1 Lesson 4: File Explorer - Edl · 1 Lesson 4: File Explorer ... Click the File Explorer button in the taskbar to open File Explorer automatically. 2. ... Darrell Gibson Gregory West

1

Lesson 4: File Explorer

Colors in Nature Navigating in File Explorer

Open File Explorer

1. Click the Start button in the taskbar.

2. Type File Explorer.

3. Choose File Explorer from the top of the menu.

4. Click the Close button to exit File Explorer.

5. Click the File Explorer button in the taskbar to open File Explorer automatically.

Open Folders

6. Choose Documents from the Navigation Pane on the left of the window.

7. Click the Lesson 4 folder one time to select it.

8. Click the Open button on the File Explorer toolbar to open the folder.

9. Double-click the Classification button to open it automatically.

Change Views

10. Click the View tab in the Ribbon to display its tools.

2

11. Click the Extra large icons tool in the Layout group to display large previews of each picture in the

folder.

12. Click the List tool in the Layout group to display only the names of each picture in the folder.

13. Click the Tiles tool in the Layout group to display a small preview each picture of each picture in the

folder and a short list of details of each picture in the folder.

14. Click the Details tool in the Layout group to display a small preview each picture and a short list of

details of each picture in the folder.

Sort Files

15. Click the Date modified heading to organize the files by date.

16. Click the Date modified heading to reverse the order.

17. Click the Type heading to organize the files by date.

18. Click the Type heading to reverse the order.

19. Click the Size heading to organize the files by date.

20. Click the Size heading to reverse the order.

Search Files

21. Click in the Search textbox in the top of the window.

22. Type the letter s to filter the list of files by those that contain that letter.

23. Type the letter n to filter the list of files by those that contain that letter s followed by the letter n.

24. Type the letters ake to filter the list down to the include only snake.

25. Tap the [BACKSPACE] 5 times slowly and notice how File Explorer starts to return the original files

back to the View pane one at a time.


3

Microsoft Office

Move Files with Click and Drag

Scenario:

You’ve just started learning how to organize your files in File Explorer and identifying file types by their

icon. To practice this, you’ve decided to move organize files by their Microsoft Office file type.

Instructions:

Go to the Lesson 4 folder of your Documents library and create 3 new folders. Assign each folder the

name of a different Microsoft Office program (Excel, PowerPoint, and Word) and move the files

associated with those programs into the corresponding folders. For example, move the Microsoft

Word document files into the Word.



3. Double-click the Lesson 4 folder to open it.

4. Open the Microsoft Office folder by either double-clicking it or clicking it once and pressing the

[ENTER] key.

5. Choose HomeNewNew Folder from the Ribbon.

6. Type Excel as the new folder name.

7. Press the [ENTER] key one time to confirm the folder’s name.

8. Click and drag the Customers file into the Excel folder.

The following screen hint should appear before you release the mouse. This indicates that you

4

are about to move the file into the appropriate folder.

9. Click and drag the Employee Roster file into the Excel folder.

10. Click and drag the Timesheet Hours file into the Excel folder.


12. Type PowerPoint as the new folder name.


14. Click and drag the Classic Cars file into the PowerPoint folder.


are about to move all 3 files at the same time.

15. Click and drag the iJams file into the PowerPoint folder.

16. Click and drag the Tropical Getaways file into the PowerPoint folder.


18. Type Word as the new folder name.


Click and drag the Electric Cars file into the Word folder.


5

are about to move all 3 files at the same time.

20. Click and drag the Professional Contacts file into the Word folder.

21. Click and drag the Wilson Letter file into the Word folder.

Check Your Work:

Click the Refresh button to the right of the address bar. This should update the contents of each

folder to reveal the files inside them. Each folder should look similar to the following illustration.


6

Hawaiian Vacation

Move Files with CTRL and SHIFT

Scenario:

You’ve just come back from a relaxing Hawaiian vacation. During your trip you took lots of pictures

with your digital camera. You decide to organize them on your computer by the name of the island

where the picture was taken.

Instructions:

Go to the Lesson 4 folder of your Documents library and create 3 new folders. Assign each folder the

name of a different island where the picture was taken. Click and drag the appropriate pictures into

the folder



3. Double-click the Lesson 4 folder to open it.

4. Open the Hawaiian Vacation folder by either double-clicking it or clicking it once and pressing the

[ENTER] key.


6. Type Lanai as the new folder name.


7

8. Click the Garden of the Gods file one time.

9. Hold down the [CTRL] key on the keyboard and keep it held down until after the following step.

10. Carefully click the Koele Lodge, Malamalama Church, and Manele Golf Course files.

Make sure you that you DO NOT click and drag during this step or you will create additional copies

of the files.

11. Release the [CTRL] key on the keyboard.

12. Click and drag the Garden of the Gods file until into the Lanai folder.

The following screen hint should appear before you release the mouse. This indicates that you are

about to move all 3 files at the same time.


14. Type Maui as the new folder name.


16. Click the Honolulu Bay file one time.

17. Hold down the [CTRL] key on the keyboard and keep it held down until after the following step.

18. Carefully click the Onleloa Beach, West Maui Mountains, and Windsurfing files.


of the files.

19. Release the [CTRL] key on the keyboard.

8

20. Click and drag the Honolulu Bay file until into the Maui folder.




22. Type Oahu as the new folder name.


24. Click the Breaking Wave file one time.

25. Hold down the [SHIFT] key on the keyboard and keep it held down until after the following step.

26. Carefully click the Waikiki Skyline file.


of the files.

27. Release the [SHIFT] key on the keyboard.

28. Click and drag the Breaking Wave file until into the Oahu folder.



9

Check Your Work:

Double-click each of the 3 folders one at a time to make sure the correct files were placed in the

correct folder. Match your work to the illustrations below as a reference. Use the Back button to

return to the Hawaiian Vacation folder when necessary.

29. Close File Explorer.

10

National Parks

Create a Folder Tree and Organize Files from Sight

Scenario:

You’ve recently started working for the U.S. National Park Service and have been assigned the task of

organizing a large amount of files including Flyers, Photographs, and Time Sheets in File Explorer. After

examining the files carefully, you plan out a folder tree that would best suit these particular files. After

creating the folder tree, you’ll need to place the files into the correct folders.

Instructions:

Start File Explorer. Go to the following location: DocumentsLesson 4-National Parks.

Create a folder tree based on the diagram below by creating New Folders, naming those new folders

accordingly, and either Cutting, Copying, Pasting or Clicking and Dragging the correct folders into the

correct location.

11

Move the files into the correct folders according to the diagram on the following page by either

Cutting, Copying, Pasting or Clicking and Dragging them.

National Parks

Flyers

Advertisements

Art Emphasis

Bring-In

Equal Emphasis

Mail-In

Text Emphasis

The Works

Fundraisers

Ascent

Car Wash

Company Picnic

Fun Run

Potluck

Sign-Up

Templates

Banded

Capsules

Design Box

Mobile

Summer

Watermark

Photographs

Yellowstone

Alligator Lizard Black Bear Bobcat Chickaree

Grey Fox Ground Squirrel Hermit Thrush Marten

Mountain King Snake Mule Deer Northern Goshawk Rubber Boa

Stellars Jay Western Fence

Lizard Woodpecker

Yosemite

Badger Big Brown Bat Bighorn Sheep Bison

Cougar Elk Fox Grizzly Bear

Lynx Mink Moose River Otter

Striped Skunk White-Tailed Deer Wolverine

Time Sheets

Customer Service

Allen Wilson Cinthya Rose

Denise Jimenez Jeffrey Spencer

Mary Wright Patrick Long

Teresa Navarro

Human Resources

Darrell Gibson Gregory West

Linda Cruz Michelle Pena

Naomi Cates Stella Newman

Steven Lake

Sales and Marketing

Carol Jackson Diane Summers

Jan Miller Kathy Rivera

Luke Vaughn Mark Dillon

Mike Brown Sylvia Collins

12

Hint: Rather than going Back and Forward between folders, simply expand the list of folders you

created in the Navigation Pane and drag the files into the folders directly.

Check Your Work:

Double-click each of the folders one at a time to make sure the correct files were placed in the correct

folder. Match your work to the illustrations above as a reference.

13

Lesson 5: The Internet

News Articles Locating and Synthesizing Information from the Web

Scenario:

Now that you’ve had some practice locating information on the Internet, it’s time to start combining

that knowledge with techniques you’ve learned in the past. In this particular exercise you will look up 3

online news articles, save them as favorites on your browser, record information from those stories in

Microsoft Word, and format them according to specific guidelines.

Instructions:

1. Go to the Internet and navigate to the bakersfield.com webpage.

2. Use the links and menus on the webpage to find, open, and read any local news article.

3. Add the page as a Favorite titled Local.

4. Click the new tab button and navigate to the usatoday.com webpage.

5. Use the links and menus on the webpage to find, open, and read any national news article.

6. Add the page as a Favorite titled National.

7. Click the new tab button and navigate to the cnn.com/world webpage.

8. Use the links and menus on the webpage to find, open, and read any international news article.

9. Add the page as a Favorite titled International.

10. Start Microsoft Word and create a New Blank document.

11. Save the document as News Articles in the DocumentsLesson 5 folder.

12. Format the top of the page according to the following specifications:

a. All text in the document should be Times New Roman, 12pt, Black font with 1.0 line

spacing.

b. The top of the page should include your first and last name, the name of the class in

which you are currently enrolled, the name of your instructor, and today’s date. This

information should all be bold and center-aligned.

14

c. Underneath should be the title of the document, News Articles, which should be

formatted in Bold font and center-aligned.

d. All 3 stories should have the heading Local, National, or International above each one,

in Bold, Red font.

e. Each story should be detailed with headings Title, Date, Author, URL, and Summary

separated by a 1 inch [TAB].

f. The Summary you type for each story should be a 5 sentence summary in your own

words, (NOT COPIED AND PASTED FROM THE WEB!)

15

Final:

Job Search

Scenario:

Being able to use the Internet effectively for the purpose of job search is an important skill to possess.

To utilize it, you’ve decided to use the web browsing and word processing skills you’ve acquired to

research a job position of your choosing, add it as a favorite for future reference, and then record your

findings in Microsoft Word. Next you’ll want to format the word document according to specific

guidelines before saving and closing it.

Instructions:

Launch your Internet browser and use it to locate anyone of the following job posting websites:

monster.com or indeed.com. From there, use that website’s hyperlinks and search engines to locate

any job that interests you (the job can be located anywhere in the world). Read the details about the

job description carefully. Add the page to your Favorites with the title My Job.

Launch Microsoft Word and open the Job Search file from the Day 1 folder in your Documents. Erase

the placeholder entitled “Student Name” and replace it with your First and Last name. Type the details

of the job you found to the right of the detail headings on the page including the Job Title, Company

Name, Location, Description/Duties, General Qualifications, Education/Experience/Certifications

Required, Salary, and 5 sentences in your own words describing why you choose this specific job. If the

information includes a list, apply a Bulleted formatting to it. If the webpage does not include one more

of these details simply type “not available” next to the heading and apply Italic formatting to it.

Lastly, apply the following formatting to the page and SAVE your work.

1) Change the Font Family for the entire document to Century Schoolbook.

2) Change the Font Size of the title “Job Search” to 36, the Font Color to any shade of Orange,

and apply Center alignment and Bold formatting.

3) Change the Font Size your First and Last Name to 22, the Font Color to any shade of Blue,

and apply Center alignment and Bold formatting.

4) Change the Font Size of the detail headings and the information related to them to 14.

5) Apply Bold formatting to the detail headings only.

Notes:

If you copy and paste any information into your document, make sure that you maintain the

appropriate formatting throughout. Don’t be concerned if your document spills into a 2nd or 3rd page.

Check Your Work:

When you complete this assignment your work should appear similar, although not necessarily

identical, to the following illustration.

16

17

Organize Application Materials (Rename, Cut, Copy, Paste, Drag & Drop, Recycle, Restore)

Scenario:

You have all the materials needed to submit to potential employers in one central location. To organize

them more effectively, you decide to put them in folders according to their intended purpose. Then in

anticipation that you’ll eventually need to email these files to potential employers, you decide to

compress those files into a zipped folder so they can be emailed more easily.

Instructions:

Launch File Explorer and open the Day 1 folder in your Documents. Create 4 new folders with the

following names: Resumes, Cover Letters, Work Samples, Recommendation Letters. Move the following

files into the Resumes folder: Basic, Chronological, Crisp and Clean, Entry Level, and Polished. Move

the following files into the Work Samples folder: Business Letter, March Inventory, Order Tracking,

Projected Net Profit, Q2 Expenses, Sales Charts. Move the following files into the Recommendation

Letters folder: Albert Woodward, James Donaldson, Jeff Remington, Kate Peters, Mary Watkins. Move

the remaining file into the Cover Letters folder: Cover Letter.

Go back to the Day 1 folder and create 1 new folder named Application Materials. Copy and the paste

the Chronological file from the Resumes folder into the Application Materials folder. Copy and the

paste the James Donaldson, Kate Peters, and Mary Watkins files from the Recommendation Letters

folder into the Application Materials folder.

Go back to the Day 1 folder. Right-click the Application Materials folder, choose Send ToCompressed

Zipped Folder from the menu, and tap the [ENTER] key to confirm the name.

Check Your Work:

18

Follow-Up with Employer (Email, Attachment)

Scenario:

You’ve already submitted your application through the job search website. In addition, you would like

to informally introduce yourself to this potential employer and provide them with both information

and materials that the website did not require. You’ll want to draft a new email message through

Microsoft Outlook and submit it to the email address listed on the company website. However, since

the files you need to submit as attachments span across multiple folders, you decide to send them to a

compressed zipped folder so they can be submitted as a singular folder and will also save on file space.

Instructions:

Launch Microsoft Outlook and start a new email message. Address the email to

[email protected]. Carefully type the following words in the Subject line:

Application Materials. Type a message that introduces yourself to her, explains clearly the reason that

you are emailing her, and attach the zipped Application Materials folder to the document.

Check Your Work:

Go to the Sent Items location. If you see your message and attachment listed along with the

attachment, you’ll know that you sent the message successfully.

mailto:[email protected]

19

Schedule Job Interview (Calendar, Reminder, Category)

Scenario:

You’ve just received a call that you have an interview with a potential employer. To ensure that you

don’t miss your interview, you’ll want to add it as an appointment in your Microsoft Outlook calendar

with a reminder 2 days in advance. In anticipation that more job related appointments will occur in the

future, you also want to create a new category for them and apply a distinct color to that category so

those appointments stand out from personal ones.

Instructions:

Launch your Internet Browser and research Job Interview Tips. Locate a website that contains a list of

good job tips for potential employees to use when interviewing for a job. Add the page to your

Favorites with the title Interview Tips.

Launch Microsoft Outlook and start a new appointment. Type Interview as the Subject line and 8810

Fairview Lane, Personnel Boardroom as the Location. Schedule the Start and End Date as for next

Friday. Schedule the Start Time as 10am and the End Time as 10:30am. Add the job research tips you

located in the following section to the Details area of the appointment. Give yourself a reminder of 2

Days. Create a new Category called Work, give it a Red color, and apply it to this appointment. Save

and close the appointment.

Check Your Work:

Check to see if the appointment appears on the calendar. Double-click the appointment on your

calendar to see if all the details are still intact.

20

Add the Interviewer as Contact (Calendar, Reminder, Category)

Scenario:

The individual interviewing you for this position is the director of personnel services for the company.

You’ll want to save her contact information for future reference. You decide to add her as a new

contact in Microsoft Outlook.

Instructions:

Launch Microsoft Outlook and start a new contact. The contact’s name is Paige Stevens. She is the

Director of Personnel and the company she works for is Silver Tax Group. Her email address is

[email protected] and the company’s website is www.silvertaxgroup.com . She’s provided you

with two separate phone numbers to contact her. The first number, 800-201-3187, is the company

phone. The second, 555-326-8394 is her cell phone, in case you aren’t able to reach her during normal

business hours. Silver Tax Group is located at 26555 Evergreen Road Suite 550, Southfield, MI 48076.

Go to the Details and add Pupil Personnel Services in the Department section and Human Resources as

the Office. Paige’s assistant is Barbara Whittier. Save and Close the contact.

Check Your Work:

Check your list of contacts to make sure that Paige’s name and all contact information appears there. If

you are viewing the contact list as Business Cards, her contact should similar to the following

illustration.

mailto:[email protected]

http://www.silvertaxgroup.com/

21

Create a Task list (Calendar, Reminder, Category)

Scenario:

In addition to what you’ve already done, there are few more items you need to prepare ahead of your

interview. In this activity, you’ll create a new task that lists these items,

Instructions:

Launch Microsoft Outlook and start a new task. The subject of the task will be Job Interview

Preparation. The Start Date will be Today. The Due Date will be the day before your scheduled

interview. Change the Status of the task to In Progress and the Priority to High. Assign a Reminder for

one day before the Due Date at 10:30am. In the Notes area, create a bulleted list that includes the

following items:

Call professional references and notify them that they will be receiving phone call in regards to

this particular position

Print hard copies of work samples to bring to interview. Print 5 copies of each one to ensure

that there enough of the individuals on the interview panel.

Review interview job tips in advance

Rehearse responses to common interview questions

Check Your Work:

Check the list of tasks to make sure that it has been successfully added to your task list. Open the task

to make sure that all the details you added are still intact.

22

Day 2:

MapQuest to

Research Interview Strategies,

Notes on research

Create Thank you Letter

Day 3:

Client Appointments (Schedule)

Take messages for Staff (Notes)

Appointment reminder Letter

Organize client information (contact list)

Day 4:

Staff meeting (Schedule)

Meeting Memoranda

Email meeting reminders to staff

inventory

Ordering office supplies(Fax)

Windows Help and Support

Day 5:

Research travel agencies

o Flight

o Car rental

o Hotel

Book Supervisor’s business travel arrangements (schedule)

o Conference

o Flight

Forward Supervisor’s messages (notes and email)

Windows Help and Support (help a coworker)