1

As Class Convenes Get your IE2 assignments from

the team folder at the desk and sign in

Find a Table with experts in your area of expertise (no more than 4 experts per table)

Introduce yourself to your fellow expert colleagues

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Quiz on Chapter 1 Planning

The Quiz

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Learning Objectives

Achieve knowledge about planning communication documents

Achieve knowledge of what is expected for the Design Tutorial

Develop tutorial outline

Planning Communications

Planning Strategies

Rhetorical Issues

Research

Plan for Tutorial

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Writing Process

PlanninPlanningg

DraftingDrafting

RevisingRevising

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Planning Strategies

Begin as soon as possible—start planning as soon as you receive assignment

Begin major writing assignments (lab reports, project documents) before you finish project

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Planning Strategies Con’t

Use Time Management Note deadlines and decide

– When to do research

– How long will draft take

– Whether peer or client reviewed

– How long to review, revise, format

– How much time to deliver final

8

Planning Strategies Con’t

Allow 15-20% of total time for unexpected delays

Create a timeline or Gantt Chart for large projects especially team projects

– Provides graphic representation

– Lets you see how various elements are sequenced and how they overlap each other

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Planning Strategies Con’t

Deal with Procrastination Poor time management major

problem for engineers Manage your time to allow

for revising and editing

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Rhetorical Issues

Quick Strategy on: Purpose Audience Tone Writing Techniques

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Purpose: What is my Goal?

Need to Answer 2 questions What is my basic message?

– Basic facts to present—research? What is my purpose?

– What do you want to have happen as result of communication?

– Persuasive or informative?

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Audience: Audience Analysis

Who will read this document?– Primary?– Secondary?

Why do they need the document?– What will they do with or because

of document?– What are their job functions?

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Audience Analysis Con’t

How much do they know about the topic?

What is their level of expertise & experience?– Basic terms & concepts?– Ongoing project—do they know

history?– Determine how much background

to include.

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Audience Analysis Con’t

What are their beliefs about the topic?– How important to their job

responsibilities?– Is topic complicated by legal

or personnel implications?– Coverage of aspects depends

on how they regard topic.

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Audience Analysis Con’t

What do they need from the Document?

Readers need different things– Details?Basic Facts?

– Specific Agenda? How Much does it cost?

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Create at Matrix or Grid Who will read? What are job functions? What are levels of expertise? What do they need? What is bottom line? What are biases or prejudgments? What conditions will they read document? What other documents are they familiar

with?

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Tone: Determine Tone before Drafting

Critical issue to address—what tone do you want to convey?

Formal/Informal Impersonal/Personal Angry/Apologetic Authority on subject/ Willing to

negotiate

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Email to Professor McNeill I just finished another one of

your useless assignments. I have now been attempting to put it in the drop box for 2 hours. Once again your directions are totally incorrect which will make my assignment late again. I insist that you have no justification for marking my assignment late because of your ineptness!

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Document Specification Identification of the document Table of contents Audience analysis Writer’s requirements Constraints Production information Schedule with milestones

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IE3 What Is Submitted

Context(personal

Tone)

Reflect(personal

Tone)Tutorial

IE3 Checklist Planning

Beginning Middle End

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The Tutorial – Some Thoughts

It is an informal oral presentation Try to present extemporaneously, i.e., don’t

read word for word from a script Presentation needs a sandwich structure (an

old oral presentation heuristic: tell them what you are going to tell them, tell them, tell them what you told them)

I’ll assess what is turned in not what is actually said (I will deduce what you said from materials supplied)

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In-Class Assignment Work on the planning

documentation for your tutorial assignment

Use planning sheet or make up your own documentation

Interview each of your audience members before completing tutorial plan

Attach your planning documentation to your tutorial when you turn it in.

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Class Activities

Discuss assessment of IE2 10 min Discuss Tutorial Checklist 5 min Discuss Notebook Checklist 5 min Plan Tutorial 30 min

If you have questions that the expert group cannot answer ask the instructors

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In-Class Assignment Con’t

Attach your planning documentation to your tutorial when you turn it in.