1 LA2401 English for the Hotel Business Unit 10:
Events/Conferences
Slide 2
2 Objectives The objectives of this unit are. 1. Language
Focus: Facilities, Equipment and Planning 2. Vocabulary Focus:
Events Facilities and Management The purpose of this unit is to
develop competence with using events terminology, principles and
planning activities.
Slide 3
3 Objectives By the end of this unit you will be able to: 1
1Describe the MICE industry and its relation to the hotel business
2 2Describe conferences and AV equipment requirements 3 3Plan
appropriate seating arrangements 4 4Talk about accommodation
contents and facilities 5 5Describe size and dimensions 6
6Understand written and schematic plan seminar requirements
Slide 4
4 Conferences What exactly is a conference? A conference is an
assembly of individuals or groups to meet and discuss changes or
ideas important to their field of study or business. But what is
the purpose of a conference? The purpose of a conference is the
presenting of new information about a specific topic, and then
giving the audience an opportunity to reflect on the information
and present new questions for discussion.
9 Facilities Planning & Budgeting budget
location/facilities hotel accommodationshire more staff food
service invite date start time finish time theme/concept equipment
Good Planning is essential for effective events
Slide 10
10 Event Equipment Do you know the names of the equipment below
used for events? Together, these items are called a PA System.
Slide 11
11 AV - Technology Developments Interactive Boards Hologram?
Visualizers Short Throw Projectors LED Walls LED Curtains Presenter
Controllers 3D LED Cube
13 Event Seating Arrangements Which arrangements would be more
suitable for the following events: 1.Lecture5. Presentation (e.g.,
Powerpoint) 2.Product Launch6. Workshop/seminar 3.Board meeting7.
Wedding banquet 4.Press conference8. Signing ceremony
Slide 14
14 Describing planning / arrangement a)Its set out b)Its laid
out c)Its arranged Look at these ways of talking about how a room /
hall is arranged.
Slide 15
15 Look at these ways of talking about the contents of a room:
a) It has got. b) It contains. c)Its equipped with.. Describing
Contents
Slide 16
16 Look at these ways of talking about capacity: a)It has a
seating capacity of sixty. b)It can accommodate up to sixty people.
c)It can take up to sixty people. d)It holds up to sixty people.
Describing Capacity
Slide 17
17 Look at these ways of talking about size and dimension: A
Its 6 metres wide and 12 metres long. Its 6 metres by 12 metres.
BIts square / rectangular / round / oval Its L-shaped Its shaped
like an H Describing Size and Dimensions square
rectangularroundoval
Slide 18
18 Describing Conference Facilities - Matching Match the start
of sentences (1-10) to the information (a i) __ __ __ __ __ i(a)
b(f) c(h) g(e) f(b) h a(i) e(g) h(c) d
Slide 19
19 Listening Were planning a conference Listen to the following
conversation about the conference facilities offered. Complete the
table with the types of rooms, types of audio- visual equipment and
business services. boardroom style theatre style classroom style
banqueting room digital projectors slide projectors screens
Powerpoint high speed data lines full secretarial services
videoconferencing
Slide 20
20 Room Organisation Making effective use of available space is
essential. Instructions for room organisation may be in written
form or shown as a plan.
Slide 21
21 Room Organisation Making effective use of available space is
essential. Instructions for room organisation may be in written
form or shown as a plan.
Slide 22
22 Room Organisation Exercise You are employed as an Assistant
Events Coordinator for a hotel. Using the information provided,
answer the questions from Tasks 1 to 3 on the hand out.
Slide 23
23 Summary During this lesson you have learned how to:
1Describe the MICE industry and its relation to the hotel business
2Describe conferences and AV equipment requirements 3Plan
appropriate seating arrangements 4Talk about accommodation contents
and facilities 5Describe size and dimensions 6Understand written
and schematic plan seminar requirements
