070511 Lakeport City Council - Consent Agenda

8/6/2019 070511 Lakeport City Council - Consent Agenda

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MINUTESLAKEPORT CITY COUNCIL,

LAKEPORT REDEVELOPMENT AGENCY, AND

CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT

REGULAR MEETINGJune 21, 2011

I WORKSHOP: The workshop convened at 5:05 p.m. City Engineer made a presentationregarding RFP Policies and Procedures. Nancy Ruzicka addressed the

Council. The workshop was adjourned at 5:48 p.m.

II. CALL TO ORDER:

ROLL CALL:

Mayor/Chairperson Lyons called the regular meeting of the City Council of

the City of Lakeport and Lakeport Redevelopment Agency to order at

6:02 p.m. with Council/Agency Members Roy Parmentier, Robert Rumfelt

Stacey Mattina, and Tom Engstrom present.

III. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Chief Rasmussen.

IV. ACCEPTANCE OF AGENDA: A motion was made by Council/Agency Member Parmentier, seconded by

Council/Agency Member Rumfelt, and unanimously carried by voice vote

accept the agenda as presented.

A motion was made by Council/Agency Member Rumfelt, seconded by

Council/Agency Member Engstrom, and unanimously carried by voice vot

to add a discussion regarding the Witt loan as an urgency item as it came

up after the posting of the agenda and must be acted on prior to the next

Council meeting.

A motion was made by Council/Agency Member Engstrom, seconded by

Council/Agency Member Mattina, and unanimously carried by voice vote

authorize the prepayment of the loan with Charles Witt and allow the City

Manager to sign.

V. CONSENT AGENDA:

A. Ordinances: Waive reading except by title, of any ordinances under consideration at th

meeting for either introduction or passage per Government Code Section

36934.

B. Warrants: Approve warrants as listed on Warrant Register dated June 21, 2011.

C. Minutes: Approve minutes of the regular City Council meeting of June 7, 2011.

D. Application No. 2011-13 Approve Application No. 2011-13 for the annual Rodeo Parade on Saturda

July 9, 2011, from 11:00 a.m. to Noon.

Vote on Consent Agenda A motion was made by Council/Agency Member Parmentier, seconded by

Council/Agency Member Rumfelt, and unanimously carried by voice vote

approve the Consent Agenda as posted.

VI. PUBLIC PRESENTATIONS/ REQUESTS:

A. Citizen Input There was no citizen input.

B. Swear In Police Chief City Clerk Janel Chapman administered the Oath of Office to Brad

Rasmussen as Police Chief.

C. Introduce Police Volunteer Police Chief Rasmussen introduced Ed Moore, a new Police Department

volunteer.

D. Introduce Summer Interns Administrative Services Director Buendia introduced summer intern

Vanessa Buendia. Finance Manager Buffalo introduced Intern, Todd

Heppen.

E. Proclamation Mayor Lyons presented a proclamation to Bill Knoll for his contributions to

Lakeport.


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Minutes of the Lakeport City Council and Redevelopment Agency Meeting of 06/21/2011 Page

VII. PUBLIC HEARING:

A. Budget Finance Manager Buffalo presented the Final Budget for Fiscal Year

2011/2012 and addressed Council questions. The public hearing regardin

adoption of the Final Budget for Fiscal Year 2011-2012 was opened at

6:43 p.m. The following persons addressed the Council: Betsy Cawn. The

public hearing was closed at 6:46 p.m.

A motion was made by Council/Agency Member Rumfelt, seconded by

Council/Agency Member Mattina, and unanimously carried by voice vote

adopt the Final Fiscal Year 2011/2012 budget for the City of Lakeport, theLakeport Redevelopment Agency, and the City of Lakeport Municipal Sewe

District as recommended with the increase to appropriations in Fund 703

(Storm Drainage Fund) of $40,000 for use in street and road projects

directly involving the storm drainage system, a revenue breakdown of

General Fund, the addition of titles to department budget pages, and ado

the proposed Resolution with a total appropriation amount of $17,063,70

VIII. COUNCIL BUSINESS:

A. Police Chief

1. Emergency Operation Plan The following persons addressed the Council: Betsy Cawn and Greg Scott

A motion was made by Council/Agency Member Engstrom, seconded by

Council/Agency Member Rumfelt, and unanimously carried by voice voteadopt the submitted Lakeport Emergency Operations Plan.

B. City Manager:

1. Vendors on Boat Ramp Betsy Cawn addressed the Council. A motion was made by Council/Agenc

Member Engstrom, seconded by Council/Agency Member Rumfelt, and

unanimously carried by voice vote to put out a press release to see what

vendors might be willing to put together a business plan.

IX. CITY COUNCIL COMMUNICATIONS:

A. Miscellaneous Reports: City Attorney Brookes and City Clerk Chapman attended a seminar on

managing risk transference today.

City Manager Silveira, Finance Manager Buffalo, and RDA Director Knoll

participated in a webinar with the California Redevelopment Agency to

discuss the two bills that have been passed by the legislature but not sent

to the Governor.

Council Member Mattina reported that she and the City Engineer attende

a Blue Print workshop to discuss the future of Lake County.

Mayor Lyons reported that the CLAS report will be going to the Board of

Supervisors next week.

Mayor Lyons attended the Chamber of Commerce meeting. They are not

getting the response to their Stop, Shop and Play campaign that they had

hoped to. The Mayor suggested that the City include a link on their

website.

Council Member Rumfelt discussed his concern regarding safety for counc

members and staff who attend council meetings.

Council Member Rumfelt would like to revisit the Council Policies and

Procedures in a workshop when all five council members could be in

attendance. This will be agendized for a future meeting.

Council Member Rumfelt reported that he was unable to attend a meetin

in Sacramento as his wife had surgery.

Council Member Parmentier reported that he attended the League

Taxation and Revenue meeting in Sacramento last week.


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Minutes of the Lakeport City Council and Redevelopment Agency Meeting of 06/21/2011 Page

Public Works Director Grider reported that we will be putting in the first s

of rebuilt floats tomorrow.

Striping has been done through an agreement with the County. The City

was just required to pay for the paint.

Utilities Director Brannigan reported we are running the surface water

treatment plant because the wells have not been able to keep up.

X. CLOSED SESSION: The City Attorney requested that the closed session items be held over to

Tuesday, June 28, at 5:00 p.m.XII. ADJOURNMENT: At 8:20 p.m. Mayor Lyons adjourned the meeting to 5:00 p.m. on Tuesda

June 28.

ATTEST APPROVED

____________________________________ __________________________

JANEL M. CHAPMAN, City Clerk SUZANNE LYONS, Mayor


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MINUTES

LAKEPORT CITY COUNCIL

SPECIAL MEETING

June 28, 2011

CALL TO ORDER: City Clerk Janel Chapman called the meeting to order at 4:32 p.m. Since

council members were present, the City Clerk announced that the meetin

was postponed to 5:00 p.m.At 5:08 p.m., the meeting was reconvened by Mayor Lyons with Council

Members Roy Parmentier, Robert Rumfelt, Stacey Mattina, and Tom

Engstrom present.

CLOSED SESSION: The meeting was adjourned to closed session at 5:09 p.m. pursuant to

Government Code 54956.9(b), Pending Litigation, one case, Operating

Engineers Local Union No. 3 and Lakeport Police Officers Association v. Ci

of Lakeportand Lakeport City Council(Lake County Superior Court Case

No. CV410232), and pursuant to Government Code Section 54957(e)

Public Employee Performance Evaluation City Manager.

REPORT FROM CLOSED SESSION: The meeting reconvened to open session at 6:15 p.m. The City Attorney

reported that legal counsel was given direction with regards to the pendi

litigation and that the City Manager was granted a car allowance.

WORKSHOP: A workshop was held regarding Council Policies and Procedures. Betsy

Cawn addressed the Council.

ADJOURNMENT: Mayor Lyons adjourned the meeting at 7:16 p.m.

ATTEST APPROVED

____________________________________ __________________________

JANEL M. CHAPMAN, City Clerk SUZANNE LYONS, Mayor


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Meeting Date: 07/05/2011 Page 1 Agenda Item #IV.D.

CITY OF LAKEPORTCity Council

Lakeport Redevelopment AgencyCity of Lakeport Municipal Sewer District

STAFF REPORT

RE: Resolution Authorizing the Destruction of City Records MEETING DATE: 07/05/2011

SUBMITTED BY: Janel Chapman, City Clerk

PURPOSE OF REPORT: Information only Discussion Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD:

The Council is being asked to adopt a Resolution authorizing the destruction of certain City records.

BACKGROUND:

In order to maintain an orderly records management program, the destruction of records is required from time totime. The records are being reviewed to determine what needs to be destroyed.

DISCUSSION:

California Government Code 34090 authorizes destruction of records by adoption of a resolution of the CityCouncil. The resolution attached contains Exhibit A, which is a summary of the records inventoried andrecommended for destruction.

The City Attorney has reviewed this list and advised that destruction of these records is in conformity with theGovernment Code and should be authorized by Council resolution.

We have a contract with Shred It, and there is a minimal cost ($5 per box) for destruction.

OPTIONS:

The City Council has the option of adopting or choosing not to adopt the Resolution.

FISCAL IMPACT:

None $5 Account Number: 110-1020-930 Comments:

SUGGESTED MOTIONS:

Move to adopt Resolution authorizing the destruction of certain City Records.

Attachments: Proposed Resolution


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RESOLUTION NO. ______ (2011)

A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF LAKEPORT AUTHORIZING THE

DESTRUCTION OF RECORDS OF THE CITY OF LAKEPORT

WHEREAS, it has been determined that certain City records are no longer required forpublic or private purposes; and

WHEREAS, it has been determined that destruction of the above-mentioned records isnecessary to conserve storage space and reduce staff time, expense, and confusion in handling andinforming the public; and

WHEREAS, Government Code34090 provides that, with the approval of the City Counciland the written consent of the City Attorney, the head of a city department may destroy certain City

records, documents, instruments, books or papers under the Department Heads charge, withoutmaking a copy thereof, if the records are no longer needed; and

WHEREAS, a list of records, documents, instruments, books or papers proposed fordestruction is attached hereto as Exhibit A and shall hereafter be referred to collectively asRecords; and

WHEREAS, the Records have been approved for destruction by the City Attorney; and

WHEREAS, The City Council of the City of Lakeport finds and determines that theRecords are no longer required and may be destroyed;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeportthat approval and authorization is hereby given to destroy these records described in Exhibit Aattached hereto.

The foregoing Resolution was passed and adopted at a regular meeting of the City Councilon the 5th day of July, 2011, by the following vote:

AYES:NOES:ABSTAINING:ABSENT:

________________________________SUZANNE LYONS, Mayor

ATTEST:

________________________________JANEL M. CHAPMAN, City Clerk


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EXHIBIT A

Records Destruction List

Box/File # Location Record Name Description

4 CH Employee Personnel Files (Non-Medical) Separated

1986 to 2003

Application/Resume, New hire

paperwork, Benefit Enrollments,

Evaluation and performance records,

Discipline, Commendations, Salary

advancement forms, training records,

W-4, garnishments, payroll deductions


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Documents

070511 Lakeport City Council - Consent Agenda