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Consultant Inspection
ECMS Processing
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Today’s Topics
• Employee Rate Submissions – Subs
• Sub Approvals by Prime
• Prime Employee Submissions
• PennDOT Review
• Status Review by Prime
• Status Review by Roster
• Questions
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ECMS 1
Save as Favorite
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ECMS II
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Authority Levels
• No Change In Concept For Consultants
• Principal Or Fiscal Officer Enters Rate Requests And Resumes
• Project Manager Can See Status For Their Assigned Agreements Only
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Employee Rate Submission Subconsultant
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The Employee Roster page will display.
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Select An Employee By Clicking On Their Name
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The Employee Screen Appears.
Flags Indicate Required Fields
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To Create A New Employee Rate For An Agreement Click On The New Button.
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Employee Rate Screen With Required Fields
Start Date Must Be After Approved Date
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Associate Agreement to Employee Click Magnifying Glass
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Select An Agreement Click On The Green Button
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After The Agreement Is Selected The Agreement Number Is Displayed.
To Attach The Employee’s Resume Click The Browse Button
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Select PDF Resume And Hit OPEN
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With Correct Data Click The Save Button
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Information Has Been Saved
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Click On The Workflow Button In The Toolbar Then Click On Submit
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A Validation Message Will Appear
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Status Will Change To Either Pending (Non Consultant Inspector)
OR Consultant Review (Consultant Inspector Job Classification).
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Subconsultant Review Approval
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The Prime Business Partner Will Log In Click On The My Work Queue Icon
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Agreements With Wage Rate Requests Will Open
Click On The Agreement Number To View Wage Rate Requests
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Click Icons To Open The Resumes
Agreements May Have Wage Rates FromMultiple Consultants. You Can Filter The
Requests By The Consultant Name.
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Review The Resume And Rates Select Approve Or RejectClick The Save Button
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Prime Consultant Employees
• Use the same process for your own people as Subconsultants - EXCEPT
• After Submit go to My Work Queue Icon and Approve Your Own People Just as you would do for a Subconsultant
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Prime Approval Process
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Prime Approval Process
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Prime Approval Process
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Prime Approval Process
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Prime Approval Process
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Prime Approval Process
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Process FLOW
• Sub Requests Go To The Prime
• The Approved Requests Will Go To The PennDot Project Managers For Their Review.
• Rejected Requests Will Be In Subs Employee Data
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Process Flow
• There Is No Notification Generated By The System For Either The Approval Or Rejection Of A Wage Rate Request.
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PennDOT Review
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Click On The My Work Queue Icon
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Click On The Employee Rates – Review Link.
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Agreements With Wage Rate Requests Will Open
Click On The Agreement Number To View Wage Rate Requests
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Agreements May Have Wage Rates FromMultiple Consultants. You Can Filter The
Requests By The Consultant Name.
Click Icons To Open The Resumes
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Review The Resume And Rates Select Approve Or RejectClick The Save Button
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Sub Views Rejection
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Sub Views Rejection
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Select Employees
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Click on rate
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Reason for Rejection
Recommend Calling the Sub
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Status Review for Prime
Click Engineering AgreementsThen Agreements
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Status Review for Prime
Type agreement number & Go
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Status Review for Prime
Hit Resume “Go”
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Status Review for Prime
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Status Nomenclature
• Approved – By PennDOT
• Rejected – By PennDOT
• Project Manager Review – PennDOT reviewing
• Consultant Review – Prime needs to Approve in My Work Queue
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Rejected DataClick
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Reason for Rejection
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Resume Review
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Status Review By Roster
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Select Person
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Status by Agreement
