Cypress CollegeAssociated Students

Student OrganizationRenewal/Creation Packet

2016 – 2017

Greetings Fellow Chargers,

Welcome to the Cypress College Inter-Club Council! Whether you are forming a new club or renewing an existing one, the first step is to complete this packet. Here at Cypress College all club ideas are welcomed and encouraged. I am here to support both you and your club and to ensure that your club reaches its maximum potential and accomplishes its goals.

Forms included in this packet: Checklist for New and Returning Student Organizations (Page 3), Student Organization Petition (Page 4), Student Organization Roster (Page 5), Request for Club Account (Page 6), Student Organization Meeting and Event Program (Page 7), “Fill-in-the-Blanks” Constitution (page 8-9), Student Organization Event Verification Form (Page 10), Bursar’s Office Deposit Slip (Page 11), Club Grant Bylaw Revisions (page 12), Club Grant Application (Page 13), Cypress College Publicity Guidelines (Pages 14-18), Event/Activity Checklist (page 19), Event/Activity/Publicity Guidelines Contract (page 20),

If you have any questions or need any assistance, please don’t hesitate to e-mail me.

Sincerely,

Rae RequenaVice President of Student OrganizationsAssociated Students of Cypress College

Student.RGelvin@CypressCollege.edu

CHECKLIST FOR NEW AND RETURNING STUDENT ORGANIZATIONS

Complete the following procedures before seeking Inter-Club Council Recognition: Find (an) Advisor(s) who can attend club functions and all club meetings Have your Advisor file a Facilities Request to hold meetings on campus* Assign a member to attend all Inter-Club Council meetings (and AS meetings when applicable) File a Student Organization Petition File a Student Organization Roster File a Request for Club Account (if club does not already have a Bursar account) **

****If a club Constitution is not filed within the thirty days, the organization will be declared inactive and must be reapproved by the ICC to restart the period, all other forms will remain on file in the Student Activities Office.****

Suggested ideas: File a Student Organization Meeting and Event Program Publicize your club with flyers and posters (in accordance with Student Activities Rules and Guidelines) *** Attend AS and ICC sponsored events Sponsor events for your own organization and co-sponsor events with other organizations Hold fundraisers (must file a CCFAR, located in the Student Activities Center)

Required for ICC Points: All necessary paperwork (such as Facilities Requests and CCFAR and/or Field Trip Forms, if applicable)

File a Student Organization Event Verification Form (with attached event description)* All Facilities Requests must be filed no later than fifteen (15) business days before the event is to take place. Approval is not automatic, contact the Student Activities Office for updates and advice on the facilities approval process. The Facilities Request must only be filed if your organization plans to hold events or official meetings on campus; it is not required to exist as an officially recognized student organization. Advisors submit Facilities Requests online via their Mygateway. If you would prefer a paper form, Facilities Requests forms can be found in the Student Activities Center and may not be copied.

** Contact the Student Activities Office to see if the organization already has an account.

*** You may ask the AS Vice President of Public Relations for assistance with these procedures.

RKR 09/2016

CYPRESS COLLEGE INTERCLUB COUNCILSTUDENT ORGANIZATION PETITION

Name of Org.: ________________________________________________ Semester: ____________ Year: ___________

Important: All club officers must be enrolled at Cypress College with at least six units an Overall GPA of 2.0 or higher, and have purchased an AS Sticker.Required Officers:

Name Phone # E-mail Student ID #

President _______________________ __________________ _____________________________ ________________

Treasurer _______________________ __________________ _____________________________ ________________

Secretary _______________________ __________________ _____________________________ ________________

Advisor: ___________________________________ ext. _______________ e-mail: ______________________________

Advisor’s Department: ____________________________

Other officers (if applicable):Name of Office Name of Officer Phone # E-mail Student ID #

ICC Rep ___________________ __________________ ___________________________ ________________

_______________ ___________________ __________________ ___________________________ ________________

_______________ ___________________ __________________ ___________________________ ________________

_______________ ___________________ __________________ ___________________________ ________________If there are additional offices please attach a sheet their names, contact information, and student ID numbers.

Alt. Advisor: _________________________________ ext. _______________ e-mail: ______________________________

Advisor’s Department: ____________________________

For Publicity Purposes:

Contact name for students interested in membership: ___________________________ Phone #: _________________

E-mail: ____________________________________________ Position (if applicable: __________________________

Please attach a typed description (I.E.: purpose, plans) of your organization in 50 words or less.

Signature of Organization President: __________________________________ Date: _________________

Signature of Organization Advisor: __________________________________ Date: _________________

This form must be on file in the ICC Chair’s Office and updated annually in order for the organization to remain recognized.

Date Submitted to the Student Activities Office: _________________

Date Approved by Interclub Council Chair (ICC): ________________ ICC Recognition Granted: ________________

JRC/RA 06/2010

STUDENT ORGANIZATION ROSTER

Name of organization: ____________________________________ Date: _____________

Name: E-mail: Phone Number: Student ID #

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Note: Please include officers on this list.Note: This sheet may be copied to include additional members.Note: All club members must be currently enrolled Cypress College students and at least ten (10) of those members, or two thirds (2/3) of members must have an AS Sticker for the organization to be recognized by the ICC. This document will be copied for the ICC Chair’s files and returned.

RKR 09/2016

REQUEST FOR CLUB ACCOUNT

Account Name: ______________________________________________________ Date: ________________

Name of individual responsible for account:_________________________________

Division: ________________________________ Ext: _________________________

Purpose of account: _________________________________________________________________________

__________________________________________________________________________________________

Source of Funds: ____________________________________________________________________________

__________________________________________________________________________________________

Authorized signers: (List positions, not names) ___________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Anticipated amount of activity (deposits/requests per week): ________________________________________

__________________________________________________________________________________________

Length of time account is needed: ______________________________________________________________

Suggested disposition of funds when account activity ceases: ________________________________________

__________________________________________________________________________________________

Approved: ________________________________________ ________________________________________ Club Advisor Division Dean

Constitution and list of club officers on file: YES / NO Date: ________________

________________________________________ ________________________________________ ICC Chair Student Activities Advisor

FOR BURSAR’S OFFICE USE ONLY

Account Name: ____________________________________________________________

Account #: _________________________________ Date Opened: ___________________

Accounting Service FEE: ______________________ Special Instructions: ______________________________

STUDENT ORGANIZATION MEETING AND EVENT PROGRAMName of organization: __________________________ Semester (circle): Fall / Spring

Official meeting times: _________ - _________ Official meeting location: ______________________________

Official meeting dates: ____________________________________________________________________________

______________________________________________________________________________________________

Events that this organization plans to sponsor:

Activity name: _____________________ Date: ___________ Time range: ___ : _____ am / pm - ___ : _____ am / pm

Brief description of activity: ________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Activity name: _____________________ Date: ___________ Time range: ___ : _____ am / pm - ___ : _____ am / pm

Brief description of activity: ________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Activity name: _____________________ Date: ___________ Time range: ___ : _____ am / pm - ___ : _____ am / pm

Brief description of activity: ________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Activity name: _____________________ Date: ___________ Time range: ___ : _____ am / pm - ___ : _____ am / pm

Brief description of activity: ________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Note: If applicable, attach an additional sheet including any other planned activities.

Notice: All applicable forms (such as Facilities Requests, Field Trip forms, and CCFARs) must be filed with the Student Activities Office for an event to be held on or off campus. The organization’s Advisor or the AS Vice President of Activities may provide assistance in the completion and filing of all paperwork relating to student organizations.

JRC/RA 06/2010

(Club or organization name) CONSTITUTION

ARTICLE I. NAME OF ORGANIZATIONSection 1. The name of the organization shall be (name).

ARTICLE II. PURPOSE OF THE ORGANIZATIONSection 1. (Provide a general statement of the purposes and the scope of the club/organization organization, itemizing the purposes if there is more than one main point.)

ARTICLE III. QUALIFICATIONS FOR MEMBERSHIPSection 1. Membership. In order to be a member of (name) one must be a student at Cypress College and must be enrolled in at least (#*) units and must also maintain a G.PA of at least 2.0 semester.[* the default is .5 (one half)]

ARTICLE IV. OFFICERS AND ADVISOR(S)Section 1. Officers. The officers of this organization shall be (list official positions**)Section 2. Duties. Club officers are charged with promoting positive student interaction though their individual leadership and teamwork skills, maintaining club activity, networking with other campus organizations, planning and facilitating club events and activities including (but not limited to) membership drives and fundraisers, participating in activities sponsored by the Associated Students and Interclub Council, the production and distribution of club publicity, maintaining a club account at the Bursar’s office (optional), as well as undertaking other duties as requested by the club advisor.Section 3. Term of Office. The term of office for each officer shall be (term length)Section 4. Eligibility and continuing in office. In order to be eligible to hold an office in (club name), one must be enrolled in 6 (six) units at Cypress College and be approved by the Interclub Council Advisor. Once selected, a club representative must contact the office of the Associated Students Vice President of Student Organizations so that the organization’s files can be updated accordingly.Section 5. Selection or Elections.

Clause 1. All members of (name) who meet eligibility requirements of Section 4 of this Article shall be eligible to seek and hold office.Clause 2. The duties of each official position shall be presented and time will be allowed for the nomination process, potential officers shall either nominate themselves or by other members. Once the nominations are recorded a (ballot vote/show of hands) shall determine the selection of each officer.

Section 6. Removal from office. If an officer is found to be in violation of the Constitution or severely acting in misconduct, an impeachment hearing shall be held. The officer shall be notified of this hearing in advance. The officer will be allowed time to plead his/her case if desired and then a vote shall be held. Removal from office shall require a (two-thirds/majority) vote wish shall be taken by (ballot/show of hands). Once the removal is official the office of the Associated Students Vice President of Student Organizations shall be notified.Section 7. Advisor. The faculty/classified advisor shall serve in an advisory capacity in all matters of concern to the organization., and must be present at all meetings and club-sponsored functions, both on and off campus.[** The list of positions must include at least a President, Treasurer, and Secretary]

ARTICLE V. MEETINGSSection 1. Club meetings shall take place regularly throughout each semester and shall be open to all persons. A club representative or advisor must seek approval for the posting of publicity items from the Student Activities Office and should provide meeting time, day, and location information to the office of the Associated Students Vice President of Student Organizations. Meeting times and days shall be determined on a semester basis.

ARTICLE VI. QUORUMSection 1. In order to conduct official business a majority of (members, officers) and an advisor must be present.

ARTICLE VII. AMENDMENTSSection 1. The constitution may be amended by a (two-thirds, majority) vote of the (members, officers) present at a meeting of the organization at which quorum is present.Section 2. The amendments shall then be submitted to the office of the Associated Students Vice President of Student Organizations.

ARTICLE VIII. ENACTING CLAUSESection 1. The constitution shall become effective and valid upon the approval of the Interclub Council and the A.S. Council.

ARTICLE IX. AUTHORITYSection 1. The authority for the establishment of this club or organization shall be Article VIII, of the Associated Students of Cypress College Constitution and the Interclub Council Constitution. Said constitutions shall take superiority over any and all parts of this document in conflict with the same. If any provisions of this document is contrary to the laws and regulations established by said constitutions, the remainder of this document shall not be affected thereby, even though any such conflict itself shall become null and void.(initials)(Date Submitted)

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Club Event Verification Form

Club Name:________________________________________________________

Date:____________________________________________________________ **If Advisor attendsevent, attach photo

Event Name:______________________________________________________ as proof for bonusClub Points.**

Advisor's Signature (ONLY if in attendance):_____________________________

ICC Chair Signature:________________________________________________

Attendees:

1._______________________________________ 17. _______________________________________

2._______________________________________ 18. _______________________________________

3._______________________________________ 19. _______________________________________

4._______________________________________ 20. _______________________________________

5._______________________________________ 21. _______________________________________

6._______________________________________ 22. _______________________________________

7._______________________________________ 23. _______________________________________

8._______________________________________ 24. _______________________________________

9. _______________________________________ 25. _______________________________________

10.______________________________________ 26. _______________________________________

11._______________________________________ 27. _______________________________________

12._______________________________________ 28. _______________________________________

13._______________________________________ 29. _______________________________________

14._______________________________________ 30. _______________________________________

15._______________________________________ 31. _______________________________________

16._______________________________________ 32. _______________________________________

RKR 09/2016

Cash Receipt #______ CYPRESS COLLEGE BURSAR’S OFFICE

DEPOSIT SLIPPURPOSE: This form is used to tabulate and provide for dual verification of the deposit for funds collected at Cypress College events. All funds collected should be deposited and accounted for on this sheet.

Name of Person making deposit:

Date of Deposit:

(Club/CRPA/Trusts) TYPE CLUB CRPA OTHER

Account Name:

Fundraising Activity?

Yes No CCFAR on file?

Yes No

REVENUE TALLY:CHECKS CASH TOTALCheck # /Description Check

Amount$Other

$50 X _______ =$20 X _______ =$10 X _______ =$5 X _______ =$1 X _______ =Total Currency25¢ X _______ =10¢ X _______ =5¢ X _______ =1¢ X _______ =

From attached list Total CoinTOTAL CHECKS TOTAL CASH

TOTAL CHECKS:

$

TOTAL CASH: +

$

Account Number

- OR - - -

Fund Account Fund Org Account

Program

TOTAL DEPOSIT:

$

Date(s) of Event:

Dates of Collection:

Description of Event:

Approval and Verification:ALL FUNDS COLLECTED FOR THE ABOVE LISTED EVENT ARE INCLUDED IN THIS DEPOSIT AND HAVE BEEN VERIFIED BY:

Name Date

Name Date

Advisor, Dean or Manager (required for fundraising activity)1/26/07

**CHANGES TO THE A.S. BYLAWS FOR CLUB GRANTS AS OF JUNE 9, 2010**

CLUBS ARE LIMITED TO A MAXIMUM OF ONE $400.00 GRANT PER SEMESTER.

CLUB GRANT REQUESTS MUST BE TURNED IN A MINIMUM OF FOUR WEEKS PRIOR TO THE

EVENT/ACTIVITY/PROMOTION FOR WHICH MONEY IS BEING REQUESTED.

CLUBS MUST GIVE A WRITTEN PRESENTATION TO THE AS COUNCIL FOR ANY SPECIAL GRANT REQUEST.

WRITTEN PRESENTATION SHOULD INCLUDE A COMPREHENSIVE PROPOSAL STATING HOW FUNDS WILL

BE USED THROUGHOUT THE SEMESTER.

CLUBS THAT HAVE BEEN GRANTED FUNDS MUST PUBLICLY ACKNOWLEDGE SAID FUNDS AT THE

EVENT/ACTIVITY/PROMOTION SPONSORED, AND MUST SUBMIT A PRESS RELEASE TO THE CYPRESS

COLLEGE CAMPUS COMMUNICATIONS OFFICE FOR PUBLICATION AT LEAST TWO WEEKS PRIOR TO THE

END OF THE SEMESTER.

ALL RECEIPTS ALONG WITH A COMPLETED CLUB GRANT REPORTING LETTER/FORM MUST BE TURNED

IN TO THE ASSOCIATED STUDENTS VICE PRESIDENT OF STUDENT ORGANIZATIONS OR THE VICE

PRESIDENT OF FISCAL AFFAIRS AS SOON AS POSSIBLE BUT NO LATER THAN TWO WEEKS PRIOR TO THE

END OF EACH SEMESTER.

CLUB GRANTS MAY NOT BE USED FOR SCHOLARSHIPS.

ENFORCEMENT OF CLUB GRANTS. THE ASSOCIATED STUDENTS COUNCIL RESERVES THE RIGHT TO

ENFORCE SAID CONSEQUENCES SHOULD A CLUB NOT FULFILL ALL REQUIRED STIPULATIONS.

CLUBS WILL BE INELIGIBLE TO REQUEST A CLUB GRANT THE FOLLOWING SEMESTER.

JRC 06/2010CYPRESS COLLEGE STUDENT ACTIVITIES OFFICE

CLUB GRANT APPLICATIONName of Club: ____________________________ Date Submitted: _____________________

Advisor’s Name: __________________________ Division: _____________ Ext: __________

Club Rep. Name: ___________________________ Phone #: ___________________________

Location of Event/Activity: ______________________________________________________

Date Needed by: ___________________________ Amount Requesting: _________________

Attach to this application a typed letter describing the event/activity and how this will bebeneficial to Cypress College students. Describe the need for the grant as well as the club effortin raising funds for this particular function. Provide as much information as possible so that theA.S. Council may make an informed decision. All Club Grant Requests require a presentation tothe A.S. Council at their regular scheduled meetings.

Please review Article VII – Club Special Grants for rules and regulationspertaining to Club Grants.

Stipulations for approval of Grant:

After the approval of any one grant, all remaining funds must be returnedto the A.S. Council, with the appropriate receipts displaying the

expenditure for the total amount granted. The club will submit presentation in writing or verbal in which they will

share their experiences and outcome as a result of the grant. Club grants may NOT be used for scholarships

*** If the grant is not approved a letter will be issued within one week explaining its denial.

___________________________________ ___________________________________ Signature of Applicant Club Advisor’s Signature

___________________________________ Signature of Division Dean

THIS PORTION IS FOR OFFICE USE ONLY:Requirements Met: ______ Yes _____ No __________________________________ ICC Chair’s Signature

__________________________________ __________________________________VP of Fiscal Affairs Signature SAC Advisor Signature

RKR 09/2016

Cypress CollegePublicity Guidelines

Campus Clubs/Organization (Final revision 12-14-11)Fall 2014

Authorization

All materials must be approved by the of Student Activities office and must be stamped “Approved for Posting.” To get approval, you must take your poster or flyer to the Student and Campus Activities Office, located in the Student Activity Building. Submitted material will be reviewed within 24 hours. Material that is approved may be posted for four weeks, after which all posted material must be removed.

Persons defacing approved publicity on campus shall be subject to the rules and regulations of the California Education Code Section 76033.

Removal

The sponsoring club/organization of the publicity posted shall be responsible for the removal of their materials within 48 hrs. after event excluding weekends and holidays.

Organizations violating these guidelines shall be subject to loss of publicity privileges.

General Rules

50 flyers may be posted – [Student & Campus Activities office will photocopy 25 Campus clubs/organizations wanting the additional 25 must provide their own.]

20 Posters may be posted - not to exceed 3’ X 3’

10 (maximum) banners may be posted – (Student & Campus Activities office will provide paints/markers and paper for 5 only. The additional must be provided by the group.)

Except for bulletin boards, only blue painters tape or other non-residue-leaving tape may be used. Zip ties or string may be used to attach publicity to campus railings. Tape of any kind cannot be used on railings. Staples or thumb tacks may be used only for bulletin boards. Permanent affixing of materials with glue or other substances that result in damage to surfaces is not permitted.

General Rules cont.

Materials shall not be posted over any other approved publicity.

Only one banner per group shall be posted on each rounded kiosk located on second piazza level Fine Arts building, Humanities building and Student Activities building.

Only one poster or one flyer shall be posted per 20 ft. section of railings. Only one banner per 50 ft. section of railings.

Only one poster or one flyer shall be posted on each mosaic (tile) area of the stairwells.

It is the responsibility of clubs and/or organizations to remove posters and flyers, as well as any materials used for affixing those posters or flyers, after the approved time period of 48 hours.

Definitions

Banners: Any item 3’ x 3’ not to exceed 3’ x 6’

Posters: Any item not to exceed 3’ x 3’

Flyers: Any item “8 ½ x 11” or “8 ½ x 14”

Locations

Approved materials MAY be posted in the following locations:

1. Bulletin boards within each division/facility.2. Kiosks (circular cement pillars on piazza)(blue tape only)3. Railings with use of zip ties or string only4. Bulletin boards located on cement pillars.5. Interior glass (must be approved in advance by Division); you must

use blue painters tape.

Approved materials MAY NOT be posted in these locations:

1. Exterior glass or windows in all buildings. 2. Any painted and/or varnished surface (with exception of circular

kiosks and piazza railings)3. Lamp posts4. Any College flagpoles5. College marquees6. The Campanile7. Trees and/or plants8. Sidewalks9. Trash cans10. Pillars, planters, benches 11. All interior walls, flooring, stairwells, pillars in each building,

interior or exterior of campus elevators, day parking pass machines, on top of or covering any part of any campus signage, and restrooms.

Campus Clubs/OrganizationsEach club shall appoint one member to be responsible for informing members of all publicity regulations including the making, placement and removal of posters/flyers/banners.

This person or his/her designate shall be responsible for obtaining the paints, paper and other needed supplies. This person shall hold an A.S. Valid campus ID Card.

Cypress College Publicity GuidelinesOff -Campus Organizations/Non-Profit

Groups officially recognized by the College (i.e., community groups or clubs) are required to have their material assigned an approval stamp by the Student Activities Office. This approval must be obtained prior to the posting of

materials. Publicity will be approved within 24 hours, Monday through Friday when classes are in session. (During regular office hours)

If approved, materials from off-campus groups may only be posted at locations designated in this policy. A maximum of 10 flyers total can be posted by such groups unless additional flyers are authorized by the Student Activities Advisor.

There shall be no distributing of materials on windshields or other parts of vehicles in any of the campus parking lots.

Free Speech Boards

This is the ONLY area for anyone to post without approval.

There is one (1) free speech board on campus. It is located outside the first floor of the Humanities Building, between the two lecture halls (H-131 and H-136.) This board is cleaned off in the middle and at the end of each month. Posted material on the College free speech board must adhere to Cypress College Policy Guidelines for Posting of Materials, items 1.1 through 1.2

Violation of the Publicity Guidelines

In the event that off-campus individuals, businesses or organizations violate these guidelines, the following will occur:

a. First time offenders will be contacted and provided with a warning. They will also be provided with a copy of these guidelines.

b. Second time offenders will be fined $500 and will be given written notice to remove the materials within 48 hours. The $500 fine must be received within ten (10) working days from the date on the letter.

c. In the event the materials are not removed or if the fine is not paid, the individual, business or organization may be subject to legal action.

BOARD POLICY 6310 Personal Use of District Property, Facilities and Equipment

2.0 The use of College property for the sale of any publications or merchandise, or for conduct of business ventures of any kind

to the benefit of any individual, group, or organization not under direct control of the College, shall be prohibited unless specifically authorized by the Board of Trustees. Date of Last Revision: February 12, 2002.

OTHER ADVERTISEMENT POSSIBILITIES

→ You can advertise in the school magazine, Divergence. Call (714) 484-7269

→ Job-related information should be advertised through Student Activities,(714) 484-7198

→ Housing info., Need a Place, have a Place, Need a Roommate, call the office Student Activities office below to advertise:

STUDENT [and CAMPUS] ACTIVITIESCYPRESS COLLEGE 9200 VALLEY VIEW, CYPRESS, CA 90630

(714) 484-7198CYPRESS COLLEGE POLICY

GUIDELINES FOR POSTING OF MATERIAL

1. The posting of pornographic, defamatory, or libelous content is prohibited.1.1 Libelous, defamatory content is described as false accusations or

claims meant to weaken damage or defame the reputation of a person or persons.

1.2 Material intended to incite violence and/or tension among distinct groups is prohibited.

2. The posting of anonymous material is prohibited.2.1 Anonymous material is defined as material lacking identification of

either a group (a Cypress College organization or otherwise) or personal affiliations; or lacking some other method of establishing responsibility for the posting of said material.

3. Material without an approval stamp from the Student Activities Office shall be removed immediately upon discovery.

4. In the event of any conflict of interest between an independent party and Cypress College or its affiliates, deference will be given to Cypress College and its affiliates.

5. If a particular individual or group is in continual violation of content and/or location posting guidelines, their posting privileges may be suspended or revoked.5.1 Punitive action will be determined by the nature of the violation and

responsiveness to the directions and requests of Cypress College staff.

6. The Student Activity Office will not discriminate against any individual, group, business or organization on account of race, gender, age, sexual orientation, disability, creed, and religion, veteran’s status, political affiliation or economic standing when judging material to be posted.

7. All policies, rules, and interpretations therein are to be administered through the Student Activities Office

Procedures and Guidelines for on Campus Promotion of StudentClubs/Organizations

In addition to the conditions set forth in the Associated Students Bylaws, Article V, Section 2, Clause 1, campus clubs and organizations of Cypress College must abide by the following additional regulations, with regards to the use of table(s) to promote their club and/or organization:

a.) Location for club table(s) may only be in one of the following locations:i. The Charger’s Courtyard. (Defined as: The cement courtyard/sidewalk area between the Student Activities Center, the Cypress College Complex, and the south lake). (Advisory: During campus construction, this area is inaccessible and therefore off limits for any student use.)

ii. The Gateway Plaza with campus approval

iii. Tables may not be moved once they are set up by campus operations staff.

b.) Campus clubs may request a maximum of two tables for the promotion of their club.i. Requests should be made through the Student Activities Office at least 14 school days prior to day of planned promotion.

ii. These two tables must remain together as to form one large table configuration.

c.) Approved tables must be staffed by current student(s) who are members of said club. Students working the club table(s) must abide by the following requirements:

i. Must be able to furnish proof of current enrollment at Cypress College as well as membership in the Corresponding club.

ii. Failure to do so will result in dismissal by campus security.

d.) Approved workers of club tables are required to behave in a professional and polite manner and must abide by the following regulations:

i. Table workers or club members may not verbally solicit anyone who has not previously shown an interest in that club’s table.ii. Table workers must remain behind their table and only hand out materials to people who have shown prior interest in that club’s table.iii. Solicitation of new members and or other students may only take place once a person(s) has shown an interest in that club or its table.iv. Club tables may contain advertisements, signs, fliers, and other club promotion items deemed acceptable according to campus policies. However, these items may not exceed the size of the table(s) provided.

e.) Consequences for infracting the above regulations will be as followed:i. Upon the first offense, a written warning will be sent to the infracting club’s advisor.ii. Upon the second offense, the infracting club’s campus table privileges will be revoked for the remainder of the semester. This includes tables set up for participation at events sponsored by the Associated Students of Cypress College.

f.) All questions and/or concerns regarding the policies and regulations for campus club publicity and promotion should be directed to the Student Activities Office.

JRC 06/2010

On Campus Event

Forms Required Completed Date filed with Student Activities Received in Facilities Office Campus Approval

Facilities Request

Outside Vendor Insurance on File

Buying Goods, etc. Purchase Req. Form Bursar's Office

Off Campus Event Forms Required Completed Date filed with Student Activities Received in Facilities Office Campus Approval

Facilities Request

Planned Trip Student Release ofLiability Form

School Travel Staff Transportation Maint. & Oper. OfficeRequest Form-Vans

Special Trans.-Bus

Fundraising Forms Required Completed Date filed with Student Activities Received in Facilities Office Campus Approval

Facilities Request

CCFAR (See Checkliston form)

Outside Vendor Insurance on file

Buying Good, etc. Purchase Req. Form Bursar's Office

CYPRESS COLLEGE EVENTS/ACTIVITIES CHECKLIST 2016-2017

I have read and understand the following ICC Publicity/Activities/Club Grant Guidelines as followed:

_______I have read and understand all guidelines as stated in Cypress College Fundraising Guidelines Manual (Revision 1.5 10/23/09).

_______I agree to follow the new guideline process as stated in Cypress College Publicity Guidelines (12/14/2011).

_______I agree to follow the process and understand that if all forms are not filled out prior to the request of a club grant, I may be denied funds.

_______I understand that all club grant approvals are subject to certain stipulations and if said stipulations are not met I understand the club may be subject to forfeit any and/or all funds approved.

_______I understand it the responsibility of the ICC Rep to assure all guidelines are explained to said club board members and advisors.

The Club President and ICC Rep must initial each of the following to acknowledge that they understand all of the guidelines in the packet. Thank you.

_______________________ _______________________ Club President Club Advisor

_______________________ ________________ ICC Rep Signature Date

RCV by ICC Chair on: ______________ Filed in ICC Club File: Yes_______No_______

ICC Chair Signature:____________________ ICC Advisor:_________________________

JRC 06/2010