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1
Environmental AwarenessNew Hire Orientation
Office of Environmental Management
2
Introduction
What is “Environmental Awareness?”
Why is it important?
How does it affect me and the job I’ve been hired to do?
3
Environmental Awareness 101
Broad:– Being “tuned in” to how decisions and actions of
you, your family, your employer, and others affect the ability of the “environment” to sustain and provide for a high quality of life.
Fresh air, clean drinking water, natural resources, etc…
Narrow:– You are now “the Government”– Obligated & expected to be “environmentally
aware” and to act in accordance with above…
4
Importance
Broad:– By not acting in an environmentally aware
manner, the resulting damage &/or destruction of the natural systems we depend on will adversely affect our health & well-being
Narrow:– Because your employer said so– It is EVERY EMPLOYEE’S responsibility– You could get hurt &/or fired
See the City’s Environmental Policy document
5
Environmental Awareness and You as a City Employee
Good news, we’ve made it easy… Processes, procedures, and systems are in-
place to help ensure that you:– Learn how the job you do relates to the City’s role
as a regional environmental leader,– Get to know the regulations that influence your
Department and others you work with,– Understand any job-related hazards,– Know what to do in an emergency.
6
Environmental Compliance Manual
Materials Management Incident/Spill Reporting Regulatory Inspections Audits
COMPONENTS
All employees must be instructed and trained on
the contents of the ManualSee your Supervisor
7
Requirements
All New Supervisory & Management Personnel Must Read the Manual within 10 Days of Reporting to Work
Any Employee Below the Supervisory Level Must be Instructed & Trained on the Contents of the Manual
8
Why do we have an Environmental Compliance Manual?
Pollution Prevention, Risk Reduction, & Workplace Safety
Part of EPA Agreement Increased Regulatory Scrutiny
of Municipalities Key Component of an
Environmental Management System (EMS)
9
Where is the Manual Located?
Public Works Service Center Parks & Recreation HQ Civic Center Emergency Communications Center Police Department HQ Department of Fire & EMS HQ Risk Management Office Environmental Administrator’s
Office
10
Requirements
Violations of the Regulations Outlined in the Manual Could Result in the Employee & the City Facing Fines and Possible Civil & Criminal Prosecution
All Issues of Non-Compliance MUST be Reported ASAP
11
Regulatory Requirements Brief Overview
Key Federal Laws & Regulations: “alphabet soup”
– OSHA - Occupational Safety & Health Administration
Title 29 CFR 1910 & 1926
– EPA – Environmental Protection Agency Title 40 CFR
– RCRA, TSCA, CAA, CWA, CERCLA, SARA, FIFRA
– DOT – Dept. of Transportation Title 49 CFR
12
Regulatory Overview
RCRA (Wastes)– Solid & Hazardous
Wastes Subtitle D - Solid Waste Subtitle C - Hazardous
Wastes Subtitle I - Underground
Storage Tanks
TSCA (Toxics)– PCBs– Asbestos
13
Regulatory Overview
CAA (Air Quality)– Air permitting– Refrigerants– Chemical Accident
Prevention
CWA (Water Quality)– Wastewater Permitting– Storm water– Monitoring of Streams,
Rivers, Lakes…
14
Regulatory Overview
CERCLA (Historic Contamination)
– Superfund Sites– Reportable Quantities
SARA (Community Right to Know)
– Emergency Planning FIFRA (Chemical Bio-cides)
– Pesticides– Insecticides
15
Responsibility
Environmental Stewardship & Compliance Expected of All City Employees
Responsibility from Top to Bottom of the Organization
Office of Environmental Management– Regulatory Compliance Assurance– Assists Departments in managing their environmental
issues
16
Office of Environmental Management
Division within the Department of Public Works – Environmental Administrator
Duties– Incident/Spill Response– Advising Departments & Facilities – Development of Best Management Practices– Approval of Waste Management Practices– Regulatory Reporting– Training & Educational Support– Keeping On Top of Rules & Regulations– Obtaining Specialized Environmental Services
17
Management-Level Responsibilities
- Waste Management
- Air Management
- Water Management
Department Managers Supervisors Environmental Site Coordinators Employees Environmental Administrator
18
Responsibilities
Employees– Understanding and Using Information Provided to Them
in Performing Job Duties that Involve the Management of Wastes, Air Emissions, or Water Impacts
– Notifying Immediate Supervisors if Unacceptable Practices or Activities are Occurring
– Asking for Help from the Supervisor or Environmental Site Coordinator if Unsure of Appropriate Action(s)
19
Training
Based on Job Function & Level of Involvement with Hazardous Materials
Combination of ‘in-house’ and Contracted Trainers
Environmental Administrator Assists Departments with Training Program Development
20
Waste Water (Sewage)
Sanitary Discharges (Waste Water)– Don’t dispose of Chemicals in Sinks, Toilets, Washbasins
without Approval of EA or WWTP– Dilution Water May Not be Added to Liquid Wastes– Ask Supervisor if You are Unsure
21
Storm Water
Storm Water– Separate from Waste Water
(Sewage)– Drains to the River– No Disposal of Chemicals,
Debris, or Other Materials via Storm Drains
– Eliminate Run-off & Erosion– Only Storm Water
22
Regulatory Reporting
Responsibility of the Environmental Administrator– (Unless Alternative Arrangements Have Been Made)
Oil and Gas– 25 Gallon Reporting Threshold Reportable Quantity
Document Smaller Spills in Dept’s. Incident Log Book
Other Chemicals– Know the Reportable Quantity (RQ) for the
chemicals you work with
Notify Supervisor Upon Discovery Environmental Reporting Line: 853-2425
23
Engine Idling Policy
Do not leave vehicle idling more than 5 minutes
– Exception: ONLY if it is necessary for the job
Why no idling?– Wastes gas– Increases harmful air
emissions– Creates carbon build-up in the
engine
24
Reporting Unknown Materials
Do Not Attempt to Move the Material Maintain a safe distance!
– Use the “Thumb Rule” Report (if known)
– Location – Quantity– Container Type/Condition– Unusual Sights/Odors– Environmental Hazards– Safety Hazards
EA will work with HAZMAT Team to coordinate sampling and proper disposal
25
Reporting Unknown Materials
Immediately Contact Your Supervisor– They will then Contact the Environmental Administrator
Call 911 FIRST, then notify your Supervisor if:– Spill has entered a Storm Water Drain or Stream– May Cause a Fire or Explosion Hazard– Employees or the Public are in danger– Some Other Serious Consequence
26
Reporting Non-Compliance
All Issues of Environmental Non-Compliance Must be Reported to your Department Manager
City Employees may also report anonymously using the Environmental Reporting Hotline:– 853-1674 (24 hrs.)
All reports are taken seriously and will be investigated
27
Responding to Regulatory Inspections
1. Ask the Inspector(s) for their identification and to please wait in a reception area
2. Contact your Dept. Manager and the Environmental Administrator (24 hr. mobile phone: 537-0499)
3. Dept Manager and EA will meet the Inspector ASAP
4. Environmental Administrator:Notify the City Attorney
Document the Inspection
Accompany Inspector at All Times
Provide verbal and written reports to the Assistant City Manager
and Department Manager within 2 days
28
Audits
Each Department Designated in Compliance Manual at Least Every Two Years
Environmental Administrator:– Coordinates Audits & Designates Audit Team– Issues Pre-Audit Questionnaire– Reviews Completed Questionnaire Prior to Audit– Conducts the Audit & Prepares Audit Report– Sets a Schedule for Follow-Up– Documents Closure– Report to the Assistant City Manager and City Attorney
29
Environmental Wrap-up
Questions or Concerns?
Office of Environmental ManagementChristopher BlakemanEnvironmental Administrator
853-1173