to Planning Dept. regarding general agency office;

gave advice to Claim Dept. regarding Renewal receipt.

► Revise & review contract

drafted co-operated agreement between Cathay & IVB regarding bancassurance.

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Main tasks

Next month: ► Terms & Conditions

reviewing, revising C10 & A03, other new products (if any)

► Legal Compliance ProcessSelf-assessment of legal compliance for second half year 2009 (estimate to finish on 4 Dec 09).

► N’orch Building & Green Plaza issues take appropriate actions if required in the future

► Collect and summarize information regarding to the legal consultancy

DECISION 82/2009/QD-UBND ON OCTOBER 26, 2009 prescribed DECISION 82/2009/QD-UBND ON OCTOBER 26, 2009 prescribed the rates level, paid mode, management and using of fees for copies the rates level, paid mode, management and using of fees for copies of original, certifying fees make copies from original and certifying of original, certifying fees make copies from original and certifying signature in the City.signature in the City.

Legal DepartmentLegal Department

Fee levels are prescribed as follows:

1. Fee for issuing copy from the original: 3,000 VND/ set;

2. Fee for certified copy from originals: 2,000 VND/ page; from 3rd page or more then the 1,000 VND per page, but, maximum fee does not exceed 100,000 VND/ set;

3. Fee for certified signature: 10,000 VND / case.

The rate of fee is applied from the date of November 5, 2009.B

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Documents

1 MONTHLY REPORT NOV., 2009 - HR, GA & Legal dept. -