1

Connecting to Liberty for the first time

• Use Internet Explorer.

• You can not use Netscape.

• If on-campus, then the VPN is not required.

• If off-campus, then the VPN is required.

2

Logging into Liberty

Connect to:http://www.finadmin.unh.edu/liberty/

Enter your AD userid in the ‘Name’ field.

Enter your AD password in the ‘Password’ field.

3

How AP invoices are indexed

• AP invoices are indexed by the following fields:• Banner invoice number• Banner invoice date• Vendor name• Vendor Code (if provided in Banner)• Vendor invoice number (if provided in Banner)• Fiscal Year

• All of this information is retrieved from Banner based on the Banner invoice number.

• You can search by one, some or all of these index fields.

4

Web Search

• Easiest search to use.• Just enter whatever string you have available in web

search field and click ‘Go’.• For example, part of the Banner invoice number,

vendor code or vendor name.• If the string isn’t complete, then end it with the

wildcard ‘*’.• Searches are not case-sensitive.• Search goes against all index fields not just a single

field.

5

Using the Web Search

Enter your search string in the ‘Search the site for:’ field and click ‘go’.

6

Pre-defined Searches with single field• Go to Search, Request Documents and select the search

you want from the drop-down list.• AP Invoice – Inv Number• AP Invoice – Vendor Code• AP Invoice – Vendor Name

• The advantage of a pre-defined search is that it only goes against a specific field (for example, just Invoice Number).

• If the string isn’t complete, then end it with the wildcard ‘?*’.

• Searches are not case-sensitive.• Note: You can not begin a search with the wildcard and

you can not use just ‘*’.

7

Using Pre-defined Searches with single field

Select search from drop-down list.

8

Pre-defined Search with all fields

• Go to Search, Request Documents and select ‘AP Invoice – all fields’

• Fill in only the fields that you know. Use wildcards as necessary.

• If you fill in a field, then you must fill in both sides of that field (see example in next slide).

• You can retrieve a range of documents using this search. The left side is the beginning of the range and the right side is the end of the range.For example, I3UKW91?* on the left and I3UKW93?* on

the right retrieves all invoices that begin I3UKW91, I3UKW92 and I3UKW93.

9

Using the Pre-defined Search with all fields

If you don’t use an index field, then leave both sides blank

Make sure to fill in both sides for each index that you use in the search.

10

Wildcard

• Wildcard, ?*, is the combination of the ? And *.• This is used because it is not a string likely to ever

occur in any of the indexed fields.• You must use the wildcard when a search string is

not complete.• Search strings are delimited by a space.

For example, if you were searching for vendor ‘Donald P Stumpo’, then Stumpo or Stump?* would give you results but Stump would not.

• You can not begin a search string with a wildcard. This will retrieve all invoices.

11

Sorting query results

You can re-sort the query results by using the drop down list on the right side. You can sort by any one of the index fields. By default, the results are listed in no particular order.

12

How to navigate an image

You can go to a specific page using the ‘Goto Page’ drop-down list.

You can go to the last page the arrow (right) with horizontal bar.

You can go to the next page by using the arrow (pointing right).

13

How to navigate an image (cont)

You can go to first page using arrow (pointing left) with horizontal bar.

14

Zooming in/out

Left-click mouse and drag over area to zoom in.

Right-click mouse and select ‘Zoom to Fit’ to zoom back out.

15

How to print an image

Use printer button on navigation toolbar to print.

16

How to print an image (cont.)

By default, it set to print only current page of the invoice.

Change to ‘All’ to print all pages of the invoice.

17

Need Assistance?

If you need assistance connecting to or using Liberty, then please contact:

Scott Drolet

or

Eric Hobbs