0 Bicycle Reimbursement Program March 2015. 1 Agenda ① Bicycle Reimbursement Program Overview a) Introduction b) Benefit Requirements c) How It Works

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Bicycle Reimbursement Program

March 2015

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Agenda①Bicycle Reimbursement Program Overview

a) Introduction

b) Benefit Requirements

c) How It Works

d) Claims Rules

②Participant Experience

③Billing/Invoicing

©2014 WageWorks Inc. All rights reserved.

3©2014 WageWorks Inc. All rights reserved.

Bicycle Reimbursement Program Overview

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Introduction• The Bicycle Reimbursement Benefit enables

employers to reimburse their employees up to $20 a month tax-free for the following expenses: Bicycle Purchase Bicycle Improvements Bicycle Maintenance/Tune-Ups Bicycle Storage

• WageWorks has designed the program to ensure high satisfaction and compliance



Benefit Requirements• The Bicycle Benefit is a tax-free subsidy program paid by the

employer. It is important to note that this program does not allow

an employee to take pretax deductions to fund the benefit as is allowed for transit, vanpool and parking expenses.

• Employees can receive the Bicycle Benefit or another commuter benefit (such as transit, vanpool or parking) but not both for the same month.

• The Bicycle Benefit must be implemented as part of the IRC Section 132 program.


How It Works1. Employee commutes to work by bike and incurs valid bicycle

expense.2. Employee submits a claim with receipt(s) that display date,

product and/or service and cost.3. Claims are processed/paid once a month via check.

Claims submitted by the 20th of the month will be paid by the 1st of the following month.

e.g. a claim submitted on 7/10 will be paid by 8/1Note: If an employee has a transit, vanpool and/or parking election for the same benefit month, the claim will be denied.

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Claims Rules


• Only eligible Bicycle expenses for employees who have a qualified bicycle month and claims accompanied by a receipt will be paid. Requests without a receipt will be denied.• Only allow a reimbursement

equal to the number of qualified Bicycle months multiplied by the employer’s monthly subsidy.

• A qualified bicycle month includes a month in which: The employee does not receive any

other commuter benefit such as transit, vanpool or parking, during months in which they receive the bicycle benefit.

The employee commutes their workplace a “substantial” portion of travel between their residence and place of employment. WageWorks considers 20% to be the minimum amount to be considered “substantial”.


Participant Experience

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Select Benefit Page


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Bicycle Reimbursement Program Page


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Eligible Expenses and Claim Form


Eligible Expenses Claim Form


Billing/Invoicing

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Billing/Invoicing• Employers will be billed for claims and service fees after

claims have been processed and paid.

• Claims submitted by the 20th and paid by the 1st will be included on the next commuter invoice generated after the 1st of the month.

• These fees will appear on the commuter invoice under the following line items: Bicycle Program Monthly Service Fees Bicycle Program Claims Reimbursements

• Bicycle participants are considered additional participants – your commuter service fee will apply.


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Questions



Documents

0 Bicycle Reimbursement Program March 2015. 1 Agenda ① Bicycle Reimbursement Program Overview a) Introduction b) Benefit Requirements c) How It Works