* 00 Union Bank n"ms@m of India

3itbtPrm-rn Industrial Relations Division

~namb Human Resources Department

adhmmhm Central Office ............................. ----------------------------- ------------------------------- -------------------------------

9!-& m, Union Bank Bhavan 239, b -4, 239, Vidhan Bhavan Marg,

TbWm, d - 4 0 0 0 2 1 . Nariman Point, Mumbai 400 021.

3ET9i d%Ef ' d , T i : 6209 Staff Circular No : 6209

f?Flk: 30 v, 2015 Date: 3oth June, 201 5

To, All Branches/Offices,

3 i h - @m=r & 3C%ad &&a=i Minutes of the Meeting held betweerr r;m & & a the representatives of the Management

93 29 F, 2015 dfl ~ e ~ ; r and the representatives of the A l l lndia Union Bank Officers' Federation * '** ' (AIUBOF) on ~ 9 ' ~ June, 201 5 on various

d?d%f?d&;iPh& h&&*rn. issues raised by the AIUBOF

m mm * mn*ml * 5% We are enclosing a copy of the minutes *m h 3iin6m?f of the meeting held between the [ m $ ~ & m ] &- md &- $Q representatives of the Management and

f&1~5 29 q, 2015 5h the representatives of the All India Union

r n ~ ~ ~ W ~ ~ r n ~ ~ ~ Bank Officers' Federation (AIUBOF) on 29th June, 2015 on various issues raised * @ Kd"f by AlUBOF for infbrmation. e 8. n

td+- GE R A L M A N A

m:421hm

Encl: A/A

MINUTES OF THE I.R.MEETING HELD ON 29.06.201 5 AT CENTRAL OFFICE, MUMBAI BETWEEN THE MANAGEMENT AND ALL INDIA UNION BANK OFFICERS' FEDERATION

FRESH ISSUES:

Sr 1 ISSUES

consideration of request transfer of 0 to Scale I promotes, Rural Development officers and Marketing officers of 201 1 batch. We request for immediate transfer back of direct recruited officers who have completed 3 years, Scale 11 8 Scale Ill officers of 2011 and 2012 batch as per their request. Pertinent to mention that considerable time has already been elapsed and non- consideration of request transfer is creating frustration in the rank and file.

REPLY

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Promotion process: We request to conclude promotion process for the year 2014 from Scale I to Scale II, scale II to Scale Ill and specialist cadre immediately, because as per opinion there was no reason to stop the process which we have mention several times to the top management. We also request for earliest commencement of the promotion process for the year 201 5.

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Conversion: We propose the following; a. De-specialization of MOs and RDOs

segments looking to their higher % of share in specialist segment as well as their job profile i s i n symmetry with that of general banking officers. Moreover, GO1 guidelines do not specify these two segments as specialist.

Promotion process wi l l commence after the outcome of Review Petition I Application pending before the Hon'ble Supreme Court.

I ' I 1

a) lssue wil l be examined while amending the Promotion Policy.

officers of 2011 batch wil l be considered on completion of 0 to 1 promotion process. As regards Scale II and Ill, the same wil l be considered on completion of promotion process from I to II and II to Ill immediate after the outcome of the Supreme Court judgment. The request of Lady officers and genuine 1 extreme medical grounds cases of Scale II and Ill officers wi l l be considered on merit.

b. Converzion of specialist officers on their promotion to Scale II i n general

b €t c) Issue wil l be examined while amendins the Promotion Policy.

cadre in case such promotion took place within 5 years from the date of appointment of such officers, so that they could be eligible to appear for next promotion as general cadre officers because on regular basis bank management i s taking general banking work from those segment of officers more particularly RDOs and MOs .

c. In case of non-promotees, conversion on completion of 5 years of service as per guidelines of Government of India and this process must start now.

d. Credit officers recruited in 2013 are classified as Specialized Officers whereas Credit officers recruited in 2008 and 2012 were classified as General Officers. We request to remove this anomaly.

d) Appointments were made according to the requirement at that p ~ i n t of time.

Promotion Policy: l n view of increasing number o i Y Generation i n our Bank, we propose the modification in clause no. 1.2 of staff circular no. 5839 dated 11.04.2012 as under as resards to promotion of officers; Normal Track - To f - 65% of vacancies identified. Fast Track -To fil l-up 35% cf vacancies identified. This wil l enormously help in quick carrier progression of the young generation officers. As an organization we apprehend that after 2016 the promotion opportunities in public sector banks wil l be reduced drastically.

Matter wi l l be looked into while amnolivr~ the Promotion Pol.icy.

Increase in conveyance 1 Petrol expenses I.imit: This limit was last revised on 14.02.201 2 whereas other peer Banks have revised the ceiling substantially in the recent past. Pertinent to mention here that no

Matter wil l be placed before t h e Competent Authority 1 HR Sub Committee.

separate conveyance expenses are being claimed by the officers incurred in performing the outdoor duties to garner the business.

a. You wil l appreciate that increasing inflation rate has resulted in substantial hike in rental value of the premises. The present rental value of a moderate accommodation i s beyond the reach of the officers within the frame work of our existing ceiling which was last revised on 02.01.2012. All peer banks such as Bank of Baroda, Bank of India, Purrjab National Bank and Canara Bank have enhanced the rental ceiling substantially in the recent past, which i s a bone of contention for the field people, that why our management i s sc apprehensive in corning out the revised rental ceiling for officers which i s already prevalent in the peer banks

6.

b. We request to include provision of making advance rent deposit and brokerage paid a t the time of taking the residential premises on lease by the officers.

Lease- Rentalceiling:

--- Entertainment ~xpenses: This l imit was last visited and modified in January, 2012. Increase in service tax recently notified by GO1 coupled with increase .in transport cost has escalated this expenditure. A major part of this expendit[- re incurred by the field functionaries to extend hospitality to our valuable customers.

Matter will be placed before the Competent Authority 1 HR Sub Committee.

Matter wil l be placed before the Competent Authority 1 HR Sub Committee.

Perquisite to Branch Head: Recent innovative notification by Bank of Baroda as regards to perquisites to Branch Heads of JMGS I to TEGS VI wil l certa'inly attract the field functionaries especially Y Generation to shoul.der this responsibility which in turn ensure the business growth. Being the peer Bank in the Industry with ever increasing Y Generation in our Bank during the last 5 years, we request for introduction of following perquisites to extend an added benefit to the field functionaries to motivate the officers to shoulder the key responsibility of Branch Head so as to pave the way for smooth business growth. We have also suggested earlier to the top management in our communication that management should create a post of Assistant Branch Manager i n Scale Ill branches and onwards to prepare a second line cf leadership to counter the mass scale retirements and attritions. We also suggest that for such post additional job responsibility marks to be assigned to

1 make the decision making process rewarding. I Branch Head 1 Perquisite per month I

-- 1 SMGS IV 10.o00 I I

LTCILTA: As per the guidelines communicated vide letter no. DP/PAD/267/2015 dated 12.06.201 5, staff niernbers are to submit a comparative fare charges of various Airlines on the date of booking along with their final bill.

SMGS V TEGS VI

- Presently two types of fare are there; refundable and non-refundable.

1 1,000 12,000

Matter i s being examined.

Matter discussed and suitzble guidelines wi l l be issued.

Mostly non-refundable fare is the lowest fare. In case of personal and official exigencies i f travel is not undertaken, staff member1 bank is to bear that unwarranted expenditure i n case of cancellation of ticketls.

- Inconvenient timing of departure of flight, suppose in early morning or late night effects the pricing of air - fare. More inconvenience offers less price and degree of convenience escalate the pricing. Therefore, lowest air fare may put the staff members to inconvenience.

- There are four pricing structures of air-fare; first two fare slabs (Web special economy & super value economy) are fluctuating on a day to day basis (increases with the pass of days), the third slab (Flexi saver economy) is static (fare is moderate, refundable, remains unchanged and sometimes lower than first two slabs) while the fourth one (Flexible economy) is the highest price band.

- Keeping in view of above, we request to revisit the guidelines and fix the fare slab which is refundable, less inconvenient to staff niembers as regards to journey time and static price band.

-- Officiating Allowance: Management is upgrading the IDS of officers in FINACLE for completing the routine work of the branches. We request for provision of payment of officiating allowance in such cases where the work other than overriding exceptions set in Fnacle i s being carried out as spelt in IRM dated 27.08.2014.

The IDS of the officers are upgraded to perform some job in the Finacle which requires higher grade ID. However, the officiating allowance i s being paid in case the officer requires to use the delegated authority of higher cadre.

Residential Quarters: Budgetary allocations were made for purchasing of residential quarters in Delhi, Chennai, Madl-~rai. Coimbatore and Salem. But no progress i s made thereof. We request for issuance of suitable instructions for i t s expedition.

Single Officer Branch: Some of the rural and semi-urban branches are provided with only one officer. In Belgaum Region, 8 Branches are functioning with only one officer and even one day CL i s being rejected for want of substitute.

Infrastructure 8 Manpowet-: New branches are being opened without adequate infrastructure and manpower. Some of the branches are not provided with sub-staff even after one year. e.3. Talikoti Br, Belgaum region has been opened in a old canteen building besides the proposed premises, which i s under construction. This wil l adversely affect the brand image of the Bank, as many other Banks are functioning in well furnished premises. Once we fail to attract the customers' attention at initial stage, it wil l be difficult to build image of Bank Later on.

deposit machine. Many of the machines

The concerned vertical. following up the matter with respective Zones I Region for utilization of budgetary allocation. However, matter will be taken LIP

with concerned Veritical to expedite the acquisition process of Residential accommodation for Officers.

4 branches were opened i n November 2014 and March 2015. Two Financial Inclusion Branches converted to Regular branches. Now second officer i s being posted out of new recruited officers reported in the Region. No Casual leave is being rejected for want of staff shortage. Communication wil l be sent to a l l ROs to post 2"' officer in single manned branches on priority basis.

Matter wil l be taken LIP with concerned Regional Head for expeditious redressal.

Under project UTKARSH revamping of Union Experience branches is being studied. However, ;A concerned verticat wil l be informe

machines are breaking down frequently. Even after the technicians attending, to the problem, the machines are timeand again breaking down. This i s adversely affecting the customer service and bank's image. Now a days management also not showing keen interest rolling out union experience branches. May we accept that this experimentation i s also over ?

NPS: It i s observed that deducted NPS amount of employees i s not credited to concerned employees NPS account in time. If amount i s not credited due to the lapse of the department then accountability should be fixed for such lapses. We request for prescribing time limit for crediting the contribution to NPS fund and an option be provided for employees to know the pattern of investment of funds made by NPS trust. Employees under NPS may be allowed to contribute voluntarily in NPS fund.

Leave: I t i s observed that the sanctioning authorities are keeping the leave applied by the officers pend.il?g without assigning m y reason and thereafter decline the ieave just before the date the officer wants to proceed on leave. We request TAT be prescribed for sanctioning of leave and other matters. In case i f no decision i s taken on the request submitted, it should automatically be treated as approved.

On the Job Training: Central Management vide letter no. D?: REC: 159:2015 dated 1 2'h ~ u n e 201 5 has issued guidelines for on-the-job training of newly recruited Probationary officers. On going through the guidelines it appears that some of the guidelines are diificult to im~lement. Such guidelines

NPS contribution i s being sent within 7 days. Some instances are that where officers have not provided PRAN numbers due t o which subscription could not be remitted. Federation i s requested to extend co-operation and also t o take up with the concerned officers in this regard.

Leave are sanctioned as per the rl-~les of the Bank through Union Parivar. However, instructions wi l l be reiterated as regard to timely disposal of the leave application.

To acquaint the new recruits with the working / atmosphere of the Bank, on the job training i s being imparted. Suitable guidelines have already been issued.

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are; a. Since the guidelines have been

passed on to controll.ing offices after the final post,ing of newly recruited officers, retransfer of them to comply with the provision of two officers group concept will entail expenditure to the bank.

b. The job training on FOREX i s not possible as there are very few branches dealing in Forex.

c. No clause as regards to final posting of these officers on completion of on the job training period so as to comply with clause no. 1.3 of staff circular no. 5839 dated 11.04. 2012

d. It has been instructed that "all possible care should be taken to ensure minimum possibie movement, i f feasible same or nearby centers be chosen. " Looking to vast Geographical areas of various regions, implementation of these guidelines seems to be difficult.

TA/DA on Request Transfer: Recently Central Office has issued inter State transfer orders of the officers, who went to other State on promotion, to their parent State. Perticent to mention here that these officers were reported to other State on promotion as per the decision of Management, therefore depriving such officers on their return to parent State from TAIDA i s not logicai.

No such instances have come to the notice of Central Office. Federation may quote specific cases, i f any.

I I

IRM DATED 18.03.201 5

Compensatory off i s permitted. The request for financial compensation will be re-examined.

1. Financial compensation of officers working i n Service Branches: a. We are thankful for allowing

compensatory off to officers who are required t o work on Sundays1 holidays. Since such work i s mandatory as per NI Act., we request also for financial compensation @ Rs.

1

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25001- per day to such officers. I b. As regards to extension at

Regionallcity level in CTS, it i s assured to refer the issue to PBOD. Development thereof.

Staff Housing Loan: As assured, we request to increase the % of loan limit, presently 25%, to be utilized for purchase of plot.

Matter has already been referred to PBOD.

Matter i s under consideration.

IRM DATED 28.04.2014 I Financial compensation on transfer: The officers who are transferred out of their present place of posting were being allowed Diem allowance. Hotel expenses for 15 days since have been discontinued. We request that officers on transfer should be provided with boarding and lodging expenseslfinancial corrlpensation being provided by other banks besides Diem and other expenses.

As per Government directives, facility of 15 days Hotel expenses was discontinued.

- 1 : IRM DATED 10.01.2015

It i s In process. 1

, -1

IRA4 DATED 14.06.201 3

Request transfer Dairy: During the IR meeting, it was informed that the Management i s in process of bringing ,improvement in Union Parivar module for transfer request. We request to expedite the process.

Revision i n existing ceiling for furniture and appliances: Existing ceiling is effective for the last 4 years. We request to consider the enhancement in ceiling in view of sound health of our bank as s ~ e l t above.

Will be examined at an appropriate time.

I

I IRM DATED 29.06.2012

of Inverter i n Bank's' residential quarters: We request for issuance of circularlguidelines as assured in the last IRM.

Suitable instructions have already

n

PF NO. 260211 PF NO: 31 1300

PF NO. 279784

SIGNED AT MUMBAI ON 29.06.201 5

SHRI RAMJEET SINGH SC /ST REPRESENTATIVE

FF NO: 295630 PF KO. 283310

VICE PRESIDENT, AIUBOF

PF NO. 305053

ON BEHALF OF MANAGEMENT

SHRl R.R. MOHANTY GENERAL MANAGER (HR)

PF NO: 336970

SHRI V. AMBETHKAR GENERAL SECRETARY (ANDHRA PRADESH)

PF NO. 21 9359

P

SHRI PRIYA R GENERAL SECRETARY (BIHAR)

PF NO. 428769 L-

SHRl R.P. WAYKLlL SHRI D. GHGSH DY. GENERAL MANAGER (IR) GENERAL SECRETARY,

P F NO. 195980 PF NO. 335300

A. KRISHNASWAMY SHRI PRABHAT SAXENA DY. GENERAL MANAGER (HR) VICE FRESIDENT, AIWBOF

PF No. 358943 PF NO: 31 7053

SIGNATURE ON BEHALF OF AIUBOF SIGNAT

SHRI SHYAMAL CHATTERJEE PRESIDENT, AIUBOF

C

SHRI M.R. RANA SENERAL SECRETARY [CHANDIGARH)

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PF NO. 2601 39

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