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IBM Global Services
© Copyright IBM Corporation 2003
ERP / SAP Overview
ERP / SAP Overview | September 2003 Slide 2
IBM Global Services
© Copyright IBM Corporation 2003
Enterprise Resource Planning
ERP Overview
ERP / SAP Overview | September 2003 Slide 3
IBM Global Services
© Copyright IBM Corporation 2003
Enterprise Resource Planning... ... synchronization of Company functions...synchronization of Company functions...
Manufacturing
Purchase
Sales
Finance
ERP / SAP Overview | September 2003 Slide 4
IBM Global Services
© Copyright IBM Corporation 2003
Enterprise Resource Planning… … and extended to the complete value chain...and extended to the complete value chain...
Tier II ComponentSupplier
Vehicle OEM
Tier I Component Manufacturer
ERP / SAP Overview | September 2003 Slide 5
IBM Global Services
© Copyright IBM Corporation 2003
Enterprise Resource Planning
Administrative registration
Processes monitoring & feedback
Decision support and analysis
... delivering administrative and decision support with...... delivering administrative and decision support with...
ERP / SAP Overview | September 2003 Slide 6
IBM Global Services
© Copyright IBM Corporation 2003
What is an ERP solution...?
……. Integrated across the primary and support . Integrated across the primary and support processesprocesses
MarketingMarketingManufacturiManufacturingng
MaterialsMaterials
DistributioDistributionn
FinancFinancee
EngineeringEngineering SalesSales
Human ResourcesHuman Resources
Planning Planning and and
ExecutioExecutionn
ERP / SAP Overview | September 2003 Slide 7
IBM Global Services
© Copyright IBM Corporation 2003
The ERP application
An integrated suite of business applications, which..- Closely links, monitors, and controls primary enterprise resources like manpower,
machine, material, methods, market and money- Enables corporates to readily change their processes to adapt to the ever changing
business scenario - Provides expertise in industry specific business processes
Entails- Parameterization / Configuration- Designing & Customization- Testing and Implementation- Training
ERP / SAP Overview | September 2003 Slide 8
IBM Global Services
© Copyright IBM Corporation 2003
Why clients buy ERP?
Corporate Initiatives- Strategic initiatives
A requisite capability in a competitive global business
- Operational initiative A foundation for performance and cost improvement
via integration
- Organizational initiative To initiate a major organizational change within the company
Technology - IT is making the transition from a supporting operational entity to becoming a strategic
competitive tool.
BECAUSE OTHERS ARE BUYING IT!!!
ERP / SAP Overview | September 2003 Slide 9
IBM Global Services
© Copyright IBM Corporation 2003
Recent business trends favoring ERP growth
Business Process Reengineering ( BPR ) Most large companies are attempting to cut in-house development costs, improve
customer service, and speed products to market by reorganizing their existing business processes
Software Pricing Licensing and pricing of mainframe based packaged applications are tied to the size of
mainframe system on which the applications run, but now customers are now demanding user-based licensing options and major corporate applications like SAP provide this instead of the conventional platform-based pricing technique
ERP / SAP Overview | September 2003 Slide 10
IBM Global Services
© Copyright IBM Corporation 2003
Recent business trends favoring ERP growth
Globalization As businesses are becoming more global in scope, people are demanding packaged
corporate applications that are available in a variety of languages with support for multiple currencies
Integration As more and more companies are going for BPR, there is increase in demand for
integrated solution e.g.. different applications sharing a common database and thus enabling data definitions and business rules to be applied across an entire organization with the facility of doing modifications at one location only
ERP / SAP Overview | September 2003 Slide 11
IBM Global Services
© Copyright IBM Corporation 2003
Business process benefits clients expect from an ERP project
Global process/ Product management Integrated Supply Chain Management Leverage purchasing and vendor management Order cycle time/ customer service improvement Inventory reductions Reduced information systems costs on an ongoing basis Improved business management through worldwide integration and information
Logistics and Distribution Sales & Customer Service
Vendors Inbound Manufacturing Transportation Distribution Delivery Customer Consumer Logistics
ERP / SAP Overview | September 2003 Slide 12
IBM Global Services
© Copyright IBM Corporation 2003
Major ERP vendors
SAP R/3
Peoplesoft
Oracle
Baan
JD Edwards
ERP / SAP Overview | September 2003 Slide 13
IBM Global Services
© Copyright IBM Corporation 2003
What results can be expected from an “ERP culture”?
Reduced working capital requirements Improved customer service Improved direct labour productivityReduced purchase costsReduced obsolescenceReduced overtimeHaving the figures to make decisionsHaving accountability throughout the
organization Improved quality of life
ERPERP
ERP / SAP Overview | September 2003 Slide 14
IBM Global Services
© Copyright IBM Corporation 2003
SAP R/3 Overview
Systems Applications & Products in Data Processing
ERP / SAP Overview | September 2003 Slide 15
IBM Global Services
© Copyright IBM Corporation 2003
SAP AG – At a Glance
Founded in Germany in 1972
Market Leader in Industrial Enterprise Application (IEA)About 56% market share in the ERP market
Worldwide presence in over 50 countries 18,000+ employeesTrained consultants doubled since 1996 (40,000)
About 20,000 companies in 120 countriesAround 64,500 installations of SAP
Strength lies in its high degree of integration, mainly for large, global corporate enterprises– Significant presence in Global Fortune 500 companies
ERP / SAP Overview | September 2003 Slide 16
IBM Global Services
© Copyright IBM Corporation 2003
SAP R/1 , R/2• The R/1 system
– Developed for ICI Chemical– Released 1972– Focused on Sales & Distribution and Materials Management– Discontinued after release of R/2
R/2Basis System
• The R/2 system– Reorganized as leading mainframe software for large multinational
corporations– No sales effort planned – reactive only– 4,300 copies worldwide in 1993– Mainframe-based to replace user legacy software;
co-existence and migration strategy underway for R/2 and R/3
ERP / SAP Overview | September 2003 Slide 17
IBM Global Services
© Copyright IBM Corporation 2003
SAP R/3 : A comprehensive business solution
Sales &Sales &DistributionDistribution
SDSD
MMMM
PPPP
QMQM
PMPM
HRHR
FIFI
COCO
TRTR
PSPS
WFWF
ISIS
MaterialsMaterialsMgmt.Mgmt.
ProductProductPlanningPlanning
QualityQualityMgmt.Mgmt.
Plant Mainte-Plant Mainte-nancenance
HumanHumanResourcesResources
FinancialFinancialAccountingAccounting
ControllingControlling
TreasuryTreasury
ProjectProjectSystemSystem
WorkflowWorkflow
IndustryIndustrySolutionsSolutions
R/3R/3R/3R/3Client/ServerClient/Server
ABAP/4ABAP/4Client/ServerClient/Server
ABAP/4ABAP/4
ERP / SAP Overview | September 2003 Slide 18
IBM Global Services
© Copyright IBM Corporation 2003
SAP R/3 : 3 Tier Architecture
Those SAP R/3 software components that specialize in the management , storage and retrieval of data form the Database Layer
The Database Layer
Those SAP R/3 software components that specialize in processing business applications form the Application Layer.
The Application Layer
Those SAP R/3 software components that specialize in interacting with end-users form the Presentation Layer.
The Presentation Layer
ERP / SAP Overview | September 2003 Slide 19
IBM Global Services
© Copyright IBM Corporation 2003
SAP R/3 : 3 Tier Architecture
Database servers:Specialized systems with fast and large hard drives.
Application servers:Specialized systemsmultiple CPUs andvast amounts of RAM.
Presentation servers:Systems capable ofproviding a graphicalinterface.
Presentation Layer components
Application Layer components
Database Layer components
reside in: reside in: reside in:
ERP / SAP Overview | September 2003 Slide 20
IBM Global Services
© Copyright IBM Corporation 2003
SAP R/3 : 3 Tier Architecture
The Database Layercomponents are installed on
high-end database server.
The Application Layercomponents are installedacross one or more high-end servers.
Presentation Layer components are installed across many PCs.
ERP / SAP Overview | September 2003 Slide 21
IBM Global Services
© Copyright IBM Corporation 2003
SAP R/3 Overview
Sales &Sales &DistributionDistribution
SDSD
MMMM
PPPP
QMQM
PMPM
HRHR
FIFI
COCO
TRTR
PSPS
WFWF
ISIS
MaterialsMaterialsMgmt.Mgmt.
ProductProductPlanningPlanning
QualityQualityMgmt.Mgmt.
Plant Mainte-Plant Mainte-nancenance
HumanHumanResourcesResources
FinancialFinancialAccountingAccounting
ControllingControlling
TreasuryTreasury
ProjectProjectSystemSystem
WorkflowWorkflow
IndustryIndustrySolutionsSolutions
R/3R/3R/3R/3Client/ServerClient/Server
ABAP/4ABAP/4Client/ServerClient/Server
ABAP/4ABAP/4
ERP / SAP Overview | September 2003 Slide 22
IBM Global Services
© Copyright IBM Corporation 2003
Integration
S
U
P
P
L
I
E
R
C
U
S
T
O
M
E
R
S A P R / 3S A P R / 3
Procurement Production Distribution
Finance and Accounting
MMMM PPPP SDSD
FIFI COCO
All business processes throughout the supply chain are All business processes throughout the supply chain are executed in one system sharing all informationexecuted in one system sharing all information
Workflow
ERP / SAP Overview | September 2003 Slide 23
IBM Global Services
© Copyright IBM Corporation 2003
SD: Sales and Distribution
SAPR/3
SDSDSDSDSD Sales & Distribution . . . . . . . . Sales & Distribution . . . . . . . .
ERP / SAP Overview | September 2003 Slide 24
IBM Global Services
© Copyright IBM Corporation 2003
SD Overview SDSDInquiry
Quotation
Goods Issue
Sales Order
Delivery to Customer
Invoicing
Pricing
Materials Planning
Purchasing
Production
Goods Receipt
Customer Stock
Picking
Packing
Transportation
ERP / SAP Overview | September 2003 Slide 25
IBM Global Services
© Copyright IBM Corporation 2003
Process Chain: Sales Distribution
- Create pick list- Create trans-
portation work list- Create loading work list
- Check credit
- Check product availability- Determine pricing- Estimate delivery schedule- Determine conditions of sale
Inbound LogisticsInbound Logisticsfrom Materialsfrom MaterialsManagementManagement
Inbound LogisticsInbound Logisticsfrom Materialsfrom MaterialsManagementManagement
Outbound LogisticsOutbound Logisticsto Customerto Customer
Outbound LogisticsOutbound Logisticsto Customerto CustomerSales Order & Distribution
Process
Support Customer SalesSupport Customer Sales(Customer Info Analysis)(Customer Info Analysis)
- Optional -- Optional -
Support Customer SalesSupport Customer Sales(Customer Info Analysis)(Customer Info Analysis)
- Optional -- Optional -
Process CustomerProcess CustomerInquiresInquires
- Optional -- Optional -
Process CustomerProcess CustomerInquiresInquires
- Optional -- Optional -
Provide CustomerProvide CustomerQuotationsQuotations- Optional -- Optional -
Provide CustomerProvide CustomerQuotationsQuotations- Optional -- Optional -
Support CustomerSupport CustomerAgreementsAgreements- Optional -- Optional -
Support CustomerSupport CustomerAgreementsAgreements- Optional -- Optional -
Receive PaymentReceive PaymentReceive PaymentReceive PaymentFI
Create InvoiceCreate InvoiceCreate InvoiceCreate InvoiceFI/CO/PA
Issue GoodsIssue Goods(Ship Product)(Ship Product)Issue GoodsIssue Goods
(Ship Product)(Ship Product)FI
MMMM
Create Delivery NoteCreate Delivery NoteCreate Delivery NoteCreate Delivery Note
Create Sales OrderCreate Sales OrderCreate Sales OrderCreate Sales OrderFI/CO/PA
MMMM
PPPP
(Activities)
(Documents)
Sales/DistributionSales/DistributionChainChain
Sales/DistributionSales/DistributionChainChain
ERP / SAP Overview | September 2003 Slide 26
IBM Global Services
© Copyright IBM Corporation 2003
Order Entry
PPMMFIFI FIFI
Credit ManagementCredit Management
Dynamic Availability Check
Cash ForecastCash Forecast
?? ?OK
ERP / SAP Overview | September 2003 Slide 27
IBM Global Services
© Copyright IBM Corporation 2003
Delivery/Shipment Processing
MMWM
MM
PickingPicking
PackingPacking
TransportationTransportation
Ship to party: C100
Item Material Qty
.
.
.
. DeliveryNote
10 6301 1020 6412 1030 1507 25
PickingList
Credit ManagementCredit Management
Static Availability Check
FIFI
ERP / SAP Overview | September 2003 Slide 28
IBM Global Services
© Copyright IBM Corporation 2003
Picking/Packing
Picking RequestPicking Request
Picking Confirmation
Picking Confirmation
Confirm Picking Request
Confirm Picking Request
Goods IssueGoods Issue
DeliveryDelivery
Sales OrderSales Order
Print Picking ListPrint Picking List
Picking with Picking Confirmation
Picking without Picking Confirmation
ERP / SAP Overview | September 2003 Slide 29
IBM Global Services
© Copyright IBM Corporation 2003
Invoicing
FIFICOCO
PCAPCA
Single InvoicesSingle Invoices
Collective InvoicesCollective Invoices
Invoice ListsInvoice Lists
Credit/Debit NotesCredit/Debit Notes
EDIEDI
Profit Center Accounting/Profitability AnalysisProfit Center Accounting/Profitability Analysis
Accounts Receivable/General LedgerAccounts Receivable/General Ledger
Cash ForecastCash Forecast
FIFI
COCOPAPA
ERP / SAP Overview | September 2003 Slide 30
IBM Global Services
© Copyright IBM Corporation 2003
MM Overview
SAPR/3
MM Materials Management . . Materials Management . .
ERP / SAP Overview | September 2003 Slide 31
IBM Global Services
© Copyright IBM Corporation 2003
MM Overview
Material requirement planning
External procurementPurchasing
Internal procurementProduction
Invoiceverification
Goodsreceipt
Inventory management
Goodsissue
Transferposting
Warehousemanagement
Internal and external accounting Sales and distribution
Master dataMaterialBatchVendorCustomerG/LStorage bins...
MMMM
ERP / SAP Overview | September 2003 Slide 32
IBM Global Services
© Copyright IBM Corporation 2003
Material - Central Master “Record” for Logistic
123Inventory
QualitySales Information
Production InformationDesc:---------------------
Product - 123
456Inventory
PurchasingDesc:---------------------
Raw Material - 456
ERP / SAP Overview | September 2003 Slide 33
IBM Global Services
© Copyright IBM Corporation 2003
Data in the Vendor Master
General DataAddressPhone and Fax Number
Control Data
Purchasing DataTerms of PaymentContact Person Minimum Order Value
Account DataPayment TermsPayment MethodAccounting Clerk
Maintenance LevelClient Purchase Organization Company Code
• Mandatory maintenance at thePurchasing Organization Level
• Optional Maintenance at the Plant Level, the Vendor Sub-Range Level or acombination of the two
ERP / SAP Overview | September 2003 Slide 34
IBM Global Services
© Copyright IBM Corporation 2003
External Procurement Environment
RequirementDetermination
Info Record
Price HistoryPurchasing Data
QuotaArrangement
SourceSourceDeterminationDeterminationVendor Vendor SelectionSelection
PurchaseOrder
Source ListSource List
InvoiceReceipt
RFQ
QuotationPurchaseRequisition
OutlineAgreement
Goods Receipt
ERP / SAP Overview | September 2003 Slide 35
IBM Global Services
© Copyright IBM Corporation 2003
Goods Movement
Ad hoc.
Inventory Inventory
TransferPosting
GoodsIssue
GoodsIssue
Consumption Samples Sales Order
GoodsReceipt
Delivery Production
ERP / SAP Overview | September 2003 Slide 36
IBM Global Services
© Copyright IBM Corporation 2003
Invoice Verification
VendorVendor invoiceinvoiceVendor 3Vendor 3
FIFICOCO
Blocked InvoiceBlocked Invoice
Tolerance Check?Tolerance Check?
Release ofBlocked Invoice
Release ofBlocked Invoice
e.g...
Orders / Projects /Cost centersOrders / Projects /Cost centers
G/L accounts / Accounts payableG/L accounts / Accounts payableVendorVendor invoice invoice
Delivery InvoiceDelivery Invoice
Preliminary PostingPreliminary Posting
Automatic Price UpdateAutomatic Price Update
PaymentPayment
OK !
InvoiceVerification
ERP / SAP Overview | September 2003 Slide 37
IBM Global Services
© Copyright IBM Corporation 2003
PP Overview
SAPR/3
PP Production Planning . . Production Planning . .
ERP / SAP Overview | September 2003 Slide 38
IBM Global Services
© Copyright IBM Corporation 2003
Production Planning Cycle
Sales and Operations PlanningSales and Operations Planning
Master Production SchedulingMaster Production Scheduling
Demand ManagementDemand Management
MRPMRP
MRP ListMRP List
Production Order Cycle orProduction Order Cycle orPurchase Order CyclePurchase Order Cycle
Master DataMaster Data
Material MasterMaterial MasterBill of MaterialsBill of MaterialsWork CentersWork CentersRoutingsRoutingsPRTPRT
Capacity PlanningCapacity Planning
Plant MaintenancePlant Maintenance
Sales & DistributionSales & Distribution
Materials ManagementMaterials Management
CostingCosting
PP
ERP / SAP Overview | September 2003 Slide 39
IBM Global Services
© Copyright IBM Corporation 2003
Production : Process Chain
Production ChainProduction ChainProduction ChainProduction Chain
Outbound Logistics to MaterialsOutbound Logistics to MaterialsManagement or Sales ChainManagement or Sales Chain
Outbound Logistics to MaterialsOutbound Logistics to MaterialsManagement or Sales ChainManagement or Sales Chain
Inbound Logistics from Inbound Logistics from Procurement or Production ChainProcurement or Production Chain
Inbound Logistics from Inbound Logistics from Procurement or Production ChainProcurement or Production Chain Manufacturing
Process
Determine Production Requirements Determine Production Requirements via MRP Output or Manually)via MRP Output or Manually)
Determine Production Requirements Determine Production Requirements via MRP Output or Manually)via MRP Output or Manually)
Create production orderCreate production order(via conversion of planned order(via conversion of planned orderto production order or manually)to production order or manually)
Create production orderCreate production order(via conversion of planned order(via conversion of planned orderto production order or manually)to production order or manually)
Check material availabilityCheck material availability(Automatic)(Automatic)
Check material availabilityCheck material availability(Automatic)(Automatic)
Release Production OrderRelease Production OrderRelease Production OrderRelease Production Order
Print shop floor papersPrint shop floor papers(actual workorders)(actual workorders)
Print shop floor papersPrint shop floor papers(actual workorders)(actual workorders)
Withdraw materials from Withdraw materials from inventory (automatic/manual)inventory (automatic/manual)
Withdraw materials from Withdraw materials from inventory (automatic/manual)inventory (automatic/manual)
Produce GoodsProduce GoodsProduce GoodsProduce Goods
Confirm production ofConfirm production ofgoods is completedgoods is completed
Confirm production ofConfirm production ofgoods is completedgoods is completed
Transfer Produced Goods to InventoryTransfer Produced Goods to Inventory Transfer Produced Goods to InventoryTransfer Produced Goods to Inventory
FI
Settle Production OrderSettle Production Order Settle Production OrderSettle Production OrderFICOCO
Archive/Delete OrderArchive/Delete OrderArchive/Delete OrderArchive/Delete Order
MM
ERP / SAP Overview | September 2003 Slide 40
IBM Global Services
© Copyright IBM Corporation 2003
Production Planning
1. Production Planning Functionality2. Master Data3. Sales and Operations Planning & Demand Management4. MRP5. Production Order & Capacity Planning
ERP / SAP Overview | September 2003 Slide 41
IBM Global Services
© Copyright IBM Corporation 2003
Material Requirements Planning
3. Qrt 4. Qrt
Demands
Stochastic
Deterministic Planning
Stochastic
Deterministic Planning
Demands
Bill ofMaterialExplosion
Quantity:12.000
Capacity PlanningLot Sizing Procedures
Net Change
ERP / SAP Overview | September 2003 Slide 42
IBM Global Services
© Copyright IBM Corporation 2003
MRP - Planning Procedures
PlanningProcedures
PlanningProcedures
DeterministicMRP
DeterministicMRP
Consumption-BasedPlanning
Consumption-BasedPlanning
Forecast-BasedPlanning
Forecast-BasedPlanning
Reorder PointPlanning
Reorder PointPlanning
AutomaticReorder Point
AutomaticReorder Point
ManualReorder Point
ManualReorder Point
ERP / SAP Overview | September 2003 Slide 43
IBM Global Services
© Copyright IBM Corporation 2003
Production Control
Planned OrdersPlanned OrdersPlanned OrdersPlanned Orders
ReleaseRelease Production OrderProduction OrderReleaseRelease Production OrderProduction Order
FI CO
OpenOpen Production OrderProduction OrderOpenOpen Production OrderProduction Order
Goods IssueCosts
MM
ERP / SAP Overview | September 2003 Slide 44
IBM Global Services
© Copyright IBM Corporation 2003
QM Overview
SAPR/3
QM Quality Management . . Quality Management . .
ERP / SAP Overview | September 2003 Slide 45
IBM Global Services
© Copyright IBM Corporation 2003
QM Overview
Sales &Sales &DistributionDistribution
SDSD
MMMM
PPPP
QMQM
PMPM
HRHR
FIFI
COCO
AMAM
PSPS
WFWF
ISIS
MaterialsMaterialsMgmt.Mgmt.
ProductProductPlanningPlanning
QualityQualityMgmt.Mgmt.
Plant Mainte-Plant Mainte-nancenance
HumanHumanResourcesResources
FinancialFinancialAccountingAccounting
ControllingControlling
Fixed AssetsFixed AssetsMgmt.Mgmt.
ProjectProjectSystemSystem
WorkflowWorkflow
IndustryIndustrySolutionsSolutions
R/3R/3R/3R/3
The QM application module is a The QM application module is a quality control and information quality control and information system supporting quality system supporting quality planning, inspection, and control planning, inspection, and control for manufacturing and for manufacturing and procurementprocurement
QM
ERP / SAP Overview | September 2003 Slide 46
IBM Global Services
© Copyright IBM Corporation 2003
QM in Logistics
History-dependent intensity of quality inspections
Goods receiptGoods receipt
Goods issueGoods issue
ProductionProduction
• Inspection during production
• Defects recording in QM
• Control charts
• Quality management in SD (certifies quality)
QMQM
ERP / SAP Overview | September 2003 Slide 47
IBM Global Services
© Copyright IBM Corporation 2003
PM Overview
SAPR/3
PM Plant Maintenance . . Plant Maintenance . .
ERP / SAP Overview | September 2003 Slide 48
IBM Global Services
© Copyright IBM Corporation 2003
Plant Maintenance - Overview
Create Work Orders
Create Work Orders
NotificationsNotifications
PlannedWork Orders
PlannedWork Orders
Schedule WO’sSchedule WO’s
Parts/SuppliesParts/Supplies
Labor Labor
Preventive/PredictiveMaint. WO’sPreventive/PredictiveMaint. WO’s
Master Data Master Data
Close and Settle WOClose and Settle WO
ReportingReporting
Special ToolsSpecial Tools
Pre-defined work stepsPre-defined work steps
EmergenciesEmergencies
External ServicesExternal Services Material
RequisitionsMaterialRequisitions
ShopPapersShopPapers
PM
ERP / SAP Overview | September 2003 Slide 49
IBM Global Services
© Copyright IBM Corporation 2003
FI Overview
SAPR/3
Fi Finance . . Finance . .
ERP / SAP Overview | September 2003 Slide 50
IBM Global Services
© Copyright IBM Corporation 2003
Components of FI FIFI
FI-GLFI-GL
FI-ARFI-AR
FI-APFI-AP
FI-SLFI-SL
FI-LCFI-LC
FI-AAFI-AA
General Ledger
Accounts Receivable
Accounts Payable
Asset Accounting
Special Ledger
Legal Consolidation
ERP / SAP Overview | September 2003 Slide 51
IBM Global Services
© Copyright IBM Corporation 2003
Corporate Structure
FinancialFinancialManagementManagement
AreaArea
FinancialFinancialManagementManagement
AreaArea
FinancialFinancialManagementManagement
AreaArea
FinancialFinancialManagementManagement
AreaArea
FinancialFinancialManagementManagement
AreaArea
FinancialFinancialManagementManagement
AreaArea
ControllingControllingAreaArea
ControllingControllingAreaArea
ControllingControllingAreaArea
ControllingControllingAreaArea
ControllingControllingAreaArea
ControllingControllingAreaArea
ControllingControllingAreaArea
ControllingControllingAreaArea
WorkWorkPlace/JobPlace/Job
WorkWorkPlace/JobPlace/Job
MaterialMaterialProductProductMaterialMaterialProductProduct
PlantPlant Cost CentersCost CentersPlantPlant Cost CentersCost Centers
Company Code (Company)Company Code (Company)Company Code (Company)Company Code (Company)
Corp. Group LevelCorp. Group Level
Legal EntityLegal Entity
Controlling LevelControlling Level
Management UnitsManagement Units
ERP / SAP Overview | September 2003 Slide 52
IBM Global Services
© Copyright IBM Corporation 2003
The Elements of Financial Accounting
Finance Information SystemExecutive Information SystemG/L Information System
Finance Information SystemExecutive Information SystemG/L Information System
Foreign ExchangeManagementForeign ExchangeManagement
BusinessAnalysisBusinessAnalysis
Cash Managementand ForecastCash Managementand Forecast
Multiledger
Bank Accounts
General LedgerPayablesPayables ReceivablesReceivables
Extended General LedgerExtended General Ledger
Consolidation
AccountsPayable
InvoiceInvoiceVerificationVerification
AccountsReceivable
CreditCreditManagementManagement
ERP / SAP Overview | September 2003 Slide 53
IBM Global Services
© Copyright IBM Corporation 2003
The Components of FI
Configuration
• Organizational Structures– Company Codes– Business Area
• Organization of Accounting– Ledger/Sub-ledger
• Chart of Accounts
• Credit Control– Setting Credit Limits
• Master Records– G/L Accounts– Customers– Vendors– Banks
• Chart of Depreciation– Depreciation Areas– Assets
• Extended General Ledger
• Group Company
• Number Ranges
Configuration
• Organizational Structures– Company Codes– Business Area
• Organization of Accounting– Ledger/Sub-ledger
• Chart of Accounts
• Credit Control– Setting Credit Limits
• Master Records– G/L Accounts– Customers– Vendors– Banks
• Chart of Depreciation– Depreciation Areas– Assets
• Extended General Ledger
• Group Company
• Number Ranges
Functionality
Documents/Transactions Fiscal YearPosting AdjustmentsPayment Terms Balance Sheets/Income StatementsForeign Currency ClosingsTaxes On-Line DisplaySpecial G/L Transactions Interest CalculationPlanning CorrespondencePayment Program Fixed Assets
Reporting AnalysisLegal Consolidations
Functionality
Documents/Transactions Fiscal YearPosting AdjustmentsPayment Terms Balance Sheets/Income StatementsForeign Currency ClosingsTaxes On-Line DisplaySpecial G/L Transactions Interest CalculationPlanning CorrespondencePayment Program Fixed Assets
Reporting AnalysisLegal Consolidations
Modules
General Ledger Special LedgerAccounts Payable Legal ConsolidationsAccounts Receivable Credit ManagementAsset Accounting Cash Management and Forecast
Treasury
Modules
General Ledger Special LedgerAccounts Payable Legal ConsolidationsAccounts Receivable Credit ManagementAsset Accounting Cash Management and Forecast
Treasury
FIFIFIFI
ERP / SAP Overview | September 2003 Slide 54
IBM Global Services
© Copyright IBM Corporation 2003
CO Overview
SAPR/3
CO Controlling. . Controlling. .
ERP / SAP Overview | September 2003 Slide 55
IBM Global Services
© Copyright IBM Corporation 2003
Components of CO
CO Configuration
Organization Structures
Master Data
Planning Setup
Criteria and Values
Valuation
CO Configuration
Organization Structures
Master Data
Planning Setup
Criteria and Values
Valuation
CO ModulesCO Modules• Cost Center Accounting
• Order and Project Acctg.
• Transaction-BasedPostings
• Periodic Allocations
• Profit Center Acctg.
• Product Costing
• Activity-Based Costing
• Product Costing
• Budgeting
• Profitability Analysis
• Business Planning& Control
FunctionalityFunctionality• Settlement
• Internal Orders
• Open Item Management
• Profitability Analysis
• Overhead Management
• Planning
• Transaction-BasedPosting
• Periodic Allocations
• Monitoring ActualActivities vs. PlannedCOCOCOCO
CO
ERP / SAP Overview | September 2003 Slide 56
IBM Global Services
© Copyright IBM Corporation 2003
The Elements of Managerial Accounting
Overhead CostControllingOverhead CostControlling
ProfitabilityAnalysisProfitabilityAnalysis
Overhead CostControllingOverhead CostControlling
CostCenters
ReportStructure:
MarketSegmentRegionDivision
Cost of Sales
Cost of Period
PA
PCA
ReportStructure:
ProfitCenter
GLAccounts
ControllingControllingControllingControlling
ERP / SAP Overview | September 2003 Slide 57
IBM Global Services
© Copyright IBM Corporation 2003
Integration Within FI/CO
Financial AccountingFinancial AccountingFinancial AccountingFinancial Accounting
AssetAccountingAssetAccounting
AssetAccountingAssetAccounting
AssetAccountingAssetAccounting
InvestmentControllingInvestmentControlling
PlantMaintenancePlantMaintenance
Gen. LedgerAccountingGen. LedgerAccounting
AccountsReceivableAccountsReceivable
AccountsPayableAccountsPayable
CashManagementCashManagement
Overhead CostControllingOverhead CostControlling
Make toOrder Prod.Make toOrder Prod.
Cost CenterControllingCost CenterControlling
ActualCostingActualCosting
StaticStandardCosting
StaticStandardCosting
Product &ProductionControlling
Product &ProductionControlling
MassProductionMassProduction
ContinuousFlow Prod.ContinuousFlow Prod.
BatchProductionBatchProduction
Cost of SalesAccountingCost of SalesAccounting
PeriodAccountingPeriodAccounting
FlexibleStandardCosting
FlexibleStandardCosting
OrderControllingOrderControlling
ProjectControllingProjectControlling
Management AccountingManagement AccountingManagement AccountingManagement Accounting
Sales &ProfitabilityControlling
Sales &ProfitabilityControlling
Chart of AccountsChart of AccountsFIFI COCO
CentralCentralDocumentsDocuments
CentralCentralLine ItemsLine Items
CentralCentralTotalsTotals
AccountRevenue
ERP / SAP Overview | September 2003 Slide 58
IBM Global Services
© Copyright IBM Corporation 2003
Integration
PPMM
FI CO
SD
FI
Which modules are involved?
PlannedRequirement
MRP
Requirementon component
level
PurchaseOrder
GoodsReceipt
InvoiceVerification
AccountsPayable
PlannedOrder
ProductionOrder
Productioncompleted
OrderSettlement
CustomerOrder
Shipping
Invoicing
AccountReceivable
ERP / SAP Overview | September 2003 Slide 59
IBM Global Services
© Copyright IBM Corporation 2003
SAP R/3 : Components
ABAPPrograms
Configuration
Organization Structure
Key Data Elements
Functionality Configurations
ApplicationMaster Data
Transaction Data
ERP / SAP Overview | September 2003 Slide 60
IBM Global Services
© Copyright IBM Corporation 2003
What is Customization ?Customization• the adaptation of application software to customer-
specific needs is accomplished in two ways :
Coding
Programming customer-specific code that replaces or complements components of the application
Configuration
Rendering the application appropriate to a specific customer by specifying data on which the application operates
ERP / SAP Overview | September 2003 Slide 61
IBM Global Services
© Copyright IBM Corporation 2003
Organizational Structures in R/3
Cost AccountingCost Accounting
External LogisticsExternal Logistics
AccountingAccounting
Internal LogisticsInternal Logistics(MRP/Production)(MRP/Production)
Inventory ManagementInventory Management
Organizational Units
ClientClient
Controlling AreasControlling Areas
Company CodesCompany Codes
PlantsPlants
SalesSalesOrganizationsOrganizations
PurchasingPurchasingOrganizationsOrganizations
Valuation AreasValuation Areas
Storage Locations/Batches/Special StocksStorage Locations/Batches/Special Stocks
ERP / SAP Overview | September 2003 Slide 62
IBM Global Services
© Copyright IBM Corporation 2003
Organizational Structure in SAP R/3
Human ResourcesHuman ResourcesControllingControllingClientClientClientClient
CompanyCode
PurchasingOrganization
PersonnelArea
Production PlanningProduction Planning
Sales and DistributionSales and Distribution Materials ManagementMaterials Management
Financial AccountingFinancial Accounting
SalesArea
ControllingArea
Plant
ERP / SAP Overview | September 2003 Slide 63
IBM Global Services
© Copyright IBM Corporation 2003
ABAP Programming
SAP R/3 applications are written in the ABAP programming language, and run within the application layer of the R/3 System.
ABAP programs communicate with the database management system of the central relational database (RDBMS), and with the graphical user interface (SAPgui) at presentation level.
ERP / SAP Overview | September 2003 Slide 64
IBM Global Services
© Copyright IBM Corporation 2003
Why we need ABAP Developments?
SAP Solution
SAP R/3 scope
ERP / SAP Overview | September 2003 Slide 65
IBM Global Services
© Copyright IBM Corporation 2003
SAP Solution
SAP R/3 scopeSpecific company requirements
ERP / SAP Overview | September 2003 Slide 66
IBM Global Services
© Copyright IBM Corporation 2003
SAP Solution
SAP R/3 scope Specific company requirements
New FunctionalityDevelopment
ERP / SAP Overview | September 2003 Slide 67
IBM Global Services
© Copyright IBM Corporation 2003
SAP Solution
SAP R/3 scope Specific company requirements
Non SAPapplications
New FunctionalityDevelopment
ERP / SAP Overview | September 2003 Slide 68
IBM Global Services
© Copyright IBM Corporation 2003
Types of ABAP Developments
• Reports
• Interfaces
• Conversions
• Enhancements