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Human Resources / Safety, Health & Wellbeing

Chemical Management Guidelines

PART A QUICK REFERENCE GUIDES

INTRODUCTION

Part A of this guidance material can be used by staff and students who require an overview of the steps required to meet the University of Western Australias and regulatory requirements for the management of chemicals. More detailed information is contained in Part B. Appendices including a Glossary of Terms are provided in Part C.

The following tables have been organised to represent various common work environments within the

University, and the documentation and actions required to meet University and regulatory requirements:

Chemical Management in an Office Environment

Chemical Management in a Workshop Environment

Chemical Management in a Laboratory Environment

Chemical Management in a Farm Environment

Chemical Management in a Commercial Kitchen Environment

Chemical management in an Art Studio environment

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Quick Reference Guide: Chemical Management in an Office Environment

Steps

Actions/Reqirements

Links

PART B

Permits /Licensing

Nil

MSDS

Ensure the following:

1.If the item is hazardous or dangerous

then print a current M/SDS and add this to the folder in the area where the item will

be stored/used. The M/SDS file is found on the reports tab of the product details for the ChemAlert entry for an item.

2.For RED or PG I items you must supply a copy of the M/SDS file to your facilities manager.

3.There are arrangements so that all office users can access the MSDSs.

The MSDS is < 5 years old.

http://www.safety.uwa.edu.au/topics/chemical

https://chemalert.rmt.com.au/uwa/product/product

SearchExecute.do

2.4 (page 42)

Chemical Holdings

Ensure the:

1.item (same supplier and prod. No.) is in the ChemAlert database then have it added to your site holdings. (If the item isnt in ChemAlert arrange to have it

added and then add to your site holdings).

2.you have added the item to your site holdings.


http://www.safety.uwa.edu.au/topics/chemical/ann ual-chemical-stocktake-procedure

http://www.safety.uwa.edu.au/topics/chemical/che malert

https://chemalert.rmt.com.au/uwa/stock/maintainS

tockHoldings.do?tabClicked=true

2.6 (general, page

44), 3.4 (haz, page

64), 6.4 (DG, page

71)

Importation

Nil

2.7c. (page 47)

Steps

Actions/Reqirements

Links

PART B

Chemical Risk

Assessment

Ensure a risk assessment is carried out prior to first use of a hazardous or dangerous chemical

http://www.safety.uwa.edu.au/topics/chemical/risk

-assessment

https://chemalert.rmt.com.au/uwa/risk/riskAssess mentHome.do

2.8 (page 48)

Labelling


1.Retain office chemical supplies in their original containers.

2.If decanting is required then store in a suitable container and label accurately.

http://chemalert.rmt.au/uwa/index/index.do

Part C: Appendix 2 Labelling Decanted

Chemicals

http://www.safety.uwa.edu.au/topics/chemical/che malert

2.9 (page 53)

Storage & Handling

Store as per directions on the container/packaging. If these are unclear then consult the MSD

http://www.safety.uwa.edu.au/topics/laboratory#H

ousekeeping

2.10, (page 56)

Signage

Nil

Health Surveillance

Nil

Training


1.All new staff are instructed in the safe use of chemicals and reagents.

2.That training is updated as necessary.

http://www.safety.uwa.edu.au/induction-and- training

2.14 (general, page

58),


Published:March 2015

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Steps

Actions/Reqirements

Links

PART B

Access Arrangements

Nil

2.16 (general (page

61), 5.6 (carcino

/mutagens page 69),

7.7 (drugs, poisons page 75), 8.VI (security risks substances, page

78)

Emergency Procedures

Ensure there is a basic first aid kit and trained first aider available.

http://www.safety.uwa.edu.au/incidents-injuries- emergency/first-aid

2.16 (page 61)



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Quick Reference Guide: Chemical Management in a Workshop Environment

Steps

Actions/Reqirements

Links

PART B

Permits /Licensing

For the following classifications of chemicals licences/permits are required prior to purchase.

Concessional Spirits

Un-denatured ethanol

Hydrofluoric acid

Note: The above chemical groups represent the most likely chemicals found in a workshop that may require permits/licensing. Refer to other relevant categories of chemicals where required.

http://www.safety.uwa.edu.au/topics/chemical/concessio nal-spirits

http://www.safety.uwa.edu.au/management/permit- work/permit-docs/poisons

2.3 (page 41)

7.4 (poisons, page 74)

M/SDS


1.If the item is hazardous or dangerous then print a current M/SDS and add this to the folder in the area where the item will be stored/used. The M/SDS file is found on the reports tab of the product details for the ChemAlert entry for an item.

2.For RED or PG I items you must supply a copy of the M/SDS file to your facilities manager.

3.There are arrangements so that all workshop users can access the MSDSs.

4.The MSDS is < 5 years old.


https://chemalert.rmt.com.au/uwa/product/productSearc hExecute.do

2.4 (page 42)



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Steps

Actions/Reqirements

Links

PART B

Chemical Holdings


1.If the item) same supplier and prod. No. is in the ChemAlert database then have it added to your site holdings.

2.If there isnt a current MSDS in the ChemAlert database then arrange with a registered ChemAlert user to have one uploaded.

3.Ensure that the site holdings are updated annually.

Report loss or diversion of chemicals of concern to your laboratory/facility managers.


http://www.safety.uwa.edu.au/topics/chemical/annual- chemical-stocktake-procedure

http://www.safety.uwa.edu.au/topics/chemical/chemalert https://chemalert.rmt.com.au/uwa/stock/maintainStockH

oldings.do?tabClicked=true

2.6(general, page 44), 3.4 (hazardous, page 64), 6.4 (dangerous goods, page

71),

Purchasing

/Acquisition

Complete a Safe Purchase Assessment Form for hazardous or dangerous items

http://www.safety.uwa.edu.au/management/purchasing

2.7 (page 46)

Importation

Refer to section 2.7m

2.7m (page 47)

Manufacturing /Supply

Refer to section 2.7n

2.7n (page 48)



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Steps

Actions/Reqirements

Links

PART B

Chemical Risk

Assessment

The type of chemical risk assessment will be determined by the complexity and nature of the chemical(s) and the task/environment in which they will be used.

The types of chemical risk assessment include:

Chemical Risk Assessment

Process Chemical Risk Assessment


1.A chemical risk assessment is completed for all hazardous/dangerous chemicals.

The chemical can be included in a generic risk assessment or as an individual risk assessment and must include:

oidentifying the hazards and risks associated with the chemical/activities;

oimplementing controls to reduce risks

oreviews of the effectiveness of the chemical

risk assessment are carried out.

2.Ensure there are arrangements so that all staff and students are familiar with and can access the chemical risk assessments.

3.Personal hygiene arrangements are available, including wash room facilities, workshop guidelines, standard operating procedures and PPE

http://www.safety.uwa.edu.au/topics/chemical/risk- assessment

https://chemalert.rmt.com.au/uwa/risk/riskAssessmentH

ome.do

2.8 (page 48)



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