1

Acquisition Domain Overview

Presented to the Federal Acquisition ConferenceJune 13th & 18th, 2003

2

Points of Interest

Role of the Acquisition Domain

Governance Structure

Acquisition Domain Actions

Success Stories

Future Actions

3

E-Government Act of 2002E-Government Act of 2002

DPAP(EB) GoalsDPAP(EB) Goals

Reduce Leverage technology to provide the best possible tools for the workforce Have fewer, more capable, and integrated systems Promote the use of best practices to have better information for decision making Reduce the cost of business operations Work closely with other domains to streamline our department processes

Reduce Leverage technology to provide the best possible tools for the workforce Have fewer, more capable, and integrated systems Promote the use of best practices to have better information for decision making Reduce the cost of business operations Work closely with other domains to streamline our department processes

Goals Impacting the Acquisition Domain

To provide effective leadership of Federal Government efforts to develop and promote electronic Government services and processes by establishing an Administrator of a new Office of Electronic Government within the Office of Management and Budget

To promote the use of the Internet and other information technologies to provide increased opportunities for citizen participation in Government

To promote interagency collaboration in proving electronic Government services, where this collaboration would improve the service to citizens by integrating related functions, and in the use of internal electronic Government processes, where this collaboration would improve the efficiency and effectiveness of the processes

To improve the ability of the Government to achieve agency missions and program performance goals

To promote the use of the Internet and emerging technologies within and across Government agencies to provide citizen-centric Government information and services

To reduce costs and burdens for businesses and other Government entities

To promote better informed decision making by policy makers To promote access to high quality Government information and

services across multiple channels To make the Federal Government more transparent and

accountable To transform agency operations by utilizing, where appropriate,

best practices from public and private sector organizations To provide enhanced access to Government information and

services in a manner consistent with laws regarding protection of personal privacy, national security, records retention, access for person with disabilities, and other relevant laws

To provide effective leadership of Federal Government efforts to develop and promote electronic Government services and processes by establishing an Administrator of a new Office of Electronic Government within the Office of Management and Budget

To promote the use of the Internet and other information technologies to provide increased opportunities for citizen participation in Government

To promote interagency collaboration in proving electronic Government services, where this collaboration would improve the service to citizens by integrating related functions, and in the use of internal electronic Government processes, where this collaboration would improve the efficiency and effectiveness of the processes

To improve the ability of the Government to achieve agency missions and program performance goals

To promote the use of the Internet and emerging technologies within and across Government agencies to provide citizen-centric Government information and services

To reduce costs and burdens for businesses and other Government entities

To promote better informed decision making by policy makers To promote access to high quality Government information and

services across multiple channels To make the Federal Government more transparent and

accountable To transform agency operations by utilizing, where appropriate,

best practices from public and private sector organizations To provide enhanced access to Government information and

services in a manner consistent with laws regarding protection of personal privacy, national security, records retention, access for person with disabilities, and other relevant laws

DOD Transformation GoalsDOD Transformation Goals

Protect the U.S. homeland and critical bases of operation; Deny enemies sanctuary; Protect and sustain power in access-denied areas; Leverage information technology to connect troops and their operations; Improve and protect information networks from attack; and Enhance space operations.

Protect the U.S. homeland and critical bases of operation; Deny enemies sanctuary; Protect and sustain power in access-denied areas; Leverage information technology to connect troops and their operations; Improve and protect information networks from attack; and Enhance space operations.

AT&L GoalsAT&L Goals

Modular solution sets Performance improvements Reduce current and future maintenance costs Minimize lines of code investment

Modular solution sets Performance improvements Reduce current and future maintenance costs Minimize lines of code investment

Enterprise data sharing Formless Reuse of technology investment Competition, where possible

Enterprise data sharing Formless Reuse of technology investment Competition, where possible

DPAP GoalsDPAP Goals

80% reuse of technology– Using Incr. 2 Adapter

Seamless data integration– Supports single baseline goal

ROI supportable

80% reuse of technology– Using Incr. 2 Adapter

Seamless data integration– Supports single baseline goal

ROI supportable

Fits within spiral development concept Sustainment reduction

– Core capability across P/C/S, MWS, and ICPs

Adaptable to business/technology insertions

Fits within spiral development concept Sustainment reduction

– Core capability across P/C/S, MWS, and ICPs

Adaptable to business/technology insertions

4

The Acquisition Community is Composed of People, Process, and Technology; All are Configured in the Context of Strategically Driven Policy

People

ProcessTechnology

Policy

& Reg

ulatio

n

Policy & Regulation

The Previous DPAP Relationship with Acquisition Community

Historically, the focus has been on the technology component of the Acquisition Community.

The objective is to fully integrate the acquisition workforce with streamlined acquisition processes and standard technologies.

5

Moving Forward, Our Role Will Be To Integrate People, Process, and Technology

Process

Technology

People

EB

Policy& Regulation

Policy &Regulatio

n Policy & Regulation

The DPAP Relationship with the Acquisition Community

The Acquisition Domain will design and implement a modern acquisition environment that is consistent with policy and integrates enterprise technologies with best practice processes for use by trained personnel.

6

PCARDJPMO

Office of Management and Budget

Governance Structure for Acquisition eBusiness

Acquisition Governance Board

Joint Acquisition E-Business Oversight Board(JAEBOB)

[Defense Procurement &Acquisition Policy (E-Business)*(DPAP (EB)), Services and Agencies]

Business Management Enterprise Architecture

DefenseAcquisitionBusinessProcess

Office of Undersecretary Defense,Comptroller

D DPAP

D DPAP

Etc. ServicePrograms

SPSJPMO

CCRJPMO

Program Execution

Program Executive

Office

Assistant Secretary of

DefenseNetwork

Information Integration

Global Information Grid

*Chair

ProcurementCONOPS

Service & AgencyPortfolios

Program Joint

RequirementsBoards

D DPAP

Purchase Card

CONOPS

Defense Acquisition

SystemInventory

Acquisition/Procurement

CONOPS

AcquisitionInnovation Forum

7

Acquisition Governance Board in Federal Context

Office ofManagement &

Budget

CFOCouncil

CIOCouncil

FederalAcquisition

Council

HRCouncil

DoD Acquisition Governance

Internal EffectivenessAnd Efficiency Council (IEEC)

(Quad Council)

TechnologyCommittee

DP&AP(EB)

D,DP&AP

8

Agency Back-Office

FinancialSystems

ProgramTools

AcquisitionSystems

Standard eTransactions

Integration Broker

Messaging /Data

Movement

BusinessRules

Transformation

Business Partner Network(BPN)

Planned Progression

FPDS-NG

eCatalog

IAE Portal

BPN Portal

Web Applications

eAuthentication

CredentialProvider /Validation

Service

Intra-governmentalTransactions

ICD

SBAPRO-Net

CCR

EPLS

PPIRS

eSRS

CADO

WDOL

FedTeDS

FBO

FMS TOP

EEOC

ORCA

FPDS-NG

eCatalog

FedReg

VETS-100

eAuthGateway

PastPerformance

FeederSystems

CPS

PPDB

PPIMS

CPARS

D&B

IGTExchange

IPAC

Leg

en

d

= in production

= in development

= not in scope for IAE O&M

= in concept

= vendor data entry capable

= initial IAE module

= additional IAE module

IAE Architecture

Industry / Vendors

Vendors

GranteeReg

9

Notional Federal Acquisition Governance

Federally coordinated requirements

IAE responsible for portfolio execution

ACE provides functional input through IAE to components

System Owners responsible for project implementation

Result: Alignment of requirements and funding

Quad CouncilOffice of Electronic

GovernmentFederal Acquisition

Council(FAC)

Acquisition Committee for Excellence

(ACE)

OMB/Resource Mgmt.Offices

Requirements

300 Submission

Integrated Acquisition Environment

JRBBPN

JRBeStandards

JRBFPDG-NG

JRBIGOTS

JRBeCatalog

Agency Level

BPN TeDS FBO ICD IGTP WDOL EPLS ESRS

SeniorAgency

Representatives

AgencyCIO

10

Acquisition Technology & Logistics (AT&L)Domain Owners

USD(C)/CFOComponent FMs/Lead Agent*Finance,Accounting Operations

& Financial Management$$

Steering CommitteeMr. Wynne & Ms. Morales

Executive BoardMr. Wynne

Business Modernization and Systems Integration (BMSI)

Enterprise Architecture Development, Sustainment,

Budget $$ Control

USD(P&R)Component M&Rs/Lead Agent*Human Resource Management

$$

USD(AT&L) [L&MR]Component ILs/Lead Agent

Logistics$$

Ms. Morales

USD(AT&L) [I&E]Component ILs/Lead Agent

Real Property andEnvironmental Liabilities

$$Mr. DuBois

ASD(C3I)/CIOComponent CIOs/Lead Agent*

Technical Infrastructure$$

USD(C)/CFOComponent FMs/Lead Agent*

Programming Budget & Funds Control

$$

FMMPWorking Group

CIOAdv.Council

USD(AT&L) [DPAP]Component Acq/Lead Agent

Acquisition/Procurement $$

Ms. Lee

Functional integration across AT&L

11

Acquisition Domain – Roles and Responsibilities

Business Management Modernization Program (BMMP) Steering Committee Established and Approved Domain Owner Roles and Responsibilities 27 Feb 03

The roles and responsibilities for the Acquisition Domain are to:

Build and maintain Global Information Grid (GIG) compliant architecture products, data strategy, and transition plans that are consistent with FMEA

Review domain portfolio and enforce compliance with architecture, data strategy and transition plans.

Develop scorecard metrics.

Review and approve program funding.

Develop legacy system phase-out strategy and prioritization.

Develop domain strategy for new acquisitions.

Select and designate executive agents to plan and implement transformation initiatives within and across the domains.

Manage and represent domain needs during development of enterprise transition priorities and resourcing.

12

Acquisition/Procurement Domain Enterprise Plan

PilotsPilots

Program Support and ComplianceProgram Support and Compliance

Extend and Maintain ArchitectureExtend and Maintain Architecture

Transition SupportTransition Support

BMMP

Accept FMEA

Additional ImplementationAdditional Implementation

Phase 1 – Develop FMEA

Phase 2 – Extend FMEA

May 2003 20052004 2006 2007 2008

Develop FMEADevelop FMEA

Support DPAP in Enterprise Procurement Modernization Efforts Support DPAP in Enterprise Procurement Modernization EffortsServices&

AgenciesStandup Service

Governance Structure

Support Procurement

Process CONOPS

Support FMMP

Architecture Development

Implement PilotsImplement Pilots

Transition PlanningTransition Planning

Acquire & Implement SegmentsAcquire & Implement Segments

Monitor Segment Acquisition & ImplementationMonitor Segment Acquisition & Implementation

Baseline Current Acquisition EnvironmentBaseline Current Acquisition Environment

DPAPDoD

Governance StructureGovernance Structure

Stand Up DPAP(EB)

Office

StandupAGB,

JAEBOB, & Governance

Structure

Develop Procurement

Process CONOPS

Support FMMP

Architecture Development

Identify & Implement Incremental ImprovementsIdentify & Implement Incremental ImprovementsDevelop Enterprise Procurement Modern. EnvironmentDevelop Enterprise Procurement Modern. Environment

Sustainment and Ongoing OperationsSustainment and Ongoing Operations

Develop Acquisition Domain StrategyDevelop Acquisition Domain Strategy

Transition PlanningTransition Planning

Identify and Monitor PilotsIdentify and Monitor Pilots

Plan and Conduct Procurement AOAPlan and Conduct Procurement AOA

DPAPFederal

AcquisitionIntegrated Acquisition Environment Integrated Acquisition Environment

Designate Lead AgentsDesignate Lead Agents

13

Program ManagementProgram Management

DPAP EB Six Month Enterprise PlanMayApril June July August

Develop Transition PlanDevelop Transition Plan

MarchFebruary

INITIATION

ONGOINGOPERATIONS

Stand-up Governance StructureStand-up Governance Structure

Stand Up DPAP(EB)

Office

StandupAGB,

JAEBOB, & Governance

Structure

Develop Procurement

Process CONOPS

Support FMMP

Architecture Development

Develop Governance CONOPS

Commence Developing

MOAs

Initiate Performance

Management Plan

Develop Acquisition Domain StrategyDevelop Acquisition Domain Strategy

Conduct Domain Leadership Offsite

Conduct One-on-One Interviews

Finalize Domain StrategyInitiate Performance Management Plan

Baseline Current Acquisition EnvironmentBaseline Current Acquisition Environment

Analyze Legacy Systems Develop Baseline Views

Develop Enterprise Procurement Modernization EnvironmentDevelop Enterprise Procurement Modernization Environment

Develop Enterprise Procurement Modernization Views

Develop Acquisition Procurement CONOPS

Develop Change Mgt/

Communications Plan

Analyze FMEA Architecture

Review FMMP Transition Plan Conduct GapAnalysis

Sequence Segments

Refine Segments

Commence SPS AoA

Commence Legacy Program Plan Reviews

ConductResource Planning

POM

Recurring Board Meetings

Recurring Board Meetings

Recurring Board Meetings

Recurring Board Meetings

Recurring Board Meetings

Recurring Board Meetings

Develop Domain Pilot Strategy

14

Success Stories

Transition from DODBusOpps to FedBizOpps

– The web presence of DoDBusOpps will be shut down on 1 July 2003

– All transactions are being routed to FedBizOpps

Transition from DoDTeDS to FedTeDS

– DoDTeDS shutdown is complete

– FedTeDS now fully functional and training is ongoing

First steps taken to move EDA from document repository to data collection

– Transformation will allow pre-population of downstream systems

15

Acquisition Domain Future Plans

Create a more detailed mapping of Acquisition processes as part of the BEA Architecture

Design a transition plan for integrating FPDS-NG within the Domain

Perform a systems inventory analysis to determine redundancies throughout the Domain

Enact the Data Management Approach for the Domain

16

The Acquisition Domain Transformation Framework

BEA

Acquisition Domain

Services/Defense Agencies

Inputs Output

End StateEnd State

BEA

TransformationTransformation

17

Evolving Towards a Streamlined Set of Enterprise Solutions that Create Efficiencies and Enable a Knowledge Based Workforce

Tra

ns

form

atio

nT

ran

sfo

rma

tion

Existing EB Acquisition Environment Enterprise Procurement Modernization Environment

ServicesServices

DefenseAgenciesDefenseAgencies

VendorsVendors

CustomersCustomersSystem 3System 3

System 1System 1

System 2

System 2

System 4System 4

Enterprise Solutions

Enterprise Solutions

ServicesServices

DefenseAgenciesDefenseAgencies

VendorsVendors

CustomersCustomers

DPAPDPAP

Enterprise solutions include a combination of Service/Agency specific systems, enterprise level processes and systems and Federal processes and systems

18

Summary

There is a long road ahead, but a longer road behind

– Governance is in place

– Actions are being taken

– Roles are being further defined

– Outcomes are being delivered

The Acquisition stovepipe is dissolved

The Acquisition Domain is an influencer, not a reactor