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District 5 District Speech Contests

2015 - 2016

District Contest and Chief Judge Training

– 9/12 & 26 2015

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Today’s Agenda

• Welcome and provide handouts • Overview of day• Rulebook • Contest Planning - weeks and days before event• Contest Execution - day of event and follow up• Judging and functionaries • Chief Judging• Q&A and interactive time to work out issues, re-

enforce rules

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Preliminary Information

• Planning and references• Fun• Fall 2015 District Speech Contests• (Optional Club Contests)• Requirements• Options• Recommended Checklists• What can go wrong?• Let’s Have a contest Now!

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References / Links– D5TM.org – click Contests link

• http://d5tm.org/education/speech-contests/

• Follow Multiple Links• Guidebooks from Mark Kramer, DTM

– Toastmasters.org – click contest links• https://www.toastmasters.org

/Leadership-Central/Speech-Contests• Download CURRENT Rulebook -

READ IT – Share It

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Fun• Fun theme / Party / Create excitement • Recruit help for specific tasks early!• Challenge members to shine!• Invite toastmasters & FUTURE

TOASTMASTERS• Keep it fun

• Many hands = FUN• (Few hands = Panic)

– Scale contest to resources • (time, membership, location, help)

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Fall 2015 District ContestsInternational and Humorous Speech Contests

DIFFERENCE is eligibility and judging criteria!

Same Judging Criteria for International and Humorous:Speech Value, Physical, Voice, Manner, Appropriateness 55 points

INTERNATIONAL - Contestant needs 6 CC speechesSpeech Development, Effectiveness, Correctness 45 points

(Winner can go to Regional and International Contests)

HUMOROUS (Contest Ends at District Level)Speech Development, Effectiveness, Correctness 30 pointsAudience Response 15

points Attentiveness, Laughs, Interest, Reception

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Requirements• Plan and recruit early – Read TI Rulebook• Follow Rulebook for club contests• Assign clear roles to all• Pick appropriate location and time

– Can non-US citizens enter?– Any other restrictions on food, opportunity drawing, etc.?

• Establish clear, specific agenda• Allow time before and after contest

– check forms – briefings – record results– schedule different start time for set-up, briefings, contestants,

contest start.

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Strongly Recommended Options

• Develop detailed check lists for each Assignment (TM, Chief Judge, Timer, etc.)

• Develop detailed Checklist for equipment, food, forms, everything.

• Recruit Chief Judge early – (go to Chief Judge Training Later Today)

• Use contest to build club interest.• Invite other clubs, areas, divisions & community• Invite Directors as dignitaries

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Sample Assignment ChecklistRole Who? Email Phone

Registrar 1      

Registrar 2      

Sergeant at Arms 1      

Sergeant at Arms 2      

Toastmaster      

Timer 1

Timer 2      

Ballot Counter 1, 2 and 3      

Opportunity Drawing Chair, assistants 1 and 2

Opportunity Drawing Assistant #2      

Chief Judge      

Judge 1      

Judge 2      

Judge 3      

Judge 4      

Judge 5      

Judge 6 (Division Contest only)      

Judge 7 (Division Contest only)      

Tie Breaker Judge Secret to Chief Judge)

Backups 1, 2 and 3      

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Toastmaster Cheat-SheetHumorous

Speaking Order

Contestant Name

Phonetic help TitleProfile

FormEligibility Form

Charlie BrownChar-lee Brr-ow-

nnI Will Win

Somedaywill bring will bring

Lucy Lou-see No You Won't yes yes

Schroeder sh-row-der Play On will bring will bring

International Speech

Speaking Order

Contestant Name

TitleProfile

FormEligibility Form

Charlie BrownChar-lee Brr-ow-

nnI Really Will Win

Somedayyes yes

Pig Pen It's a Dirty Job yes will bring

Snoopy Soar! will bring will bring

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What can go wrong?• What did you forget to do?• What did others forget?• Is the room too hot or too small?• Does Chief Judge have enough judges from the right qualifications?• Who got sick?• Are dues paid for Contestants & Club?• Are contestants eligible? • Enough food?• Does everyone know what to do?• Forgot forms; forms not sent to Area• Certificates not ready? Can we print at facility?• Toastmaster steals the show; event runs slow – BAD ideas

Solutions: Plan & recruit early; read Rulebook; Follow Rulebook; Make checklist with specific assignments; follow Mark Kramer’s Guidelines; provide specific briefings for all functions; ask for help.

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Fun

• Create a fun, focused team to plan contest

• Create a fun theme

• Create a fun flyer

• Create a fun, detailed agenda

• Invite all eligible members to participate

• Invite non-club toastmasters to help

• Plan ahead to reduce stress

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Let’s Have a contest Now!

• Play act the day of the contest

• Let the errors fly now!

• Let great ideas flow!

Volunteer right now!