03 Finance Sector

FINANCE SECTOR

CITY OF CALAPAN | CITIZENS CHARTER

CITY PLANNING AND DEVELOPMENT DEPARTMENT Functional Statement

Prepares comprehensive plans and other development planning documents for the consideration of the local development council; analyzes the income and expenditure pattern, and formulates and recommends fiscal plans and policies for considerations of the finance committee of the local government unit concerned as provided under Title Five, Book II of the Local Government Code, promotes people participation in development planning with the local government unit concerned; exercises supervision and control over secretariat of the local development council; and exercises such other powers and perform such other functions and duties as maybe prescribed by the law or ordinance.

Department Objectives

1. To assist the mayor in the supervision of the infrastructure related programs for the development progress of the community.

2. To upgrade the socio-economic situation of the City of Calapan in terms of systematic planning and progress.

3. To perform other functions related to the planning and development of the City of Calapan in accordance with the existing laws and ordinances.

Formulates interrelated economic, social physical, and other development plans and policies for consideration of the local government development council; conduct continuing studies, researches, and training programs necessary to evolve plans and programs for implementation; integrates and coordinates all sectoral plans and studies undertaken by the functional groups or agencies; monitor and evaluates the implementation of the different development programs, projects, and activities in the local government unit concerned in accordance with the approved development plan;

FINANCE SECTOR


ACTIVITIES

Responsible Person(s) /

Division

Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.Engr. Jesus Franco B. Flora E. Ulayan

Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.Engr. Jesus Franco B.

Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.Engr. Jesus Franco B.



Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.

Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.


Flora E. UlayanRamon R. Bartolabac Jr.Engr. Jesus Franco B. Flora E. Ulayan


EVALUATION OF APPLICATION FOR FINAL APPROVAL/DEVELOPMENT PERMIT OF SUBDIVISION PROJECTS

ISSUANCE OF LOCATIONAL CLEARANCE PRIOR TO BUILDING PERMIT

Revised Revenue Code

ISSUANCE OF LOCATIONAL CLEARANCE PRIOR TO BUSINESS PERMIT


Type of Transaction/Services Fees Forms Used Time Frame

ZONING AND LAND USE DIVISION

ZONING AND LAND USE DIVISION

EVALUATION OF APPLICATION FOR PRELIMINARY APPROVAL AND LOCATIONAL CLEARANCE OF

Revised Revenue Code 1 day

ISSUANCE OF DEVELOPMENT PERMIT Revised Revenue Code 2 daysDP Form

PALC Form

LC-Business Form

10 minute

s

10 minute

sNone

ZC Form

10 minute

s

PALC - Evaluation

Form

DP - Evaluation Form

ISSUANCE OF ZONING CERTIFICATIONS


REQUEST OF MAPS AND OTHER DOCUMENTS (CLUP, ZO, ETC.)


ISSUANCE OF PRELIMINARY APPROVAL AND LOCATIONAL

SITE INSPECTION AND MONITORING Revised Revenue Code 1 daySI Form

EVALUATION OF APPLICATION FOR LOCATIONAL CLEARANCE OF CELLSITES

None

5 days

10 minute

s

LC-Evaluation Form 2 days

5 days

LC- BP Form

None

None

FINANCE SECTOR


Type of Transaction/Services Fees Forms Used Time FrameResponsible

Persons/Division

Elsa V. MoralesJoselito BautistaEngr. Hershey Hernandez

Elsa V. MoralesJoselito BautistaEngr. Hershey Hernandez

Lea B. CarpioMarc Daniel D. Villarosa

COMPUTER INSPECTION (DEFECTIVE, NEWLY-REPAIRED PCS/, NEWLY DELIVERED PCS, COMPUTER PERIPHERALS)

None None 5-10 minutes Rommel Masongsong

COMPUTER REPAIRS None None 1-2 Rommel Masongsong

FORMATTING OF HARD DISKS (1 None None Rommel Masongsong

INSTALLATION OF APPLICATION SOFTWARE (1 HOUR) None None 1 hour Rommel Masongsong

INSPECTION OF NEW PCS None None 5- Rommel Masongsong

ISSUANCE OF PRE-INSPECTION TO DEFECTIVE PCS None None 3-minutesElena Paner

ISSUANCE OF POST-INSPECTION TO NEWLY REPAIRED PCS None None 3-minutesElena Paner

ISSUANCE OF CERTIFICATION OF DELIVERY TO NEWLY-DELIVERED PCS AND COMPUTER PERIPHERALS

None None 3-minutesElena Paner

NETWORK MAINTENANCE (INTERNET@ SERVER ROOM/INTRANET@BPLO)

None None 8-hours Rommel Masongsong

SYSTEM SUPERVISION@BPLO None None 8-hours Rommel Masongsong

GRAPHICS DESIGNING None None 1-hour Rommel Masongsong

PROJECT MONITORING AND EVALUATION, RESEARCH AND INFORMATION TECHNOLOGY DIVISION

PROJECT MONITORING AND EVALUATION, RESEARCH AND INFORMATION TECHNOLOGY DIVISION

PLANS, PROGRAMS AND PROJECT DEVELOPMENT DIVISION

10 minute

sNone

None

10 minute

s

REQUEST OF DOCUMENTS/DATA (i.e. ECOLOGICAL PROFILE, CLUP, ZO, SLGR, LGPMS, ANNUAL REPORT, ETC.)


None

TECHNICAL ASSISTANCE TO DIFFERENT BARANGAYS IN THE PREPARATION OF THEIR BDPs,

None10

minutes

REVIEW OF DIFFERENT PROGRAM OF WORKS (CITY, BARANGAY, SCHOOL BOARD, JOINT PROJECTS)

None

FINANCE SECTOR


FINANCE SECTOR


Pledge of Commitment

We, the CPDD personnel commit ourselves to the following:

o Adhere to the highest tenets of public ethics; o Open windows for career enhancement and continuing education program for the

employees for the effective and efficient public service; o Conduct participatory development planning and to promote good governance; o Transparent in all our actions and decisions; o Caring department responsive to the needs of the general public; and, o Render quality, prompt and humane services to the Calapenos;

FINANCE SECTOR


CITY BUDGET DEPARTMENT

Functional Statement SERVICES

Type of Service FEES Forms Used TIME

1. Preparation of NONE OBR 10 mins. Ferdinand William Magsisi, Aubrey Obligation Request Rose O. Abas, Donna Lyn M. Abutar,

Franklin Alcaices, Perpetus Magboo,Philip R. Montellano

PERSON/S RESPONSIBLE

Type of Service FEES Forms Used TIME2. Assists Barangay NONE Brgy. Budget 1 - 4 hrs Officials & SK Chair- Forms man in the prepa- Transmittal ration of their Annual Letter & Supplemental Budgets. Endorses the Brgy. Budgets to SP

PERSON/S RESPONSIBLEImelda V. Paras, Perpetus A. Magboo

Philip R. Montellano

Prepare forms, orders and circulars embodying instructions on budgetary and appropriation matters for the signature of the City Mayor. Review and consolidate the budget proposals of different departments and offices of the City.

FINANCE SECTOR


Type of Service FEES Forms Used TIME3. Prepares advice of NONE LBE Form 10 mins. allotment of different No. 1 deparmtments for GF based on the approved Annual Budget, AIP and SEF

Donna Lyn Abutar, Ferdinand Magsisi

PERSON/S RESPONSIBLEJanette Villas, Franklin Alcaices,


Type of Service FEES Forms Used TIME4. Checks & signs NONE Abstract of Abstract of Quotation Quotation on on Canvass or Bid and Canvass or Bid Certificate of Acceptance of Quotation of Canvass Certificate of or Bid Acceptance of

Quotation ofCanvass

Franklin Alcaices,Donna Lyn Abutar, Ferdinand Magsisi



Type of Service FEES Forms Used TIME5. Reviews & consolidates NONE LBPF No. 3 1 -2 days budget proposals of all LBEF No. 7 departments/offices of Consolidation CGC Printout


PERSON/S RESPONSIBLEPerpetus Magboo, Janette Villas

FINANCE SECTOR


Type of Service FEES Forms Used TIME PERSON/S RESPONSIBLE

7. Provides trainings and Cost of All Budget 12-14 days

Donna Lyn Abutar, Gary Joseph Camacho,

seminars to Brgy. Officials materials Preparation Aubrey Rose Abas, Imelda Paras, and SK Chairman

regarding and food Forms & Rufel T. Masongsong, PerpetusMagboo updates/changes on the Executive Philip R. Montellano

Budget Opertaions Forms

Pledge of Commitment CBD is tasked to prepare and execute a balanced Budget based on the Local Government Code of 1991.Updates Budget Operations Manual, Local Budget Circulars, Calapan City's Local Development Plan, AnnualInvestment Plan aligned with National Government's Goal prioritizing Calapan City Government's statutoryand contractual obligations and the prosperity of the city and its investments.

Type of Service FEES Forms Used TIME6.Assists the City Mayor in NONE All Local 5 - 10 days the preparation of the Budget Budget and on budget Preparation hearings Forms Used


Rufel Masongsong, Franklin AlcaicesDonna Lyn Abutar, Perpetus Magboo,

Ferdinand William MagsisiPhilip R. Montellano

Gary Joseph Camacho, Janette Villas

FINANCE SECTOR


CITY TREASURY DEPARTMENT

Functional Statement The City Treasurershall take charge of the treasury departmentand shall:

Advise the City mayor, the SangguniangPanlungsod, and other localGovernment and National Officials concerned regarding thedisposition of Local Government funds and on such other matterrelative to public finance

Take custody and exercise proper management of the funds of the City; Take charge of the disbursement of all funds of the City and such otherfunds the

custody of which may be entrusted to him by law or othercompetent authority; Inspect private, commercial and industrial establishments with in thejurisdiction of the

City in relation to the implementation of Taxordinances pursuant to the provisions of the Local Government Code;

Maintain and update the tax information system of the City; Perform such other duties and functions and exercise such other powersas provided for

under Republic Act No. 7160, otherwise known asthe Local Government Code of 1991, & those that are prescribedby law or ordinance.

SERVICES

FINANCE SECTOR


1. Frontline Services As need Arises Leova Magpantay2. Financial Services 1. Collection Real Property Tax AF 56 12 minutes for current Nicasio Catapang,

year/25 miminutes for Leila Magaling,delinquent Mac Hermie Landicho,

Lilia Rhodora Nieto, Merlita Sinampaga

Business Tax Collection 75% of 1% gross income for every line of business activity based on the AF 51 10 minutes if new Leila Magaling, assessment of the BPLS business Leopoldo Abas Sr. (See attached CD) 5 minutes if renewal Hernan Cajayon,

Mac Hermie Landicho, Nicasio Catapang, Michael Ylagan

Building Permit/Zoning AF 51 5 minutes per client Leila Magaling, Collection Leopoldo Abas Sr.

Merlita Sinampaga, Mac Hermie Landicho, Luzviminda Atienza, Nicasio Catapang

Forms Used TIMEType of Service FEES PERSON/SRESPONSIBLE

FINANCE SECTOR


Franchise Tax/ Franchise Tax - 75% of 1% AF 51 5 minutes per client Nicasio Catapang, Amusement Tax Amusement Tax - 30% Leopoldo Abas Sr.

Mac Hermie Landicho, Leila Magaling

Sand and Gravel AF 51 30 minutes Nicasio Catapang/ Tax Dale Ahorro

Civil Registration AF 51,54,58 5 minutes per client Lilibeth Shirley Sicangco, Fees Leila Magaling,

Merlita Sinampaga, Hernan Cajayon

Community Tax BIR 0016 3 minutes Lilia Rhodora Nieto, Lilibeth Shirley Sicangco, Florencia Villan, MarinelBaculo, Amabel Bagon, Michael Ylagan, Joel Milambiling

Professional Tax P300.00 AF 51 5 minutes Mac Hermie Landicho, Collection Hernan Cajayon,

Michael Ylagan

Delivery Vehicle AF 51 & sticker 15 minutes per client Jereco Tabalan, Tax Collection Elmer Mantuano,

Ronald Cusi

Market stall fee/ Pls. see market records AF 51 2 minutes if client paid Florencia Villan,Slaughterhouse fee at once Mariano Arellano, Fee Collection 10 minutes if client is Jos ias Braganza,

too busy in attending Ruel Ricabierta, to his customers Dominador Caringal,

Eric Chavez, Relly Abas, Leopoldo Abas Sr.

Parking Fee Cash Ticket 5 minutes per driver Arsenio Arellano, Collection Noel Jacolbia,

Gerardo Lasala, Arnold Marasigan, Erwin del Rosario, Richard Dalisay

Please call CTD at 286-7919

P 2 510

FINANCE SECTOR


Loan Collectibles from City Pls. see attached listbeneficiaries/clients of occupants

Collection of Registration Pls. call CTD at 285-7919 AF 51 5 minutes per client Dale Ahorro, fees of banca, vessels Marinel Baculo,

Florencia Villan,

2. Liquidation of Daily Report of Collection Collection & 5 minutes per Ednalyn S. Garcia

Deposit collector

2. Deposit of Deposit Slip 5 minutes per Ednalyn S. Garcia Collection transaction

Tax Cetification/ AF 51 5-15 minutes per Edna Vega, Clearances client Hernan Cajayon,

Michael Ylagan, Maribel Nituma, Michelle Agoncillo, Jason Calonzo, Michael Baxa

Preparation/Serving of Notice of 10 minutes per Hernan Cajayon, Notice of Delinquencies Delinquencies 25 delinquents Marilou Madrigal, (RPT, Market Fees, Michelle Agoncillo, Livelihood, Informal Luzviminda Atienza, Settlers) Leonida Marasigan Check Preparation Checks 4 minutes per checks Yolanda Perez,

Manuel Ilagan, Mary Suzette Cuasay

Check Issuance Disbursement Voucher 4 minutes per client Manuel Ilagan, Mary Suzette Cuasay

Cash Disbursement Payroll 2 minutes per client Ma. Lourdes P. Lomio, Elsie Avelino, Mary Suzette Cuasay

Routing of Vouchers/ Logbook 5 minutes per client Leonora Abrigante, Other Documents Mary Suzette Cuasay,

Ezperanza Cleofe, Jose Arenas

Issuance of Accountable Forms to accountable officers including barangayTreasurer

AF 51 5 minutes per client Michael YlaganJonrey Cantos

Cash Ticket = P 110.00

AF 51 = P 132.00Cedula = P 71.06

BLGF Form 1Annex A-1

AF 51

Alma J. Ricaflanca10 minutes peraccountable officer Ligaya B. Gayoso

FINANCE SECTOR


Preparation of Certificate of CompensationPayment/Tax Withheld

Preparation of Certificate of Creditable Tax Withheld

Tuition Fee, Botika ng Bayan& Miscellaneous Receipt

II. Bonding of AccountableForms

Issuance of Accountable Forms

III. Issuance of Records/Documents

1. Tax Clearancei. Real Property Tax

2. Certification for i. Tax Paymentii. Prevailing Rate of

Transport Rareiii. No Pending Caseiv. Availability of Funds

at Bankv. Withholding Taxvi. Existing Bank Loan

AmortizationIV. Project Development

1. Preparation of Project proposal

5050

No fees charged BIR Form No. 2316

Please call CTD at 286-7919 AF 51 5 minutes

5050

50

Mary Suzette Cuasay

Office Supplies 2 days Mac Hermie LandichoAlma J. Ricaflanca

AF 51 5 minutes

Edna Vega et. al.Mary Suzette Cuasay

Jose ArenasMary Suzette CuasayMary Suzette Cuasay

Jose ArenasYolanda Perez

PF No. 60

Report of RPT

89-1

& ReceiptMonthly Report of

Collection

RIS & AF 51

50

Issued every 1st monthemployee

Rossuell MarasiganJose Arenas

Financial Reports

supplier

AF 51 5 minutes

of the year

Ednalyn GarciaYolanda Perez

Mary Suzette Cuasay

5-15 minutes per

(Basic & SEF)

H-1 & Annex H-2BLGF Form I-D

PF No. 10A

BLGF-RPTC Form No.

Report of Revenue

RPT Collection

10 minutes per report Elvira AdoraJovita Diezmos

Mary Suzette Cuasay

BIR 2306, 2307,1601C, 1600 & 1601EBLGF Form I-C Annex

Jose ArenasElsie Luzon

Maribel Nituma

5-15 minutes per Yolanda PerezMary Suzette Cuasay

Marilou Madrigal

Marinel BaculoAmabel Bagon

Ligaya GayosoAlma J. Ricaflanca

Michael YlaganMichael Baxa

2 days

Collector - 3 mins Ligaya Gayoso

Jason Calonzo

Bus. Tax - 5 mins Alma J. Ricaflanca

Edna Vega

FINANCE SECTOR


HOW TO AVAIL THESERVICE

Pledge of Committee The City Treasury Department is committed to:

Ensure efficient delivery of public service by working with sincerity, loyalty and dedication;

Attend immediately to the customers need with a smile; and Will do the best to correct each weaknesses for the improvement of the service.

CITY ACCOUNTING ANDINTERNAL AUDIT DEPARTMENT

Approaches the Frontline Officer

The Customerleaves the office

Customer Enters the Office

Cashier forward checks toCT/ACT for Signature

Cashier records issue

checks into his record book

Receiving clerk log voucher to record

book

Receiving clerk transmits

D.V. to cashier

Cashier issues checks for approved voucher and endorses check

preperation to clerk-typist

Cashier forward checks to CA/CM/CVM for signature

Cashier forw ards checks to City

Accountant for preperationof check advice to bank

Cashier releases check to customer

F.O. Assists customer to transmit

approved disbursement voucher

to receiving clerk

Customer waits for processing of

documents

FINANCE SECTOR


Functional Statement SERVICES

1. Pre Audit DV/payroll Edgardo C. BasilanAnna Marie A. MalilayMa. Nelia P. HernandezApolonia B. TatlonghariLemuel C. SilangDarwin C. LopezLorife M. CarpioMarlon C. GodoyMa. Cristina M. AbarintosFrederic E. Abas

2. Inspection of materials/ Ma. Nelia P. HernandezDarwin C. Lopez

3. Preparation of City Edgardo C. Basilan Financial Statements Anna Marie A. Malilay

Evelyn A. SalvatierraFe. A. MuningEufracia A. SalamancaCharo T. RojasLorife M. CarpioGerman B. Dimayuga

4. Preparation of Barangay Edgardo C. Basilan Financial Statements Donna M. Acuzar

Mylene T. BascoNelson M. Magbanua

b.) bulk 1 - 2 hours

N/A

supplies a.) few 10 - 30 mins.

a.) simple b.) complex

Type of Service FEES Forms Used TIME PERSON/SRESPONSIBLE

N/A

none

none

N/A

Request for inspection form

N/A

barangay

2 - 3 hours

15 - 20 days

1 - 2 days per

10 - 15 mins.none

The City Accounting and Internal Audit Departmentprovides the City Mayor and SangguniangPanglungsod with updatedFinancial Statements of the City; performs accounting and pre auditingprocess of all transaction in the City; submits to the Commission onAudit and other concerned agencies all required reports and prepares financial statements of 62 barangays.

FINANCE SECTOR


Pledge of Commitment We commit to uphold fair, honest and thorough inspection of City and barangay projects, conduct accurate, efficient andrigid review of all collection and disbursement documents and ensure proper and timely preparation of Financial Statementsand appropriate use and accounting of public funds for the benefit of Calapeos.

How to Avail the Service 1




Accountant IV w ritescomments if the

supporting documents City Accountant w rites

stated in the DV

FO logs out the DV toCity Treasury Department

or other concerneddepartment

are not complete andother f indings

City Accountant signsthe DV/payroll as to

and percentage of and Sales Invoice

comments if thesupporting documents

are not complete andother f indings

comments sheet allotment

of supportingsupporting documents ICU f ill - up documents documents and

records to logbook computation and review s completenessand supporting package of DV/payroll as holding tax and

ICU review s the complete ICU computes w ith- Accountant IV checksthe w ithholding tax

completeness of the supporting

FO receives DV/payroll

accounts from City Receiving of f inancial

documents to accuracy and

accomplishment

Recording and Sorting of accounts andsubmission to Commision

Treasury DepartmentCity Financial transactionsReview ing and analyzing of

on Audit

Fill up the Request forScheduling of inspection

Inspection as to quality, Signing of Acceptancequantity, specif ications and Inspection Reportinspection form

summarizing of the Financial Statements

Recording and Preparation of

Certifying the FinancialStatements

Preparation of

City Financial transactions

Certifying the Financialaccounts from Barangay transactions summarizing the Financial Statement Statements

Receiving of f inancial Review ing and analyzing of

Barangay BarangayFinancial transactions