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SUMMARY OF CONTENTS
Financial Administration of ICAO Funding of the Regular and Technical Cooperation
Programmes Administration of the Technical Cooperation
Programme Functions of Programme Budget Unit Types of Budgets Budget Components Financial and Budgetary Control Financial Reporting Internal and External Audit of ICAO Conclusion
4
The ICAO Financial Regulations
Approved by the Assembly and govern the financial administration of the Organization
Article IX of the Financial Regulations covers Technical Cooperation
All transactions of the Organization have to be in accordance with the ICAO Financial Regulations and Rules
5
The ICAO Finance Branch
Maintenance of accounts
Preparation of Programme Budget
Operation of payroll, treasury and banking operations
Calculation of scales of assessments
Preparation of Council and Assembly working papers
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FUNDING OF THE REGULAR AND TECHNICAL COOPERATION PROGRAMMES
Regular Programme
Funded by assessments on Contracting States
Assessments based on national income and aviations activity
Technical Cooperation
Funded by administrative charges from projects
No grants received from Regular Programme
7
ADMINISTRATION OF THE TECHNICAL COOPERATION PROGRAMME
Conducted under broad policy guidance of ICAO Assembly and Council
Subject to general guidance by Secretary General
Technical Cooperation Programme is executed by Technical Cooperation Bureau
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FUNCTIONS OF PROGRAMME BUDGET UNIT
Budgetary and expenditure control of all TC activities
Trust Fund and Management Service Agreement (MSA) project budgets
Administrative budget of the Bureau
Preparation of management reports
Coordination with Finance Branch
9
TYPES OF BUDGETS
United Nations Development Programme (UNDP)
Trust Fund
Management Service Agreement (MSA)
Civil Aviation Purchasing Service (CAPS)
10
UNDP Budgets
Standard budget format (Main budget components discussed
later)
International experts and consultants based on pro forma costs
Core funds – from UNDP’s own resources
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UNDP Budgets (continued)
Cost-sharing funds – from governments and other entities (cost sharing may be partial or full)
10 % Administrative and Operational Services (AOS) cost
3% Country Office Administration (COA) cost
12
Trust Fund Budgets
Based on estimated actual costs
Funds are deposited directly with ICAO
Support Cost, an across-the-board flat rate percentage
13
Management Service Agreement (MSA) Budgets
Similar to Trust Fund except:
The cost of providing the service is calculated so that all costs incurred are recovered
A specific handling charge and not a fixed percentage
14
Civil Aviation PurchasingService (CAPS) Budgets
Meet aviation equipment needs
Procurement and technical support services fees
Procurement Section of TCB
15
BUDGET COMPONENTS
Main components of a budget are: Component 10: Project personnel Component 20: Subcontracts Component 30: Training Component 40: Equipment Component 50: Miscellaneous (includes
reporting costs, sundry and administrative overhead)
16
FINANCIAL AND BUDGETARY CONTROL
ICAO Financial Regulations and Rules
Funds required before implementation
Budgetary provisions for activities Project budgets are closely monitored
17
FINANCIAL AND BUDGETARY CONTROL
Asia PacificProject
XYZ
PersonnelRecruitment
PurchaseOrder for
Equipment
Training
PBU
FPS
FPRO
FSU
FPS
FPRO
FSU
D/TCB
Africa AmericasEurope andMiddle East
ExpertXYZ
EquipmentXYZ
FellowXYZ
AccountXYZ
18
FINANCIAL REPORTING
Contributions received are credited to separate funds
Quarterly financial statements are provided
19
INTERNAL AND EXTERNAL AUDIT OF ICAO
Internal Audit
Office of Programme Evaluations, Audit and Management Review
Conduct evaluations, audits and reviews of the Organization’s operations
Promote economic and efficient use of resources
20
INTERNAL AND EXTERNAL AUDIT OF ICAO (continued)
External Audit
External Auditor appointed by the Council and confirmed by the Assembly
Annual audits - areas of concern: - financial statements - financial transactions - funds on hand - internal controls