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2009
Chapter Of The Year Program
Rick and Elsie BakerVirginia District
Chapter of the Year Coordinators
Updated: 29 August 2009
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MANY THANKS TO
Bob & Karla GreerBob & Karla GreerRegion “A”Region “A”Membership Enhancement CoordinatorsMembership Enhancement Coordinators
FOR THE DESIGN, LAYOUT, AND FOUNDATION OF THIS INFORMATION
WITHOUT THEIR ORIGINAL WORK, WE WOULD HAVE SPENT HOURSDEVELOPING THIS VIRGINIA DISTRICT SEMINAR FOR THE2009 GWRRA CHAPTER OF THE YEAR PROGRAM
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2008 GWRRA Chapter Of The Year
GWRRA 2008 Chapter Of The YearMississippi Chapter O
Picayune, MS
VIRGINIA DISTRICT
CHAPTER OF THE YEAR
2008VIRGINIA BEACH
2008 VIRGINIA DISTRICTChapter of the Year
Virginia Chapter B, Virginia BeachWings By The Sea
2008 VIRGINIA DISTRICTChapter of the Year
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Virginia Chapter B, Virginia BeachWings By The Sea
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Purpose of Today’s Presentation
• Chapter Of The Year Program Background
• Basic Program Qualifications
• Summary of Changes to the 2009 Program
• Scoring Areas
• Score Sheet
• Submission timelines
• Virginia District Recognition
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HISTORY
• Started in 2007
• Purpose - “To stimulate chapters to strive for excellence within their respective District and Region”
• Managed at National by Jim & Sherrin Hutchens, under “Operations”
• Recognition at District, Region, & National
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BASIC QUALIFICATIONS
• Current & Paid GWRRA Charter
• Chapter Staff must consist of at least– Chapter Director– Assistant Chapter Director– Chapter Treasurer– Chapter Ride Educator– Membership Enhancement Coordinator
• Free Monthly Chapter Newsletter
• Monthly Gathering
• Annual Financial Report
• Recruit A Minimum of 3 New Members
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SUMMARY OF CHANGES FROM 2008 TO 2009 PROGRAM
Revision 1
Event / Ride schedule submitted, at least monthly, to its members and the District CHOY Coordinator
The Chapter as a whole participates in a PLP
The CD and/or ACD completes LTD Seminars and Programs
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SCORING AREAS
• Chapter Event/Ride Schedule
• Recruitment & Retention
• Rider Education
• Couple Of The Year
• Leadership Training
• Chapter Web Page
• Extraordinary Chapter Events or Activities
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Chapter Event/Ride Schedule
The Chapter Director prepares an event schedule (ride schedule) and submits, at least monthly, to its members and the District Chapter Of The Year Coordinator. The event schedule can be a monthly or an annual “running” schedule.
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Recruitment & Retention
This section recognizes the recruitment and retention efforts of the entire chapter. Points are bestowed for recruiting new members and persistent efforts in retaining existing members (e.g. membership recruitment initiatives / campaigns, member outreach programs, etc.)
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Rider Education
• Number of chapter members enrolled, as a percentage of total members, in the Levels Program at the end of each calendar year.
• The Chapter as a whole participates in a Parking Lot Practice (PLP) Exercise during the current year.
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Couple Of The Year
The Chapter Selects a Couple Of The Year
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Leadership Training
The Chapter Director and/or Assistant Chapter Director attends Leadership Training Program
Copy of Completion Certificate or LTD Training Card Horizons, Mentor, and Instructor Programs:
1 Point per Program (not individual seminars)
Individual Seminars Member Orientation Life Skills Chapter Life Chapter Leadership Skills Intermediate Leadership Skills Advance Leadership Skills
Submit Copy of Completion Record in any year
1 Point Per Seminar
Chapters that have a website containing the minimum required information prior to the end of the current year (2 Points)The GWRRA Logo & words “Gold Wing Road Riders Association” or
the acronym “GWRRA” should be included as part of the pageRegion, District, Chapter designations, plus city and will serve to
identify the webpage for those visiting the siteA link to the National Home Page & link to the District and Region
webpages would be beneficial for the visitorExtra VA District Competition Points are awarded if the above
criteria are met AND for at least three consecutive months (1/2 Point Each):Posts an Annual Calendar of events, gatherings, rides, education, charity
rides, support to other GWRRA events, etc.Posts Next Social Gathering, time, date, place, special activities at that
gathering, and point of contact information.
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Chapter Web Page
• Examples: Charitable rides or donations, Chapter awards received during the year, Guest speakers at chapter gatherings, Fun activities including campouts, festive parties, holiday parties, Chapter visitations, Bike shows, Cruise-ins, chapter representation at other, non-VA District, GWRRA rallies, etc.
– VA District Points: Attending each VA District rally, i.e., Rally In The Valley™ and Wingless Weekend; submit percentage of chapter members attending
+3 points each VA District rally Don’t be modest – We want to know all the great
activities the chapter accomplished 17
Extraordinary Chapter Events or Activities
• Chapter Director ___• Assistant Chapter
Director ___• Chapter Treasurer
___• Chapter Ride
Educator ___• Membership
Enhancement Coordinator ___ 18
SCORE SHEETBasic Eligibility
YES of NO(You must answer all of these YES to participate)
• Newsletter to members monthly __
• Mo. Meetings / Gathering ___
• Annual Financials to District Director ___
• Annual Chartering Fees Paid ___
• A minimum of 3 New Members ___
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SCORE SHEETEvent / Ride Schedule
An Event Schedule (Ride Schedule) with 1 – 2 Monthly Events
An Event Schedule (Ride Schedule) with 3 or more Monthly Events
____ 5 Points
____ 10 Points
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SCORE SHEETRecruitment & Retention
Number of members as of January 1st, Current Year
Number of members as of December 31st, Current Year
Calculate the percentage of change
_________ Members
_________ Members
_________ % Increase
1 – 3% Gain = 1 Point 4 – 5 % Gain = 2 Points
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SCORE SHEETRecruitment & Retention (Cont’d)
Chapter has planned recruiting activity (e.g. mall shows, Honda dealers) and appears on Chapter Ride Schedules
Chapter has a written action plan for the purpose of retaining existing chapter members. Action plan submitted to VA District Director by 1 November for the next calendar year
____ 2 Points
____ 2 Points
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SCORE SHEETRider Education
Number of chapter members enrolled, as a % of total members, in the Levels programs at the end of Current Year.
Total Chapter # Members in Level % of Total Points Members
Level I
Level II
Level III
Level IV
5-10% = 1 Pt 11-15% = 2 Pts 16-25% = 3 Pts 26% or more = 4 Pts
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SCORE SHEETRider Education (Cont’d)
ExampleNumber of chapter members enrolled, as a % of total members, in the
Levels programs at the end of Current Year. Total Chapter # Members in Level % of Total Points
Members
Level I 36 5 13.9% 2
Level II 36 2 5.6% 1
Level III 36 19 52.8% 4
Level IV 36 1 2.8% 0
5-10% = 1 Pt 11-15% = 2 Pts 16-25% = 3 Pts 26% or more = 4 Pts
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Parking Lot PracticePLP
The Chapter as a whole participated in one or more Parking Lot Practice (PLP) during the current year.
Yes ____ No ____
2 Points if YES
0 Points if NO
Note: Submit Percent of Members Participating to VA District
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SCORE SHEETCouple Of The Year
The Chapter selects a Couple Of The Year for Current Year
Yes ____ No ____
2 Points if YES 0 Points if NO
Couple Of The Years Names
__________________________________________
__________________________________________
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SCORE SHEETLeadership Training
The Chapter Director attended the following Leadership Training Programs
Member Orientation _____ 1 Point Per SeminarLife Skills _____ 1 Point Per SeminarChapter Leadership Skills _____ 1 Point Per SeminarIntermediate Leadership Skills _____ 1 Point Per SeminarAdvanced Leadership Skills _____ 1 Point Per SeminarChapter Life Program _____ 1 Point Per SeminarHorizons _____ 1 Point For ProgramOfficer Mentor _____ 1 Point For ProgramInstructor Development _____ 1 Point For Program
Copy of LTD Training Certificate or Card must be submitted to Chapter Of The Year Coordinator
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SCORE SHEETLeadership Training
The Assistant Chapter Director attended the following Leadership Training Programs
Member Orientation _____ 1 Point Per SeminarLife Skills _____ 1 Point Per SeminarChapter Leadership Skills _____ 1 Point Per SeminarIntermediate Leadership Skills _____ 1 Point Per SeminarAdvanced Leadership Skills _____ 1 Point Per SeminarChapter Life Program _____ 1 Point Per SeminarHorizons _____ 1 Point For ProgramOfficer Mentor _____ 1 Point For ProgramInstructor Development _____ 1 Point For Program
Copy of LTD Training Certificate or Card must be submitted to Chapter Of The Year Coordinator
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SCORE SHEETChapter Web Page
The Chapter has an approved Webpage?
YES ____ NO ____
2 Points if YES
0 Points if NO
Note: VA District awards extra points for calendar and next social gathering content if the above is met. 1/2 Point Each
Note: VA District awards extra points for Chapter participation at VA District Rallies. 3 Points Each
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SCORE SHEETExtraordinary Activities
List the extraordinary events or activity the Chapter was responsible for: Example: Children’s Toy Ride, Charity Fun Runs, Parades, Adopt a Family Program, etc.
1 Point per activity with a maximum of 25 points_______________________ ____________________
_______________________ ____________________
_______________________ ____________________
_______________________ ____________________
_______________________ ____________________
_______________________ ____________________
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TIMELINE
• Monthly
• November 1st of Current Year
• November 1st of Current Year
• February Wingless Weekend
• February 15th
• April 1st of Following Year
• Event/Ride Schedules Submitted to District Chapter Of The Year Coordinators
• Written Action Plan for Retaining Members submitted to District for next calendar year
• CDs Submit CHOY Nominations to VA District CHOY Coordinators
• VA District Winners Awarded
• District Winner to Region
• Region Winner to National
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2008 GWRRA CHAPTER OF THE YEARREGION A MISSISSIPPI CHAPTER O
Picayune, MS "CheeriO's"
VIRGINIA DISTRICT CHOYAWARDS
• 1st Place– $150 and Unique Plaque– Monthly Chapter Article in District Newsletter– Preferred Seating at VA District RITV™ and
Wingless Weekend
• 2nd Place: $100
• 3rd Place: $50
• Top Ten Chapters: Honorable Mention
• Awards at VA District Wingless Weekend32
2008 VIRGINIA DISTRICTChapter of the Year
33Virginia Chapter B, Virginia Beach
Wings By The Sea
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MANY THANKS TO
Bob & Karla GreerBob & Karla GreerRegion “A”Region “A”Membership Enhancement CoordinatorsMembership Enhancement Coordinators
FOR THE DESIGN, LAYOUT, AND FOUNDATION OF THIS INFORMATION
WITHOUT THEIR ORIGINAL WORK, WE WOULD HAVE SPENT HOURSDEVELOPING THIS VIRGINIA DISTRICT SEMINAR FOR THE2009 GWRRA CHAPTER OF THE YEAR PROGRAM
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Questions
Rick and Elsie BakerVirginia District
Chapter of the Year Coordinators
