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Minimizing NOVs

Terry Chamberlain, DirectorCommander Navy Region Mid-Atlantic

Oceana Environmental Compliance DepartmentCNRMA N452, 757-433-3437

~~~Brad Hollan, Mechanical Engineer

Technical Contracting Officer’s RepresentativeNFESC 421, 805-982-1320

through Self Assessments

~~~

Artwok by Ryan Chamberlain

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tnc, 2005

Cherryl Barnett, Director, Regional Environmental Program, CNRMA N45 for her support from the top; Jimmi Bonavita, Steve Hanson, and Nikki Brown, CNRMA N452 Environmental Protection Specialists, for their participation, performance, and commitment in using and tweaking the system; Bonnie Morad, FSSI, and David McCurdy, Graeme Dykes, and the helpful staff of Enviance for taking on this effort with NFESC to bring this capability to the U.S. Navy.

Special acknowledgements and thanks

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Commander, Navy Region MidAtlantic (CNRMA)

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Introduction

Commander, Navy Region Mid-Atlantic (CNRMA) Thirteen installations and annexes in Hampton Roads

Virginia area Three installations in Pennsylvania.

Navy looking to enhance compliance posture, minimize NOV’s, and improve and integrate compliance assessment reporting processes.

Implemented NFESC prototype assessment project using Enviance to develop a a Navy Online Environmental Compliance Checklist System (NOECCS)

Found NOECCS could easily provide capabilities for integrating Environmental Program data management requirements.

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A Continuous Inspection Process

Quarterly reporting and assessments

Multi-media compliance inspections and observations

160 inspection areas

Over 700 data points

As funded, inspection items are derived directly from permit requirementsJerry Blau, Oceana EC Team Leader, 757-433-3435

-thanks!

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But, a Manual Inspection Process

Oceana Area of Responsibility (AOR) NAS Oceana, Fentress, Dam Neck Annex, NSA NW, DCBR >2800 inspection line items / year Manual completion of checklists

Manual transposing of data to individual spreadsheets

Manual distribution and printing of spreadsheet

Manual collation, check-marking and review of inspection logs

Manual review by team leader to ensure progress of inspection completion

Manual reporting and assessment summary for media program managers

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Applying the Navy Online Environmental Compliance

Checklist

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•Broad user licensing

•Easy Internet access

•Little or no vendor propriety

•Intuitive user capabilities

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Applying NOECCSImproving the Inspection and Reporting Processes

Manual Production &Checklist completion

Manual transpositionTo spreadsheets

Manual review ofinspections

Manual aggregation& reporting

The regional assessment program manager compiles disparate data formats for reporting

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Improved Inspection Process

• Checklists maintained in and printed from NOECCS

• One-time inspection data entry in NOECCS

• All inspection progress and assessment summary reports immediately available to all users at time of data entry in NOECCS

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Benefits to the Program

• Enhances our compliance posture by improving inspection efficiencies and usability of assessment data

• Tracks and retains regulatory requirements• Reduces risk of admin NOVs

• Maintains continuous capability to track minor and major, short-term and long term corrective actions

• Provides capability for immediate assessment of compliance posture

• Provides data integration capabilities for other Environmental Program and Program Management areas.

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Program Integration of NOECCS Data

• Populates the… • Inspection Manager• Compliance Plan of Action and Milestones (POAM)

Manager• P2 Program Manager

• … upon completion of inspection data entry

Currently investigating wireless connectivity

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Inspection Data Manager

• Immediate update of inspection status toward completion

• Recall of past inspection data• Identification and recall of action in the field • Long term data retention• Identification of trends• Identify repeat and long term issues• Improved response capability• Standardizes inspection and report formats• Implements external inspection requirements

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Compliance POAM Data Manager

• Immediate update from inspection data entry

• Immediate notification of proper managers• Tracking of repeat and long term issues• Improved visibility for response and

corrective action• Conduct of root cause analysis• Preparation for external inspections • Standardized report format derived from

inspection data entry

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P2 Program Data Manager

Immediate update from inspection data entry Integrated PDF “Shop” reports Queries

P2 equipment, P2 opportunities, processes performed, waste generated, materials used, etc. by Base, Activity, or Squadron.

P2 POA&M report identified P2 opportunities.

P2 Event Instance Count Summary Report P2 Shop report status

last update Count/quarter

Linda Hicks, CNRMA N45 P2 Program Manager, 757-433-3443

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• Mission• Process• Hazardous material use• Hazardous waste generation• P2 Equipment in use• P2 Equipment needed• Suggested process changes and P2

Opportunities• Compliance Sites

P2 Shop Reports

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Improvements and Benefits

CommunicationsData accuracy and integrationWork flow efficienciesOn-time dataInspection and responseLong-term data retention

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• Export of Compliance Inspection Requirements to other Environmental Compliance Programs

• Development and integration of other Environmental Media Program Data Managers

• Integration with other Installation, Regional, and Command Programs

• Collective development and sharing of data and data management capabilities

Beyond NOECCS

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• Spill Reporting Enhancement- stood up, • Christopher Creighton, Oceana Spills, 757-433-3439

• Title V Air Permit Data Manager• Brian Peed, Air Program Manager, 757-445-6628

• Portable NOECCS- working on a wireless solution• PPEP Inventory Data Manager• Rain Gage Data Manager Integration• Tank Data Manager• Env Services Lab Data Manager• Navy Online Zone Inspector (NOZI)• Increased Regional and Program data integration

What’s next???