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Cataloging Streaming Video On The Web:

Collaboration Between Catalogers, an Archivist, and a

Documentary FilmmakerMeyer Library, Missouri State University

Springfield, Missouri

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Digitizing archival film rolls into streaming video Preserved raw footage collected on more than 300

film rolls in 1978-1979 for two documentaries; portrayed a disappearing way of life in the Shannon County, Missouri Ozarks

Had to be merged with separate sound tapes for streaming video

Scene and shot descriptions contained in original production logs

Intended to be accessed through Virtually Missouri Web site (grant-funded)

Cataloged in MARC, and converted to Dublin Core for Web site

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Cooperating team Project director and documentary filmmaker Bob

Moore, who wanted to learn to catalog! Archivist Dave Richards, who provided advice Meyer Library Catalog Department personnel,

who had never cataloged streaming video: Marilyn McCroskey, Head; Raegan Wiechert; Donna Campbell; Lisa McEowen-LeVangie; Peggy McCarty

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Streaming video on Web site Each camera roll was digitized and posted

individually on the Web site Camera roll content was divided into shot

sequences represented by captioned thumbnails on the item-level Web page

Sometimes segments on one camera roll were unrelated (filmed in order of where the filmmaker went next)

Web links would be put in catalog records in 856 MARC fields to go directly to the streaming video on the Web

Relative size (new)

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Getting the cataloging done…. First of two grant proposals by Bob Moore was for

digitization of 45 of the 300+ archival camera rolls Since the original production logs contained detailed

descriptions of each camera roll, Moore wished to create the first drafts of catalog records

Moore and David Richards met with catalogers for explanation of an annotated draft of a MARC record template, provided by catalogers as a “guess” without seeing footage (some things would later change)

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Getting the cataloging done….(cont.) Some information would be the same or similar on all

cataloging records While digitization was being done off-site, Moore used

his original production logs to create MARC records in Microsoft Word, and e-mailed them to catalogers

Catalogers converted Word versions to new OCLC records; also entered into local consortium catalog

Search at http://library.missouristate.edu Title search: A portrait of the Ozarks

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Getting the cataloging done….(cont.)

Copy/paste from Word version to OCLC did not always work for 505 (dashes not always recognized; caused OCLC to give mysterious error messages)

Some corrections had to be made later, as we learned more about cataloging streaming video and about the contents of footage on the rolls

All of the cataloging needed to be done in time for Moore to crosswalk the MARC information to Dublin Core format

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Meeting project deadlines…. After a few delays at the lab, the final camera rolls

were synced with audio, compressed and uploaded to a streaming server at Missouri State University

Catalogers waited to be told the 856 links were “live” before uploading saved Connexion records to OCLC and local consortium database, SWAN

Moore converted the MARC information to Dublin Core for Web site

Searchable SWAN catalog records had to be in place and linked to item level Web pages before funding for the second phase of the digitization project (60 camera rolls) would be approved

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Some cataloging decisions we had to make Main entry: we decided on filmmaker GMD: [electronic resource] (but video “g” workform) Title proper from header on Web page; “subtitle-like”

phrase caused issues in 245 due to $n Were these “published”? We decided the Web was a

form of publishing, and used a full 260 Whether to have a 300 field (we did, based on new rules

that seem to allow the option; but no $c) How much technical information to include (same on all

catalog records) Whether to limit summary: we decided to use entire

filmmaker’s summary for the local color and ease for him to copy later into Dublin Core

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What we have learned…. Two catalogers working on such a project is better

than several, if time permits; communication and corrections would be easier

If there is control over the title proper, try to avoid a subtitle-like phrase if $n is used in MARC record

A record template works well as long as there is a last, careful proofreading of each record to eliminate stray information

A non-librarian can learn to create good MARC records that catalogers can adapt

Local system (ours is Innovative) may not display correctly without a location code and item record

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Flow chart

505 Example: Camera Roll 182505 0 ǂa 1. Shots (5) of house converted from log cabin -- 2. Eminence water tower -- 3. Close-up pans (3) of smoke rising from chimney -- 4. Shaping log with broadax (from side) -- 5. Shaping with broadax (from end of log) -- 6. Smoothing log with broadax (from side) -- 7. Finished side (from end of log) -- 8. Wide shots showing tie hacker in forest (pan and zoom) -- 9. Notching side of log with wood ax – 10. Shaping second side of log with broadaxe

Virtually Missouri DatabaseDublin Core for Collection & Item

(derived from MARC)

SWAN / Meyer Library CatalogMARC Records for Collection & Item

MARC 856 40 – Link to item (camera roll) web page. MARC 856 42 - Links user to SC collection page. MARC 505 (Item) contains TOC corresponding to thumbnail captions on item web page.

Streaming Video Server

Indexed Windows Media files of camera rolls.

crosswalk

SC Collection Main PageCollection information and links to item

(camera roll) web pages

1 2 3 4 5

6 7 8 9 10

Camera Roll 182

Start Pause Resume

Streaming Video ofShot 10

Shannon County Project – Metadata Flow Chart