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BSO GENERAL MEMBERSHIP PARENT

MEETING

2008-2009 Battlefield Marching Band Parents Night General Membership Meeting

August 27, 2008 7:30 TO 9 PM

BHS Auditorium

1. Welcome 5 min 2. Mr. Matt Brodt 5 min 3. Introduction of BSO Executive Board 5 min 4. Parent Volunteer Responsibilities/Opportunities 20 min a. Fundraising (see Melanie Gardner) NOVEC Spaghetti Dinner b. TAG Day (see Hans Petry) c. VBODA (see Lance Kilby) d. Chaperone (see Mike Hettmann) - Football Games - Competitions e. PIT Crew (see John Poole) 5. WWW.BATTLEFIELDBANDS.COM 5 min 6. BSO Handbook 10 min 7. BSO Schedule 10 min 8. BSO Budget 10 min 9. BSO Fees 5 min 10. Questions 15 min 11. BSO Monthly General Membership Meeting

August 29, 2008 7:00 TO 8:30 PM

1. Bobcat Marching Band Preview 30 min 2. Marching Band Summer Camp Picnic Celebration 60 min

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BSO LEADERSHIP

• Matt Brodt• President Emeritus: Lance Kilby • President BSO: Charlie Shaw• Vice President: Karla Petry• Treasurer: Renee Richardson• Secretary: Maria Jones• All of our Committee Chairs and Parent Volunteers

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Parent Volunteers, Responsibilities and

Opportunities

• Fundraising: Melanie Gardner

• PIT Crew: John Poole

• TAG Day: Hans Petry

• VBODA: Lance Kilby

• Chaperone: Mike Hettmann

• Football Games

• NOVEC Spaghetti Dinner

• Competitions

• Standing Committees– Transportation

– Publicity

– Fund Raising

– Hospitality

– Pit Crew

– Uniforms

– Membership

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The 4 Big Ones

Fund Raisers

Tag Day17,00040%

Car washes1,500

4%

VBODA4,54111%

NOVEC and Spring Spaghetti Dinner9,10822%

Voccelli1000%

Entertainment Books5,50013%

Gas Card Give Away2,274

5%

Spirit Wear1,3763%

Christmas Parade2501%

Gateway Fund raisr5501%

Tag Day

Gateway Fund raisr

Car washes

VBODA

NOVEC and Spring Spaghetti Dinner

Voccelli

Entertainment Books

Gas Card Give Away

Spirit Wear

Christmas Parade

Tag Day, NOVEC VBODA and Entertainment Books

Account for 85% of fund raisers

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WWW.BATTLEFIELDBANDS.COM

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BSO Handbook

BATTLEFIELD BANDS

& COLOR GUARD

B SO H A N D B OOK PARENTS’ GUIDE

Prepared by Battlefield Band Support Organization (BSO) (2008-2009)

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BSO Schedule

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• August:• 11th-15th Guard & Drumline Camp---8:00am-12:00pm• 18th -22nd All members band camp---8:00am-9:00pm• 25th-29th All members band camp---6pm-9pm only• 27th -29th Uniform fittings (Volunteers needed, contact Lynn Johnson) ?????• Gain information about the band, planned events; sign up to chaperone for the many events; meet

old/new friends• Wed., 27th Band Parent Meeting Night---7:30pm• Fri., 29th Marching Bobcat Performance Preview & Picnic 7:30pm•• September:• **Note: Practices will be held on Tues. & Thurs. 6pm-8pm; Wed. 2pm-5pm• Tues. 2nd BSO Meeting (usually the 1st Monday of each month, unless it’s a holiday)• Executive Mtg. 6:30 General Membership Mtg. 7:30pm• Sat., 6th BSO Tag Day• Sat., 13th Hylton Band Competition• Fri., 19th 7:30pm Football Game• Band members generally arrive by 5:30; arrival times may vary• Sat., 20th Haymarket Day Parade• Milbrook Band Competition• Fri., 26th 7:30pm Football Game• Sat., 27th All day competing:• North Stafford High School• Hermitage High School in Richmond, VA• October:• **Note: Practices will be held on Tues. & Thurs. 6pm-8pm; Wed. 2pm-5pm• Sat., 4th Charlottesville Competition (all day)• Fri., 10th 7:30pm Homecoming Football Game• Ads for the VBODA program Due • Sat., 18th Lee Davis Competition• Fri., 24th 7:30pm Football Game• Preparations for VBODA—cleanup, setup, etc.• Sat., 28th VBODA Day at Battlefield• Volunteers are needed in all areas: contact Lance Kilby• November:• **Note: Practices will be held on Tues. & Thurs. 6pm-8pm; Wed. 2pm-5pm• Fri., 7th Football Game• Sat., 15th Spirit Day at Slopers• December:• Sat., 6th District Band Auditions• Manassas Christmas Parade (probably not)• ***Please be sure to check the band web site for all your up to date information: www.battlefieldbands.com or www.battlefieldbands.org.  

BSO Schedule

Battlefield Marching Bobcats Monthly Highlights

Please Read E-Mails

This was sent 13 Aug

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BSO Budget & Fees

Band Revenue

Band Fees21,54634%

Fund Raisers42,19966%

Band Fees

Fund Raisers

Expenses

Transportation totals14,63035%

Uniform totals3,1858%

Festivals Totals1,1223%

Equipment Totals4,50011%

Program Totals8,88921%

Recognition Awards totals2,7997%

8th Grade Pizza totals4951%

Ice Cream Night Totals2010%

Misc. Admin and Other2,1895%

Event Fee totals8002%

Summer Camp Totals3401%

Event totals2,4286%

Uniform totals

Summer Camp Totals

Event Fee totals

Transportation totals

Event totals

Festivals Totals

Equipment Totals

Program Totals

Recognition Awards totals

8th Grade Pizza totals

Ice Cream Night Totals

Misc. Admin and Other

Band Fees $21,546Fund Raisers $42,199Set Asides $16,880Expenses $44,589Balance $2,277

3 YearsWithoutRaisingFees

$180

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End of Summer Camp Picnic

• When: August 29, 2008• Time: 7:00 TO 8:30 PM• What will we see:

– Bobcat Marching Band Preview will Start at 7PM

• Picnic Celebration

will start after Preview

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Questions