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THE IMPLEMENTATION OF OSC 1 SUBMISSION

City Hall Kuala Lumpur

JUNE 2012

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INTRODUCTION

• OSC 1 Submission was introduced in June 2012.

• To improve efficiency in dealing with construction forsmall scale non residential.

• To streamline existing procedures, time and cost(Authorities fees).

• Creating a single entry point for all developmentapplications (including external technical agencies, i.e.:Fire safety, water & sewerage approvals) and all dealingswith construction permits will be managed andmonitored by OSC.

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OSC ROLE IN SUBMISSION APPLICATIONS“OSC 1 SUBMISSION”

To receive all development application simultaneously that meets therequirements base on small scale non residential projects.

To distribute development applications to technical departments (internal andexternal technical agencies) for processing and technical comments

To determine agendas fro OSC meeting to coordinate and monitor paper ofrecommendation from internal technical departments for OSC TechnicalCommittee

To coordinate and arrange OSC Technical Committees and OSC Full Boardmeetings.

To consolidated decision and approvals from internal and external TechnicalAgencies and distribution to PSP/SP

To coordinate and monitor the time frame taken for the whole process startingfrom Phase 1 (Obtain approval and notification to start works - building works,earthworks, sewerage works) until Phase 3 (Final inspection and obtainCertificate of Compliance and Completion)

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Phase 1: Pre-ConstructionStage 1: Obtaining Development Approval

Phase 3: Post - ConstructionStage 5: Final Inspection II

Phase 3: Post - ConstructionStage 6: Deposit CCC (Form G1-G21)

Phase 3: Post - ConstructionStage 4: Utility Connection (Final Inspection I)

OSC 1SUBMISSION PROCESS

1 Procedure- 51 days

Stage 2: Notification to start work (B Form & PDC 6)

Phase 1: Pre-Construction

1 Procedure - 1 day

5 Procedure - 31 days

2 Procedure - 16 days

1 Procedure - 1 day

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OSC 1SUBMISSION“10 PROCEDURES,100 DAYS”

Criteria For OSC 1Submission

Small Scale Non-ResidentialProject :• A commercial building not

exceeding 3 storeys on landnot more than 1 acre i.e.warehouse, restaurant (fastfood outlet), factory,showroom, kindergarten &club house

• A communal facility buildingnot exceeding 3 storeys onland not more than 1.5 acrei.e. multi-purpose hall,mosque, church and temple

• A petrol station on land notmore than 1.5 acre

• A single unit of shop lot notexceeding 3 storeys

• TNB Substation notexceeding 3 storeys on landnot more than 1.5 acre

1Conform with land usezone of KUALALUMPUR CITYPLAN 2020

2Comply with theexpressedconditions ofland title

3Do not involvesurrender of landfor road anddrain reserves

4Development on flatland5Not within theHeritage Zone

Estimated water consumptionnot more than10,000 litres per day. Distancenot more than 30m from themain supply with maximumpipe diameter of 150mm

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Estimated electricityconsumption not morethan 1000kVA (kilo voltamps)Distance not morethan 500m from powersource

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Availability of publicsewerage line nearby orprovide individual septictank (150 PE)

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Availability of telecommunicationnetwork

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Receive all application

simulteneously (internal/external

technical agencies)

check application

documentation in accordance to

the application checklist

Register the application

Record the application

information in registration book

and OSC Portal

Sent application document for

distribution by ‘Application

Section’

RECEIVING THE DEVELOPMENT APPLICATIONS

(PHASE 1)

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DISTRIBUTION OF THE APPLICATION TO THE PROCESSING DEPARTMENT AND THE COMMENTING TECHNICAL AGENCIES

(PHASE 1)

Determine the technical

departments involved (internal

and external technical agencies

– Water department to distribute

the application documents and

plans

Prepare the distribution letter

to the relevant

departments

Sorting and distribute the

application documents and

plans to the relevant

departments

Check and endorse

distribution letter

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Monitor the submission of Technical Comments via OSC Portal

Record all comments received from the Commenting Technical

Departments / Agencies

Identify the Commenting Technical Departments/Agencies that have

not submitted technical comments

Send reminder letter to relevant Commenting Technical Department that have not submitted technical

comments

RECEIVE AND RECORD TECHNICAL COMMENTS FROM THE TECHNICAL DEPARTMENT / AGENCY

(PHASE 1)

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Monitor the submission of the recommendation paper via OSC

Portal

Record all recommendation paper received from the Processing

Technical Departments

Identified the processing department that have not

submitted the recommendation paper

Send a reminder letter to the processing department that have

not submitted the recommendation paper

RECEIVE AND RECORD THE RECOMMENDATION PAPER FROM THE PROCESSING TECHNICAL DEPARTMENT

(PHASE 1)

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Preparation of Technical Meeting• Prepare agendas

• Send invitation letter with agenda of meeting to relevant departments/Agenda via email

Prepare OSC Committee Technical

Meeting Minutes

OSC Full board Committee Meeting

Prepare OSC Full board Committee

Meeting Minutes

Distribute Minutes of Meeting to the

Technical Department

OSC Meeting

Distributes minutes of meeting to processing department

for

preparation of meeting decision

Prepare OSC Full board Meeting Agenda

Inform decision of the meeting

to PSP/SP via website

COORDINATE AND ARRANGE OSC TECHNICAL COMMITTEE AND OSC FULL BOARD MEETING

(PHASE 1)

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INFORM DECISION MEETING TO PSP/SP VIA WEBSITE

Interim decision

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Meeting’s decision

UPDATE MEETING’S DECISION IN THE SYSTEM

(PHASE 1)

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CONSOLIDATE FULL APPROVAL LETTER FROM INTERNAL & EXTERNAL TECHNICAL AGENCIES

(PHASE 1)

Receive all Approval Documents from Internal

& External Technical Departments/Agencies• Check documents received is complete

Consolidate Approval documents from

processing departments/Agencies

Prepare cover letter for handling over to

PSP/SP

Contact PSP/SP to collect approval

documents

Record handling over of approval

documents to the PSP/SP in record book

Acknowledge of receipt and record in the

database

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RECEIVE NOTIFICATION TO START WORK (PHASE 1:Stage 2)

Receive : B Form (Notification to start Building

works) with all relevant declaration letter from consultants, B Form (Earthworks) and PDC 6 Form

(Sewerage works)

Prepare letter for distribution to the relevant departments/Agencies:

B Form (Building works) to Building Department

B Form (Earthworks) to Infrastructure Planning Departments

PDC 6 Form (sewerage works) Sewerage Services Department

Distribution to the relevant departments/agencies

Record in the database

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RECEIVE REQUEST FOR INSPECTION BY PSP/SP (PHASE 3:Stage 4 & 5)

Receive request for inspection by

PSP/SP

Arrange and coordinate inspection within

fixed time frame:

Final Inspection 1 – NFP, Water Department,

TNB & Infrastructure Planning Department

Final Inspection 2 – Fire Safety, Sewerage

Services Department, DOSH (if involve)

Prepare cover letter to inform PSP/SP

& relevant department/agencies

regarding the outcome of the final

inspection

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Record deposit of CCC in OSC Portal V3 KPKT

Receive copies of forms :

- 2 sets of form F- 2 sets of form G1-G12- Attachments (Clearance Letter) required to form G:

• Fire fighting (Passive) by Fire Safety Department (G8)• Fire fighting (Active) by Fire Safety Department (G9)• Lift/escalator Installation by DOSH (G11)• External water reticulation by Water Works Department (G13)• Sewerage reticulation by Sewerage Services Department (G14)

• Sewerage treatment plant by Sewerage Services Department (G15)

• External Electrical Supply by Tenaga National Berhad (G16)• Road & Drainage by Engineering Department (JPIF,BBKL) (G17)

Prepare cover letter for distribution to:-LAM (F Form & G1-G12)-BEM (F Form & G1-G12)-Building Department (F Form & G1-G12)-Engineering Department (F Form & G1,G2,G3,G17 &G18)-Planning Department (F Form & G12)

-Valuation Department (F Form)

SINGLE –ENTRY DEPOSIT

OF CCC VIA OSC (PHASE 3: Stage 6)