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How to Become How to Become an Effective an Effective Speaker and Speaker and

WriterWriter

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Why Public Speaking Skill is Why Public Speaking Skill is required for Engineersrequired for Engineers

Engineers need it more than anybody else. Engineers are used to working around machines & computers. They need to develop their Language skills

They need this skill to present their Technical/Non-Technical matters impressively and interestingly.

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Public SpeakingPublic Speaking

   4Ps of Technical presentation!!

“Proper Practice will make a Perfect Presentation” 

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Attributes of an effective Attributes of an effective speaker/writerspeaker/writer

Integrity Knowledge Skill Self-Confidence Eloquence

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Attributes of an Effective Speaker and Writer

• Integrity The speaker/writer should be honest

and sincere.

• Knowledge The speaker/writer must have

sufficient knowledge of the subject they will be presenting.

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Attributes of an Effective Speaker and Writer (continued)(continued)

• Self-Confidence A good speaker/writer should have a

firm belief in their own abilities and traits.

• Eloquence A good speaker/writer should have

powerful and effective language.

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General Tips for Effective General Tips for Effective SpeakingSpeaking

•Organize and outline your presentation.

•Be completely prepared.•Know your topic well.•Don’t worry about being perfect.

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Effective Presentations

ubstance

ommunicating effectively

pening successfully

reparation

ngaging your audience

tructuring it appropriately

S

C

O

P

E

S

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Substance

Content: Timely, important, striking

Key message and clear points Supportive examples, facts,

graphics “Pyramid” concept

Critical points first

Add detail later

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Communicating Effectively

Verbal

Non-Verbal

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Non-Verbal Non-Verbal CommunicationCommunication

80% of all communication is non-verbal

Eye contact Facial Expressions Enthusiasm, Belief, Passion Credibility Gestures Visual Aids

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Above all capture their attention!

Opening Successfully

Yes,

But HOW?

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Relevance/timeliness of topic Short anecdote Question Relevant quote Surprising statistic or fact Visual aid: graphic or mnemonic

How?

Opening : Capturing Attention

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Main message and key points

Sequence for maximum effect

Prepare visual aids

Rehearse timing and delivery

Why?

Who?

What?

Preparation

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Structuring it Appropriately

Introduction

Closing/ Conclusions

Body

Q&A/ Discussion

Next Topic Introduction

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Using Visual Aids AppropriatelyUsing Visual Aids Appropriately

5-7 LINES per screen

LARGE FONT (24 pt)

Appropriate Graphics

Quality over quantity

“Support” NOT “Take Over”

KISS

Keep It Short & SimpleKeep It Short & Simple

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The Three E’s The Three E’s • In order to become an

effective speaker, always remember the three E’s:

Energize Entertain Educate

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Questions?Questions?

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ReferencesReferences

• Alley, Michael, The Craft of Scientific Presentations (New York: Springer-Verlag, 2003), 242 pages.

• "Design of Presentation Slides," Writing Guidelines for Engineering and Science Students, ed. by M. Alley, L. Crowley, J. Donnell and C. Moore (Blacksburg, VA: Virginia Tech, 2006), free resource.

• Mary K. McCaskill's Grammar, Capitalization, and Punctuation: A Handbook for Technical Writers and Editors http://stipo.larc.nasa.gov/sp7084/sp7084cont.html

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References• Fitzcom Inc.,• V.O. K. Li, Hints on writing technicalpapers and making presentations, IEEETrans. on Education, vol. 42, n. 2, May1999

• The Craft of Scientific Presentations (Michael Alley, Springer-Verlag, 2003