JOB DESCRIPTION

Job Title: Pastoral Leader

Reports to: Assistant Principal (Student achievement and wellbeing)

Overall Responsibilities:

To provide assistance and support to the Assistant Principal.

To have shared responsibility for the operation of the Pastoral Support Offices and pastoral intervention packages

To be the lead colleague for a group of pupils with regards to their achievement

To be the lead professional for pupils who are members of vulnerable groups (with Education Health Care Plans, low attendance, children looked after etc.)

To work closely with the Assistant Principal with regards to any student matters

To be an initial point of contact in the day-to-day running of pastoral support, acting as a triage to deal with concerns raised or to identify the colleague who can best deal with this and support the actions of that colleague

To be the point of contact for families and external agencies for a significant group of pupils

To lead on uniform, attendance, punctuality, behaviour and safeguarding issues for a significant group of pupils

To assist the Assistant Principal in the further development of the pastoral support system

Main Duties – some of which will overlap with others in the team:

1. To effectively liaise with school staff, parent/ carers and other outside agencies in developing support for students, ensuring confidentiality at all times.

2. To organise, run or contribute to meetings and other events, and as appropriate take notes or minutes, distribute papers, brief other staff, keep records and ensure appropriate follow up.

3. To liaise with the attendance lead regarding student attendance including liaising with Educational Welfare where appropriate.

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4. To make phone calls and follow up attendance concerns daily, including for all pupils who are absent on each day.

5. As part of a team, to run and supervise isolation for pupils who have been referred to isolation or removed from lessons.

6. As part of a team, to run and supervise pupils who have not gained golden time, some corrections (detentions) and other similar sanctions.

7. To manage, run and co-ordinate re-integration meetings and all other follow up according to the school policy when pupils have been sanctioned beyond a correction.

8. To organise and process fixed-term exclusions as directed by the Principal.

9. To co-ordinate the collection, completion and return of school work for pupils who are absent for health or behavioural reasons.

10.To ensure that all behavioural issues are dealt with according to the school systems, liaising with and supporting teachers and senior leaders and ensuring no issues ‘fall through the gaps’ in the context of a busy school day.

11.To ensure that students are support through any period of transition.

12.Where directed, take the lead role in representing the school, including in external meetings and with families.

13.To prepare the senior staff and teachers for meetings and engagements involving pupils, ensuring appropriate files and documentation are available and ensuring smooth and effective relationships with a wide variety of people and/or agencies within and outside the School and attend meetings with or in place of Senior Staff and teachers.

14.Co-ordinate and organise year group events including assemblies.

15.Work with and lead a group of tutors in establishing positive relationships with young people.

16.To process and post all other documentation, making summaries and digests as required and ensuring the Leadership Team is briefed on internal and external matters.

17.To develop and maintain filing systems (both paper and electronic) and ensure ease of access to necessary documents and information and liaise with the Leadership Team on student data storage and requests for information.

18.To undertake data analysis and make proposals to the Leadership Team for effective developments in pastoral support.

19.To word-process and produce a range of documents including personal confidential/sensitive data.

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20.To deal with members of the public and external agencies on behalf of the school and to maintain effective public relations for the school.

21.To organise events and travel arrangements.

22.To ensure that all documents and records relating to statutory duties and compliance are effectively organised and retained.

23.To contribute to the student experience through events/activities.

Safeguarding24.To be responsible for promoting and safeguarding the welfare of students

and for raising any concerns in line with School procedures.

25.To collectively ensure the wellbeing of students and to do whatever is necessary to ensure this is the first priority.

Equality and Diversity26.To be responsible for promoting equality and diversity in line with School

policies and procedures.

Health and Safety27.To be responsible for following health and safety requirements in line with

School policies and procedures.

Training and development28.To participate proactively in training and development including qualification

development required in the job role.

Other duties

29.To undertake as required other duties and responsibilities relevant to the job as directed by the Principal.

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PERSON SPECIFICATION

Job Title: Pastoral Leader

Essential Desirable

Qualifications / Training

GCSE Maths and English (Grade A*-C) or equivalent

Customer services training or equivalent

Equality and Diversity training

Recent EHA / Safeguarding training or any training relevant to effective pastoral student support

Knowledge / Experience Experience of scheduling

complex arrangements

Extensive knowledge of English grammar

Experience of taking minutes of meetings

Experience of working effectively with people from diverse backgrounds and a wide range of agencies

Experience of organising and managing events, meetings and schedules

Recent experience of student pastoral support in an educational setting

Experience of monitoring student attendance and a pro-active approach to maintaining good levels of attendance

Experience of supporting senior managers

Experience of successful project management

Understanding of the principles of protection of personal data

Experience of working in an innovative educational environment

Skills / Abilities Ability to communicate effectively, face-to-face, on the telephone and in writing

Able to take on ‘difficult conversations’ that have to be done, and reach a positive outcome

Working knowledge of SIMS

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Ability to proof read accurately

Ability to manage parents and families

Empathy

Ability to accomplish a lot of high quality work under pressure

Has a can-do attitude

Resilient

Confident

Ability to make summaries and digests of documents

Ability to maintain and develop filing systems

Ability to make a positive contribution to the team, valuing and respecting others’ expertise and contribution

Ability to work in line with Bedford Free School’s values of

- respect- honesty- high expectations

Has a firm but fair approach, eschewing excuses

Likes working with young people

Has genuinely high expectations of themselves, colleagues, and young people

Has a positive approach to dealing with young people and to challenges

Approachable

Confident IT user

Ability to maintain a calm approach in dealing with competing demands

Special Flexible approach to work and willingness to work the

Current First Aid at Work

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Requirements hours required to carry out duties which may be required at short notice

Knowledge of safeguarding practices within an educational setting

Ability to form and maintain appropriate relationships and personal boundaries with children and young people

Willingness continuously to update skills and knowledge

Understanding of health and safety requirements relevant to the job role

qualification

Able to drive a minibus

BFS JD&PS PL July 2018