02 04 2014 - Sustainable buildings · 2014-04-29 · 5 10:15 9:00 9:30 11:00 11:15 12:00 13:00 14:05 15:15 14:15 16:30 15:30 17:30 PLENARY OPENING Philipszaal, 9:30-10:15 - projectteam

1

THE SMART WAY TOWARDS SUSTAINABLE MUNICIPAL BUILDINGS

Matchmaking EventProgramme & information update

02 042014

2

AMBITIONS

activities

&

services

to be provided

PROVISIONAL SCOPE

AMBITIONS with second priority

OBJECTIVES

OPPORTUNITIES

AMBITIONS with

prime priority

INTRODUCTION

The Matchmaking Event on 2 April 2014 in the Evoluon is intended for all potential collaborative

partners on the Municipality of Eindhoven’s ‘The smart way towards sustainable municipal

buildings’ project.

It marks an important step in this exploratory phase of the project. The broad ambitions and

provisional scope of the project were presented during the exploration days in November/

December 2013. The just under 200 ideas subsequently submitted in response to the call for outline

proposals formed the basis to expand the provisional scope and determine the specific project

objectives and opportunities. These were presented during the process information session on 20

March 2014 and are also included in this booklet.

Collaboration is important in achieving the project objectives as effectively as possible and exploiting

opportunities. We need to explore new routes together and firmly encourage small, innovative

companies to become involved. The Matchmaking Event is intended to identify partners and allow

them to explore opportunities to collaborate on this assignment. It is a starting point for further

discussion between potential partners. The aim is to achieve optimum bundling of expertise and

strengths coupled with collaboration between parties based on a shared vision.

During the event, pitch presentations will be delivered by the parties that submitted ideas in

response to the call for outline proposals. There will be opportunity for ‘speed dating’ with potential

partners as well as theme sessions to allow exchange with potential partners and the municipality

about the project challenges.

To prepare for this event, all the parties had the chance to explore potential partnerships online

using the Matchmaking tool. This tool gives all the parties the opportunity to review the ideas

submitted and contact the parties that submitted them as well as potential partners.

(http://turtur.biz/share_proposals)

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CONTENT

Introduction 2

Contents 3

Location 4

Program 5

Pitches 6

Speed dates 8

Theme sessions 9

Process 10

Training 11

Information 12

Provisional Scope, revision maart 2014 13

Contents 14

1. Introduction 15

2. Objectives 16

3. Specification 17

4

RING 1SPEEDDATES

GROUND FLOORbreak/ lunch

1

23

4

speeddates(ring 1 & 2)

speeddateprivacy rooms A-D(ring 1 & 2)

pitches 1-3(ring 3)

theme sessions 1-6 (ring 3)

information of processinformation session (20-03) 1. Scope & Tender process 2. Best Value Procurement 3. The Natural Step 4. Cooperation

Plenary opening(philipszaal)

ROOTEindhoven (TU/e)

RING 2SPEEDDATES

LOCATION POSTERSLOCATION POSTERSTU/e REGISTRATIONOPENING

RING 3 PITCH

2

THEM

E 1

THEME 2

THEME 3 THEME 4

THEM

E 5

THEM

E 6

PITCH1

PITC

H3

BGring 2/3

LIFT

B

C

D

A

ring1,2,3

ring1,2,3

ring 2/3

ring 3

ring 3

ring 3 ring

3

BG

information of process information session March 20

Evoluon

LOCATION

5

10:15

9:00

9:30

11:00

11:15

12:00

13:00

14:05

15:15

14:15

16:30

15:30

17:30

PLENARY OPENING Philipszaal, 9:30-10:15- projectteam “The smart way towards sustainable municipal buildings”

- Mary-Ann Schreurs Chair of the executive Committee for Innovation, Design , Culture and Public Area, Municipality of Eindhoven

- drs. I.O. (Imar) Doornbos Ministry of Economic Affairs “Green Deal Smart Energy Cities”

ARRIVAL & REGISTRATIONGround floor

PITCHES 1, round ARing 3



PITCHES 1, round BRing 3

LUNCH/ NETWORKING BREAKGround floor

POST-DISCUSSION16:30-17:30, ground floor

SPEEDDATE 1, 13:00-13:15, ring 1 en 2



SPEEDDATE 4, 14:15-14:30

SPEEDDATE 5, 14:40-14:55THEME SESSIONS, round A14:15-15:15, ring 3

1 2 3 4 5 6

THEME SESSIONS, round B15:30-16:30, ring 3

1 2 3 4 5 6



CONTINUOUSPROGRAM

INFORMATION OF PROCESSINFORMATION SESSION (MARCH 20)1. Scope & tender process2. Best Value Procurement3. The Natural Step4. Cooperation

"ROOTEindhoven".The members of TU/e's PdEng

SEB&C program present an

integrated conceptual design for

the renovation of the Stadhuis

complex.

PROGRAMMatchmaking Event 2 april 2014, Evoluon Eindhoven

6

RING 1SPEEDDATES

BG KOEPELpauze/ lunch

informatie van verdiepingssessie 20 mrt



pitches 1-3(ring 3)

themasessies 1-6 (ring 3)

informatie van verdiepingssessie (20-03) 1. Scope & aanbesteding 2. Best Value Procurement 3. The Natural Step 4. Samenwerking

Plenaire opening(philipszaal)


RING 2SPEEDDATES

LOCATIEPOSTERSLOCATIEPOSTERSTU/e REGISTRATIEOPENING

RING 3 PITCH

2

THEM

A 1

THEMA 2

THEMA 3 THEMA 4

THEM

A 5

THEM

A 6

PITCH1

PITC

H3

BGring 2/3

LIFT

B

C

D

A

ring1,2,3

ring1,2,3

ring 2/3

ring 3

ring 3

ring 3 ring

3

BG

12

3

4PITCHES

The ‘ideas providers’ - parties who have submitted an idea as part of the call for outline proposals

- will be given the opportunity at the Matchmaking Event to give a ‘pitch’ presentation to everyone

attending. For the parties in the room this is a way of seeing several ideas and submitting parties

that may be of interest in terms of realising goals and/or exploiting opportunities in a relatively

short space of time.

A total of 37 pitch presentations have been registered (as at 28 March). These are divided into two

rounds of three parallel sessions. The pitches will demonstrate the value that innovative ideas or

parties can add, often in the form of concrete solutions to project challenges.

The pitches have been categorised in a way that ensures diversity in every session as well as some

form of mutual connection. Diversity is important to understanding the different aspects and angles

from which the parties hope to support the project. Connection is important in seeing where the

parties and disciplines could complement one another.

We have categorised the pitch presentations along two broad lines*.

• Becoming energy-neutral with an integrated approach

• System approach to create value for people, buildings and the environment

* The categorisation is based on a broad assessment of what will be presented. Since we do not

know the content of the presentations, our categorisation is based on the title of the pitch and the

ideas submitted in response to the call for outline proposals.

RING 3

7

PITCHES ROUND A (10:15-11:00, ring 3)

PITCHES 1, round ASystem approach to create value for people, buildings and the environment

1

2

3

4

5

6

titel: Integraal Duurzamer Huisvestingsplan door: Stefan Arts, Projectmanagerbedrijf: van Kessel Groep BV

titel: Embedding sustainable innovation, based on proven knowledge & experience door: Bas van de Westerlo, specialty advisor built environment & cradle to cradle advisorbedrijf: C2C ExpoLAB

titel: Living buildings door: David Molevelt, accountmanagerbedrijf: Celsius Benelux BV

titel: Duurzame gebouwen hebben een gezond binnenklimaatdoor: Jeroen Posthumus, directeurbedrijf: ionair

titel: Integrating the needs of the future users in the whole DBFMO process door: Ingrid Wendel, sr. design researcherbedrijf: M & O Designers: collaboration between STBY and DBFMO ECC

titel: Gebruik maken van de kracht van de staddoor: Etienne Lieben, eigenaarbedrijf: Breinwijzer

PITCHES 2, round ABecoming energy-neutral with an integrated approach

1

2

3

4

5

6

titel: Kostenneutraal duurzaam renoveren met SPIE door: Raymond Jacobs, commercial managerbedrijf: SPIE Nederland

titel: Earth, Wind & Fire door: Dr.Ing. Ben Bronsema, researcher bedrijf: ECO2 Energy Solutions B.V.

titel: ZIGZAGSOLAR for solar energy from attractive facadesdoor: Wim van de Wall, CTObedrijf: Creteq BV

titel: Daily stories of people visiting municipality buildings door: Mischa Hess, sr business development managerbedrijf: Philips Lighting

titel: Inzicht doet besparendoor: Ruben Mulder, consultant bedrijf: EnergyAlert b.v.

titel: GIMme BIM door: Mark Karlas, accountmanagerbedrijf: EversPartners Raadgevend Ingenieursbureau BV

PITCHES 3, round ABecoming energy-neutral with an integrated approach

1

2

3

4

5

6

titel: Duurzaam verbinden, coördineren en regisseren met inbreng van ideeëndoor: ing. A.H. van Nielen, DGAbedrijf: van Nielen Bouwmanagement bv

titel: Less is more: Alles 1 keer, 1 waarheid in het proces en duurzaam door: Harald Krijger, directeurbedrijf: Connecting Projects BV

titel: Smart Energy Glass - alternative for mechnical blindsdoor: Teun Wagenaar, founderbedrijf: peer+

titel: DPL Europe door: Jamie Schouren, industrial designer bedrijf: DPL Europe

titel: Make energy visible door: Robert Meijer, commercieel regisseurbedrijf: Van Beek Ingenieurs B.V.

titel: Bimmen, binden en beheren door: Lout van Ierssel en Jolanda van Tol, BIM regiseurbedrijf: Ingenieursburo van Ierssel/Gloedvol/INSA

PITCHES ROUND B (11:15-12:00, ring 3)

PITCHES 1, round BBecoming energy-neutral with an integrated approach

1

2

3

4

5

6

titel: De Weg naar Nul door: Nishaant Sangaavi, director sales and marketingbedrijf: BAS Nederland

titel: interactive conceptual design program for energy-neutral buidings door: Frank Dekkers, engineerbedrijf: DIA Duurzame InstallatieArchitecten

titel: Customized Building Integrated Photovoltaicdoor: Joseph Nyembo, sales & project managerbedrijf: SOLTECH NV

titel: AMMANU LED-Intelligence, de nieuwe kijk op kwalitatief, duurzaam en ergonomisch verlichten door: Niels Leijten, co-ownerbedrijf: Ammanu LED Intelligence

titel: Duurzaamheid, installaties, het opnieuwe werken en een open vizier door: Marcel Langeveld, adviseur duurzaamheidbedrijf: Valstar Simonis

titel: Het vaststellen van gerealiseerde besparingendoor: Theo van Oossanen, directeurbedrijf: To Improve

PITCHES 2, round BSystem approach to create value for people, buildings and the environment

1

2

3

4

5

6

titel: Ballast Nedam bedrijf: Ballast Nedam Bouw & Ontwikkeling BV

titel: Our experience in Systemic Sustainability door: Elke Miedema, project managerbedrijf: Except - Integrated Sustainability

titel: Integraal Samenwerken procesaanpak door: Aart-Jan Hoeven, directorbedrijf: TechToBizz

titel: Integraal Project Management door: Frans Reijerse, manager verkoopkantoorbedrijf: Technische Unie B.V.

titel: Don't predict, just react door: Luc Jans, business managerbedrijf: Bohemen Investments B.V.

titel: Plan-S door: Teske de Ruijter, partner - stedenbouwkundigebedrijf: PLAN-S coöperatie u.a.

7titel: Cablean door: Peter van Dommele, directeurbedrijf: Cablean bv

PITCHES 3, round BSystem approach to create value for people, buildings and the environment

1

2

3

4

5

6

titel: Water the new energy sourcedoor: Antonius de Joode, project managerbedrijf: ARCADIS, Hydreco, Homij en EN EN architecten

titel: The Urban Tricycle Platform bedrijf: MWH Global, Deerns nederland BV, Leaf

titel: Guide of ambitionsdoor: Carolien Koek, consultantbedrijf: AT Osborne

titel: ScholenDossier door: Eric Carbijn, directorbedrijf: ScholenDossier

titel: De gebruiker en het gebruik door: Sylvia Breukers, senior researcherbedrijf: DuneWorks BV

titel: Involve the resident communitydoor: Tim Mazajchik, partnerbedrijf: Heartbeat Strategy

8

RING 1SPEEDDATES





pitches 1-3(ring 3)





RING 2SPEEDDATES


RING 3 PITCH

2

THEM

A 1

THEMA 2

THEMA 3 THEMA 4

THEM

A 5

THEM

A 6

PITCH1

PITC

H3

BGring 2/3

LIFT

B

C

D

A

ring1,2,3

ring1,2,3

ring 2/3

ring 3

ring 3

ring 3 ring

3

BG

12

3

4

SPEED DATES

At the Matchmaking Event, all the participating parties can take the opportunity to establish contact

with other parties and hold informal exploratory discussions about collaborating on this project.

This can be achieved via targeted ‘speed dates’ for which we have scheduled a large part of the

afternoon.

To prepare for the speed dates, all the parties had the chance to explore potential partnerships

online using the Matchmaking tool. This tool offers all parties the opportunity to review the ideas

submitted and contact the idea providers and potential partners to arrange a speed date at the

Matchmaking Event. You can also approach parties for a speed date during the event itself.

Each company/organisation taking part in the Matchmaking Event is allocated a physical

meeting place (identified by means of a company poster displaying the company details and its

representatives) in the corridors on the ground floor. You can arrange to meet here prior to the start

of the speed date. Spaces have been created on ring 1 and ring 2 where you can meet for further

discussion.

LOCATION: RING 1 en 2

(Location posters in corridors on ground floor)

TIME:

Speeddate 1: 13:00-13:15

Speeddate 2: 13:25-13:40

Speeddate 3: 13:50-14:05

Speeddat e 4: 14:15-14:30

Speeddate 5: 14:40-14:55

RING 1&2

9

RING 1SPEEDDATES





pitches 1-3(ring 3)





RING 2SPEEDDATES


RING 3 PITCH

2

THEM

A 1

THEMA 2

THEMA 3 THEMA 4

THEM

A 5

THEM

A 6

PITCH1

PITC

H3

BGring 2/3

LIFT

B

C

D

A

ring1,2,3

ring1,2,3

ring 2/3

ring 3

ring 3

ring 3 ring

3

BG

12

3

4

THEME SESSION 1, round A & B

title: How can we tighten the selection criteria (4 criteria)? theme leader:Jaap Strating, Senior Adviser Purchasing and Procurement, Municipality of Eindhoven


title: Should the role of the main contractor change in an innova-tive cooperation? Why and how? theme leader:Leo Bimbergen, project leader Municipality of Eindhoven


title: How can you effectively exploit energy-exchange in this project? (exchange between buildings, energy sources, exchange with citizens or organisations which generate energy, etc)theme leader:Peter Scholtens, energy manager Municipality of Eindhoven


title: How can you respond to long-term change in the use of the buildings? (Users, functions, business hours, role of government)theme leader:Joyce Vercoelen, Programme Manager Civil Servant Offices, Municipality of Eindhoven


title: How can you incorporate the city centre in the sustainability assignment? (Create an attractive environment, involve residents)theme leader:Joop Ketelaers, Advisor Sustainable Building, Municipality of Eindhoven

THEME SESSION 6, round A

(visibility, opportunities small companies, maintain �exibility, example project /role, innovative character)

title: How can the parties contributing to this project use the project to position themselves? (Visibility, opportunities for small companies, maintain flexibility, sample project /role, innovative character)theme leader:John-Pierre van de Kerkhof, Project Manager, Buildings & Maintenance, Municipality of Eindhoven

THEME SESSION 6, round B

title: The circular economy

theme leader:VolkerWessels, potential main contractor

THEME SESSIONS

RING 2&3ROUND A: 14:15-15:15

ROUND B: 15:30-16:30

Collaboration and exploring new paths together are important aspects of this project. The aim is to achieve optimum

bundling of expertise and strengths coupled with collaboration between parties based on a shared vision. The theme

sessions are a chance for exchange with potential partners about the key challenges of the project and to explore

possible solutions – with each other and with the municipality. This will allow the parties to get to know one another

and their vision and lay the first stone for further collaboration.

10

“How to work smarter?”Selection of buildings

Event: Exploration days - introduction to the project

Submitting ideasand profiles

Online match makingin preparation for the Matchmaking Event

Parties creatingpartnerships

Present ideasonline

EXPLORATION

PROCUREMENT

DESIGN &REALISATION

MAINTENANCE, MANAGEMENT & EXPLOITATION PHASE

27 NOV/ 2 DEC 2013

SUMMER 2013

Prior Indicative Noticewww.tenderned.nl

17 OCT 2013 APR 2013

START

DEC 2013/ JAN 2014 MID FEB 2014 MARCH 20, 2014

APRIL-JUNE 2014START MAY 2014

START SEPT 2014START JUNE 2014

FIRST QUARTER 2017

MARCH 2014APRIL 2, 2014

Determine provisional scope, start tender,publication selectieleidraad

Training:- tender process, BVP- long-term cooperation for procurement

Parties hand inselection documents

START OKT 2014 OKT-DEC 2014

JAN 2015

Final selectionof applicants

Dialogue: plan development by selected suppliers.

Tendering: submission of final offers by selected tenderers

Event: process information session: explanation process, sharingrevised provisional scope

Event: Matchmaking Event

procurement steps (update April 2 2014)

PROCESS

The procurement process for this project has a number of phases.

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TRAINING

The Natural Step Sustainable Construction Boot CampA workshop delivered by experienced TNS advisors

During this workshop you will be guided through what Sustainable Construction and Development means based on The Natural Step

Framework. The workshop will equip you with the knowledge and tools you need to achieve sustainable buildings in the context of

Eindhoven; it will also help you to meet the Municipality of Eindhoven’s sustainability requirements and ambitions derived from the

TNS Framework.

date: April 15 2014, 9:00-13:00 (if necessary more bootcamps will be organised)

registration: thenaturalstep.nl

Best Value ProcurementTrainer: Scenter

Performance-based selling is the response to performance-based procurement, the new approach to calls for tenders and concluding

successful contracts. The training course looks at the principles of performance-based selling. The philosophy of performance-based

procurement can be viewed as a paradigm shift. The success of this shift relies not only on knowledge and insight into the theory; it

is also largely dependent on a change in attitude and behaviour. During this workshop, we start to develop the knowledge, attitude

and skills that go with the philosophy of performance-based selling. The focus is on what is expected of contractors in terms of

commitment and being pro-active. This workshop looks at the methodology which is briefly put into practise using the following

elements:

• Working with performance-based information (from input to output)

• What is your expertise and your proposition?

• Risks outside your sphere of influence and how to manage them

• Identifying potential opportunities

Energy LabTrainer: SBRCURnet in collaboration with different experts

The workshops are demand-driven organized and the program will be tailor-made. During and after the matchmaking event , it is

possible to direct your questions to: [email protected]

The questions as submitted, are the foundation for further development of the sessions. This makes it possible to reflect the

issues you are facing in your team. These questions may include, for example, the formation of the consortium and the contractual

documents that are required.

The necessary experts are present and the environment in which the workshops are held, will make it possible to directly implement

the knowledge. SWith the energylabs we provide you the knowledge you need for a successful contribution.

To ensure successful preparation for the tender, a number of training sessions will be held in Eindhoven at

the beginning of June. The precise dates and locations will be announced on the website www.eindhoven.nl/

duurzamegebouwen.

Attending once or more of these training sessions will leave parties better equipped to submit documents and form

collaborations to come together and develop integrated plans.

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INFORMATION resources available on the website

Process information session, program & information update (20-03-2014)(project ‘The smart way towards sustainable municipal buildings’)

content: Program Process information session

Preview Matchmaking Event

Process

Information

Provisional scope (revision March 2014)

Information Pack exploration days (27-11-2013 / 2-12-2013)(project ‘The smart way towards sustainable municipal buildings’)

content: Project background

Principles of improving sustainability the smart way

Ambitions for Eindhoven

Call for outline proposals

Provisional scope 2017-2045 (old version! update March 20th 2014 see this booklet)

Process

Information

Team

Municipal buildings in the scope

Mapping the state of the art of sustainable innovation and smarter procurement (april 2013)

(project ‘The smart way towards sustainable municipal buildings’)

BuildingsPlans of buildings

Policy and vision documentsPolicyandvisiondocumentsquotedfrom:

1. http://www.eindhoven.nl/artikelen/Duurzaamheid-er-valt-letterlijk-een-wereld-te-winnen.htm

2. Eindhoven op weg; duurzaam verbinden van mensen en locaties in Eindhoven veelzijdige stad. September 2013

3. http://www.eindhoven.nl/artikelen/Duurzaamheid-volgens-The-Natural-Step-1.htm

4. Eindhoven energieneutraal. WEB_Energieboekje_250213

5. Lokaal Innovatieprogramma Gemeente Eindhoven 2011-2014

6. Handboek Huisvesting gemeente Eindhoven

7. Staat van de Stad 2020; Op weg naar de Stadsvisie Eindhoven 2040

The following documents and information are available on the website www.eindhoven.nl/duurzamegebouwen

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Kantoor op voormaligNRE-terrein

Stadhuistoren

Van AbbemuseumStadhuis

Stadskantoor

Tio-gebouw

Herman

4 minutes

5 minutes

1 minute 1 minute

6 minutes

Mercado

Designhuis

PROVISIONAL SCOPErevision March, 2014

Objectives of ‘The smart way towards sustainable municipal buildings’

14

Provisional Scope, revision maart 2014 13

1 Introduction 15

2 Objectives 16

2.1 Main objective

2.2 Secondary objectives

3 Specification 17

3.1 The portfolio of buildings

3.2 Short term developments

3.3 Specification of activities and services

3.3.1 Design & implementation of the Stadhuistoren renovation

3.3.2 Improve sustainability and optimise the Town Hall

3.3.3 Maintenance services

3.3.4 Management and operation services

CONTENTS

15

1. INTRODUCTION

The Municipality of Eindhoven faces the challenge of completing the retrofit of the Stadhuistoren by 2017 as well as

making the adjacent Town Hall more sustainable.

The Municipality of Eindhoven aims to stimulate and deploy innovation to achieve objectives related to social and other

issues. One important issue concerns ensuring that municipal office buildings grow and transform in line with changing

needs and, possibly, also new users.

A second issue concerns the development of Eindhoven into a sustainable, energy-neutral, flexibly managed, attractive

and inspirational city. The development, use and management of municipal buildings need to make a trend-setting

contribution to this.

This brings with it an optimisation issue given the limited financial resources that are available to making municipal

buildings more sustainable.

• With a view to these issues, it has been decided to broaden the challenge above to support achievement of the

following ambitions:

– Prime priority – • To maintain the 7 municipal office buildings located in the heart of the city, with a focus on making these buildings

more sustainable by means of a ‘system approach’, exploiting possible synergies and economies of scale.

• To outsource day-to-day management of the 7 office buildings to the extent that this serves the planned

improvement in sustainability

• To optimise the portfolio of office buildings, taking into account the consequences of a changing (flexible) municipal

government; and

– Second priority – • Same as the first two aspects under prime priorities with respect to the Van Abbemuseum and the Designhuis

• To support and demonstrate innovations in the area of development, management and operation of buildings

(exemplary role); and

• To increase the appeal of the heart of the city to all users (workers, visitors and residents)

The scope of the assignment has been established taking into account the method of calls for tenders to be used, i.e.

‘Best Value Procurement’ or BVP (also known as ‘performance-based procurement’).

16

2. OBJECTIVES

2.1 Main objectiveThe main objective of the call for tenders relates to the prime

priority ambitions under paragraph 1. The main objective is as

follows:

“To create sustainable civil servant offices in the heart of the

city of Eindhoven within a conclusive business case, given the

transformation to ‘the Flexible Workspace Concept’ in terms of

building design(s) and working method(s)”.

2.2 Secondary objectivesThe following specific sub-objectives have been derived from

the main objective:

• Retrofit of the Stadhuistoren by the first quarter of 2017

based on the following requirements;

- Redesigned access and connection to the Town

Hall

- Retain the architectural value (s)

• Achieve maximum possible improvement in sustainability

based on current maintenance and operational budgets

for civil servant offices during the initial 10-year

contractual period. Greatest value is assigned to improving

sustainability related to achieving energy-neutrality.

Making the Stadhuistoren more sustainable– annex to its

retrofit – and the Town Hall have the highest priority.

• Sustainability interventions and sustainability

improvements must be made transparent and

communicated with as much publicity value as possible.

• Portfolio flexibility: keep office space and building

facilities optimally aligned to workspace and building use

requirements, taking into account the forecast reduction

in work force, changing roles of local government and the

requirement to encourage interaction with citizens and

other municipality stakeholders.

• Maintenance: buildings’ level of maintenance must be

measured in accordance with the standard NEN2767, be

brought up to a level to be determined per building and,

at the end of the contractual period, be delivered at a

level of maintenance also to be determined per building.

Maintenance relates to:

- Owner and operator maintenance of buildings

owned and used by the municipality

- Owner maintenance of sub-let buildings

(see paragraph 3)

- Operator maintenance of the leased

building(Stadskantoor)

• User satisfaction: align and maintain the interior climate

with functional and/or individual usage requirements

• Incorporate and fulfil management roles and tasks where

these have synergy with one or more other secondary

objectives, for a 10-year contractual period.

No specific objectives have been defined for the 2nd priority

ambitions referred to in paragraph 1. This is because no

advance budget has been allocated to achieving these

ambitions within this call for tenders. However this does not

mean that no budget can be made available. The availability of

additional budget is dependent on the quality of planning with

respect to 2nd priority ambitions . Specifically, under the BVP

method to be used, tenderers must generate ‘opportunities’

(or optional plans) which help to achieve the ambitions but the

cost of which is not included in the proposed contract sum. If

the customer wishes to implement an opportunity, he needs to

issue a specific assignment.

The following applies: ‘the greater the contributions to

the ambitions, the greater the valuation of an opportunity

identified’. Opportunities with a synergistic effect between

different ambitions score the highest. This thus gives tenderers

scope to also address 2nd priority ambitions, and possibly

receive compensation for this, either in the tender process or in

the assignment.

17

3. SPECIFICATION

3.1 The portfolio of buildingsThe following municipal buildings are located in or close to the

heart of the city of Eindhoven and form part of the primary

ambition of the call for tenders

1. Stadhuistoren (GGD-toren), Stadhuisplein 2

(owned by the municipality)

2. Town Hall, Stadhuisplein 1


3. Stadskantoor, Stadhuisplein 10

(the municipality rents this building)

4. Herman Wittehuis Stadhuisplein 6;

(owned by the municipality and sub-let)

5. TIO building, Begijnenhof 8-14


6. Mercado, Smalle Haven 109


7. Office on the former NRE site, Nachtegaallaan 15


The following municipal buildings form part of the secondary

ambition of the call for tenders

8. Van Abbemuseum, Bilderdijklaan 10


9. Designhuis, Stadhuisplein 3


More information about these buildings can be found on the

website www.eindhoven.nl/duurzamegebouwen.

The Van Abbemuseum and the Designhuis are in the immediate

vicinity of the other municipal buildings and therefore provide

opportunities to develop a system solution. However the

added value of including these two buildings in the assignment

must be made transparent in the tender by means of the

opportunities dossier, see paragraph 2.2.

3.2 Short term developmentsDThe municipality is currently working on introducing the

vision for Civil Servants Offices for the short term, which means

that ‘The Flexible Workplace’ concept is being introduced in

all buildings in which civil servants work. This includes the

‘functional installation package’ (counters, walls, ceilings). This

flexible workplace concept must also be applied to the design

of the Stadshuistoren.

The municipality is now also working on developing the plan

for Civil Servant Offices for the long term. This is expected to be

finalised and approved by the beginning of 2015.

Ownership, renting and actual use will become more dynamic

in the near future. Therefore, planning to give shape to a more

dynamic real estate portfolio is included as one of the project

objectives. For example, this could mean changes to use,

double use, shrinkage, growth.

3.3 Specification of activities and services3.3.1 Design&implementationofthe

Stadhuistorenrenovation

a. Replacement, where necessary or required, of all building-

related mechanical and electro-technical installations (incl.

burglary, fire safety, transport and façade installations) with

re-use if possible.

b. Work needed on the shell of the building: roof, floors,

façades, windows, sun-protection facilities etc. (e.g. façade

insulation, new window frames and smart solutions for

existing thermal bridges).

c. New installation package in line with the flexible workplace

concept based on a blueprint of the working environment

provided by the municipality. Elements include: internal

walls, ceilings, floor and wall finishes, permanent fittings

(fixtures) and light screening.

d. Necessary user installations: ICT (data cabling, patch

cabinets, Main Equipment Room / Secondary Equipment

Rooms, cooling installations), audio-visual equipment.

e. Modifications to the connecting buildings between the

Town Hall and Stadhuistoren

f. Required maintenance condition 3, in accordance with NEN

2767

Preconditions:

• Use of municipal blueprint of office environment for the

18

flexible workplace concept.

b Architectural interventions on the exterior of the

building are subject to recommendations by the Committee for

Spatial Quality and subsequent management approval.

3.3.2 ImprovesustainabilityandoptimisetheTown

Hall

NB: usage and the installations are linked to the Stadhuistoren.

a. Optimise, and where necessary or desirable, replace all

internal building-related mechanical installations, with re-

use if possible.

b. Limited modifications to the electro-technical installations

(incl. burglary and fire safety installation)

c. Essential work on the shell of the building: roof, floors,

façades, windows, sun-protection facilities etc. (e.g. façade

insulation, new window frames, smart solutions for existing

thermal bridges and the building’s acoustics).

d. Limited functional changes to the installation package.

Plus mechanical interventions that are part of the package,

including restoration to the original state.

e. User installations: limited changes to IT and audio-visual

equipment. Separate devices are not part of this (mobile

phones, PCs etc.).

f. Required maintenance condition 2, in accordance with NEN

2767

Preconditions:

• Architectural interventions on the exterior of the building

are subject to recommendations by the Committee for

Spatial Quality and subsequent management approval.

3.3.3 Maintenanceservices

The assignment covers the maintenance of 7-9 buildings;

corrective, preventive and replacement maintenance. This

includes:

a. All building-related mechanical and electro-technical

installations (incl. burglary, fire safety, transport and façade

installations).

b. Construction shell: roof, floors, façades, windows, sun-

protection facilities etc.

c. Maintenance of the installation package.

d. Limited user facilities (e.g. kitchen equipment)

e. Improvements to, for example, the construction shell and/

or installations to improve sustainability where these form

part of the planning and assignment within this call for

tenders

f. Specifically for the Van Abbemuseum and the Designhuis:

maintenance of user installations such as light or sound

installations

g. Required maintenance condition 3, in accordance with NEN

2767

Preconditions:

• For the Stadskantoor (no. 3): only aspects under the rental

section of the Real Estate Council (ROZ) rental agreement

are included in the scope.

• For the TIO building (no. 5): only aspects under the

ownership section of the Real Estate Council (ROZ) rental

agreement are included in the scope

• The varying expiry dates of current maintenance contracts

per building must be taken into consideration.

• Maintenance of the separate equipment, customer support

system etc. is not included in the maintenance objective.

3.3.4 Managementandoperationservices

Management and operation of the buildings may support the

required improvement to the buildings’ sustainability and thus

serve the project objectives.

Management covers day-to-day management (cleaning,

surveillance, security, glass cleaning, interior facilities).

Sustainable operation is focused on lasting future value of

the buildings by responding in a timely way and adapting to

changing usage and user needs and opportunities.

The inclusion of management and operation services in the

assignment is dependent on the planning in the tender phase.

Preconditions will be set out and communicated in the tender

phase.

19

Colophon

Publishedby

Municipality of Eindhoven

Land& real Estate, Construction and Maintenance

Date

March 2014

COLOPHON

1

THE SMART WAY TOWARDS SUSTAINABLE MUNICIPAL BUILDINGS

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02 04 2014 - Sustainable buildings · 2014-04-29 · 5 10:15 9:00 9:30 11:00 11:15 12:00 13:00 14:05 15:15 14:15 16:30 15:30 17:30 PLENARY OPENING Philipszaal, 9:30-10:15 - projectteam