1. GENERAL INFORMATION...SNPAD, World Bank, Social Action, Colombia Presidential Office, August 2005). The assessment also considered the The assessment also considered the recommendations

EUROPEAN COMMISSIONDIRECTORATE GENERAL FOR HUMANITARIAN AID AND CIVIL PROTECTION – ECHO

SINGLE FORM FOR HUMANITARIAN AID ACTIONS

1. GENERAL INFORMATION

1.1 Name of Humanitarian Organisation/Country of registration

SAVE THE CHILDREN - UK

1.2 Title of the Action

Building local capacities to respond to flood risks in the Departments of Valle de Cauca, Colombia

1.3 Area of intervention (country, region, localities)World Area Countries Region

America COLOMBIA Department of Valle del Cauca

1.4 Start date of the Action

Start date 15/04/2011

If the Action has already started explain the reason that justifies this situation (urgent Action or other reason)

The proposal has not stated yet

1.5 Duration of the Action in months

18 months 0 days

1.6 Start date for eligibility of expenditure

Is the start date for eligibility of expenditure equal to the date of submission of the initial proposal?

Yes

If yes, explain expenses charged to the budget between date of initial proposal submission and start date ofthe action

N/A

If no, enter the start date for eligibility and explain

1.7 Requested funding modalities for this agreement

Co-financing

In case of 100% financing, justify the request

1.8 Urgent action

No

1.9 Control mechanism to be applied

P

1.10 Proposal and reports

Submission date of the initial proposal 17/01/2011

Purpose of this submission REVISED PROPOSAL

ECHO reference 2011/00078/RQ/01/05

Date of this submission 14/04/2011

2. NEEDS ASSESSMENT

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2.1 Date(s) of assessment; methodology and sources of information used; organisation/person(s) responsiblefor the assessment

The needs assessment was carried out in two stages:

I. Gathering of existing secondary information including; review of national policy and plans and projects of the NationalSystem for the Prevention and Attention to Disasters (SNPAD in Spanish); review of the governmental decree that regulatesthe actions of the Civil Defence; review of the "Guide on how to direct actions and investments in Local Risk Management atthe municipal level" (National Planning Department, Ministry of the Environment, Housing and Territorial Development,SNPAD, World Bank, Social Action, Colombia Presidential Office, August 2005). The assessment also considered therecommendations contained in the 2010 Country Document for Colombia - mainly area and theme priorities in terms ofprioritised risks. Furthermore, the experiences from other emergency preparedness projects were reviewed, includingprojects from UNESCO and UNICEF and other DIPECHO projects in Colombia.

II. Field visits designed to coordinate actions with both public and private institutions, whilst determining the populations'priority needs on-site. Field evaluation visits were conducted by expert staff from Save the Children in Colombia as well asfrom the London Head Office, with the support of Save the Children's Regional Coordination Team for Emergency Responsein Latin America and the Caribbean (´CRE´ in Spanish).

The needs assessment was conducted in the area of Buenaventura because it has been identified as a high risk area forfloods and seismic activity. This was confirmed by the heavy floods in November 2010 that lead to the declaring of a state ofemergency by President Santos of Colombia.

On November 9, 2010, Martin Villarroel from CRE had already met with Alvaro De Vicente, Xavier Muenala and Ana MariaDe la Torre -ECHO Representatives in Quito- at a meeting held in Quito to discuss this project and explain Save theChildren´s rationale for working in the area. Between November 22-27, 2010, Save the Children conducted the first missionto the area. The results of such mission were the establishment of channels of communication with Departmental and Localauthorities, the gathering of preliminary demographic information, and assessing the capacity of the ´local committees for theprevention and attention to disasters´ ( CLOPAD using Spanish acronym). Furthermore, a mapping of the population'spressing needs was prepared with community representatives for purposes of preparing the population to respond to futuredisasters. Between December 6 - 13 December, 2010, Save the Children and CRE conducted a follow up needs assessmentwith a specific emphasis on emergency response due to the flooding.

The individuals responsible for the needs assessment are listed below:

Alejandra Bravo and Laura Gomez, Save the Children in Colombia

Jake Suddaby, Save the Children United Kingdom

Martin Villarroel and Pablo Ferrán, from the CRE - Save the Children in LAC

2.2 Problem statement and stakeholder analysis

Buenaventura has traditionally been a high risk area for floods,earthquakes and landslides are also potential risks. This isclearly evidenced by the floods that are currently ravaging the area. On 18 November 2010, the President issued Decree No.573 of declaring a Public state of Emergency

The recent floods in Buenaventura have caused significant effects: 1)Reduced access to potable water due to negligible waterpurification or waste disposal systems2)Food insecurity resulting from lost crops and lack of fish due to the high level of watersedimentation 3)Increased exposure to mosquito, rodent and snake bites as these pests tend to proliferate as a result of thefloods 4)Flood -damaged schools are closed and unlikely to be operational when school is scheduled to reopen5)Healthcarefacilities have low capacity, and are poorly staffed so cannot adequately respond to increased healthcare needs.

The municipality's estimated population for 2011 is 369,753. According to the results of the 2005 household surveyconducted jointly by the Municipality and the National Statistics Department (DANE),poverty has reached 80,3% inBuenaventura and 23,5% live in extreme poverty. Under five mortality rates are 36 for every 1000 live births and 31/1000 forchildren under 1. 17.32% of youth between the ages of 3-17 drop out of school and illiteracy rates have reached 21.11%

Based on the needs assessments that Save the Children conducted, the major finding was: Poor emergency responsecapacity due to:

a)Weak institutional capacity to respond to disasters. SNPAD does not have a strong presence in the area and localauthorities do not have well developed plans or the necessary resources to respond to emergencies b) Poor communitymobilization. Although the population lives in a high risk area, very few families or community groups have establisheddisaster risk mitigation plans (including natural resource management) or prepositioning of emergency stocks.

Stakeholder analysis:

The National System for the Prevention and Attention to Disasters (SNPAD using Spanish acronym) institutional presence inthe targeted area is weak. It has few resources available for disaster risk reduction as the majority of its funds and resourcesare directed to emergency response. SNPAD has expressed support for a project that will help it support communities todevelop appropriate and relevant DRR strategies.

Regional and Local committees for the prevention and attention to disasters(CREPAD and CLOPAD in Spanish acronyms)contribute by providing humanitarian assistance in close cooperation with Municipal Health and Education Boards, Thesecommittees have confirmed that they would like to receive technical assistance in DRR and other risk reduction management

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strategies. These communities are the front line of emergency preparedness and response and their buy-in to the project iscrucial for success as they will be the focal point for local plans and resource management.

The population, including a large Afro-Colombian community, is organised into Rural-District Committees and CommunityAction Boards. However, they lack the capacity to respond to emergencies and have limited knowledge regardingcommunity-based emergency preparedness and response plans. Community leaders recognize the need for improved DRRand risk management strategies given the acute disaster situation they are suffering currently.

Children have little active knowledge with respect to disaster preparedness. The evaluation team held several discussionswith children who were neither actively supported nor rejected learning more about disaster risk management

Teachers have expressed their interest in continuing to cooperate in the implementation of humanitarian response actionsand are particularly interested in knowing more about emergency preparation and Early Alert Systems.

2.3 Summarise findings of the assessment (include full report in annex, if relevant) and link these to the Action

The needs assessment conducted on 22nd of November identified four major priority needs that will be addressed throughstrategies designed to improve the capacity of communities to respond immediately and effectively to high risk situations,particularly flooding (See Annex 1: Need Assessment report). The needs and their linkages with the proposed actions aredescribed below:

1. Institutions located on the lower basin of the San Juan and Calima Rivers lack strategies and appropriate organisationalcapacity to respond to floods

The Project intends to improve local strategies and increase response and resilience capacities to reduce the social,economic, and environmental impact of future disasters. This will be through a variety of methods and activities, including: a)conducting a comprehensive baseline, b) implementing of DRR workshops, including information on SPHERE standards, c)risk mapping, d) training and simulations and e) human resource management. (see logical framework for more details)

2.The SNPAD has a weak institutional presence in Buenaventura and surrounding areas so institutional disaster riskreduction management is weak.

The Project intends to strengthen the SNPAD by creating and promoting active participation by SNPAD in workshops focusedon SPHERE standards, education in emergency standards, emergency preparedness and impact assessments. Theworkshops will also focus on national strategies for DRR, the special considerations that need to be taken for children duringemergencies and best practices from other countries and regions.

3.The population at large -particularly children- are not aware of the importance of emergency preparedness, specifically interms of safety and protection.

The Project will attempt to ensure that the targeted populations -particularly children- in the areas of intervention raise theirawareness of risk prevention so they feel safer and better protected. This will be accomplished by training key stakeholderssuch as teachers, on how to effectively teach DRR in schools as well as other topics such as risk mapping and school basedemergency planning. Conference will also be held so children can work with their peers and share experiences

4.Local Committees lack the strategies required to enable them to immediately respond to disasters

The Project intends to improve and build Local Committee´s capacities to respond to disasters. Save the Children willfacilitate this by training committees on such issues as prepositioning of stocks, warehouse management and basic logisticsof relief activities.

Tables with additional information

N/A

3. HUMANITARIAN ORGANISATION IN THE AREA OF INTERVENTION

3.1 Humanitarian Organisation's presence in the area of intervention: brief overview of strategy and current orrecent activities in the country

Save the Children has been working in Colombia since 1991. The two principal areas of focus have been in protection andeducation (including early childhood development) but also include advocacy (at national and local level), emergencyresponse, livelihoods and health. In the last several years, over 250,000 children have directly benefited from our programs.

Save the Children is currently responding to the flooding in Buenaventura with funds from several institutional donors. Thedisaster response is focused on water and sanitation and child protection. A team of national and international staff has beenbrought in and an office established to respond immediately to the floods in the area. Contacts with authorities (CREPAD,CLOPAD, SNPAD, Civil Defense, Red Cross, Acción Social), community leaders and relevant civic groups have beenestablished and we anticipate active, positive community participation in the emergency response. We also expectsignificant lessons learned and coordination between the ECHO funded emergency response and this project. Buenaventurais the same impact area that has been identified for the DIPECHO project. Save the Children is also implementing a healthprogram in Cali in Valle Del Cauca which is just a few hours from Buenaventura. We have already secured in kind donationsfrom private businesses for the emergency response and are confident that we can do the same for the DIPECHO

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project.

In addition to responding to the ongoing conflict in Colombia, Save the Children has also responded to the following naturaldisasters:

1. Earthquake in Armenia (an area of the department of Cundinamarca), 1999

2. Landslides in Bogotá, 2004

3. Floods in Cartagena and Bogotá, 2006

4. Floods in San Jacinto, 2009

For purposes of this DIPECHO Project, Save the Children has developed a strategic Alliance with a number of governmentalinstitutions from the municipality of Buenaventura and the Department of Valle del Cauca ( See Annex 3: AgreementLetter ).

In addition to these projects, Save the Children has received funds from ECHO to implement a program to prevent forcedrecruitment of children into armed groups in Medellin, Antioquia. Save the Children also has a large education project inNarino focused on improving the quality and relevance of education for AfroColombians and Indigenous groups.

The button "Annex" can be used to attach an area map of intervention

3.2 Actions currently on-going and funding requests submitted to other donors (including other EC services) inthe same area of intervention - indicate how overlap and double funding would be avoided

Save the Children is currently implementing an emergency response project for six months in the same impact areas.Funding is currently provided by CIDA, SIDA, Reckitt Benckiser and JOAC. The project is aimed specifically at providingmaterials for water and sanitation and creating safe spaces for children. Save the Children submitted a proposal to ECHO foremergency response and the decision is pending. A small component of the ECHO proposal (6,300 euros) is dedicated toDRR This DIPECHO project will build on the DRR component of ECHO project.

4. OPERATIONAL FRAMEWORK

4.1 Exact location of the Action (include map of project location)World Area Countries Region Location

America COLOMBIA Department of Valle del Cauca Buenaventura-Rural areas of Bajo San Juan,Bajo Calima and the urban areas of AlbertoLleras Camargo,Alfonso López y La Playita

Map of project location (reference)

See annex.This proposal will be implemented in the municipality of Buenaventura of the Department of Valle del Cauca,specifically at the Bajo Calima and Bajo San Juan riverside areas, and at the town's La Playita, Alberto Lleras Camargoand Alfonso López Pumarejo districts.

Please note that Bajo San Juan overlaps between Buenaventura in Valle Del Cauca and the southernmost tip of Choco. We have simply referred to this area as Bajo San Juan (as one single geographic area) and not distinguished betweenChoco or Valle Del Cauca.

4.2 Beneficiaries

4.2.1 Total number of direct beneficiaries 11.872

The scope of this proposal will include 11.872 individuals as direct beneficiaries.

Tables with additional information

Location No ofBeneficiaries

Department of Valle del Cauca

Rural Area- Bajo Calima 1289

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Rural Area- Bajo San Juan 2446

Urban Area- Alberto Lleras Camargo, Alfonso López and La Playitaneighbourhoods in Buenaventura

4319

Department of Choco

Rural Area- Bajo San Juan 3818

Total 11872

4.2.2 Status of the direct beneficiaries (multiple options possible)

IDPs Yes

Refugees No

Returnees No

Local population Yes

Others (e.g. for Grant Facility, thematic funding, etc ...) No

4.2.3 Specificities of direct beneficiaries (please elaborate, refer to groups as appropriate, e.g.unaccompanied minors, disabled, children, ex-combatants ...)

The project intends to undertake actions involving displaced population living in the targeted areas, specifically in the LaPlayita, Alberto Lleras, and Alfonso López districts in the municipality of Buenaventura, which continuously take indisplaced populations from the Riverside areas located along the Bajo Calima and Bajo San Juan Rivers.

The municipality of Buenaventura has an area of 6,785 square kilometres and a total population of 328,794[1] (167.684females and 161.109 males). Most of the population is of African descent (90%), whilst the territory is also inhabited byindigenous communities that account for 5% of the total population.

[1] According to data from the CENSUS conducted in 2005. National Administrative Statistics Department,www.dane.gov.

Description Beneficiries %

Men 3176 27

Women 3306 28

Children (6-18) 3461 29

Children (Under 5) 1423 12

Teachers 381 3

Total beneficiaries from thecommunities

11747

Total Institutional Representatives 125 1

4.2.4 Direct beneficiary identification mechanisms and criteria

Beneficiaries were identified through meetings with bodies in charge of disaster preparedness and prevention at theregional and municipal levels (.CREPAD [1] and CLOPAD[2], Valle del Cauca Civil Defence and the Colombian RedCross' Buenaventura regional office). These conversations were followed up by Save the Children as part of the needsassessment that SC conducted in response to the flooding.

Moreover, the beneficiaries were identified in accordance with the following criteria and priorities:

1. The priorities set forth in the Country Document of DIPECHO Seventh Action Plan..

2. Children and Young people are a priority of every action undertaken by Save the Children, as they are vulnerablegroups that are often left out of interventions by further stakeholders.

3. Target communities and districts are highly vulnerable to natural disasters such as floods, earthquakes, landslides, soilliquefaction, and tsunami.

4 The areas of intervention and their communities have been prioritised by the Municipal Emergency Plan that has beenproposed by those organisations that are members of the CLOPAD as well as by municipal authorities.

5. According to the needs assessment conducted by Save the Children, these communities have low preparednesslevels and the the Municipal Emergency Plan has not yet articulated appropriate actions.

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6. Institutional presence -particularly in the target areas- is weak. This situation is often made worse by the distance toand from the urban area and the costs involved in river transport.

7. Leadership based on joint actions by organisations that operate in the area, specifically Community Councils andIndigenous Councils, which would make it possible to maximise resources whilst ensuring community commitment to theproject's implementation.

[1] Regional Commitee for Disasters attention and prevention

[2] Local Committee for Disaster attention and prevention

4.2.5 Describe to what extent and how the direct beneficiaries were involved in the design of the Action

This proposal's potential beneficiaries have participated through their leaders, specifically from Community Councils ofAfro-Descendant communities, Community-based Action Boards, and Rural District Boards, as well as other communityrepresentatives that participated in meetings called by Save the Children for purposes of assessing needs during theemergency situation caused by the heavy rains.

Furthermore, a number of meetings were held with organisations that are members of both the CLOPAD and theCREPAD, as well as with the communities for purposes of validating the strategy of the proposed intervention. Theirparticipation was essential to outlining this proposal, inasmuch as it enabled us to identify training gaps, weaknesses andneeds at various levels, as well as strengths at the community and institutional levels. The latter was made possible bythese organisations' potential for articulating actions with further organisations whose work in the Bajo Calima area hasearned them recognition amongst the communities, thereby enabling them to face the difficulties involved in dealing witharmed actors in their territories.

4.2.6 Other potential beneficiaries (indirect, "catchment", etc ...) 26.101

The project will reach up to 26,101 indirect beneficiaries in surrounding areas through the replication of training anddissemination of materials by SNPAD institutions. These same indirect beneficiaries would benefit from increasedcapacity of local authorities to develop and implement municipal emergency plans and stockpiling of relief items.

4.2.7 Direct beneficiaries per sector

The project will benefit 11,872 inhabitants in the intervention zones- Sector: Disaster Preparedness

Sector Disaster preparednessSubsector -Local Disaster Preparedness 11.872 People (inhabitants including educational Community)Subsector -Institutional linkage and Advocacy 125 members of private and public institutions, at local, regional and national

level.Subsector -Information, education andcommunication

11.872 people (inhabitants, institutional representatives, scholar community)

Sector Nb beneficiaries/sector

Disaster preparedness 11.872

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2011/00078/RQ/01/05


4.3.1 OPERATIONAL OVERVIEW OF THE ACTION : Logical framework

.

.

.

Title of the ActionBuilding local capacities to respond to flood risks in the Departments of Valle de Cauca, Colombia

principal objectiveTo have better-prepared communities, whilst strengthening local, regional and national institutions capacities to face disasters, thereby reducing the vulnerability of themost vulnerable populations

Intervention logic Objectively verifiable indicators Sources of verification

specific objectiveTo develop new and strengthenexisting strategies in Buevaventura forimproving their disaster preparednessand flood risk reduction capacities withactive participation of children.

indicator 1

target value

At least 80% of beneficiaries are ableto face disasters by implementingcommunity and school-basedcontingency plans, whilst assessingrisks and creating child protectionmechanisms.

source of verification 1- Baseline, Mid-term & final reports- Evaluation report- Visual recording of drills & evaluation.- Updated municipal contingency planCLOPAD.-Emergency Procedure ManualCLOPAD Buenaventura

indicator 2

target value

CLOPAD Buenaventura is able torespond to emergencies through drillsand according to set standards.

source of verification 2- Visual recording of drills and drillevaluation.- Updated municipal contingency planCLOPAD.- Emergency Procedure ManualCLOPAD Buenaventura.- Mid-term and final reports

indicator 3

target value

At least 90% of children andadolescents in the targeted areas havestrengthened their preparednesscapacities in the event of floods,earthquakes and tsunami.

source of verification 3- Baseline Report- Visual recording of drills and drillevaluation.- Education materials and workingtools.- Mid-term and final reports

Risks and assumptions-CLOPAD and CREPAD memberorganisations remain committed tofulfilling their duties-SNPAD endorses MunicipalContingency Plan and allots resourcesfor its implementation.-Armed actors at targeted areas allowthe project to move forward.-The communities affected by thefloods overcome the emergencysituation.

result 1Institutions and communities from therural areas and urban district haveimproved their local strategies andbuilt their response and resiliencecapacities to reduce the impact offuture disasters with coordination DPactors, particularly DIPECHO partners.

indicator 1.1

target value

By the end of the project ,80% of thepopulation in targeted areas is able toreact to potential disasters throughpractices and knowledge.

source of verification 1.1- Training activity evaluation. - Audiovisual recording of emergencydrills.- Documents on Buenaventuracontingency plan andcommunity-based emergencyresponse plans

9498

1 CLOPAD

3115

9498

GRANT AGREEMENT

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indicator 1.2

target value

By the end of month thirteen, 100% oftargeted communities havecommunity-based emergencypreparedness and response plans inplace.

source of verification 1.2- Risk maps prepared by communities.- Action protocol documents for eachtargeted area.- Information materials andmethodologies designed for trainingworkshops.

indicator 1.3

target value

By the end of month 15, CLOPADBuenaventura has Municipality andCommunity-based EmergPreparedness and Response teams(EPRE) and action protocols designedto respond to emergencies in targetareas.

source of verification 1.3- Documents on Buenaventuracontingency plan and community-based emergencyresponse plans - Risk maps prepared by communities.

result 2The targeted populations, mainlychildren and young people in the areasof intervention, raise their awarenessof risk prevention and therefore feelsafer and better protected.

indicator 2.1

target value

By the end of month 13, 70% ofteachers and education authorities inthe targeted communities and 80% ofpupils have school-based emergencyplans in place.

source of verification 2.1- School-based emergency plansapproved and in place.- Training materials developed by deBuenaventura Civil Defence regionaloffice.- Audiovisual recording of localknowledge

indicator 2.2

target value

By the end of month 14, 80% of pupilswho participate in disaster drillsdemonstrate improved awareness ofdisaster risk and preventive measures.

source of verification 2.2- Audiovisual recording of emergencydrills in schools.- School-based emergency plansapproved and in place.

indicator 2.3

target value

By the end of month 14, 11school-based EPRE have beencreated in rural areas, whilst 7 havebeen created in urban areas. TheseEPRE are equipped to respond toemergencies through advicefromCLOPAD

source of verification 2.3- Records of donations to schools(equipment/gear for school brigades)- Registration of training activityparticipants and preparation ofschool-based emergency plans.- School-based emergency plans

indicator 2.4By the end of the Project, 200 childrenand adolescents participate inregional-level sharing of experienceson emergency preparedness andrecovering local knowledge ofbioindicators

source of verification 2.4- Audiovisual recording of localknowledge- Learning/teaching materials onancestral risk prevention andmitigation practices. - School-based emergency plans

50 communities

N/A

3036 people

2769 pupils

4894 people from18 school

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target valueapproved and in place.

result 3SNPAD Bodies are strengthened andincorporate innovative riskmanagemnet appraches into theiractions

indicator 3.1

targetvalue

By the end of month 9,80% ofCLOPAD Buenaventura,CREPAD andfurther SNPAD National memberorganisationsand bodies prepare theirplans according to Sphere ProjectStandards and INEE

source of verification 3.1- teaching Materials-Methodologies and contents (nationaltraining workshops)-Reposnse Protocols-Updated Country document-Reports on national and regional levelmeetings

indicator 3.2

targetvalue

By the end of month 11,80% ofCLOPAD Buenaventura memberorganisations and SNPAD bodieshave incorporated a Children´s Rightsapproach into their emergencyresponse plans and contribute to update

source of verification 3.2-Updated country document-Reports on national and Regionallevel meetings-List of participants in nationalWorkshops-teaching materilas and working tools

indicator 3.3

target value

By the end of month 15,a virtualplattform for children in emergencysituation and good practices in theDepartment of Valle del Cauca hasbeen designed

source of verification 3.3- Inter-institutional virtual learningplattform in operation-List of participants in nationalworkshop-Teaching materilas and working tools

200 children

100 members ofCLOPAD,CREPADand SNPAD

100 members ofSNPAD,CLOPAD,CREPAD

1 virtual plattform

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activity 1.1Training workshops on Disaster Risk Reduction (DRR) Management; Child protection in emergencies, Sphere Project Standards and Minimum Standards for education in Emergencies for CLOPAD, CREPAD, and grassrootsorganisations (One 5-day central workshop and nineteen 3-day rural-district workshops)

activity 1.2Workshops on how to prepare risk and resource maps, community-based emergency preparedness and response plans in 19 communities, and updating the municipalcontingency plan

activity 1.3Equipping and training community and municipality-based EPREs and drill implementation

activity 2.1Workshops for teachers in both rural and urban areas (DRR guides application, Emergency Plans in School and childrens rights, and psychosocial support) on how to prepare risk and resource maps and school-based disasterpreparedness plans, including disaster drills

activity 2.2Training and equipping 18 school-based Emergency Preparedness and Response Teams (EPRE) at 11 rural schools and 7 urban schools

activity 2.3Holding conferences designed to exchange youth experiences and local knowledge of bioindicators

activity 3.1One national workshop designed to train trainers in Sphere Project and INEE standards on emergency preparedness, impact assessment, and accountability

activity 3.2Two (2) Workshops with SNPAD bodies on children´s Rights approaches in risk management and their incorporation into emergency plans (One national workshop andone regional workshop in Buenaventura), in addition to support to the Consultancy project on the Country document

activity 3.3Desgn and roll-out of virtual platform and gathering information on best practices, with the participation of SNPAD member institutions

Preconditions-The Institutions and the community keep their initial commitment to participate.

-Technical round table in educational sector works regularly, joint DIPECHO partners.

- Availability of human, material and financial resources on time at the beginning of project implementation.

- No big fluctuation occurrences in the local currency.

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4.3.2 MORE DETAILED INFORMATION PER RESULT - result (1)

Details

Result's short description

Institutions and communities from the rural areas and urban district have improved their local strategiesand built their response and resilience capacities to reduce the impact of future disasters withcoordination DP actors, particularly DIPECHO partners.

global cost (eur) 125.690,00 Eur

Sector Disaster preparedness

Sub-sector Local disaster management components

number of beneficiaries 11872

status of beneficiaries IDP population refugees returnees others

Detailed description

Local inhabitants including educational Community will be targeted.


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Objectively verifiable indicators

1/3 - Objectively verifiable indicators

Short description target value

By the end of the project ,80% of the population intargeted areas is able to react to potential disastersthrough practices and knowledge.

9498

Sources of verification Detailed description

- Training activity evaluation. - Audiovisual recording of emergency drills.- Documents on Buenaventura contingency planand community-based emergency response plans

Through the implementation of contingency plans, 80% of the population at risk in thetargeted (2 rural and 1 urban) areas immediately respond in accordance to pre-establishedprotocols.According to previous experiences on DRR its know that between 70% to 80% of thepopulation put in practice what they have learn on DRR



By the end of month thirteen, 100% of targetedcommunities have community-based emergencypreparedness and response plans in place.

50 communities


- Risk maps prepared by communities.- Action protocol documents for each targeted area.- Information materials and methodologies designedfor training workshops.

100 % of the population participates in the preparation of risk and resource maps andcontributes to reduce emergency risks through the implementation of contingency plans



By the end of month 15, CLOPAD Buenaventurahas Municipality and Community-based EmergPreparedness and Response teams (EPRE) andaction protocols designed to respond toemergencies in target areas.

N/A


- Documents on Buenaventura contingency plan and community-based emergency responseplans - Risk maps prepared by communities.

Municipal and Community-based EPREs are established and equipped as part of thecontingency plan aimed at assisting the population in preparing for and responding topotential emergencies through the implementation of pre-established protocols


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Activities

1/4 - Activities

Startdate 01-06-2011

End date 30-10-2011

Short description

Training workshops on DisasterRisk Reduction (DRR)Management; Child protection inemergencies, Sphere ProjectStandards and MinimumStandards for education inEmergencies for CLOPAD,CREPAD, and grassrootsorganisations (One 5-day centralworkshop and nineteen 3-dayrural-district workshops)


Inform key actors about the timing and content of workshops and ensure participation ofintended beneficiaries. Prepare workshops, adapting content so it is relevant for both urban and rural áreas ofBuenaventura Conduct training workshops Write reports for each workshop

2/4 - Activities

Start date 01-06-2011

End date 30-04-2012

Short description

Workshops on how to prepare riskand resource maps,community-based emergencypreparedness and response plansin 19 communities, and updatingthe municipal contingency plan


Review baseline with beneficiaries and identify risks at the municipal and community level. Workshops at municipal and community level to identify vulnerabilities, threats and priortyactions in emergency response Develop risk maps and resources need/available to prepare and respondDevelop contingency plans (or update existing plans) at municipal and community level

3/4 - Activities


End date 30-05-2012

Short description

Equipping and training communityand municipality-based EPREsand drill implementation


Create emergency preparedness and response teams (EPRE in Spanish) Train EPREs (with support from Civil Defense) and Secretary of Health on basics ofemergency response and DRR Purchase and store equipment in advance of emergency to ensure básica materials areavailabe immediately in case of emergencyImplement simulations to test capacity of key actors and beneficiaries, including SNPAD,CLOPAD and CREPAD

4/4 - Activities


End date 31-01-2012

Short description

Equipping, setting up andmanaging the EWS in fivecommunities


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Meet with SNPAD to confirm which human and material resources are needed inBuenaventura for an early warning system. Purchase and install materials and equipment for early warning system Train relevant personnel on early warning system Develop or update protocols for early warning system and ensure that all relevant actorsare aware of the Provide technical assistance and supervision in coordination with SNPAD on the earlywarning system


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Means and costs

1/6 - Means and costs

Short description cost

Personnel Costs (international) 1.701,00 Eur


See attached detailed budget



Personnel Cost (national) 54.419,00 Eur


See atached detailed budget



Support Services 7.700,00 Eur


See attched detailed budget



Transport (including air flights) 5.510,00 Eur





Direct Activity Costs 55.162,00 Eur





Equipment Costs 1.198,00 Eur




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Details


The targeted populations, mainly children and young people in the areas of intervention, raise theirawareness of risk prevention and therefore feel safer and better protected.



Sub-sector Information, education, communication




Inhabitants, institutional representatives, school community


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By the end of month 13, 70% of teachers andeducation authorities in the targeted communitiesand 80% of pupils have school-based emergencyplans in place.

3036 people


- School-based emergency plans approved and inplace.- Training materials developed by de BuenaventuraCivil Defence regional office.- Audiovisual recording of local knowledge

The school-based emergency plan jointly prepared by teachers and students guaranteesthe fulfilment of the right to education as a fundamental human right, even in emergencies



By the end of month 14, 80% of pupils whoparticipate in disaster drills demonstrate improvedawareness of disaster risk and preventive measures.

2769 pupils


- Audiovisual recording of emergency drills inschools.- School-based emergency plans approved and inplace.

Drills are education practices that are included in the school calendar for purposes offacilitating participant training whilst securing community involvement in their search for adecent life



By the end of month 14, 11 school-based EPREhave been created in rural areas, whilst 7 have beencreated in urban areas. These EPRE are equippedto respond to emergencies through advicefromCLOPAD

4894 people from18 school


- Records of donations to schools (equipment/gearfor school brigades)- Registration of training activity participants andpreparation of school-based emergency plans.- School-based emergency plans

Municipal and Community-based contingency plans incorporate EPRE preparednessand response activities in accordance with under SNPAD Protocols



By the end of the Project, 200 children andadolescents participate in regional-level sharing ofexperiences on emergency preparedness andrecovering local knowledge of bioindicators

200 children


- Audiovisual recording of local knowledge- Learning/teaching materials on ancestral riskprevention and mitigation practices. - School-based emergency plans approved and inplace.

The observance of Disaster Reduction Day and the exchange of experiences on bestpractices contribute to create a prevention culture.

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Activities

1/5 - Activities


End date 30-12-2011

Short description

Workshops for teachers in bothrural and urban areas (DRRguides application, EmergencyPlans in School and childrensrights, and psychosocial support)on how to prepare risk andresource maps and school-baseddisaster preparedness plans,including disaster drills


Organize workshops for urban and rural teachers. Develop and implement workshops on DRR guidelines, school emergency plans andchildren´s right during emergencies. Identify risks and vulnerabilities to and during emergencies Develop risk map and identify resources available to prepare and responseDevelop and update school emergency plans

2/5 - Activities


End date 30-04-2012

Short description

Training and equipping 18school-based EmergencyPreparedness and ResponseTeams (EPRE) at 11 rural schoolsand 7 urban schools


Form emergency preparedness and response teams in schools Train emergency preparedness and response teams, with support from Civil Defense andsecretary of health, on basic emergency preparedness and response skillsIdentify and purchase necessary equipment for teams. Store in safe area so availableimmediately if/when necessary

3/5 - Activities


End date 30-06-2012

Short description

Holding conferences designed toexchange youth experiences andlocal knowledge of bioindicators


Organize contest on ¨stories that my grandparents told me¨ that highlight local knowledge Choose bioindicators prioritized in the contestSystematization

4/5 - Activities


End date 09-10-2011

Short description

2 Observing Natural DisasterReduction Days


Coordinate with SNPAD and DIPECHO partners in the area to participate in theinternational day for disaster risk reduction. Organize appropriate communication strategiesbeneficiary participation and conferences with relevant stakeholders. Write short report on Save the Children and beneficiary participation highlighting majorpoints covered, activities implemented, etc

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5/5 - Activities


End date 31-07-2011

Short description

School based DRR simulation


After the 18 schools have been trained and equiped a simulation will be developed witheach school.


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Means and costs



Personnel Costs (International) 1.650,00 Eur





Personnel Cost (National) 58.612,00 Eur


See attcahed detailed budget













Direct Activity Costs 55.128,00 Eur


Under direct activity costs, we have included the supplies and equipment that the schoolEPREs will use. The exact supplies will depend on the needs of each team. However, weknow that each EPRE will receive approximately 900 euros which will cover basic itemssuch as flashlights, whistles, uniforms, first aid items, cots, etc. The exact type and amountfor each EPRE will vary slightly depending on the needs and capacities of each team.





In the revised budget the total for equipment and supplies is just EUR 1163 which is 33% ofthe cost of 1 laptop and furniture. The remaining 66% has been charged to Result 1 & 2.

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Details


SNPAD Bodies are strengthened and incorporate innovative risk managemnet appraches into theiractions



Sub-sector Institutional linkages and advocacy




Members of private and public institutions at local, regional and national level, especificallymembers of CLOPAD and CREPADin municipal and departmental level.Other beneficiariesare the NGOs and local authorities with responsabilities related with DRR


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By the end of month 9,80% of CLOPADBuenaventura,CREPAD and further SNPADNational member organisationsand bodies preparetheir plans according to Sphere Project Standardsand INEE

100 members ofCLOPAD,CREPADand SNPAD


- teaching Materials-Methodologies and contents (national trainingworkshops)-Reposnse Protocols-Updated Country document-Reports on national and regional level meetings

By impelenting emergency drills, the CLOPAD institutionalises emergency responsemechanisms in line with the guidelines agreed upon by the National Systemand inaccordance with the code of conduct, the Humanitarian Charter and Sphere and INEEminimum standards



By the end of month 11,80% of CLOPADBuenaventura member organisations and SNPADbodies have incorporated a Children´s Rightsapproach into their emergency response plans andcontribute to update

100 members ofSNPAD,CLOPAD,CREPAD


-Updated country document-Reports on national and Regional level meetings-List of participants in national Workshops-teaching materilas and working tools

SNPAD and CLOPAD staff and directors enhance the visibility of their work for children andimprove institutional child protection services as set foth in Contingency Plans as well as inthe Country Document



By the end of month 15,a virtual plattform forchildren in emergency situation and good practicesin the Department of Valle del Cauca has beendesigned

1 virtual plattform


- Inter-institutional virtual learning plattform inoperation-List of participants in national workshop-Teaching materilas and working tools

The viartual plattform contributes to improve and update the authorities´knowkedge-with aChildren´s Rights approach - on risks, whilst faciliatating the exchange of experiences insimilar contexts


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Activities

1/4 - Activities


End date 30-07-2011

Short description

One national workshop designedto train trainers in Sphere Projectand INEE standards onemergency preparedness, impactassessment, and accountability


- Organize workshops with key actors and beneficiaries in coordination with SNPAD toexplain a disseminate information on SPHERE standards and INEE -Conduct training of trainers on SPHERE and INEE-Evaluate Quality of Workshop- Write report on workshop

The workshop will take place in the city of Cali, the Capital of the Depatment of Valle delCauca and will be developed by Save the Children staff and facilitators certified by Spehereand INEE. The participants will be those people and organisations that are responsible foremergency preparedness and response,including memebers of the SNPAD,Ministry ofJustice, CLOPAD,CREPAD, Civil Defence, National and International NGOs,teachers andcommunity leaders. In addition to understanding the relevant standards, the workshop willaslo focus on how to apply those standards in the Valle del Cauca context

2/4 - Activities


End date 30-09-2011

Short description

Two (2) Workshops with SNPADbodies on children´s Rightsapproaches in risk managementand their incorporation intoemergency plans (One nationalworkshop and one regionalworkshop in Buenaventura), inaddition to support to theConsultancy project on theCountry document


-Develop workshops on Children´s Rights approaches in Risk management- Participate in national seminars with DIPECHO partners in coordination with SNPAD andECHO- Participate in regional seminars organised by ECHO- Participating in the updating of the Country Document for Colombia

3/4 - Activities


End date 31-05-2012

Short description

Desgn and roll-out of virtualplatform and gathering informationon best practices, with theparticipation of SNPAD memberinstitutions


- Design a virtual platform (with participation of SNPAD) to share best practices related toDRR- Adminsiter the platform and adapt it as information becomes available for specific areas ofionterest are identified- Evaluation of use, quality and relevance of platform every six months

The idea is for Save the Children to meet regularly with SNPAD to confirm if the users of theplatform are receiving the type and quality of information that they seek. This necessarilyrequires a quantitative as well as qualitative analysis of who is using the platform. Such toolsas Google Analytics (free form the internet) can be downloaded to show the number andtype of visitors to the platform. Electronic surveys will be send to the users to reviewqualitative issues such as how relevant and useful the platform is for then.Together Savethe Children and SNPAD will review the type of platforms that exist inn South/CentralAmerica and link them to this platform. Monitoring of use of the platform will be doncemonthly although a more formal evaluation and appropiate adjustments will be done every

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monthly although a more formal evaluation and appropiate adjustments will be done everysix months

4/4 - Activities


End date 30-06-2012

Short description

Participation on regional andNational Seminar


Participation of Save the Children staff and a national authority in the Regional and NAtionalworkshopsThe date is not excat as is not defined yet


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Means and costs



Personnel Cost (International) 1.650,00 Eur





Personnel Cost (National) 58.612,00 Eur

















Under the heading "equipment cost" we have included 33% of the cost of the laptop andfurniture (same as result 1 & 3)



Direct Activity Cost 55.483,00 Eur


Under the direct activity costs we have included the supplies and equipment that the localand municipal EPREs will use. the exact supplies will depend on the meeds of each team.However we now thta each EPRE will recive approximately 469 Euros which will coverbasic items such as flashlights,whistkes,first aid items,etc.The exact type and amount foreach EPRE will vary slightly depending on the needs and capacities of each team.

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4.3.2 More detailed information per result 4.3.2.4 Other costs

[6466]


Other costs Initial amount

institutional visibility/communication Visibilité institutionnelle/communication 528,00

Final External Evaluation 5.000,00

Baseline/endline and context analysis 5.469,00

Start up internal workshop (materials and food fro participants) 313,00

Total other costs 11.310,00

GRANT AGREEMENT

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4.4 WORK PLAN (E.G. ANNEX GANTT CHART)

Description (the button "Annexes" can be used to attach a document with the workplan)

See annex

4.5 MONITORING, EVALUATION, AUDIT AND OTHER STUDIES

4.5.1 Monitoring of activities (explain how, by whom)

The project's monitoring will be conducted by the team in the field. The monitoring will consist of regular visits to the affectedareas and populations. Monitoring visits will include beneficiary participation to ensure that the intervention is consistent withand responsive to the needs and demands of the population. Monthly, quarterly and annual reports based on field visits willbe developed which show accomplishments against targets, gaps, action steps and expenditures in relationship toactivities.

Save the Children has indicators that are specific to the country and project but also has global indicators that are used in aGlobal Impact Monitoring System (GIMS). As part of the GIMS, the Buenaventura team will measure specific indicators aswell as overarching themes such as:

1. What is being done to achieve the project's objectives? What is the level of relevance of the actions that are beingundertaken?

2. How? - Relevance of both the methodology and didactic resources currently being used in the activities?

3. Impacts: Results, products and changes achieved through didactic activities. Methodologies and resourcesimplemented by the project, whilst taking each of the stakeholders involved into consideration.

4. Evaluating approach, application and incorporation of such topics as Human Rights, Children's Rights, genderequality, environmental preservation in disaster response and mitigation

5. Administration: are the best administrative process in place for DRR and risk management

In addition to the monitoring done by the team in Buenaventura, the Education program officer and the CRE representativewill provide technical assistance for the baseline and analysis of data throughout the lifecycle of the project. An external finalevaluation will also be conducted

Type of Activity Participants

Applying baseline and sharing with the communities Buenaventura-based Team

Field visits to be conducted upon completion of theactivities scheduled for each targeted intervention area.

Buenaventura-based Team

Quarterly team meetings designed to review the project'sprogress.

Buenaventura-based Team

Creating focus groups Buenaventura-based Team and CountryEducation Officer

Follow-up field visits; feedback and technical assistance Buenaventura-based Team , Country EducationOfficer and CRE Expert Technician

Elaboration and diffussion of capitalization document Buenaventura-based Team and key stakeholders

External Evaluation Consultancy

4.5.2 Please indicate the studies that will be undertaken

An external evaluation during the Action No

An external evaluation after the Action Yes

An external audit during the Action No

An external audit after the Action No

An internal evaluation or internal audit related to the Action No

4.5.3 Other studies

Yes

If Yes, please elaborate

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As stated in the follow-up and evaluation heading, the project will conduct a baseline/endline study (Context Analysis)designed to assess the project's beneficiaries' level of knowledge of and familiarity with each component of the plannedintervention which will in turn make for easier collection of information on initial indicators that will serve as comparativepattern, both for internal evaluation and external final evaluation of the project's progress. As for the latter, it's worthpointing out that it will be implemented by a consultant.

Please remember that for external evaluations, audits and studies financed by the Commission the Termsof Reference have to be agreed by DG ECHO before launching the selection procedure.

5. CROSS-CUTTING ISSUES

5.1 Describe the expected level of sustainability and/or connectedness

The sustainability of the project's actions will be mainly underpinned by:

- One of the fundamental pillars of Save the Children`s activities is to promote and ensure sustainability. Save the Childrenwill do that by working with local candidates (such as mayors and governors) as well as institutions such as SNPAD, RedCross and local NGOs to raise awareness of the need for DRR. Save the Children intends to work with local governments toget DRR incorporated into development plans as well as to seek resources (human and financial) to ensure that DRR isrecognized as a priority for the area.

-The strengthening of inter-institutional relations between the Municipal and Departmental-level member organisations of theNational Disaster Prevention and Response System, i.e. CLOPAD and CREPAD, and community-based organisations(Community Councils, Indigenous Councils, Community Action Committees, etc), thereby enabling them to take on andcontinue with the implementation of a disaster preparedness approach, which will in turn allow them to plan future actionsbased on the DRR approach.

-The involvement and active participation of those institutions and organisations that are responsible for emergencypreparedness and response in every stage of the Project

-The creation of local capacities and awareness-raising in order to enable them to assume greater responsibilities in thefuture.

- The focus on areas according to river basins (Bajo San Juan and Bajo Calima Rivers), because of a shared risk

-The articulation of the contingency and DRR plans of the targeted areas with the Municipal Contingency Plan. During theproject's implementation inter-institutional links and community mobilisation will be aimed at channelling financial resourcesfrom the local administration to the Municipal Contingency and DRR Plan.

The following are further themes of importance to the project:

Child Protection: This is one of Save the Children's cross-cutting themes, as the specific community and institutional needsthat need to be met in order to enable them to protect children are the cornerstone of this project's strategy. Hence the DRRand emergency response actions planned by the communities, which must also include and prioritise child protection.

Children's participation: This is the guiding principle behind the active involvement of children in each stage of this Project,which will enable them to better understand the risks faced by their communities, as well as to be acknowledged asstakeholders/agents of change in their own communities, households and schools, which changes will build their capacities toprepare for, respond and mitigate risks in the face of future natural disasters.

Caring for people with disabilities: The Project will acknowledge the status of people with disabilities and will promote theirinclusion, as well as the active participation of children in the project's activities. For instance, the Project's school andcommunity-based emergency preparedness plans will include activities aimed at both these populations.

Preserving biodiversity and the environment: All Project activities include a strong focus on the dangers involved in climatechange. The communities will most certainly have used several strategies designed to help them to repair the damages.Accordingly, SC will support the gathering of information on best practices and ancestral knowledge of environmentalpreservation methods, thereby enabling the communities to participate in risk management efforts. The education community(students and teachers) will be the targeted population for this intervention.

5.2 Continuum strategy (Linking Relief, Rehabilitation and Development)

Exit strategy: SC has a proven strategy transitioning control and responsibilities to communities when projects are nearingtheir end. The key point is to involve the stakeholders from the beginning so they have the capacity to maintain the benefitsof the project after the project itself has ended.

The exit strategy includes technical and administrative aspects. Illustrative activities are:

Meet several months in advance with Municipal Authorities, community leaders and community members to confirmwho will be responsible for which follow up activities. (These same stakeholders will have already participated in thedesign and implementation of the project so the meeting is to confirm responsibilities, not identify new people ortasks). As part of this meeting, copies of program documents will be handed over to the stakeholders and explained

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in detail. Save the Children will continue to implement the project but will use 2-3 months to transfer specificmanagement responsibilitiesSave the Children will develop with the stakeholders a timeline/calendar of responsibilities and dates for formalhandover with a clear action plan for follow up activities.

Added value of the project: An important added value of this project is the opportunity to employ all the experienceaccumulated in the previous DIPECHO projects in this region. This new project will allow Save the Children to improvestrategies, methodologies, educative materials and emergency tools used in those projects by incorporating lessons learnedand eliminating faults or weaknesses. In this way, the project will also facilitate closer collaboration with local authoritiestasked with disaster management, and other DIPECHO partners in order to build improved mechanisms on disaster riskreduction and fast emergency responses.

Innovative elements and tools: SC is an INGO focused in children and based on rights; consequently the participation ofgirls and boys is essential in the activities planned. Children won't be only beneficiaries but direct contributors in the activitiesrelated to EWS (measuring and disseminating the information), local capacity building (workshops, simulations, brigades,etc...), awareness raising (fairs and media dissemination), etc...

Another original activity in this proposal is the better use of IT (information-technologies) resources for children in the area ofimplementation. In the framework of this DIPECHO project, Disaster Preparedness content will be included and validated inthe field. Another innovative methodology is the bio-indicator construction through the "Grandparents Tales to Children"activity that contributes to local knowledge about the disasters development.

5.3 Mainstreaming (e.g. Disaster Risk Reduction, Children, Human rights, Gender, Environmental impacts, othersto be specified)

Children and youth: Save the Children in Colombia is a member of the global panel for child participation and hasdeveloped strategies and frameworks for including children and harnessing their ideas in project design and implementation.Save the Children in Colombia has staff specifically dedicated to ensuring accountability to children and we will continue torespect and abide by those rules and guidelines in all our project implementation

Gender: The participation of at least 50% women in decision-making structures in each intervention´s zone community will bepromoted and encouraged. Women are a key social sector to catalyse positive changes for local development andcommunity organization. Women are typically responsible for children in the household and in order to have effective DRR,both women and children need to be involved or DRR will not have the required effects.

Climatic Change: Natural disasters are exacerbated by climate change which is often the result of poor natural resourcemanagement. In order to effectively address DRR, we need to address the role of natural resource management and how thatcan cause climate change which causes natural disasters, like floods. Save the Children will work with local anddepartmental authorities to review the cycle of climate change and natural disasters to assess what can be done (atcommunity and policy level) to mitigate these risks.

6. FIELD COORDINATION

6.1 Field co-ordination (indicate the Humanitarian Organisation's participation in coordination mechanisms withother relevant stakeholders, e.g. clusters, NGOs, UN agencies, others to be specified as well as the links with theConsolidated Appeal Process, when relevant)

Save the Children knows that the formation of alliances with other organizations of the area of emergencies is a fundamentalstrategy to improve the efficiency and scope of actions related to the preparation, mitigation and response to emergencysituations and disaster. Consequently, SC has established solid relations with international organizations, international andnational networks and associations, NGOs; For Example with UNICEF; OCHA, Colombian Red Cross, SolidaridadInternacional, Jesuit Refuge Service, etc.

In addition to participating in coordination meetings at the national level, SC has put emphasis in establishing closerelationships with organizations and NGOs currently working in the Departments of Valle del Cauca and Choco. Betweenthese we can mention the following ones:

Red UNETE from United nations InstitutionsUNICEF: Education and child protection interventionsWorking group on Education in EmergenciesCAPRADE (Andean Committee for the attention and prevention of disasters): SC participating in all training anddiscussion meetings on DRR maters.ECHO Partners in Colombia, como ser: Help Age, NRC, COOPI, OXFAM, Cruz Roja.

6.2 National and local authorities (relations established, authorisations, coordination)

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Save the Children works on emergencies in coordination with SNPAD and Civil Defence at the national level as well asAcción Social and the Instituto Colombiano del Bienestar Familiar (Colombian Institute for Family Welfare). At thedepartmental level, Save the Children has developed a strong relationship with CLOPAD, CREPAD, local governments andcommunity leaders as well as departmental education and health systems. Save the Children also has a close workingrelationship with the Instituto Colombian de Geologia y Mineria (Colombian Institute for Geology and Mining) for DRR relatedissues because the physical terrain and area influences DRR plans and strategies.

6.3 Co-ordination with DG ECHO (indicate the Humanitarian Organisation's contacts with DG ECHO and itstechnical assistants in the field)

Save the Children has actively participated in different processes and workshops proposed by DIPECHO in Colombia,Bolivia, Cuba and Nicaragua, as well as the national consultation and the informative meeting for the DIPECHO VII actionPlan. CRE has been in regular communication has been maintained with ECHO regional office for South America.,

Save the Children in Colombia is in regular contact with the DG ECHO in Bogotá for coordination meetings and annualplanning sessions. Save the Children has implemented ECHO projects in the areas of protection for the last 6 years as well.

Save the Children is also in regular contact with ECHO at the Brussels level to not only discuss specific funding opportunities,but overall partnership and collaboration.

7. IMPLEMENTING PARTNERS

7.1 Name and address of implementing partner(s)

There are no implementing partners for this action

7.2 Status of implementing partners (e.g. NGO, local authorities, etc.) and their role


7.3 Type of relationship with implementing partner(s) and the expected reporting by the implementing partner


8. SECURITY AND CONTINGENCY MEASURES

8.1 Contingency measures (Plan B/ mitigating actions to be taken if risks and assumptions spelled out in thelog-frame materialised)

Risk Level Action

Lack of political will by localauthorities to designate resources formunicipal contingency plans

Medium

Advocacy by Save the Children and communities leaders towardslocal government to designate funds for emergency preparedness.Follow up through regular meetings and Budget review with keylocal authorities

The communities continue to beaffected by the rains and are unableto focus on future disaster preventionand mitigation

Medium

Save the Children will work closely with the team that isresponsable for the emergency response to ensure that basicneeds are being met. Project will build on the lessons learned fromthe emergency response to avoid hypothetical or irrelevantinformation

Armed groups obstructimplementation of the project

Medium

SC security focal point and team members will continuouslymonitor the situation and coordinate with local leaders before,during and after activities are implemented to ensure there are nosecurity probolems. All staff will be trained in security protocols.

Lack of interest on part ofcommunities to prepare foremergencies

LowWorkshops that are interactive and based on real issues (such asthe current emergency response) and that provide real life ideaand practices that can be easily implemented

CLOPAD does not include the focuson participation in the preparation andplanning in communities.

MediumSC will work with, and train, CLOPAD in the field to ensue thatparticipation is a key component of CLOPAD´s activities.

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Civil Defense does not expressinterest in implementing activities witha focus on Children.

LowSave the Children will work with Civil Defense to ensure thattrainings and activities include a focus on Children. SC will train theCivil Defense as well on child rights and inclusion

Save the Children takes all the possible measures in order to minimize these risks. Taking into account the informationprovided by the organizations working in the area, the Community Action Councils and the Community Councils are backedup in their planned actions as well as they provide information for the elaboration of contingency plans and maps aiming riskmitigation in the area of security. Working with children and families affected by the armed conflict and natural disastersmeans implementing programs in insecure circumstances. Save the Children does everything possible in order to minimizethese risks. All the national programs of Save the Children have updated security plans which contemplates the contingencyplans and operational processes for the cases of temporal suspension, relocation, evacuation of personnel on the field forexample in the event of an attack, armed confrontation or natural disaster. All security plans are revised every six months orimmediately in case of an event of security or before an emergency response activitySave the Children is aware of the risks its operations can cause to the communities living in highly insecure zones, especiallyin those where forced recruitment is a constant threat. In order to avoid problems Save the Children established goodcommunication with the stakeholder organizations and the communities which helps obtaining important information on thecurrent situation of the conflict in order to make appropriate decisions. Usually decisions are connected to the change ofmethodologies, the spaces of the intervention.

8.2 Security considerations

8.2.1 Security situation in the field, describe briefly

Save the Children is in communication with the UN department of Security, local NGOs, and local authorities. Save theChildren also continuously monitors the situations and the surrounding areas in order to plan the evacuation routes andthe necessary logistics.

The roads leading to Buenaventura are dangerous as armed incidents are no uncommon.Therefore it is recommended,for example that the Staff the field:

Be aware of the reports issued by the Security OfficialAvoid passing near the Military and Police StationsBe aware of objects and packages on the road and the compounds they are visitingNot consuming alcohol in the fieldTravel on the roads out of the town during daylight hoursAlways be in contact by satellite phone or cellular

In the area of the intervention the security situations on level 3, meaning high risk zone for the implementing team. This isdue to the location of the Municipality being on the drug trafficking routes, which implies the presence of paramilitary andguerrilla groups which try to maintain the control on these routes. Movement is sometimes restricted along some roadsand boat movement depends largely on small merchants. Violence is intermittent but has not been directed specifically atNGOs or development agencies although they may be caught in skirmishes that are directed at other targets.

The local stakeholders of Save the Children have access to the security information in the area of the intervention as theyhave permanent presence and have good relations with the local authorities. The communities are often mediators andaccompany our stakeholders during the implementation phase.

8.2.2 Has a specific security protocol for this Action been established?

Standard procedure

If Yes, please elaborate

Save the Children has a comprehensive set of security protocols that meet international standards. An InternalSecurity Management Committee has been activated for this proposal and will react in case of need. Additionally, a"Framework of Communications in Case of Social or Natural Emergencies" has been established that facilitates thesupport of the staff in case of emergency. The DIPECHO program will follow established security protocols.

8.2.3 Are field staff and expatriates informed of and trained in these procedures?

Yes

9. COMMUNICATION, VISIBILITY AND INFORMATION ACTIVITIES

9.1 Planned communication activities (in field and/or in Europe)

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The plan's intended visibility actions are as follows:

-Creating communication items (website, bulletins and magazines, etc) that contribute to make the interventions funded bythe ECHO visible

-Local communications - the changes expected to be brought about by the Project, as well as the progress achieved in thisarea

-The inclusion of information on communication and visibility activities in the final report

-Clearly mark all materials and equipment used in the Project with the inscription "Funded by ECHO."

-In coordinatio with other ECHO partners activities with journalist will be developed, not only to give visibility but also foradvocacy a DRR raise awareness purposes

The Project contains several activities to raise broad awareness regarding the ECHO contribution and communicate thegoals, methodologies and outcomes of the project. Though the visibility will be assured in every activity, there are severalproject activities conceived for the showing, sharing and wide spreading of the project, highlighting ECHO´s essentialsupport.

The Project's results will be published on various websites: SC UK (http://www.savethechildren.uk); CRE(http://www.cre.sclat.org); SC UK (http://www.savethechildren.org.co),

9.2 Visibility on durable equipment, major supplies, and at project locations

As appropriate, Save the Children will place identification logos on equipment used by Save the Children staff and volunteers(e.g., boats). Save the Children will not develop a special logo for this Action. We will use Save the Children's own logoalongside the logo of ECHO. Logos will be displayed at equal levels of prominence and equal size and dimensions.

9.3 Planned publication activities

Project's activities, achievements, and ECHO´s participation will be highlighted through various publications as well asinformative posters, bulletins; etc. That will be shared with the beneficiaries and the population in general.

In every case, information of publication by the humanitarian organization about the action including conferences or seminarswill indicate that this project has received community funding and display the European Union Logo in an appropriate way.

10. HUMAN RESOURCES

10.1 Indicate global figures per function and status Title/function Status Staff nr. Mans / months Comments

Project Coordinator (100%) Local staff 1 17,00 This person will have experiencein DRR, EWS and projectadministration. Responsible foroverall management and qualityimplementation of the project. Isalso responsible for project goalsachievement

Programme Officer (100%) Local staff 2 15,00 They will have experience in DRR,EWS and Emergency PlansOrganization, programming,development of the field activitiesrelated with the elaboration ofEmergency Plans at thecommunity and mun

Education Officer(30%) Local staff 1 17,00 This person has experience in

Item Unity TotalStickers 1.000 100Plaque / name plate 6 260Bulletins and magazines 1000 168Total 528

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http://www.savethechildren.uk/

http://www.cre.sclat.org/

http://www.savethechildren.org.co/

Education Officer(30%) Local staff 1 17,00 This person has experience intraining Activities, mapping andpreparedness scholar Plan andEducation in Emergency, Providessupport to elaboration of mapsand emergency scholar plans anddesign of s

Administrator(100%) Local staff 1 17,00 Responsible for the administrativeand logistic activities of the projectin coordination with the fieldAccountant and the Administrationoffice in Bogota. He is in charge toprepare contractual docu

Communications Officer(30%) Local staff 1 6,00 Responsible for thecommunication activities of theproject in coordination with thefield Coordinator. She is in chargeto prepare communicationstrategy documents and toapprove all the communicatio

Country Director(5%) Expatriate staff 1 18,00 Provide general support andsupervision to project managerthroughout the project cycle,according institutional policy.

Administrative and FinanceSupport(25%)

Local staff 1 17,00 Provides administrative support toproject team ensuring theachievement of the results andobjectives

General Adviser CRE(50%) Expatriate staff 1 4,00 Gives technical and administrativeguidance to field activities andsupport in trainers

Reference: 2011/00078/RQ/01/05 14/04/2011

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[6466]

11. FINANCIAL OVERVIEW

Financial overview of the action* Initial Budget*

Personnel Costs (Intenational) 5.000,00

Personnel Cost (National) 171.643,00

Support Service (Office Cost; Communication) 22.648,00

Transport¸Fret Storage Cost 16.205,00

Direct Activities, Suplies and Equipments deliveries 165.774,00

Equipment Costs 3.525,00

Other cost 11.310,00

Subtotal direct eligible costs 396.105,00

Direct eligible costs = Sum of amount per result + Other costs396.105,00

Indirect costs (max. 7%) 27.727,35

Total Costs 423.832,35

Funding of action Initial

Direct revenue from Action ,00

Contribution by applicant 53.832,35

Contribution by other donors 10.000,00

Contribution requested from ECHO 360.000,00

% of total funding 85

Total Funding 423.832,35

GRANT AGREEMENT

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12. ADMINISTRATIVE INFORMATION

12.1 FPA number (if applicable)

2008 FPA 8-100

12.2 Name and title of legal representative signing the Agreement

DICT errir

12.3 Name, telephone, e-mail and title of the person(s) to be mentioned in Article 7 of the AgreementName Title Phone Fax E-mail

Peter Alan La Raus Country Director (571)3271085 Ext 106 (571)3271085 Ext 105 [email protected]

12.4 Name, telephone, fax and e-mail of the representative in the area of interventionName Phone / Fax / E-mail Address field office

Peter Alan La Raus (571)3271085Ext 106

Cra 7a No 32-85 Office 302. Bogotá- Colombia

(571)3271085Ext [email protected]

12.5 Bank accountAccount number Bank / Branch address Account holder BIC code / IBAN code

IBAN ONLY National Westminster Bank The Save The Children FundTavistock Square, London WC1H 9XA GB13 NWBK 6072 1463 0120

06

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ANNEX A: PROCUREMENT TABLE

Description of thesupplies, services orworks

Quantity Amount (EUR) Procurement procedure Derogation (Forecast) Launchdate procedure

(Forecast)Contracting date

Comment

Reference: 2011/00078/RQ/01/05 14/04/2011

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