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1
FTE SELF-REVIEW 2007-2008SECONDARY SCHOOLS
Attendance Services
Ms. Mary Lee SnipesAdministrative Director
Ms. Yvette Senior-StewartCoordinator
2
FTE SELF-REVIEW 2007-08• Survey Dates
• Review Areas
• Department Checklists
• Guidelines to conduct an FTE Self-Review
• Student Record Review
• FTE Report
• 2007-08 Self ReviewSummary Memorandum
3
Survey Dates
• 07-08 Survey 2• October 8 – 12, 2007
Attendance Eligibility Window 9/28 - 10/12/07
• 07-08 Survey 3
• February 4 – 8, 2008
• Attendance Eligibility Window 1/24 - 2/8/08
4
REVIEW AREAS
• Self-Review will include the following areas:
• FTE Materials• Attendance• Teachers Certification• Special Education (SPED)• English Language Learners
(ELL)• Vocational On-The-Job Training
5
FTE MATERIALS CHECKLIST
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FTE MATERIALS CHECKLIST
• Final FTE Report(s)• Verification of Earned FTE
(Balanced with the School Funding Certification signed and dated by the principal)
• School Funding Certifications(Balanced with Verification of Earned FTE signed and Dated by the principal)
• ESOL Techniques Roster(Verified, signed and dated by teachers)
7
ATTENDANCE CHECKLIST
8
ATTENDANCE CHECKLIST• Review attendance data during the
eleven day window period for both surveys.
Eleven Day Eligibility Windows
• October Survey 9/28/07 - 10/12/07• February Survey 1/24/08 - 2/8/08
• Students are eligible to receive funding, if in membership one day during the eleven day window, if not withdrawn prior to the survey week.
9
ATTENDANCE CHECKLIST• Compare Teachers’ Official
Daily School Attendance (ODSA), Daily Reason and ISIS attendance database for accurate reporting.
• Daily Attendance Bulletins• Substitute Rosters signed
and dated by person who takes attendance
• Principal’s Report on Attendance
10
ATTENDANCE WORKSHEET
HomeroomSection Teacher's Name
# Students' Name I.D.#1 Home Room
Daily Reason *
ISIS
2 Home Room
Daily Reason *
ISIS
3 Home Room
Daily Reason *
ISIS
4 Home Room
Daily Reason *
ISIS
5 Home Room
Daily Reason *
ISIS
6 Home Room
Daily Reason *
ISIS
Attendance Review Worksheet
Result
Result
Result
Result
Result
Result
LEGEND
* Student with attendance discrepancies with Electronic Gradebook Homeroom attendance and ISIS PF7 screen must review the Daily Reason code to determine if attendance is accurate in ISIS.
RESULT BOXTo indicate if a student's attendance is accurate/incorrect by placing a "OK" or an "X" in the appropriate Result Box
OK X
11
ATTENDANCE RESOURCES
• Attendance Review Formhttp://attendanceservices.dadeschools.net/fte.asp
• Student Attendance Reporting Procedures Grades Pk-12 Handbook 2007-08http://enhandbooks.dadeschools.net/policies/89.pdf
12
ATTENDANCE RESOURCES
• Electronic Gradebook• http://
gradebooksupport.dadeschools.net/gradebookManager.asp
• http://gradebooksupport.dadeschools.net/videos.asp
13
COMMON ATTENDANCE FINDINGS
• Student funded for the survey, but did not meet attendance eligibility (i.e., DNE, withdrawn prior to survey)
14
TEACHER CERTIFICATION
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TEACHERS’ CERTIFICATION CHECKLIST
• Verify all teachers are certified in their assigned subject areas.
• Copy of state license for the following positions:– Audiologist (either certificated or
licensure)– Physical Therapist– Speech and language Pathologist
(either certificated or licensure)– Occupational Therapist
16
TEACHERS’ CERTIFICATION CHECKLIST
• Statement of Eligibility in the assigned subject area
• Review META requirements to ensure coursework is completed within the required timelines.
• Documentation (College transcripts or completed in-services) of required coursework for in-field designation
• Language Proficiency Test
17
TEACHERS’ CERTIFICATION CHECKLIST
• Out-of-Field teaching assignments must be approved by the board by submitting one of the following waiver forms:
– FM-5783 (ESOL) – Agreement– FM-5784 Agreement for
teachers Accepting Out-of-Field Assignments
18
MASTER SCHEDULE EDIT REPORT
Verify each teacher is certified in
their assigned subject area
Each line # identifies a program (i.e. 300 =
Vocational, 130 = ESOL, etc.)
Each line # identifies a program (i.e. 300 =
Vocational, 130 = ESOL, etc.)
19
CERTIFICATION RESOURCES
• Florida Course Code Directory and Instructional Personnel Assignments
• http://www.firn.educ/doe/curriculum/pdf/ccddatabasefile.pds
• Procedures for Monitoring Teachers’ Certification
• http://enhandbooks.dadeschooslnet/policies/69/index.htm
• For additional information, please contact Ms. Charlene Burks at [email protected]
20
COMMON CERTIFICATION FINDINGS
• Out-of-Field teacher did not have a board approved waiver.
• Parent did not receive teacher out-of-field letter
• Missing copies of teachers’ certification and therapists’ licenses.
21
SPECIAL EDUCATION (SPED)CHECKLIST
22
SPECIAL EDUCATION (SPED) CHECKLIST
• Notification of Meeting FM-4851
• Individual Educational Plan (IEP) FM-4953
• Matrix of Services FM-5582• The Informed Notice of
Proposal or Refusal to Change Evaluation Identification, Educational Placement, or Free Appropriate Public Education (FAPE), FM-4877
23
DIVISION OF SPECIAL EDUCATION (SPED) STANDARDS RECORD REVIEW
FM-7069
24
SPED FORMS AND CHECKLIST
• Policies and Procedures for SPED Addendum 2007-08 10/2007http://ehandbooks.dadeschools.net/policies/177.pds
• SPED FORMShttp://ese.dadeschools.netformpg.htm#matix
25
SPED FORMS AND CHECKLIST
• Matrix of Services Handbook, 2004 Revised Edition, Florida Department of Education
• Matrix of Services Formhttp://forms.dadeschools.net/webpdf/5582.pdf
26
Common SPED (ESE) Finding
• Missing documents (IEP, Notification of Meetings form, Matrix of Services form, etc.)
• Incomplete documents (Missing signatures, Dates, Demographics, General Information, etc.)
• Student funded on an incorrect FTE Domain Rating line number (111, 112, 113, 254, and 255)
27
Common SPED (ESE) Finding• Matrix of Services was
incomplete, missing or added incorrectly.
28
ADVANCED ACADEMIC(GIFTED)
29
ADVANCE ACADEMICS CHECKLIST
• Notification of Meeting FM-4851
• Gifted Student Educational Plan (EP) FM-6329
• Gifted Student Educational General Educational Teacher’s Statement FM-6865
30
GIFTEDSECONDARY PRE-AUDIT
CHECKLIST
• The checklist is accessible on the Advanced Academic website:
• http://advanceadcademicprograms.daadeschools.net
31
COMMON ADVANCEDACADEMICS FINDINGS
• Missing documents (EP, Notification of Meetings form, General Education Teachers Statement, etc.)
• Incomplete documents (Missing signatures, Dates, Demographics, General Information, etc.)
32
ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL)
33
English Speakers of Other Languages (ESOL)
• Home Language Survey FM-5196
• Parent/Guardian Notification Letter– Elementary FM-6576– Secondary FM-6577
• Individual Student LEP Plan– Elementary FM-4649– Secondary FM-4650
34
English Speakers of Other Languages (ESOL)
• Copy of student’s schedule• Testing instrument
35
• http://bilingual.dadeschools.net
Click the “document” link to access the page
END OF YEAR BILINGUAL PROCEDURES CHECKLIST –
SECONDARY SCHOOLS
36
ESOL CHECKLIST AND RESOURCES• ELL website from the DOE
http://bilingual.dadeschools.net/bewl/pdfs/ellinks.pdf
• District LEP Plan• ESOL - New Codes Presentation• Individual Student LEP Student
Plans• Meta Training Requirement• WLEP
http://bilingual.dadeschools.net/bewl/documents.asp
37
COMMON ELL FINDINGS
• Missing documents (Home Language Survey Form, Notification Letter Parents, LEP Plan)
• Incomplete documents (Missing dates, signatures, Tests, LEP Committee information, LEP Plan)
38
STUDENT RECORD REVIEW
• Compare the reported information from your FTE report listed in the Special Program, ESOL Rosters, and OJT student listing with students’ documents.
39
STUDENT RECORD REVIEW
• Submit DECO amendments for corrective transmission to Attendance Services - 9028.
40
SECONDARY FTE SPECIAL PROGRAM
ROSTER
41
FUNDED STUDENTS; ESE LISTING
Verify students’ program Line #
What is the issue?
42
Ensure student’s Domain Rating
and program line # is correct
Verify student’s Matrix of Services is correctly totaled with
accurate consideration points
Verify in the IEP if the student is either consultative and logs are
available
Verify student’s services, hours, exceptionality and IEP
documentation
43
FTE ESOL PROGRAM ROSTER
44
Ensure students are eligible for the ESOL program and receive the correct services and hours
What is the issue here?
45
ON-THE-JOB TRAING PROGRAM
46
ON-THE-JOB TRAINING CHECKLIST
• Job Training Attendance Record FM- 5248
• Job Search Record Log FM-5888
• Job Training Attendance Record Receipt FM-5889
• OJT Teacher’s Class Roster
47
MASTER SCHEDULE EDIT REPORT
OJT student samples are selected from seq/sec
class list
48
ON-THE-JOB TRAINING RESOURCES AND CHECKLISTS
• Cooperative Education Teachers handbook and review forms are accessible at the following link:
• http://markndiv.dadeschools.net
49
COMMON ON-THE-JOB TRAINING FINDINGS
• Missing OJT time cards• Incomplete OJT time cards• OJT time cards not signed
by either student, employer, or teacher
• Missing Job Search Record Log
• Student not employed• Work hours were less
than 15 hours per week
50
FTE REPORT AND REVIEW AREAS• All findings from your FTE
Self-Review must be immediately corrected.
• As appropriate, DECO adjustment must be submitted to attendance Services - 9028
51
DECO/ATTENDANCE FORMS
Student DECO Amendment Form (FM-5502)
Student DECO Amendment Special Program (ESE, ESOL, Vocational) FM-7191
Teachers Course DECO Amendment (FM-5503)
Teachers Course DECO Out-of-Field Amendment (FM-5673)
These forms are available on the internet at Http://attendanceservices.dadeschools.net/fte.asp
52
DECO/ATTENDANCE FORM
Attendance Correction Form (FM-5556)
This form is available on the internet at Http://attendanceservices.dadeschools.net/fte.asp
53
FTE SELF REVIEWFINDINGS AND DUE DATES
• Compile the results from your FTE Self Review and submit findings on the form accessible on the FTE website by the required date:
• http://attendanceservices.dadeschools.net/fte.asp
54
SUMMARY OF FINDING MEMORANDUM
55
FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND DUE DATES
Meeting DatesSelf ReviewMemo Due
Date
Mon., May 5, 08 Tues., May 13, 08
Tues., May 6, 08 Wed., May 14, 08
Wed., May 7, 08 Thurs., May 15, 08
Thurs., May 8, 08 Fri., May 16, 08
Mon., May 12, 08 Wed., May 21, 08
Tues., May 13, 08 Thurs., May 22, 08
Wed., May 14, 08 Fri., May 23, 08
56
FTE SELF REVIEW SUMMARY FINDINGS MEETINGS AND DUE DATES
Meeting DatesSelf ReviewMemo Due
Date
Thurs., May 15, 08
Tues., May 27, 08
Mon., May 19, 08 Thurs., May 29, 08
Tues., May 20, 08
Fri., May 30, 08
57
ATTENDANCE SERVICESAdditional information can be obtained from the Division of Attendance Services, FTE office. Below are contact numbers to address your questions and concerns.
Ms. Mary Lee Snipes, Administrative Director (305) 883-5323
Ms. Yvette Senior-Stewart, Coordinator
FTE Specialists (305) 883-5648Ms. Cynthia Johnson Ext. 2406Ms. Betsy Nadal-McCray Ext. 2402Ms. Pamela Sturrup Ext. 2405Ms. Mariana Vega Ext. 2401