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Annexure-I

Details of Material

Sl. No.

SIL Material Code

Description

Quantity Required

Unit Specifications

1. 615200221 Oil ServoCut 335/ Tromofin - 27

18,900 Litres

Attached

2. 615200231 Oil ServoCut ‘S’/KoolCut – 40 /Kooledge - SL

14,700 Litres Attached

3. 615200234 Oil Servo System -32/ Enklo – 32

840 Litres Attached

4. 615200237 Oil Servo -2T / HP Super – 2T 840

Litres Attached

5. 615200242 Oil Gear HP- 90 / Gear Oil EP – 90

14,280 Litres Attached

6. 615200245 Oil Gear HP – 140 / Gear Oil EP -140

27,300 Litres Attached

7. 615200246 Oil Servo Pride - 40 /Hylube Milcy - 40

40,740 Litres Attached

8. 615200249 Oil Servo HBF DOT-3/Super Duty Brake

11,760 Litres Attached

9. 615200266 Oil Seetal Friz - 68 HP / Servo Make

840 Litres Attached

10. 615200275 Oil Servo Spin-12 / Spintex-12 1,260

Litres Attached

11. 615200276 Oil Servo System-121 / Enklo- 150

2,940 Litres Attached

12. 615200349 Oil Servo System-68 / Enklo – 68 / EP - 68

54,600 Litres Attached

13. 615200408 Honillo 430/ Trimofin- 14 2,940

Litres Attached

14. 615300133 AP2 Grease / Gem 2 Grease 7,140

Kg Attached

15. 892101694 Premium CF4/15W40 Engine Oil / Servo Premium

60,480 Litres Attached

Vendors may quote their own “Brands” of materials.

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Annexure-III

(CHECK LIST (Tender No. and due date )

(Please ensure that following documents/details have been enclosed /accepted)

Sl. No. Particulars Status Please tick

(√)

1 Every page of tender duly signed, stamped and attached. Yes

2 Validity of offer 90 days from the tender opening date Yes

3

Quoted prices (tick one option only and cross other) A) Shall be firm during the period of supply - Accepted

OR (B) Shall vary as per price variation formula (Refer Annexure „VII‟)-

Accepted and Enclosed

Yes

Yes

4

Following declarations on party letterhead enclosed a) We hereby certify that we have not been blacklisted by any Public

Sector Undertaking/Public Department. b)We have gone through the terms and conditions given in your above

tender form, is accepted and agreed by us

Yes

5 Price bid-:party to indicate excise duty, sales tax / VAT etc

- All column of price bid filled up in the price bid Yes

6 Price quoted shall be in figure and also in words in price bid Yes

7 The delivery term shall be “FOR SIL Stores”, Yes

8 The Payment term shall be “45 days direct credit from the date of receipt of

material at SIL”. Yes

9 S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed

Yes

10 For delivery term FOR SIL, Transit insurance shall be at party‟s end and it should be included in quoted basic rate.

Yes

11 Integrity Pact document accepted and Signed by Party Yes

12 Cost Sheet ( As per Annexure-VI) filled & attached Yes

13 Declaration that the party is the manufacturer of the items Enclosed Yes

14

Vender to undertake declaration on the letter head about supply of

material uninterrupted supplies as per SIL‟s monthly/ fortnightly delivery

schedule Enclosed

Yes

15 FOR NEW VENDORS ONLY:

(In addition to sl. No. 1 to 14 the following are also applicable)

(a) Vendors should attach proof of OEM supplier Yes

(b) Filled vendor registration Format.- Enclosed Yes

(c ) Company profile and brochure along with documents related to manufacturing and testing facility for the tendered items Enclosed.

Yes

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Annexure-IV

COST – SHEET

Name of the Party : Enquiry No.: Date : Page :

Address of the Party :

Assembly No. :

Part No. :

Item Description :

Drawing No. :

Product (Model) :

(A) Material Cost Per Piece:

Description Details

Raw Material Specification

Raw Material Rate Per Unit

Raw Material Input Weight

Gross Material Cost

Finished Weight

Scrap Weight/Part

Scrap Rate

Credit Scrap Recovery

Process Loss

Other Directly Purchased Items

Number, Quantity & Rate

Cost of the above items

Net Material Cost per piece

(B) Conversion Cost Per Piece:

Opn. No.

Process Name

Machine Rate/ Unit

Base Unit

No. of Strokes

Conversion Cost(Rs)

Net Conversion Cost Per Piece :

Other Overheads

Description Details

Labour Overhead Cost

Inventory Carrying Cost

Profit

Packing & Forwarding

Transportation

Excise Duty

Sales Tax

Net Rate of the Part

Strike off where not Applicable.

Assembly No. to be filled by SIL.

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Annexure-V

PRICE BID SUPPLIER’S NAME: Tender No.

Date: Signature of Supplier

Seal:

Sl. No.

Material Code

Description Quantity

Required

Unit To Be filled by vendor

Basic Rate /ltr(exclusive taxes)

( in Rupees) Excise Duty (%)

CST against “Form

C” (%)

VAT +

SAT (%)

In digits

In words

1. 615200221 Oil ServoCut 335/ Tromofin - 27

18,900 Litres

2. 615200231 Oil ServoCut ‘S’/KoolCut – 40 /Kooledge - SL

14,700 Litres

3. 615200234 Oil Servo System -32/ Enklo – 32

840 Litres

4. 615200237 Oil Servo -2T / HP Super – 2T

840 Litres

5. 615200242 Oil Gear HP- 90 / Gear Oil EP – 90

14,280 Litres

6. 615200245 Oil Gear HP – 140 / Gear Oil EP -140

27,300 Litres

7. 615200246 Oil Servo Pride - 40 /Hylube Milcy - 40

40,740 Litres

8. 615200249 Oil Servo HBF DOT-3/Super Duty Brake

11,760 Litres

9. 615200266 Oil Seetal Friz - 68 HP / Servo Make

840 Litres

10. 615200275 Oil Servo Spin-12 / Spintex-12

1,260 Litres

11. 615200276 Oil Servo System-121 / Enklo- 150

2,940 Litres

12. 615200349 Oil Servo System-68 / Enklo – 68 / EP - 68

54,600 Litres

13. 615200408 Honillo 430/ Trimofin- 14

2,940 Kg

14. 615300133 AP2 Grease / Gem 2 Grease

7,140 Litres

15. 892101694 Premium CF4/15W40 Engine Oil / Servo Premium

60,480 Litres

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Annexure-VI

SIL – SPECIAL TERMS AND CONDITIONS

Criteria for quantity distribution shall be as follows:-

The following Special Conditions without any deviation needs to be adhered to:

1. Check list must be filled up and enclosed by vendors.

2. The Bidder may opt for FIRM/ PV Clause. However in case of L1/L2 offers FIRM/PV Clause the following

scenario /circumstance that may emerged will be addressed as follow :-

Sl.

No Conditions Remarks Conclusion

1 L1 – Firm

L2 – Firm

No change in rates during the period

of Purchase Order.

In other words, vendor who

have emerged L1 at the time

of bid opening shall have to

maintain their status as L1 in

case of invoking of price

variation to maintain their

allotted share of 70% of

tender quantity. However,

SIL reserves the right for

reallocation of tender

quantity in case of price

variation and emphasis will

only be given for adhering to

L1 rates.

2 L1 – Firm

L2 – Price Variation

L1 has to match with L2 rates in case

of price decrease of L2 due to raw

material rate decrease.

3 L1 – Price Variation

L2 – Firm

L2 has to match with L1 if price of L1

decrease due to raw material rate

decrease. In case of price increase

due to raw material increase, SIL will

not allow any price higher than L2.

4 L1 – Price Variation

L2 – Price Variation

Prices of both L1 & L2 will be

reviewed as per inbuilt Price variation

clause. However L1 has to maintain

his status as L1 only.

3. Vendor should submit prevailing / authenticated Raw Material invoices/ documents for items.

Sl. No.

Material Code

Distribution (in %)

L1 Source L2 Source

1. 615200221 70 30

2. 615200231 70 30

3. 615200234 100 --

4. 615200237 100 --

5. 615200242 70 30

6. 615200245 70 30

7. 615200246 70 30

8. 615200249 70 30

9. 615200266 100 --

10. 615200275 100 --

11. 615200276 100 --

12. 615200349 100 --

13. 615200408 100 --

14. 615300133 100 --

15. 892101694 70 30

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4. The payment terms shall be 45 days direct credit from the date of receipt of material at SIL.

5. The supply shall be strictly as per SIL specifications as per Delivery SCHEDULE quantity raised by SIL in

various lots .

6. The vendors are required to submit offer with delivery term on “FOR SIL STORE” basis only.

7. The quantity distribution shall be made in the ratio L1 : L2 as above.

8. a) New and undeveloped vendors who will participate first time in the tender enquiry for the subject item shall be dealt by SIL Vendor Development (VD) Deptt. as per policy. The sealed tender document of all the new vendors shall be handed over to VD Deptt.

b) However the quantity considered for developmental order through new vendors will be 25% of the SIL annual

requirements. The shortlisting of suitable/ capable parties among new vendors shall be done by the committee

constituted by the management of SIL.

a) In case of any query the new vendor may visit SIL and contact In-charge of Vendor Development Deptt.

9. Extra for new vendors:

a) Vendors should attach proof of OEM supplier.

b) Filled vendor registration format has to be enclosed.

c) Company profile and brochure along with documents related to manufacturing and testing facility for

the tendered items has to be enclosed.”

10. In case of response by startups without prior turnover and prior experience , the suitability on quality and

technical specification shall be evaluated under vender development route of the company and if found

suitable shall be considered for participation in the future tenders.

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Annexure-VII

SCOOTERS INDIA LIMITED LUCKNOW

PRICE VARIATION FORMULA :( Column B & C to be filled by vendor at the time of submission of offer).

Sl. No.

Part No. Descriptions

Rates Awarded

as per P.O.

Element

Revised Rate As on…….. Input RM

Specification

Weight / piece (in Kg)

Ref. RM Rate as prevailing on P.O.

date (in Rs.)

Ref. RM Rate (*) as on at the time of half year end

(in Rs.)

Increase per piece

A

B C D E F= Cx(E-D) G= A+Fa+Fb+Fc

1

615200221 Oil ServoCut 335/ Tromofin - 27

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

2

615200231 Oil ServoCut ‘S’/KoolCut – 40 /Kooledge - SL

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

3

615200234 Oil Servo System -32/ Enklo – 32

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

4

615200237 Oil Servo -2T / HP Super – 2T X

(a) × × × ×

(b) × × × ×

(c) × × × ×

5

615200242 Oil Gear HP- 90 / Gear Oil EP – 90

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

6

615200245 Oil Gear HP – 140 / Gear Oil EP -140 X

(a) × × × ×

(b) × × × ×

(c) × × × ×

14

7

615200246 Oil Servo Pride - 40 /Hylube Milcy - 40

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

8

615200249 Oil Servo HBF DOT-3/Super Duty Brake

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

9

615200266 Oil Seetal Friz - 68 HP / Servo Make

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

10

615200275 Oil Servo Spin-12 / Spintex-12 X

(a) × × × ×

(b) × × × ×

(c) × × × ×

11

615200276 Oil Servo System-121 / Enklo- 150

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

12

615200349 Oil Servo System-68 / Enklo – 68 / EP - 68

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

13

615200408 Honillo 430/ Trimofin- 14 X

(a) × × × ×

(b) × × × ×

(c) × × × ×

14

615300133 AP2 Grease / Gem 2 Grease X

(a) × × × ×

(b) × × × ×

(c) × × × ×

15

892101694 Premium CF4/15W40 Engine Oil / Servo Premium

X

(a) × × × ×

(b) × × × ×

(c) × × × ×

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*CONDITIONS:

1. Price will be reviewed half yearly in a financial year and will be considered if variation is beyond ± 5%. In any case escalation beyond 10% of the material cost

for the whole year shall not be allowed.

2. No increase shall be considered on account of labour and over head etc.

3. The reference data for Lubricants available in public domain on the website of Govt. of India, DIPP, Ministry of Commence & Industry, % Economic Adviser for

the commodity Lubricants will be treated as master data . Base rate will be reckoned as the date on which P.O. will be awarded. Further the difference in Index

rates on 6 months period will be applied on 1:1 basis on the settled rates for price variation claimed if it is more than +/-5 %. Incase of reduction also in same

proportion the same criteria will be followed.

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Annexure-VIII BID EVALUATION CRITERIA

PRICE BID EVALUATION

Bid shall be evaluated on the basis of cost to SIL (as per the basis given below), subject to fulfillment of special terms & conditions:-

Cost to SIL = [1-(2) +3+5+6+7+8+9+10+11] Payment term (Sl. No. 11) =Factor Applicable based on payment term quoted by vendor * x Cost [1- (2)+3+4+5+6+7+8+9+10]

The following loading factors shall be applicable w.r.t. different payment terms in number of days for relative evaluation purpose.

Sl.No Factors

1 Basic Price

2 Discount (Less)

3 Packing & Forwarding

4 Excise Duty

5 CST with or without form

6 UP VAT

7 Others

8 Development Tax

9 Freight

10 Transit Insurance

11 Payment Terms In Days

12 Mod VAT (Less)

13 UPTC(Less)

Sl. No. Payment Term Credit Days Value of Loading factor

1. Credit period

(PREFERED)

45 0

2. Credit period 60 (-) 0.0070

3. Credit period (>) 60 (-) 0.0070

4. Credit period 30 (+) 0.0070

5. Credit period 21 (+) 0.0111

6. Credit period 15 (+) 0.0139

7. Payment through bank/

COD

0 (+) 0.0209

8. Advance payment

(against Performa

Invoice)

(-) 45 (+) 0.0418

Annexure IX

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Annexure-X