1. Cash Management - Beginner

7/25/2019 1. Cash Management - Beginner

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CORE Module

Cash Management (CM)

Invoice Receipts ( AR )

Cash Receipts

CM Report

Bank Reconciliation

Invoice Payment ( AP )

Cash Payment


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unction! "o enter

payments received

#rom customers$

retrieve e%isting

records and

modi#y&update

in#ormation on thoserecords'

Invoice Receipt


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Click e icon i# you ant to key in a ne invoicereceipt transaction' Click Retrieve to display the

e%isting invoice receipt transactions'

Invoice Receipt *ist


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+' ,elect

Payerusing

inder

(right

click)'

-' Enter

"r%' .ate'

ote! Enter the rest o# the #ields as ell$

hichever is applica/le'

0' ,electBank$ also

using inder

(right click)'

1' Enter

receipt

amount'

Invoice Receipt 2 3eader


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4' 5ou can either!2

(i) 6ey in the

amount7 OR

(ii) .ou/le click at

the Applied ("r%)

#ield at the selected

invoice7 OR

(iii) click the

Automatch /utton

(#or automatic

reconciliation on#irst2in2#irst2out

/asis)'

8' "hen click the 9Apply: /utton'

Item "o Be Reconciled ta/


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;' "o sho reconciled invoice(s)'

I# necessary$ click 9


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=' "o veri#y dou/le entries o# the transaction'

>' Click the O6 /utton to save ? e%it the indo'

@ournal Entryta/


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"o print O##icial Receipt

3ighlight the Invoice Receipt #irst$ then

click at Print O##icial Receipt /utton toprint'


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Click Print /utton to print'

.e#ault layout o# O##icial Receipt


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unction 2 to enter

transaction hen sales

are made on cash/asis (Inventory is not

a##ected)' "his ill

de/it your Bank

account and credityour sales account'

Cash Receipt


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Click e icon to create ne cash receipt'

Cash Receipt *ist indo


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+' In cash receipt$ you have an option to ust key2in the Payers

ame instead o# selecting it using inder in Payer #ield'

-' Enter the receipt date$ select /ank ? key in the rest

o# the #ields hichever is applica/le'

Cash Receipt 2 3eader


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1' ,elect the relevant account ? enter the cash receipt amount'

5ou can also add&change the description #ield'

0'


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4' ,ince the transaction has a sales ta%$ the system ill credit the

,ales "a% Paya/le account' "he account as de#ined hen yousetup the ta% details in "a% .etails program'

Cash Receipt 2 @ournal Entry


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unction ! "o enter payments made to your vendors$ retrieve

e%isting records and modi#y&update in#ormation on those

records'

Invoice Payment


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In the Invoice Payment *ist indo$ click the

9e: icon to create a ne invoice payment'

Invoice Payment *ist


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As usual$ #ill in all the compulsory #ields and non2

compulsory i# applica/le'

Invoice Payment 2 3eader "a/


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I# there is /ank charges$ then the amount entered ill /e posted

to the Bank Charges account that you have selected in Chart O#Account 2 Bank .etails'

Invoice Payment 2 3eader "a/

5ou can pre2set the checknum/er in Bank .etail'


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"he system ill prompt an error message i# you have

not de#ined the Bank Charges account'

Bank Charges Message


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"he message means that 9,tandard Charted: /ank

did not assign 9Bank Charges account in Chart O#Account'



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Assign Bank Charges Account under Bank .etails

column'



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Pre2set Check um/er,ystem allo user to pre2set the check num/er

under Bank detail' (.ocument o ta/)

Click ne icon to

create ne

document no'


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Pre2set Check um/er

,elect .ocument "ype' Enter Pre#i% and *ast.ocument o'


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Invoice Payment

o you ill a/le to selectthe check num/er #rom this

/utton'


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As usual$ apply the amount at the Applied ("r% ) column'

Click the Apply /utton to complete the

selected reconciliation&setting o##'

Item "o Be Reconciled ta/


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"o vie the reconciled invoice(s)'

Click the


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Click the O6 /utton to save ? e%it the indo'

@ournal Entry ta/"o veri#y the #inancial entries'


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unction ! "o

enter transaction

hen purchasesare made on cash

/asis (Inventory is

not a##ected)'

Cash Payment


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,imilar to Cash Receipt$ you can ust key in

the Payees name'

Cash Payment e indo

5ou can select the pre2set

check num/er in this /utton'


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5ou can key in

your on

description

(press CtrlDEnter

keys to go to the

ne%t line)'

"he ournal entries under @ournal Entry ta/ is Credit Bank and

.e/it the account you have selected here'

Cash Payment 2 .etails ta/


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unction !

"o

reconcile the /ank

statement issued /yyour /ank ith the

system generated

/ank /alance so that

the /alance shon on

/oth match at certaindate'

Bank Reconciliation


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,teps ! ,elect the Bank$ key in the Bank ,tatement .ate$ enter

the Balance (as per Bank ,tatement) and tick the checks hich

are presented' "he Balance (as per ,ystems Bank Account) and

the Balance (a#ter Reconciliation) must match /e#ore you canclick the Reconcile Button'


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"his Con#irmation message ill appear a#ter you click the

Reconcile /utton'

Click 5es to print straight aay' Or i# you click o no$ you

can later use 9Print ,tatement: /utton to print the statement'

Bank Reconciliation message


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unction! "o open

another indo

here you can

enter checknum/ers' Bitrak

ill then search

#or the num/ers

and mark the

checks as

presented'

Match Check o /utton


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2 "o add transactionshich ere listed in the

/ank statement to the

system' "he transaction

ill appear in F* andthis transaction cannot

/e deleted'

ote! A#ter you have marked the check /o% ne%t to the check to

/e presented and click the Add "ransaction /utton$ the .ate

Presented #ield ill /e #illed ith the Bank ,tatement .ate'

Add "ransaction /utton


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+' 5ou can tell the system to recognie dishonored check /y using

the .ishonored /utton' "he entry is not reversi/le'

-' Print ,tatement 2 "o print the Bank Reconciliation ,tatement'

0' ,elect .ate /utton 2 "o vie the /ank reconciliation hich

have /een done /e#ore'

"ick the check/o%

ne%t to the statement

you ant to vie'

Other /uttons


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CM Report


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.ou/le click toopen'

CM Report


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Enter the .ate rom ? .ate "o$ then select the Bank (right

click 2 using inder)' Click the Retrieve icon to list'

Bank "ransaction .etails ? *isting


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5ou can also #ilter /y selecting the Check ,tatus'

Bank "ransaction .etails ? *isting

Documents

1. Cash Management - Beginner