11

Division of Federal ProgramsDivision of Federal ProgramsRegional MeetingRegional Meeting

22

ARRA FERsARRA FERs

33

ARRA Final Expenditure ReportsARRA Final Expenditure Reports

IMPORTANTIMPORTANT::**If your total Title I allocation is $500,000 or more,**If your total Title I allocation is $500,000 or more,

1% must be budgeted for 1% must be budgeted for Parent InvolvementParent Involvement

(in the (in the 3300 – Community Services3300 – Community Services line of the budget). line of the budget).

i.e. i.e. Regular Title I allocation - $400,000Regular Title I allocation - $400,000

ARRA, Title I allocation - $ARRA, Title I allocation - $200,000200,000

Total Title I allocation is $600,000Total Title I allocation is $600,000

**LEA must budget $6,000 (1%) in 3300-Community Services*LEA must budget $6,000 (1%) in 3300-Community Services*

The $6,000 can be in either the regular Title I budget or the The $6,000 can be in either the regular Title I budget or the ARRA Title I budget – OR - a combination of both. ARRA Title I budget – OR - a combination of both.

44

PA Parent Involvement PA Parent Involvement AcademyAcademy2011-12 Session2011-12 Session

55

What is the Parent Involvement What is the Parent Involvement Academy?Academy?

One year training/professional One year training/professional development opportunity for development opportunity for parent/community liaisonsparent/community liaisons May be a parent, but not required. Can be a May be a parent, but not required. Can be a

district position.district position.

Focus is on developing effective action Focus is on developing effective action plans and increasing parent and plans and increasing parent and community support for education.community support for education.

66

AdvantagesAdvantages

Now, more than ever, parent and Now, more than ever, parent and community support is needed to help keep community support is needed to help keep quality education programs.quality education programs.

The PIA is focused on providing a low cost The PIA is focused on providing a low cost program for districts that meet all NCLB program for districts that meet all NCLB parent requirements and is based on parent requirements and is based on effective research-based practice.effective research-based practice.

77

LEA CommitmentLEA Commitment

$1000 to support the parent liaison $1000 to support the parent liaison throughout the year. LEA decides how to throughout the year. LEA decides how to spend the money:spend the money: StipendStipend Materials/SuppliesMaterials/Supplies Parent TrainingParent Training Staff TrainingStaff Training

Principal (or designee) must be point of Principal (or designee) must be point of contact for liaison and PIA.contact for liaison and PIA.

88

PDE CommitmentPDE Commitment

PDE will commit $1000 in curriculum and PDE will commit $1000 in curriculum and resources for a parent resource center as resources for a parent resource center as well as cover all travel/lodging expenses well as cover all travel/lodging expenses for participantsfor participants

99

How to ApplyHow to Apply

Application will be released no later than Application will be released no later than April 30, 2011 on SPAC’s website:April 30, 2011 on SPAC’s website:

www.spac.k12.pa.uswww.spac.k12.pa.us LEA must submit application packet with LEA must submit application packet with

nomination.nomination. Due May 13, 2011Due May 13, 2011

Follow up interview will be scheduled with Follow up interview will be scheduled with applicants.applicants.

1010

QuestionsQuestions

Webinar to provide details and additional Webinar to provide details and additional program information/overview:program information/overview: April 20, 2011April 20, 2011 1:00 p.m.1:00 p.m.

Email Katie Hodge (Email Katie Hodge (khodge@state.pa.uskhodge@state.pa.us) ) to register no later than April 18, 2011.to register no later than April 18, 2011.

1111

Budget Cut IssuesBudget Cut Issues

Maintenance of Effort (MOE)Maintenance of Effort (MOE) LEA must maintain 90% of local and state LEA must maintain 90% of local and state

expendituresexpenditures If not, Title I is decreased by proportional amountIf not, Title I is decreased by proportional amount Waiver available for exceptional circumstancesWaiver available for exceptional circumstances

ComparabilityComparability Services provided in Title I buildings with state Services provided in Title I buildings with state

and local funds must be comparable to non-and local funds must be comparable to non-Title I buildingsTitle I buildings

1212

Rebut Supplanting presumption Rebut Supplanting presumption with budget documentswith budget documents

If the districts suffers a “Severe budget shortfall” If the districts suffers a “Severe budget shortfall” it may shift activities currently being funded from it may shift activities currently being funded from state or local funds to its Title I budget.state or local funds to its Title I budget.

Guidance gives no definition for “Severe budget Guidance gives no definition for “Severe budget shortfall”shortfall” The LEA should document the following:The LEA should document the following:

Demonstrate that there was a reduction in the amount of Demonstrate that there was a reduction in the amount of non-federal fundsnon-federal funds

The district should document that the activity was slated for The district should document that the activity was slated for eliminationelimination

The district must ensure that the activity is an allowable Title The district must ensure that the activity is an allowable Title I expenditure.I expenditure.

1313

Supplement vs SupplantSupplement vs Supplant Targeted Program: Supplanting is:Targeted Program: Supplanting is:

Spending on programs required by local, state, Spending on programs required by local, state, or federal guidelinesor federal guidelines

Spending on programs that the LEA used Spending on programs that the LEA used nonfederal funds for the previous yearnonfederal funds for the previous year

Schoolwide Program: must show that funds Schoolwide Program: must show that funds follow the schoolwide planfollow the schoolwide plan

Federal Spending GuidelinesFederal Spending Guidelines OMB Circular A-87OMB Circular A-87 Non Regulatory Guidance: Title I Fiscal Issues, Non Regulatory Guidance: Title I Fiscal Issues,

February, 2008February, 2008

1414

Supplanting IssuesSupplanting Issues Programs/positions previously paid for with state Programs/positions previously paid for with state

or local fundsor local funds Must show that program/position would have been Must show that program/position would have been

eliminatedeliminated Board approval Board approval End of grantEnd of grant

Title I Funded Federal Program CoordinatorTitle I Funded Federal Program Coordinator Use Extreme Caution for Education Administrators Use Extreme Caution for Education Administrators

funded as FPCsfunded as FPCs Documentation will be requiredDocumentation will be required

Can split time with other positions Can split time with other positions Job description must be clear on breakdown of timeJob description must be clear on breakdown of time Keep time and effort documentationKeep time and effort documentation

1515

Allowable use of FundsAllowable use of Funds

1616

Title ITitle IFood Expenditures for Professional Food Expenditures for Professional

DevelopmentDevelopment May use Title I funds to pay for meals and May use Title I funds to pay for meals and

transportations during Professional Development ONLY transportations during Professional Development ONLY if “the primary purpose is the dissemination of technical if “the primary purpose is the dissemination of technical information.”information.”

Food is unallowable cost when is administrative not Food is unallowable cost when is administrative not informational or instructional information.informational or instructional information.

Food purchase is never allowable for entertainment, Food purchase is never allowable for entertainment, amusement, diversion, or social activities.amusement, diversion, or social activities.

Food purchase is permitted at parent involvement events Food purchase is permitted at parent involvement events if it is a reasonable and necessary way of boosting if it is a reasonable and necessary way of boosting attendance.attendance.

1717

When are costs allowable?When are costs allowable?

Certain costs are always prohibited such Certain costs are always prohibited such as:as: AlcoholAlcohol EntertainmentEntertainment Funds for religionFunds for religion

1818

Student Incentives/RewardsStudent Incentives/Rewards

1)1) Keep items necessary and reasonableKeep items necessary and reasonable

2)2) Keep items, nominal no monetaryKeep items, nominal no monetary

3)3) Articulate the goal and the strategy in Articulate the goal and the strategy in writing and measure its effectivenesswriting and measure its effectiveness

4)4) Don’t reward students with participation Don’t reward students with participation and attendanceand attendance

1919

Student Incentives/Rewards (cont.)Student Incentives/Rewards (cont.)

5) Document the funding source5) Document the funding source

6) Follow state rules6) Follow state rules

7) Avoid prohibited expenditures7) Avoid prohibited expenditures

8) Keep donated items in check8) Keep donated items in check

9) Have written policy and make sure your 9) Have written policy and make sure your school staff adheres to itschool staff adheres to it

2020

Title I Overview/UpdatesTitle I Overview/Updates

2121

The Elements of a The Elements of a Targeted Assistance Targeted Assistance

ProgramProgram

2222

Elements of Targeted Assistance Elements of Targeted Assistance ProgramProgram

1.1. Use Title I resources to help participating Use Title I resources to help participating children meet the state’s academic standards.children meet the state’s academic standards.

2.2. Ensure that planning for students served under Ensure that planning for students served under Title I is incorporated into existing school Title I is incorporated into existing school planning.planning.

3.3. Use effective methods and instructional Use effective methods and instructional strategies that rely on scientifically based strategies that rely on scientifically based research that strengthens the core academic research that strengthens the core academic program of the school.program of the school.

4.4. Coordinate with and support the regular Coordinate with and support the regular education program.education program.

2323

Elements of Targeted Assistance ProgramElements of Targeted Assistance Program (cont’d) (cont’d)

5.5. Provide instruction by highly qualified teachers.Provide instruction by highly qualified teachers.

6.6. Provide opportunities for professional Provide opportunities for professional development using Title I and other resources development using Title I and other resources to train teachers, principals, and to train teachers, principals, and paraprofessionals, including, if appropriate, paraprofessionals, including, if appropriate, pupil services personnel, parents and other pupil services personnel, parents and other staff.staff.

7.7. Provide strategies to increase parental Provide strategies to increase parental involvement, such as family literacy services.involvement, such as family literacy services.

8.8. Coordinate and integrate federal, state, and Coordinate and integrate federal, state, and local services and programs.local services and programs.

2424

Title I Title I Targeted Assistance ProgramsTargeted Assistance Programs

To determine if a proposed use of Title I funds To determine if a proposed use of Title I funds is eligible in a TA program, it is helpful to is eligible in a TA program, it is helpful to consider the following:consider the following:

1)1) Is the activity intended to raise student’s Is the activity intended to raise student’s achievement?achievement?

2)2) Is the proposed use of funds described in the Title I Is the proposed use of funds described in the Title I application?application?

3)3) Is the expense “reasonable and necessary”?Is the expense “reasonable and necessary”?4)4) Do the services and materials duplicate services or Do the services and materials duplicate services or

materials that otherwise be made available to Title I materials that otherwise be made available to Title I students or replace services and materials funded students or replace services and materials funded by other sources in previous years?by other sources in previous years?

2525

Schoolwide ProgramSchoolwide Program

2626

Schoolwide Program:Schoolwide Program:Three Core ElementsThree Core Elements

Comprehensive Needs Assessment on an Comprehensive Needs Assessment on an yearly basis.yearly basis.

Comprehensive PlanComprehensive Plan Annual Review of the SW plan’s Annual Review of the SW plan’s

effectiveness.effectiveness.

2727

Schoolwide Program RequirementsSchoolwide Program Requirements

40% poverty threshold (unless waived by 40% poverty threshold (unless waived by PDE)PDE)

One year of planning prior to One year of planning prior to implementation (unless waived by PDE)implementation (unless waived by PDE)

Annual evaluation of the program Annual evaluation of the program effectivenesseffectiveness

10 implementation components10 implementation components

2828

Schoolwide Program Schoolwide Program Annual ReviewAnnual Review

Schoolwide schools must conduct an annual review of Schoolwide schools must conduct an annual review of the Schoolwide Programthe Schoolwide Program

Annual Review must answer two main questions:Annual Review must answer two main questions:

1)1) Was the program implemented as the SW planning Was the program implemented as the SW planning team intended?team intended?

1)1) Was there improvement in student achievement, Was there improvement in student achievement, particularly for the lowest- achieving students?particularly for the lowest- achieving students?

2929

Benefits of Schoolwide ProgramsBenefits of Schoolwide Programs

FlexibilityFlexibility Coordination and IntegrationCoordination and Integration AccountabilityAccountability Unified goalsUnified goals

3030

Interested in becoming a SW Interested in becoming a SW school?school?

First steps:First steps: Send the “intent to plan a SW program” form Send the “intent to plan a SW program” form

to your regional coordinator to your regional coordinator Submit a waiver request if the schools falls Submit a waiver request if the schools falls

from 30%-40% poverty (free and reduce from 30%-40% poverty (free and reduce lunch)lunch)

Required application for 2011-2012Required application for 2011-2012 Getting Results (latest version)Getting Results (latest version) SWP templateSWP template

3131

Title I and Homeless Title I and Homeless StudentsStudents

3232

Who is Homeless?Who is Homeless?

A. means individuals who lack a fixed, regular, and A. means individuals who lack a fixed, regular, and adequate nighttimeadequate nighttime

residence…; andresidence…; and

B. includes —B. includes — i. children and youths who are sharing the housing of i. children and youths who are sharing the housing of

other persons due to loss of housing, economic other persons due to loss of housing, economic hardship, or similar reason; are living in motels, hotels, hardship, or similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of trailer parks, or camping grounds due to the lack of alternative accommodations; are living in emergency or alternative accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or aretransitional shelters; are abandoned in hospitals; or are

awaiting foster care placement;awaiting foster care placement;

3333

Who is Homeless (cont.)Who is Homeless (cont.) ii. children and youths who have a primary nighttime ii. children and youths who have a primary nighttime

residence that is a public or private place not designed residence that is a public or private place not designed for or ordinarily used as a regular sleeping for or ordinarily used as a regular sleeping accommodation for human beings…accommodation for human beings…

iii. children and youths who are living in cars, parks, iii. children and youths who are living in cars, parks, public spaces,public spaces,

abandoned buildings substandard housing, bus or train abandoned buildings substandard housing, bus or train stations, or similar settings; andstations, or similar settings; and

iv. migratory children who qualify as homeless for the iv. migratory children who qualify as homeless for the purposes of this subtitle because the children are living purposes of this subtitle because the children are living in circumstances described in clauses (i) through (iii).in circumstances described in clauses (i) through (iii).

3434

Homeless StudentsHomeless StudentsAutomatic EligibilityAutomatic Eligibility

Children and youth who are homeless are Children and youth who are homeless are automatically eligible for Title I, Part A, services, automatically eligible for Title I, Part A, services, whether or not they attend a Title I school or whether or not they attend a Title I school or meet the academic standards required of other meet the academic standards required of other children for eligibility.children for eligibility.

This automatic eligibility acknowledges that the This automatic eligibility acknowledges that the experience of homelessness puts children at experience of homelessness puts children at significant risk of academic failure, regardless of significant risk of academic failure, regardless of their previous academic standing.their previous academic standing.

3535

Mandatory Reservation of FundsMandatory Reservation of Funds

According to Title I, Part A, LEAs must According to Title I, Part A, LEAs must reserve (or set aside) such funds as are reserve (or set aside) such funds as are necessary to provide comparable services necessary to provide comparable services to homeless children who are not to homeless children who are not attending Title I schools. [20 USCattending Title I schools. [20 USC

6313(c)(3)]6313(c)(3)]

3636

Suggestions for ServicesSuggestions for Services After assessing the needs of homeless students, the homeless education After assessing the needs of homeless students, the homeless education

program and Title I program staff, along with other district-level administrators, program and Title I program staff, along with other district-level administrators, may consider funding the following:may consider funding the following:

Before-school, after-school, and/or summer programs with an educational focusBefore-school, after-school, and/or summer programs with an educational focusOutreach services to students living in shelters, motels, and other temporary residences to helpOutreach services to students living in shelters, motels, and other temporary residences to helpidentify homeless children and youth and advise them of available school programmingidentify homeless children and youth and advise them of available school programming

Basic needs such as school uniforms, school supplies, and health-related needsBasic needs such as school uniforms, school supplies, and health-related needs

Counseling servicesCounseling services

Teachers, aides, and tutors to provide supplemental instruction to students whose achievement Teachers, aides, and tutors to provide supplemental instruction to students whose achievement is below grade levelis below grade level

Parental involvement programs that make a special effort to reach out to parents inParental involvement programs that make a special effort to reach out to parents inhomeless situationshomeless situations

Research-based programs that benefit highly mobile studentsResearch-based programs that benefit highly mobile students

Data collection to assess the needs and progress of homeless and other highly mobileData collection to assess the needs and progress of homeless and other highly mobilestudentsstudents

3737

NonPublicNonPublic

3838

NonPublic ServicesNonPublic Services Reporting Nonpublic ExpendituresReporting Nonpublic Expenditures

Instructional CostsInstructional Costs Line 1500Line 1500 Equals total instructional allocation in:Equals total instructional allocation in:

Non Public Involvement sectionNon Public Involvement section Selection of Schools step 3Selection of Schools step 3

Parent Involvement CostsParent Involvement Costs Include with other PI; line 3300Include with other PI; line 3300

Professional Development CostsProfessional Development Costs Include with other PD; line 2270Include with other PD; line 2270

Summer School CostsSummer School Costs Include as Instructional; line 1500Include as Instructional; line 1500

Administrative CostsAdministrative Costs Line 2280Line 2280 Comes out of district admin; not Non Public InstructionalComes out of district admin; not Non Public Instructional

3939

Non Public Third-party Non Public Third-party AgreementsAgreements

Private Company (not an LEA or IU)Private Company (not an LEA or IU) Responsibility of students remains with Responsibility of students remains with

LEALEA Should have regular visitsShould have regular visits Evaluate programEvaluate program

Administrative costs must be separated in Administrative costs must be separated in billingbilling Not taken out of instructional costsNot taken out of instructional costs Show on line 2280Show on line 2280

4040

Interdistrict AgreementInterdistrict Agreement

With LEA or IUWith LEA or IU Written contract required with transfer of fundsWritten contract required with transfer of funds

Full allocation is transferred unless both LEAs and 3Full allocation is transferred unless both LEAs and 3rdrd party agree on lessparty agree on less

Responsibility transfers with paymentResponsibility transfers with payment Providing LEA should share information on students Providing LEA should share information on students

and program with home LEAand program with home LEA

Any administrative fees are budgeted separately Any administrative fees are budgeted separately on line 2280on line 2280

4141

Non Public TimelineNon Public Timeline Nov - Dec: Nov - Dec:

Initiate contactInitiate contact Interest surveyInterest survey Data collectionData collection

Dec – MarchDec – March Obtain student dataObtain student data Start of consultationStart of consultation Examine NP needsExamine NP needs

April – JuneApril – June Design final programDesign final program 33rdrd party contracts party contracts Assess previous year’s programAssess previous year’s program Submit applicationSubmit application

July – AugJuly – Aug Schedule/hire teachers, students, 3Schedule/hire teachers, students, 3rdrd party, facilities party, facilities Parent notificationParent notification

Sept: start NP services at same time as public servicesSept: start NP services at same time as public services

4242

Title I School Improvement Grant Title I School Improvement Grant (SIG)(SIG)

4343

SIG (School Improvement Grant)SIG (School Improvement Grant)

Lowest performing schools vs AYP statusLowest performing schools vs AYP status Schools must agree to implement one of Schools must agree to implement one of

four modelsfour models ClosureClosure RestartRestart TurnaroundTurnaround TransformationTransformation

4444

SIG (School Improvement Grant)SIG (School Improvement Grant)

10-11 Implementation10-11 Implementation More than $102 million over 3 years (includes ARRA More than $102 million over 3 years (includes ARRA

fundsfunds $50,000 - $2,000,000 per building$50,000 - $2,000,000 per building 58 schools58 schools 17 LEAs (districts or charter schools)17 LEAs (districts or charter schools)

11-12 Implementation11-12 Implementation More than $21 million for first yearMore than $21 million for first year $50,000 - $2,000,000 per building$50,000 - $2,000,000 per building 141141 schools eligible to apply schools eligible to apply 49 LEAs eligible to apply49 LEAs eligible to apply

4545

Title I School Title I School ImprovementImprovement

Pennsylvania Department of Education

4646

2010-11 Title I School Improvement2010-11 Title I School Improvement 332 Title I schools identified332 Title I schools identified 99 districts with schools identified 99 districts with schools identified

2009-10 Title I School Improvement2009-10 Title I School Improvement 383 Title I schools identified383 Title I schools identified 112 districts with schools identified112 districts with schools identified

Pennsylvania Department of Education

Title I School Improvement

4747

2010-11Title I SI “Regular” 2010-11Title I SI “Regular” AllocationsAllocations

$86,180--$86,180--Schools showing math and reading Schools showing math and reading progress over 3 yearsprogress over 3 years

$66,180--$66,180--Schools showing progress in 2010 or Schools showing progress in 2010 or at least maintenance for the past 3 yearsat least maintenance for the past 3 years

$56,180--$56,180--Schools showing progress Schools showing progress oror identified identified as Making Progressas Making Progress

$46,180--$46,180--All other schools in SIAll other schools in SI

4848

Roll Over of Unused “20% Set Roll Over of Unused “20% Set Asides”Asides”

LEA Assurance Form LEA Assurance Form Are all requirements for notification met?Are all requirements for notification met? Is all money spent that will be required?Is all money spent that will be required? Enter amount neededEnter amount needed Sign and mail or fax to DFPSign and mail or fax to DFP

Regional Coordinator approvalRegional Coordinator approval Reservation of Funds adjusted accordinglyReservation of Funds adjusted accordingly--------------------------------------------------------------------------------------------------

NOTE:NOTE: If SI I school has If SI I school has no building available no building available for choicefor choice Regional Coordinator can exempt that Regional Coordinator can exempt that set aside. set aside.

Rollover Assurance Form not needed.Rollover Assurance Form not needed.

4949

Statutory RequirementsStatutory Requirements IMPORTANT:IMPORTANT:

Parent Notification – Parent Notification – 14 days prior SY14 days prior SY LetterLetter WebsiteWebsite School ChoiceSchool Choice Supplemental Educational Services Supplemental Educational Services

Improvement Plans Due – July 1, 2011 Improvement Plans Due – July 1, 2011 School Improvement IISchool Improvement II Corrective ActionCorrective Action

5050

Required Format for WebsiteRequired Format for WebsiteSample School DistrictSample School District

School Choice and Supplemental Services Data School Choice and Supplemental Services Data

2007-2007-2008 2008

2008-2008-2009  2009 

2009-2009-20102010

2010-2010-20112011

# Students Eligible for Choice:# Students Eligible for Choice: 12,46512,465 10,85210,852 10,66310,663 11,59611,596

# Students Who Transferred:# Students Who Transferred: 10 10 18 18 31 31 3939

# Students Eligible for SES: # Students Eligible for SES: 5,910 5,910 4,538  4,538  10,24110,241 10,942 10,942

# Students Participating in SES:# Students Participating in SES: 111 111 297 297 588 588

List of schools available for transfer (Choice) and, if applicable,SES Approved Providers must be listed on the website.

5151

WARNINGWARNING Schools in Schools in WarningWarning for 2010-11 for 2010-11 Preparations for Parent NotificationPreparations for Parent Notification should should

building be identified for SI Ibuilding be identified for SI I If Federal Program Coordinator is retiring If Federal Program Coordinator is retiring

business manager and/or superintendent must business manager and/or superintendent must be prepared to meet this requirement on time!be prepared to meet this requirement on time!

EXTREMELY important to send out letter and EXTREMELY important to send out letter and post information on website post information on website 14 days prior to the school year14 days prior to the school year Possible loss of roll over of unused set asides back Possible loss of roll over of unused set asides back

into the general Title I budget.into the general Title I budget. EXAMPLE:EXAMPLE:

Title I budget of $500,000Title I budget of $500,000 Set aside would be $100,000Set aside would be $100,000

5252

SES: Supplemental SES: Supplemental Education ServicesEducation Services

5353

SES: Supplemental Education SES: Supplemental Education ServicesServices

Districts must offer all approved providers to all Districts must offer all approved providers to all eligible studentseligible students

Must treat all providers equally; even if the district is Must treat all providers equally; even if the district is a providera provider

Give same building access to providers as to non-Give same building access to providers as to non-SES entities (Boy Scouts, etc)SES entities (Boy Scouts, etc)

Districts should be checking all clearances before Districts should be checking all clearances before allowing tutor to be with studentallowing tutor to be with student

LEA should have an SES Provider Policy LEA should have an SES Provider Policy List expectations and non contract requirementsList expectations and non contract requirements Distribute to all district providers Distribute to all district providers

5454

SES 2011 TimelineSES 2011 Timeline

February 7 February 7 – April – April 1515

SES SES Application opens Application opens on lineon line

July July SES SES Approved Providers list Approved Providers list releasedreleased

AugustAugust Mandatory MeetingMandatory Meeting for PRE-APPROVED SES for PRE-APPROVED SES Providers Providers

AugustAugust Letter of NotificationLetter of Notification with approved SES provider with approved SES provider list sent to parents of eligible childrenlist sent to parents of eligible children

SeptemberSeptember Providers contactedProviders contacted by parents. by parents.

OctoberOctober Providers sign agreementsProviders sign agreements with school districts. with school districts.

NovemberNovember SES Services beginSES Services begin within 30 days of agreement within 30 days of agreement signature.signature.

5555

Title IID UpdateTitle IID Update

$3.5 million available from 10-11$3.5 million available from 10-11 Competitive AwardsCompetitive Awards Focus: Online Learning GrantsFocus: Online Learning Grants Eligible LEAs:Eligible LEAs:

Must be High Poverty plusMust be High Poverty plus High Technology Need (based on PATI) orHigh Technology Need (based on PATI) or School ImprovementSchool Improvement

Timeline: RFP released in Spring/awards Timeline: RFP released in Spring/awards made by July 1.made by July 1.

5656

Title IIITitle III

5757

Purpose of Title III Ensure ELLs and immigrant students will:

Attain English proficiency. Develop high levels of academic attainment in core

academic subjects. Meet the same challenging state academic standards

as all children are expected to meet. Enter an all-English instruction setting.

Promote parent and community participation

Title III UpdateTitle III Update

5858

Rural Education Achievement Rural Education Achievement Program (REAP)Program (REAP)

5959

Rural Education Achievement Rural Education Achievement Program (REAP)Program (REAP)

Small & Rural School Achievement (SRSA)Small & Rural School Achievement (SRSA) Administered at the federal levelAdministered at the federal level

09-10 funding $397,743 (18 LEAs)09-10 funding $397,743 (18 LEAs) 10-11 funding – $401,903 (17 LEAs)10-11 funding – $401,903 (17 LEAs) 11-12 funding – Proposed level funding11-12 funding – Proposed level funding

Rural & Low Income Schools (RLIS)Rural & Low Income Schools (RLIS) Administered by DFPAdministered by DFP

09-10 funding - $809,192 (23 LEAs)09-10 funding - $809,192 (23 LEAs) 10-11 funding – $1,392,185 (34 LEAs)10-11 funding – $1,392,185 (34 LEAs) 11-12 funding – Proposed level funding11-12 funding – Proposed level funding

6060

Now part of the Consolidated With Title IA, ID, Title IIA, IID, AAA

All projects must be completed and submitted together

Title III allocations will be released later than Title IA and Title IIA (June)

Narrative is combined with LEA Plan; Budget information is separate

2011/12 Application2011/12 Application

6161

Application IssuesApplication Issues

Administrative costs

• Must not be greater than 2%

• Non instructional (always includes indirect costs)Supplanting

• Title III funds cannot be used for required activities

• Need to show separation between ESL and Title III activities

Professional Development

• Sufficient and sustainable

6262

Annual Measurable Achievement Objectives (AMAOs)

AMAO 1: Making progress toward English language proficiency as

measured by the state English language proficiency (ELP)

assessment (currently the ACCESS for ELLs ®)

AMAO 2: Attaining English language proficiency as measured by the

ACCESS assessment

AMAO 3: Meeting AYP as measured by the state content assessment

(PSSA/PASA)

AMAO Improvement•Schools not making AMAO 2 consecutive years•Data released in 2010 for 07/08, 08/09, 09/10•Required to write improvement plan

6363

Title III Allocations for Title III Allocations for 2010-20112010-2011

2010-2011 Title III Allocations will be based on 2010-2011 Title III Allocations will be based on the numbers taken from:the numbers taken from: PIMS (LEP and immigrant count entered by PIMS (LEP and immigrant count entered by

each LEA)each LEA) LEP system (Number of non public students)LEP system (Number of non public students)

LEA’s are responsible for the accuracy of the LEA’s are responsible for the accuracy of the numbers entered. numbers entered.

2010/2011 Title III Allocation: $13,096,3202010/2011 Title III Allocation: $13,096,320 2011-2012 expected to be about the same2011-2012 expected to be about the same

6464

FFATA & ARRA FFATA & ARRA Reporting RequirementsReporting Requirements

6565

ARRA ReportingARRA Reporting

What is ARRA?What is ARRA?

The American Recovery and The American Recovery and Reinvestment ActReinvestment Act

Federal Stimulus monies attached to Federal Stimulus monies attached to numerous established programs.numerous established programs.

6666

ARRA ReportingARRA Reporting

Not all stimulus funds are attached to Not all stimulus funds are attached to programs administered by the Division of programs administered by the Division of Federal Programs.Federal Programs.

Title ITitle I Title IIDTitle IID Part D – delinquentPart D – delinquent

6767

ARRA ReportingARRA Reporting

Obligation period of funds follows Obligation period of funds follows traditional federal guidelines.traditional federal guidelines.

ARRA stimulus funding obligation window ARRA stimulus funding obligation window closes on September 30, 2011.closes on September 30, 2011.

Two quarterly reports left: end of June and Two quarterly reports left: end of June and end of September.end of September.

6868

ARRA ReportingARRA Reporting

What are ARRA quarterly reports?What are ARRA quarterly reports?

Required by statute.Required by statute.

NOT complete accounting or reconciliation.NOT complete accounting or reconciliation.

After the fact disclosure on two areas: After the fact disclosure on two areas: Vendor Payments and Jobs Vendor Payments and Jobs Created/Retained.Created/Retained.

6969

ARRA ReportingARRA Reporting

DFP only performs project inventory.DFP only performs project inventory.

For status on quarterly project inventory For status on quarterly project inventory please contact Jesse Fry at please contact Jesse Fry at jefry@state.pa.usjefry@state.pa.us

For assistance with quarterly submission For assistance with quarterly submission please contact please contact ra-stimulus-pde@state.pa.usra-stimulus-pde@state.pa.us

7070

FFATA ReportingFFATA Reporting

Federal Funding Accountability and Federal Funding Accountability and Transparency ActTransparency Act

LEA expenditures will be posted as public LEA expenditures will be posted as public information.information.

Language exists on all new contracts.Language exists on all new contracts.

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2011-12 EGrant Changes2011-12 EGrant ChangesQuick Reference GuideQuick Reference Guide

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eGrants TimelineeGrants Timeline

eGrants will open when we have eGrants will open when we have allocations loadedallocations loaded

All grant timelines remain the same All grant timelines remain the same regardless of when eGrant opensregardless of when eGrant opens Funds become available available on July 1, Funds become available available on July 1,

20112011 Your start date to begin spending funds is Your start date to begin spending funds is

determined by when you submit your eGrant determined by when you submit your eGrant application and submit your signed Rider.application and submit your signed Rider.

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Overview of ChangesOverview of Changes

New Narrative (Consolidated LEA Plan)New Narrative (Consolidated LEA Plan) Removed several sectionsRemoved several sections Added some additional questions for Added some additional questions for

compliance and claritycompliance and clarity

Incorporated Title III into consolidated Incorporated Title III into consolidated applicationapplication

Removed Title V questions and responsesRemoved Title V questions and responses

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What was Removed?What was Removed?

Equity PlansEquity Plans Now an assurance that LEA has one available Now an assurance that LEA has one available

during monitoring for reviewduring monitoring for review

Alignment to Standards Table and Alignment to Standards Table and DescriptionDescription Now an assuranceNow an assurance

All Title V questions/responsesAll Title V questions/responses

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What was Added?What was Added?

Title III questions/responsesTitle III questions/responses Parent Involvement questionsParent Involvement questions Evaluation/Assessment QuestionsEvaluation/Assessment Questions Program descriptions for each programProgram descriptions for each program Section status indicators on Consolidated Section status indicators on Consolidated

MenuMenu

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New Consolidated LEA Plan MenuNew Consolidated LEA Plan Menu

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Note that individual sections will now be marked complete/incomplete to help with completing the entire narrative.

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Columns will be grayed out if that program does not exist in your consolidated application.

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8080

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NEW!

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Dates can be estimated but will be verified during monitoring visits.

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Questions/AnswersQuestions/Answers

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New Coordinator TrainingsNew Coordinator TrainingsTraining Sites & DatesTraining Sites & Dates::

- Delaware County IU 25 Delaware County IU 25 - Thursday, May 5, 2011Thursday, May 5, 2011- 9am – 1pm9am – 1pm

- Appalachia IU 8Appalachia IU 8- Thursday, May 5, 2011Thursday, May 5, 2011- 9am – 1pm9am – 1pm

- BLaST IU 17BLaST IU 17- Thursday, May 10, 2011Thursday, May 10, 2011- 9am – 1pm9am – 1pm

- Northeastern Educational IU 19Northeastern Educational IU 19- Wednesday, May 11, 2011Wednesday, May 11, 2011- 9am – 1pm9am – 1pm

- Northwest Tri-County IU 5Northwest Tri-County IU 5- Friday, May 13, 2011Friday, May 13, 2011- 9am – 1pm9am – 1pm

- Bucks County IU 22Bucks County IU 22- Monday, May 16, 2011Monday, May 16, 2011- 9am – 1pm9am – 1pm

- Intermediate Unit 1Intermediate Unit 1- Tuesday, May 17, 2011Tuesday, May 17, 2011- 9am – 1pm9am – 1pm

- Luzerne IU 18Luzerne IU 18- Friday, May 20, 2011Friday, May 20, 2011- 9am – 1pm9am – 1pm

- Capital Area IU 15Capital Area IU 15- Tuesday, M ay 24, 2011Tuesday, M ay 24, 2011- 9am – 1pm9am – 1pm

- Allegheny IU 3Allegheny IU 3- Wednesday, May 25, 2011Wednesday, May 25, 2011- 9am – 1pm9am – 1pm

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Trainings/Conferences: July 18-20, 2011 - Title I SPAC Conference, Seven SpringsAugust 3-5, 2011 - Summer Leadership Forum, PittsburghJanuary 29, 2011 – February 1, 2012 – Improving School Performance Conference, PittsburghMarch 25-28, 2012 – Annual PAFPC Conference, HersheyTBA – Neglected and Delinquent Symposium

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Fall Regional WorkshopsFall Regional Workshops

October 11, 2011 – Fall Regional Workshop, IU 8October 11, 2011 – Fall Regional Workshop, IU 8 October 12, 2011 – Fall Regional Workshop, IU 3October 12, 2011 – Fall Regional Workshop, IU 3 October 13, 2011 – Fall Regional Workshop, IU 4October 13, 2011 – Fall Regional Workshop, IU 4 October 14, 2011 – Fall Regional Workshop, IU 17October 14, 2011 – Fall Regional Workshop, IU 17 October 18, 2011 – Fall Regional Workshop, IU 29October 18, 2011 – Fall Regional Workshop, IU 29 October 19, 2011 – Fall Regional Workshop, IU 19October 19, 2011 – Fall Regional Workshop, IU 19 October 20, 2011 – Fall Regional Workshop, IU 22October 20, 2011 – Fall Regional Workshop, IU 22 October 21, 2011 – Fall Regional Workshop, IU 25October 21, 2011 – Fall Regional Workshop, IU 25

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DFP ContactsDFP Contacts Cindy RhoadsCindy Rhoads

crhoads@state.pa.uscrhoads@state.pa.us 717 783 9167717 783 9167

IUs 22, 23, 25IUs 22, 23, 25 eGrantseGrants SPACSPAC

Jesse FryJesse Fry jefry@state.pa.usjefry@state.pa.us 717 783 6629717 783 6629

IUs 12, 13, 15IUs 12, 13, 15 ARRA quarterly project ARRA quarterly project

inventoryinventory MSPMSP

Norma HullNorma Hull nhull@state.pa.usnhull@state.pa.us 717 783 7790717 783 7790

IUs 8, 11, 16IUs 8, 11, 16 Title I School ImprovementTitle I School Improvement

Susan McCroneSusan McCrone smccrone@state.pa.ussmccrone@state.pa.us 717 783 1330717 783 1330

IUs 2, 26IUs 2, 26 New Coordinator TrainingsNew Coordinator Trainings ISP Conference & ISP Conference &

MonitoringMonitoring Virginia BakerVirginia Baker

vbaker@state.pa.usvbaker@state.pa.us 717 783 9164717 783 9164

IUs 1, 3IUs 1, 3 SIG (School Improvement SIG (School Improvement

Grant 1003g)Grant 1003g) REAPREAP

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DFP Contacts (con’t.)DFP Contacts (con’t.) Don McCroneDon McCrone

dmccrone@state.pa.usdmccrone@state.pa.us 717 783 6902717 783 6902

IUs 10, 17, 18, 19IUs 10, 17, 18, 19 Title I DTitle I D Title IIATitle IIA ComparabilityComparability

Karl Streckewald Karl Streckewald kstreckewa@state.pa.uskstreckewa@state.pa.us 717 783 3381717 783 3381

IUs 4, 7, 27, 28IUs 4, 7, 27, 28 Title III Fiscal Title III Fiscal Nonpublic Nonpublic SESSES

Maria Garcia-MoralesMaria Garcia-Morales mgarcia-mo@state.pa.usmgarcia-mo@state.pa.us 717 783 6904717 783 6904

IUs 5,6,9,24IUs 5,6,9,24 IUs 14,20,21,29(Vacant)IUs 14,20,21,29(Vacant) Schoolwide Programs Schoolwide Programs HomelessHomeless

Linda LongLinda Long lilong@state.pa.uslilong@state.pa.us 717 783 6595717 783 6595

Title III Program ManagerTitle III Program Manager