1 Eighth Western Rivers 2013 Operations Workshop 8WR OPS Workshop 2013

1Eighth Western Rivers 2013 Operations Workshop

8WR OPS Workshop 2013


AUX Damage Claim ProcessAUX Damage Claim Process

Claims submitted to CO SUMR via ASC < $750 ASC review & approve to SUMR Response Dept. to

DIRAUX for payment >$750 Investigator assigned

Damage Normal Ops - Approval/Disapproval to SUMR to DIRAUX

Abnormal Ops - Stand down of vessel and crew with investigation

Gross Negligence Determination - Yes - Claim denied; DIRAUX may take disciplinary action No – Investigation endorsed for payment

Eighth Western Rivers 2013 Operations Workshop

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AUX Communications on Patrol

AUX Communications on Patrol

Facility must have 2 Way CommsCG Unit, ACOE, Police, Fire Dept, Marina

relay btw facility & USCGOPS & POSN – 30 mins SUMR, 60 mins SLMRComms lost– Terminate PatrolSafe haven until comms is re-established


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AUX Incident Notification AUX Incident Notification

Report Incidents Up the Chain AUX report to SUMR Command Center

Incidents- Incidents affecting flow of commerce Major/Serious marine casualty Major pollution incident Actionable intelligence Terrorist attack


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Aux Incident Notification Aux Incident Notification

Incidents Significant injury to member Personnel casualty/Imminent

death of SUMR personnel/family member

Civil disasters Incident w/high media interest SAR case in uncertain or

distress phase Any commercial shipboard

death or serious illness


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SUMR AUX Cell Phone Possession -- EmbarkedSUMR AUX Cell Phone

Possession -- EmbarkedDo not carry on person, except PWO for

COMMSPlace on-board in dry & secure areaReason - damage and property lossConsideration - Cell phones required for

communications in some limited VHF coverage areas


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Important ReminderImportant Reminder


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Gary Taylor

I would reference the ALCOAST Number and only put the action line as a bullet - it will be easier to read.

SUMR AUX Embarkation of Non-Aux Personnel


Non-Coast Guard on AUX Facilities No non–AUX guests or passengers (including family) on

facilities unless: Order Issuing Authority (OIA) authorizes for event or patrol

Process- Request 2 weeks in advance in writing Through ASC to Chief of Response, SUMR, INFO to SO-OP Approval by e-mail to Coxswain or Pilot If approval not received then assume non-approval


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Process (continued) Approval can be granted for all patrol types

Training patrols receive greater scrutiny due to inherent risks If patrol becomes operational mission

Coxswain must advise SUMR of non-AUX personnel Non-AUX personnel may remain Coxswain must perform Operational Risk Assessment in

coordination with SUMR and Chief of ResponseCoxswains should act first if lives are in immediate dangerBrief SUMR once the situation has stabilized


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SUMR Marine Assistance Request Broadcast (MARB)

SUMR Marine Assistance Request Broadcast (MARB)

SUMR Policy SUMR Cmd Ctr broadcasts MARB for non-distress cases

If AUX responds or it was a “happen-upon” no need to do MARB AUX may request MARB from SUMR Cmd Ctr

MARB effectiveness may be spotty due to gaps in radio coverage areas & lack of commercial tow operators in SUMR AOR


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SLMR AUX Cell Phone Possession -- Embarked

SLMR AUX Cell Phone Possession -- Embarked

SLMR does not have a specific policy regarding cell phones when embarked

Reasonable care should be exercised at all times


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SLMR AUX Embarkation of Non-Aux Personnel

SLMR AUX Embarkation of Non-Aux Personnel


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Safety is Priority One!Safety is Priority One!

• Remember safety of the crew, the public, and the vessel take priority over the mission

• Personal Locator Beacon (PLB) – Key piece of safety equipment– Issued to Coxswains and PWOs– Have it on board– Check the battery expiration date – Keep it registered with NOAA


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HAZMATHAZMAT


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Promoting SafetyPromoting Safety

• Wear PPE correctly• Ensure facility is properly equipped• Operate vessel safely• Comply with Navigation Rules• Observe no wake zones

Demonstrate Professionalism!


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Operational Risk Management (ORM)

Operational Risk Management (ORM)


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Operational Risk Management GAR Model



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GGreenreen – – AAmbermber – – RReded• Any category above a 3 needs to be

mitigated• There should be NO zero (no risk) scores • GAR is ongoing during mission• Both SUMR and SLMR require a GAR

score before an Auxiliary patrol gets underway




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GGreenreen – – AAmbermber – – RReded

• 8WR Boat Crews will use the standard GAR worksheet

• Worksheet (see next slide) and descriptive instructions are available on the 8WR website http://www.trlmo.com/cgaux8wr/pws/ops/aux_gar_model_surface_ops.pdf




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MISHAP ReportingMISHAP Reporting

• Any event that results in . . .– Death of Auxiliary member– Injury of Auxiliary member– Damage to Auxiliary owned or personal

property

• Must be under orders

• Report immediately to OIA & DIRAUX


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Navigation RulesNavigation Rules

• Inland Rules applicable in all 8WR waters

• Coxswains responsible for compliance

• Be wary of “local practices”


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NavRul Test CompletionNavRul Test Completion

• Initial closed book test must be taken on-line– Proctor required– Proctor must be a QE or AUXOP– Paper tests no longer available

• Open book test taken on-line– No proctor required

• Test site: http://ntc.cgaux.org/ • Open book test is due 5 years from the date of

the last test not 31 Dec of year 5


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Operating in Reduced VisibilityOperating in Reduced Visibility

NAVRUL - Rule 19

Procedures for Reduced Visibility– Maintain a lookout as far forward as possible– Reduce speed– Proper sound signals– Navigation lights on– Radar on and monitored if you have it on your vessel– Avoid course alterations to port for vessels ahead


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• Navigation lights on• Depth perception

affected• Reduce speed• Night vision (30 min)• Inherently riskier;

update GAR often• Consider extra

lookouts

NIGHT OPSNIGHT OPS

LiabilityLiability

• Orders do not guarantee liability coverage• Legal process bases coverage on a review of

the circumstances and facts involved• Your actions -

– Must be within your qualifications and training– May not exceed the facility capabilities– Must not go beyond the scope of the Auxiliary duties – Coverage may be denied by the Coast Guard if you

are operating out of bounds


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Operational GuidelinesOperational Guidelines

• Remember, we are prohibited from:– Boardings for law enforcement purposes– Investigating complaints of negligent

operation– Violating any navigational rules– Creating any situation that would place any

vessel in navigational extremes


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Radio CommunicationsRadio Communications

• Maintain high professional standards– Use appropriate pro-words– Use phonetic alphabet properly– Use appropriate channels– NEVER use . . .

• “10 codes”• Unauthorized prowords, abbreviations and procedures• Chummy language• Personally identifying information

– Review Boat Crew Seamanship Manual, Chapter 11, paragraph D.2.


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Operational Photos and VideoOperational Photos and Video• Coast Guard Policy

– ALL photographs and video taken aboard Coast Guard Auxiliary Facilities under orders, including those taken with personal cameras, are government property and subject to screening prior to release


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After The Patrol . . .After The Patrol . . .

• District Post Patrol Policy– Update 5132 in AOM– 7030 is completed in AOM– original gas receipts are scanned into AOM

• 30 days must be in DIRAUX hands




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• After Action Report when required

• Maintain proper radio and deck log book


• Members submitting a claim when trailering are authorized to document both mileage and fuel costs on the CG-5132 (AUXMAN 9.C.2.b.)

• FINCEN will pay the greater of the two amounts– One or the other – NOT both

• Submit scanned original receipts as usual


??? QUESTIONS ?????? QUESTIONS ???

• Contact any of these OPS Reps– Your SO-OP– DSO-OP, COMO Jack Gumb [email protected]– DDC-R, COMO Robert Smekta

[email protected]

• If they don’t have the answer at hand, they have the resources and network to get the answer for you


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mailto:[email protected]

mailto:[email protected]




Documents

1 Eighth Western Rivers 2013 Operations Workshop 8WR OPS Workshop 2013