11

Machines Machines should should work. work. People People should should think.think.

33

Training Program forWAPDA Admn Officers

PRESENTATION SKILLSSeptember 7, 2005

Salman Rashid MirzaDirector

Management Information Systems

44

Structure

1.Objective2.Definition3.Why a presentation at all?4.Preparing a presentation5.The Beginning6.The Ending7.Designing presentation visuals 8.An ideal presentation9.How to deliver?10.Examples from various presentations

55

Objective

Presentations are one of the first

managerial skills which a manager must

acquire. This session looks at the basics

of the presentation skills as they might

apply to an emergent manager.

66

A presentation is fast and potentially

effective method of getting things done

through other people. In managing any

project, presentations are mainly used

as a formal method for bringing people

together to plan, monitor and review its

progress.

Definition

77

•A presentation puts you on a display.•Facilitates a chance to present your ideas, strategy, performance and progress.

•It offers an opportunity to interact with other stake holders.

•Text coupled with graphs, pictures, animation, music may enhance the impact of the presentation manifolds.

Why a presentation at all?

88

1.Planning•Analyze the subject vs. audience•Formulate your objectives – Dig out Core Issue

•List out the contents •Develop concise statements to describe contents (Bullets)

•Select medium (OHP, White Board, Flip Charts, Multi Media)

•Foresee possible questions and prepare valid answers

Preparing Presentation

I never did anything worth

doing by accident,

nor did any of my inventions

come by accident; they came by work.

EdisonEdison

1010

2.Design & Development• Limit presentation size, define

slides sequence, highlight core issues of the subject

• Select animation, graphs, pictures according to Theme/medium

• Spell/grammar check• Format (Headings, Main Body, Foot

Note, Page Numbers, Tables, Animation, Background, etc.)

• Rehearsal (Again & Again)

Preparing Presentation…Contd.

1111

1. Get Their Attention2. Establish A Theme3. Present A Structure4. Create Rapport5. Administration

The Beginning

1212

The Final Impression you make on the Audience is the one they will remember. Plan your last few sentences with care.

1. Get Their Attention2. Change your pace , new slide or perhaps final culminating idea3. Don’t do a mistake of telling theAudience that this is going to be a summary

The Ending

1313

1. Think of Your Listeners

2. Design to Help People Listen

3. Visuals Should …

4. Good Visuals Are ….

Designing Presentation Visual

1414

Think of Your ListenersThink of Your Listeners

Listening is much more difficult than Listening is much more difficult than readingreading

Pity your poor listeners!Pity your poor listeners!

Do every thing you can to help Do every thing you can to help your your listenerslisteners

To listen and rememberTo listen and remember

Designing Presentation Visual

1515

Design To Help People Listen1. Organize – Provide structure and frame

work for the data you will provide Lists points to be covered and

provide a “Road Map” to Information 2. Illustrate – help listeners to visualize –

convert data to Information 3. Repeat – Improve audience reception of

data Remember that “listeners” listen only

25% to 50% of the time Repetition often suggests importance

Designing Presentation Visual

1616

Visual Should …..

1. Support your communication objective

2. Enhance your verbal message, not detract

from it

3. Set tone and emotional content of verbal

message with the use of colors and images

Designing Presentation Visual

An Ideal Presentation

1. Lesser but clear text with necessary pictures, animation.

2. Always check spellings with extra, special care – can destroy your effort.

3. Continuously evaluate the interest and interaction of audience.

4. Stick to the topic, also avoid answering irrelevant questions.

5. Strictly follow the time schedule.

An Ideal Presentation

6. Use simple language & terms. (KISS)7. Never be afraid to admit that you

don’t know. 8. Be familiarized with your

presentation – don’t look at it like you have not seen it before.

9. Always keep backup(s) of your presentation - CD ROM/Flash Ram/Hardcopy.

10.Never be over confident – always rehearse many a time.

1919

The presenter has the power both to kill the message or to enhance it a hundred times beyond its worth.

Five key facets of the human body which deserve attention in presentation skills:1.Eyes2.Voice3.Expression4.Appearance5.Stance

How to deliver?

Lets

learn,

share

&

achieve,

together.

2121

Examples from Various Presentations

2222

NATIONAL TRANSMISSION AND DESPATCH COMPANY5th STG DISCO WISE GRID STATION WORKS (2004-05)

GRID

STATIONS

GSC NORTH GSC SOUTH

FESCO GEPCO IESCO LESCO MEPCO PESCO TOTAL QESCO HESCO TOTAL

132

kV

NEW - - 3 2+1 0+1 6 11+2 5 2 7

EXT 6+2 7 5 4 8+1 10 40+3 14 13 27

AUG 3 7 7 2 5 7 30 6 6 12

CON 3 2 - 1 5 2 13 - - -

CAP - 4 - 5 1 2 12 1 2 3

66

kV

NEW - - - - - - - 1 1+1 2+1

EXT 1 - - 1 1 2 5 1 5 6

AUG 2+1 - - 1 - 3 6+1 1 - 1

TOTAL 15+3 20 15 16+1 20+2 32 117+6 29 29+1 58+1

*Figures after + sign indicate Deposit Works.

23

TRANSMISSION

FINANCEWING

N T D C

POWER WING

GENERATION DISTRIBUTION

COMMONSERVICES

Grid Station / Trans. LinesOperation & Maintenance

Thermal PowerStations

GENCOs DISCOs

Area Electricity Boards

. . . TRANSFORMING THESE ORGANIZATIONAL COMPONENTSINTO INDEPENDENT CORPORATISED ENTITIES

RESTRUCTURING OF WAPDA

24

Domestic

Commercial

Industrial

Agricultural

Others

0

4000

8000

12000

16000

20000

24000

28000

32000

36000

40000

44000

48000

1960

1962

1964

1966

1968

1970

1972

1974

1976

1978

1980

1982

1984

1986

1988

1990

1992

1994

1996

1998

2000

2002

2004

Fiscal Years

Mil

lio

n k

Wh

51492 GWh

603 GWh

Category Wise Energy Consumption (GWh)

1960-2004

25

How to Succeed

Successful bosses have good communication skills.

They learn from people, including their employees.

Successful bosses have good communication skills.

They learn from people, including their employees.

1 2 1 2 33 4 5 6 7 8 9 10 11 12 13 14 15 4 5 6 7 8 9 10 11 12 13 14 15

How to Succeed

Personal integrity is crucial.

Tell nothing but the truth.

Bosses can forgive mistakes but if you lie, you're gone.

1 2 3 4 5 6 7 1 2 3 4 5 6 7 88 9 10 11 12 13 14 15 9 10 11 12 13 14 15

WAPDA

TOWN

LAHORE

AchievingOptimum Utilization

ofAvailable Resources

April 29, 2005Wapda Employees Cooperative Housing Society

(WECHS)

WAPDA

TOWN

LAHORE

Objective:to provide quality residential options to more WAPDA personnel at economical costing

Better efficiency can be cultured by Better efficiency can be cultured by addressing social issues of the addressing social issues of the employees.employees.

April 29, 2005Wapda Employees Cooperative Housing Society

(WECHS)

30

3131

Information PyramidInformation Pyramid

EMIS Education Management Information System

Federal/ Prov. Level

District Level

Tehsil Level

Markaz Level

UC LevelVillage Level

Detail of information

Content of information

G-EMIS

C-EMIS

3232

Education Monitoring

Developing District Education

Plan

Collaboration between NFE & Govt. /Municipal

Developing Master Trainers

Promotion of CRC

Teachers Training

Developing Education Plans

Promotion of Merit Based System

Human Resource Development

Introducing Children Activities

Possibility of New Interventions

Organization of VEC's

QEFA

Non-Formal Education

System

Existing Edu. System

(Government Municipal)

Strengthening of SC's

Computerized Qualitative Information

New Interventions

Pushing Local Initiative/Advocacy

Human Resource

Pool

C-EMIS

Teachers Resource

Centre

MAINSTREAMING

Sudhaar Approach Towards QEFA

Imagination Imagination

isis

more more

important important

than than

knowledge.knowledge.

EinsteinEinstein

343424