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3GPP2

Support Requirements

V5 (99/05/24)

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WEB Site -General Requirements

3 Main Elements 3GPP2 Information Distribution. FTP Upload and Download. Majordomo Like E-mail Management System.

Highly Reliable.

Fully Supported.

3

Meeting Servers and LAN

Used for electronic collection/distribution of contributions. Downloaded from the FTP site prior to the meeting. Uploaded to the FTP site at the end of the meeting.

Servers and LAN Hubs supplied by 3GPP2. TSG-C members are looking at wireless bridging for inter-room

communications - Likely to add about $10k per TSG - May only be applicable to TSG-C.

Laptops, LAN cards and cables supplied by end users.

Each TSG should have its own equipment. Steering committee can share TSG equipment when in session. $15-20k capital costs per TSG + 50% replacement per year.

4

Other Audio/Visual

Overhead Projector.SVGA LCD Projector.Telephone Audio Conferencing.Shipping Case.

Quantity could be less than the number of TSGs.

Cost $10k per setup.

5

Meeting Organization

Hotel Negotiations and Bookings. Pre-approval visits. Room assignments. 3GPP2 standards and requirements enforcement.

Workroom equipment negotiation and booking.

Meeting supplies preparation and shipping.

Meeting Notices and Calendar maintenance.

TSGs should be encouraged to meeting together on a rotating basis. Simplifies meeting facilitation.

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Meeting Facilitation

Large TSGs (>40 attendees) - should have a regularon-site 3GPP2 facilitator. LAN configuration. Server administration, downloads and uploads. Workroom set up. Facilitate workroom activities.

Small TSGs - Rotating Volunteers. Small setups are manageable by a single person. Facilitated by the 3GPP2 Administration. Volunteer guide sheets - what they need to do and how to do

it.

Note: TSG’s meeting together can share facilities and facilitators.

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Meeting Requirements

Plenary and breakout rooms (where required). Audio Amplification when required by size.

Workroom Copiers Printers Office Supplies

Meeting Facilitation On-site staff to insure smooth functioning of the

meeting.

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Work Room Requirements

~200 sq. ft. room.

Lots of Power.

3 - 30’’x72” tables for server, printers and supplies.

1 - Round Table with chairs.

Phones Analog for modem access (2). Voice. Local Calls & Calling Card Support.

Lockable. Keys for each of the TSG, WG and SWG, Chairs and Vice-Chairs.

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Workroom - Rental Stuff

Copier (2 for large TSG, 1 for small TSG). Toner, Staples, other spares as required.

Printers HP4000 on LAN (2 for large TSGs, 1 for small TSGs). Toner required.

Note: One of the two LAN Servers will be in the workroom.

Typical costs $3k-$5k per meeting for a large TSG.

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Workroom Office Supplies

Paper 30-40k sheets (large TSG).

File Folders.

Staplers (spare staples).

Staple remover.

Hole Punch.

Scissors.

Whiteout.

Red, blue, and black pens.

Hi-lighters.

Post-its (various sizes).

Small, medium and large binder clips.

Tape dispenser with Tape.

DOS formatted disks.

Rubber bands (assorted sizes).

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Technical Writers

Technical Writers/Editors are required to take editorial responsibility for assigned specification documents. Establishing templates. Integrating approved contributions. Formatting and editing.

Minimum of 1 per TSG.Up to 6 additional as required to support

larger TSGs.

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Personnel Summary

Personnel Budget:3.4M USD.

Function Head CountManager 1Administrator 1Meeting Organizer 0.5WEB Site Support 1Meeting Facilitator 3Equipment Support 0.5Tech Writers 10Total FT Equivalents 17

Assumptions: Large amount of cross

functionality. Tech Writers assist in WEB

site content development. Some Meeting Facilitators

also act as Tech Writers. Meeting Facilitators assist

in Equipment Support. Average Loaded Rate =

200k USD/year. Includes all overhead

expenses - Office, computer, travel, etc.

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Cost Summary

Assumptions: Equipment pre-positioned

in Korea and Japan. WEB Site costs are

estimated. No allowance for advocacy

or promotional roles. No allowance for

electronic meeting support eg. Phone bridge costs, video conferencing.

1st Year Capital 1,000'sInitial Setup 200 Meeting Servers & LAN 150 Audio Visual 80 Total 1st Year 430

Ongoing Capital 150

ExpensesPersonnel (Loaded) 3,400 Meeting Room 250 WEB Site 500 Total Expenses 4,150

Total 1st Year Cash 4,580

Ongoing Cash 4,300

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Reduced Cost Option

Only 2 co-located meetings per cycle.

Limited meeting facilitation.

No tech writers.

Reduced administrative staff.

1st Year Capital 1,000'sInitial Setup 100 Meeting Servers & LAN 75 Audio Visual 40 Total 1st Year 215

Ongoing Capital 75

ExpensesPersonnel (Loaded) 1,000 Meeting Room 250 WEB Site (Estimated) 500 Total Expenses 1,750

Total 1st Year Cash 1,965

Ongoing Cash 1,825