03Manual Excel

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Monday, February 15, 2016| Mehwish Fatima

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Comsats Institute of Information Technology

Lab Manual: Introduction to Information & Communication Technologies

Course Instructor Mehwish Fatima

Lab Instructor(s) Mehwish Fatima

Class-Section SP16-BCS-C/D

Semester Spring 2016

Table of Contents

Objectives....................................................................................................................... 2

Task List ......................................................................................................................... 2

Task-1 Weather Spreadsheet .............................................................................................. 2

Task-2 Grading with Formulas ............................................................................................ 3

Task-3 Calculate a Car Payment .......................................................................................... 4

Task-4 Create a Sales spreadsheet ....................................................................................... 5




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Week-03

Objectives

After performing this lab, students shall be able to:

Enter data into an Excel Spreadsheet

Apply formatting to cells

Use the Function tool

Apply formatting to cell text

Use Goal Seek command

Lookup Table

Task List

Task-1 Weather Spreadsheet

Merge and center title (Average Annual Weather Statistics)

Increase font to 20 and bold

Add Thick bottom border

Delete row below the title

Increase “Cities” font to 14 and bold

Add double bottom border

Adjust width of each column

Increase remaining fonts to 12

Bold the row titles

For the Avg Temperature line, Insert degree mark with F for Fahrenheit (Use Insert Symbol)

Change Altitude and Temperature cells to Number format with 0 decimals using “More Formats”

Change Rain, Snow, and Avg cells to Number format with 1 decimal using “Number dialog box launcher”

Use auto-fill to finish the Average temperature formulas

Ignore the error for adjacent cells

Use AutoSum to total the Rain and Snow rows

Set up an outside border

Use Conditional formatting as follows

If the temperature is above 70 change the cell color to light red and temperature text to dark red

If the temperature is below 50 change the cell color to light green and the temperature text to dark

green

If the rain or snow totals are greater than 40 change the text to blue




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Use Page Layout to center horizontally and vertically and select to show gridlines

Use Print Preview to ensure the finished document looks as expected

Rename the Worksheet to “Complete”

Task-2 Grading with Formulas

Open Grading Exercise

Using the “Proper” Function

Insert Blank Column after the column of names

In the first cell adjacent to the first name use the Proper function and select the cell immediately

to the left [ e.g. =Proper(A2) ] This will change the format of the name to initial capitals

Use auto fill to populate all of the cells adjacent to the names with incorrect formatting

Because this column is a formula, it is not sufficient to delete the first column or just do an ordinary

copy/paste of the correctly formatted names Instead select the newly formatted names and copy them. Then do a Paste Values on top of the

incorrectly formatted names

Delete the 2nd column now.

Sorting the names

Select a single cell of one of the names

Use the Sort/A-Z function to sort the list of students alphabetically

Calculations for each student

Complete the Exam totals for each student using the Sum formula.

Next complete the Average Exam score for each student. Be careful not to include the Total in theaverage calculation.

Calculations for each exam

Complete the formulas for each of the 3 exams at the bottom using the Average formula, the

Standard Deviation formula, and the Variance formula. Calculate these using the list of exam scores

in each column separately.

Calculating the Letter Grade

This is done using the If function. Depending on the granularity desired for the Letter Grade, the

if statement would appear as follows:

if(F2>=90,”A”,if(F2>=80,”B”,if(F2>=70,”C”,if(F2>=60,”D”,”E”))))Conditional Formatting for failing students

Create a conditional format to highlight students at risk of failure. Select Conditional Format, Less

than, using the average score, measure if the average is less than 60, highlight the cell in red.

Creating Charts

Create a chart using the insert tab, by highlighting the desired data. For example, highlight the

student names including the column header and also highlight Exam 1, 2, and 3, including the

column headers.

Go to the insert tab and click on Insert Chart and select a chart type such as column.




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See the new tab selections which show up when the Chart is selected.

See what happens when switching the row/column data.

Split Name Column into Last Name and First Name Insert a blank column after the column of names

Select the names in the first column and then click on Text to Columns in the Data tab

Select delimited and check the box for comma as the delimiter

Click finish.

Task-3 Calculate a Car Payment

Start Microsoft Excel and type the following labels:

In Cell A1 type: Present Value

In Cell A2 type: Interest In Cell A3 type: Months

In Cell A4 type: Payment

Select Column A and format the labels bold.

Add the following information and format the cells:

Select Cell B1 and format for Currency.

In Cell B1 type: 20,000

In Cell B2 type: 6.5

In Cell B3 type: 48

Select Cell B2 and format for Percent: increase or decrease the decimal places if needed

Insert Functions

Select Cell B4 and use the Function tool to calculate the PMT The Rate (Cell B4) is divided by 12 to get a monthly payment

Your equation should look like this: =PMT(B2/12,B3,B1)

The payment is a negative number

Use Goal Seek

What would you meet the goal of a paying $350.00 for 60 months?

A B C D

1 Present Value $20,000

2 Interest 6.5%

3 Months 48

4 Payment




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Task-4 Create a Sales spreadsheet

Open a new worksheet and rename it Bonus

Add the following labels across Row 1: Add the names of the sales reps in Column A: Alex, Connie, Elizabeth, and Niki.

Add the following sales data in Column B.

Format Column D for currency and Column E for percent

Add the following data:

A B C D E F

1 Reps Sales Bonus

PercentGoal Percent

Bonus

Check

2 Alex $ 3,500.00 $2,500 5%

3 Connie $ 8,310.00 $5,000 10%

4 Elizabeth $ 8,170.00 $7,500 15%

5 Niki $13,560.00 $10,000 20%

6 Deeter $ 3,500.00

Name the Range:

Select cell D1 through E5 and use the Name Box to name the range: Sales

Calculate the Bonus Percent with the Sales Lookup table

Select cell C2 and go to Formulas-> Insert Function

From the category list, choose Lookup and Reference, find VLookup

The first argument asks: "Where is the data?" The sales data for Alex is Cell B2.

The second argument asks: "Where is the look up table?” For the range, type the name "Sales" (or use

the red, white and blue Find button to go to the spreadsheet to select the cells D1 through E5)

The third argument asks: “Where are the answers?” In our two column Sales table, the correct percents

are located in Column 2.

Calculate the Bonus Check

Now all of the pieces are in place to figure out how much bonus the sales reps receive. Select Cell F2 and

enter the following equation =B2*C2

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03Manual Excel