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by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Eric Cameron, Cyndi Krebs

EXPLORING MICROSOFT OFFICE 2013 VOLUME 1

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Introduction To PowerPoint

• A PowerPoint presentation is an electronic slide show saved with a .pptx extension after the file name.

• A slide is the most basic element of PowerPoint.

The PowerPoint Window

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Note Button

Comments button View buttons Zoom slider

Fit slide to current window button

Slide number

Ribbon

Title bar

Status bar

Thumbnails

Slide pane

Splitter bar

Notes pane

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Using PowerPoint Views

• We will talk about 6 views which are:1. Normal2. Outline View3. Slide Sorter4. Notes Page5. Reading View6. Slide Show

• The default view in PowerPoint is Normal View

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Normal View

• Normal View displays with two panes that provide maximum flexibility in working with the presentation. • The pane on the left side of the screen

shows thumbnails, which are miniature slides.

• The slide pane on the right displays the current slide. This is where you make edits to slide content and add notes.

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Normal View

Thumbnails

Slide pane

Splitter bar

Notes pane

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Outline View

Bullets on Slide 2

Slide 2 selected

Slide Header on Slide 2

Outline view is used when you would like to enter text into your presentation using an outline

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Slide Sorter ViewSlide sorter view displays thumbnails of your presentation slides.This view is helpful when you want to change the order of slides or to delete one or more slides.

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Notes Page ViewNotes Page view is used when you need to enter and edit large amounts of notes text to which the speaker can refer when presenting.Notes do not display when the presentation is shown.

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Reading View

Navigation

Views

Menu

Title bar

Reading View is used to view the slide show in full screen, one slide at a time

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Slide Show ViewSlide Show view is used to deliver the completed presentation full screen to audience, one slide at a time, as an electronic presentation.

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Saving As A Slide Show

• You can save your presentation as a PowerPoint show with a .ppsx extension by using the Save As command.

• This file type will open the presentation in Slide Show view and is best for distributing an unchangeable version of a completed slide show to others for viewing.

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Typing Speaker Note

To create a speaker note:1.If the Notes pane is not visible, click Notes on the status bar.2. Drag the splitter bar between the Slide pane and the Notes pane up to expand the Notes pane.3. Click in the Notes pane to begin typing. To modify the text, click the HOME tab and apply formatting using the tools in the Font and Paragraph groups.

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Reorder Slides

TO ORDER YOUR SLIDES:1.Click the VIEW tab.2.Click Slide Sorter in the Presentation Views group.3.Select the slide you wish to move and drag the slide to the new location.4.Double-click any slide to return to the Normal view.

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Slide Layouts• PowerPoint provides a set of

predefined slide layouts that determine the position of the objects or content on a slide.

• When you click the New Slide arrow on the Home tab, a gallery from which you can choose a layout displays.

• To change an existing slide layout: select the slide then click Layout arrow in Slides group on the Home tab.

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Slide Layouts

Title Slide

Title and content slide using SmartArt

Title and Content Slide

Section header

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Insert A Picture

To add a picture, do the following:1.Click the INSERT tab.2.Click Pictures in the Images group.3.Navigate to the location of your picture files and click the picture you want to use.4.Click Insert.

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Creating Shapes

To create a shape in PowerPoint :1.Click the Insert tab, click Shapes in the Illustrations group.2.Click the shape you desire from the Shapes gallery.3.Click the desired position in which to place the shape or drag the cross-hair pointer to control the approximate size of the shape as desired.4. Release the mouse button.

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Creating Shapes

Shapes gallery with a variety of choices

Recently Used Shapes

ShapesInsert tab

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Shape Fill

You can choose a solid color fill, no fill, a picture fill, a gradient, or a texture fill. To change the fill of a selected object:1.Click Shape fill in the Shape Styles group on the Format tab. 2.The Shape fill gallery provides color choices that match the theme colors or color choices based on Standard Colors.

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Shape Fill

Select to apply a Gradient fill

Select to apply a Texture fill

Select to apply a Picture fill

Select to access More Fill Colors options

Standard Color options Shape Fill

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Shape Fill (Gradient)

Point to Gradient to open Gradient gallery

Select to remove gradient

You can fill shapes with gradients, which are a blend of two or more colors

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Shape Fill (Texture)

Select to open Texture gallery

You can use texture fills such as canvas, denim, marble, or cork to fill an object

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Changing Shape Outline

Line weight

No Outline Option

Shape Outline

Format tab

Shape Outline Color

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Changing Shape Effects

Shadow effect

PowerPoint allows you to apply many effects to shapes: like shadow effects.To apply effects to a selected shape, click the Shape Effects in the Shape Styles group on the Format tab. Click on shadow then select one of the options.