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Lecture 3.9: RFP, SOW and CDRL (SEF Ch 19)

Dr. John MacCarthyUMBC CMSC 615Fall, 2006

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Organizing and Integrating System Development (Ch. 18) Integrated Development Project Organization & Integrated Teams Team Organization and Development Team Membership, Roles and Maintenance Team Processes Barriers to Integration Integrated Product and Process

Development (IPPD) and Integrated Product Teams (IPTs)

Government Role in IPTs

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Contracting Process (19.2)

Key Documentation: Request for Proposal

(RFP) Statement of Work

(SOW) Source Select Plan Contract Data

Requirements List (CDRL)

Work Breakdown Structure

Contract

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Solicitation Request for Proposal (RFP)

Solicitation for proposals Describes customer needs and what contractor

must do to be considered for the contract An RFP generally includes:

a SOW a definition/specification of the system to be

developed, a CDRL

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Contracting Options A number of contracting options are available to the

Government

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The SOW (S19-B) SOW specifies the work to

be done by the contractor It is derived from the PWBS

(System Architecture) It normally consists of three

sections:1 Scope: Defines overall

purpose of the program and to what the SOW applies

2 Applicable Documents: Lists specifications and standards referenced in Section 3

3 Requirements: States the tasks the contractor has to perform to provide the deliverables. Tasks should track to with the WBS.

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Definition/Specification of System to be Developed

Provides the customer requirements for the system to be developed

Generally they will be high-level functional and interface requirements

Usually they will include performance requirements Often requirements will be incomplete Occasionally requirements will appear to be

contradictory Sometimes it will include a description of the

environment and constraints (design and/or legacy components)

Sometimes it will neglect to mention these

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CDRL (SEF S19-C) Contract Data

Requirements List (CDRL): “A list of authorized data

requirements for a specific procurement that forms a part of a contract”

A collection of DD Forms 1423 containing data requirements and delivery instructions

Definitions of the blocks may be found in SEF S19-C

A Data Item Description (DID) (DD Form 1664) generally accompanies each CDRL Data Item. The DID defines the data content, preparation instructions, format, intended use, and recommended distribution of the data required of the contractor for delivery

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Summary (19.3) Solicitation Planning includes development of an RFP, PWBS, SOW,

System Specification/Description, CDRL, and Source Selection Plan,

There are various options available as to how to contract system development

The RFP describes what the contractor must do to be considered for a contract. It generally includes the SOW, Specification and CDRL

The SOW indicates the work the contractor is to perform The System Specification indicates what the contractor is to

build The CDRL lists the data the contractor is required to provide to

the Government CDRL Data Items generally have an associated DID that describes

required content and format Source Selection is base on evaluation criteria outlined in the

SSP and in Sections L and M of the RFP