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West Coast Aquatics Annual Parent Meeting 2014

Governance

USA swimming Western Zone Pacific Swimming: Local

LSC One of the Fastest LSC in the

country

One of the largest: over 17, 000 swimmers

Oregon border to Monterey

What does WEST mean to

you?• Fitness/Health?• Fun times?• Family• Safety?• Preparation?• College Resume?• Character Building?

What is West Coast

Aquatics

• Established in the late 70’s

• 501c3 Non-profit, community based organization

• Governed by a community based board (Community members, alumni, masters, water polo, masters swim rep.)

• Professionally run organization

Mission Statement

Our Mission: To offer the highest quality aquatic program to the community and to provide the opportunity for an individual to become an elite athlete in a safe and enjoyable environment.

Slogan: Become part of something bigger than yourself.

Our Vision

West Coast Aquatics has a rich history of being a community based organization that is a top progressive competitive swimming program, which inspires team performance through individual excellence by engaging mind, body, and spirit. Our model of excellence is built upon collaboration, innovation, and implementation and is embraced by our athletes, coaches, parents, alumni, and our community. We believe there is a place for everyone within our program.

To build better people, not just better swimmers

To nurture the whole child at every age and, realizing that each one is different, allow young people to develop as far as their dreams, talents, and efforts take them.

To teach young people the process of achieving. To encourage them to dream, help them set worthy goals, promote a

strong work ethic, provide support when they struggle, and inspire them to persevere until they succeed.

To provide a level of coaching that will lead to the development of national-level swimmers, should they so aspire, while at the same time allowing beginning swimmers to develop character, self-confidence, and the love for the sport in an atmosphere of caring and consideration.

To encourage parents to actively support both their child and the program as a whole, realizing that their personal investment is a key ingredient to a young person’s success in any endeavor.

To provide the community and the swimming world with young people who are becoming the best they can be—as individuals, students, citizens, and athletes.

CORE VALUESGovern the operation of business and our relationships with our members, staff, alumni and the community. We instill

these same ideals in our athletes

Teamwork

Excellence

Leadership

DevelopmentIntegrity

Commitment

Perseverance

West Coast

Aquatics

Building the Foundation

West’s Vision

Build and maintain a premiere competitive swimming program

With emphasis on fiscal responsibility & stability,

develop and maximize revenue channel

Develop a positive member experience that

encourages participation.

Raise level of community involvement and

awareness.

Support the community by building a strong,

successful youth and future community leaders.

Why WEST is BEST for Your Swimmer?

West provides a professional championship coaching staff All American Swim Coach

certified staff All have college and

national level competitive experience

West program delivers; Consistent technique

teaching Consistent coaching

West implements our core values in our daily teaching (Teamwork, Excellence, Leadership, Commitment, Integrity, & Perseverance)

West provides structure & a well-rounded curriculum for swimmers at all levels allowing them to reach their full potential.

West provides elite level training

West teaches goal setting & what it takes to achieve his or her goals

West provides a team environment where an individual can be successful.

Best facility around!!!

We Couldn’t Do it without YOU!

Our STARS are our PARENTS. Staff Swim Meet

Committee All of our

volunteers Our officials

A Year in Review

USA Swimming Scholastic All-American

Graduate a top class of Seniors that went on to swim at top Universities (NYU, U. of Wash St. Louis, UC Irvine, Pomona)

West swimmers placed top 8 at CCS Champs, Far Westerns, Husky Invite, 10 & under champs, SBSLs and JO’s

West swimmers competed at the National level

Successfully raised funds to support West’s mission

Continued our successful Learn-to-Swim program & continued our Make a Splash Foundation partnership

Successful summer programs for community members.

Continued a strong relationship with the city of San Jose

Grew Water Polo program and added Splash Ball

Safety Policies

USA SWIMMING RULE : Parents are no longer allowed on deck during practice

Email coaches to schedule meetings with the coach before or after practice.

Swimmers can only be dropped off 20 minutes prior to practice and stay for only 20 minutes after practice.

Swimmers can not get into practice if they are later than 15 minutes after the start of practice.

Swimmers MUST stay inside the pool deck until their parent(s) arrive to pick up the swimmer.

All parents (or legal guardian) MUST walk their swimmer into the pool facility the first day of practice and introduce themselves to the coach. Coaches will stand where parents can greet them.

Who to talk to?

All aspects of team

bookkeepingTeam

withdrawal Accounts receivable Accounts payable

Volunteer assignments

Team registrationTeam gear

Meet committee

Chair

Your swimmersPractices

Meet scheduleMissed/absence

from practice

DanielleBookkeep

er

CoachesGuiselle

Team Manager

Membership DuesThings to remember regarding your account.

Danielle Montgomery

When do I need to call the bookkeeper:

If you have problems or questions regarding your account/billing.

Your child needs to go inactive

Quitting the team

Things to remember: Invoices go out on or

about the 10th of each month.

New dues structure (effective November 1st, 2014)

USA swimming registration fee (going up $5)

Payments are due on the 1st of each month

Late fees are assessed after the 10th of each month

All payments should be made with automatic payments by credit card or ACH

30 day notice required for any with drawl. Going to 3 months notice as of January 1, 2015.

Contact Information: Danielle Montgomery Westbookkeeper@att.net408-972-0723

Helping Out! We all need to chip in!

How can you help the team?

Volunteering

Buy in/support the organization

Committees

Computer operator

Team photographer

Website management/design

Clean-up days

Delivering Flyers

Clean-up/Set-up committee for meets

Helping at swim meets

Crab Feed committee

Do you have a trade that would help out WEST?

Become an Official!!!!

Why be an Official

• Any swim meet needs officials so your kid’s time counts.

• You have unblocked view to see your kid’s swimming

• You have a better understanding of your kid’s technique

• You will have priority parking at many swimming meets

• Your kids are proud of you as you are the one who can tell right from wrong in the meet

• You make friends with other officials to discuss and share parenting experience.

More Reasons to be an Official!

• WEST needs you. – If we don’t provide enough officials in the

Championship meet, the club and your kids will be penalized.

• You only need to officiate a minimum of 6 sections in a year. Of course, more is better as you will be seasoned.

• Your volunteer hours count DOUBLE.

SWIMMER

PARENTCOACH

Foundation Relationships

What Does it Mean to be part of WEST as a Parent?

How can you make your swimmers swim team experience better?

What can you do to help make this team the best team around?

What do you want to get out of this program for you and your child?

Whole family commitment.

GET Involved!

You get out, what you put in.

You have to be around.

Come team events The team banquet and

BBQs

Team building activities are important for both swimmers and parents.

Parent Responsibilities

INVOLVED PARENT = SUCCESSFUL PROGRAM

Parent Responsibilities “Prepare the child for the path, not the path for the child.”

ASK QUESTIONS

Support your swimmer By coming to practice,

team events and meets

Arrive at practice & meets on time.

Make sure you send your swimmer to practice and meets prepared (i.e. goggles, swim cap, suit, towel, water, etc.)

We encourage you to watch practice.

Let the coaches coach.

Loyalty

Stay informed/Ask questions

Use our open lines of communication

Use our website

Know and understand the philosophy of WEST and our programs

Volunteer to help the swim team-Support the team, support your child!

Enter your swimmer in meets and support them during meets

What does it take for YOUR swimmer to be successful?

Consistency Within the program (In the water and on deck) From the swimmer From the parents

Supportive Family

Good technique

A program that allows a child to grow and reach their full potential

Passionate about the sport and have fun!

Swimmers ResponsibilitiesSuccess=Improving one’s own best-self.

Be coachable

Listen

Be consistent in practice

Give 100% each day (Be your best-self!)

Be willing to work hard

Manage his/her time (homework, school, faith, family, swimming)

Participate in team building activities

Age group swimmers need to try to swim every event.

Swimmers should want to come to practice

Swimmers should follow practice etiquette

Swimmers should experience an environment of discipline, where respecting coaches and following directions are expected.

Swimmers should make friends with teammates and understand what being part of a team is about.

Keep a log book of times, information, practices, etc.

GOALSA Dream is a Goal without

Direction

Process vs. Outcome Process driven goals Its about the journey Work on the journey and goal

will be achievable

It’s a marathon, not a sprint

Matching goals and participation Honest sport Piggy Bank Hurdles (growth, maturation,

technique correction, etc.) Platto

Ask yourself if your child’s goals and your goals for your child match.

Do you know what your child’s goals are?

Where do you see your child taking swimming? Life skill, college, fitness,

resume, etc?

Does your child participate in practice enough to achieve the goals he/she has set.

What are you doing as a parent to support those goals?

What’s Missing???

Team Uniform

How Does this all work?

Age Group vs. Senior programs Age Group (divided by age groups) Senior (high school age and up, men's and women's)

Two Seasons Short Course (Sept-March) Long Course (April-Aug.

Consistency-You only get better if you show up Staying with the program through high school (Water Polo and

High school swimming) Other sports

When is the best time to take a vacation/break? (Spring Break/After Champs meet during the summer)

Rewarding Your Swimmer

IMX points (diverse swimming)

Straight “A” t-shirts

Swimmer of the month towels

Black cap awards

Annual team banquet

Awards during meets

Scholarships College scholarship from

WEST Attaining a college

scholarship for swimming

“IM Tough” 10 & unders

50 of each stroke & 100 IM

11-13 year olds 100 of each stroke

& 200 IM 15 and up

200 of each stroke and 400 IM

TouchPad & Meet Entry

Tools

See You on Deck!