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EHP7 for SAP ERP 6.0April 2014English

SAP ERP Reports for Accounting (221)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Business Process Documentation

SAP Best Practices SAP ERP Reports for Accounting (221): BPD

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Contents

1 Purpose.................................................................................................................................. 62 Prerequisites.......................................................................................................................... 6

2.1 Master Data and Organizational Data.............................................................................62.2 Roles............................................................................................................................... 62.3 Preliminary Steps............................................................................................................8

2.3.1 Setting Controlling Area...........................................................................................82.4 Adding an entry to the User Favorites Menu...................................................................8

2.4.1 Simplified : List Reports............................................................................................92.4.2 Simplified : ODP (Operational Data Providers) Reports...........................................9

3 Reports Overview Table.......................................................................................................104 Reports................................................................................................................................. 12

4.1 General Ledger Reporting.............................................................................................124.1.1 Recurring Entry Documents...................................................................................124.1.2 G/L Account Statements........................................................................................124.1.3 Financial Statement...............................................................................................134.1.4 Financial Statement: Actual/Actual Comparison....................................................144.1.5 Compact Document Journal (List)..........................................................................144.1.6 Line Item Journal (List)...........................................................................................164.1.7 Chart of Accounts (List)..........................................................................................184.1.8 GL Account Balances: List.....................................................................................194.1.9 Vendor Balances: Total List...................................................................................214.1.10 Customer Balances: Total List...............................................................................224.1.11 Document Journal List............................................................................................23

4.2 Fixed Asset Reporting...................................................................................................254.2.1 Inventory List by Cost Center.................................................................................254.2.2 Inventory List by Asset Class.................................................................................264.2.3 Asset Balances......................................................................................................264.2.4 Asset Transactions.................................................................................................274.2.5 Asset Acquisitions..................................................................................................284.2.6 Asset Retirements..................................................................................................284.2.7 Asset History Sheet................................................................................................294.2.8 Total Depreciation..................................................................................................304.2.9 Depreciation on Capitalized Assets (Depreciation Simulation)...............................304.2.10 Changes to Asset Master Records.........................................................................314.2.11 Asset History (asset chart).....................................................................................32

4.3 Cost Element Accounting..............................................................................................324.3.1 Controlling Documents: Actual Costs.....................................................................324.3.2 Internal Orders: Master Data Report......................................................................33

4.4 Cost Center Accounting................................................................................................334.4.1 Cost Centers: New Actual Line items.....................................................................334.4.2 Cost Center: New Plan Line Items.........................................................................354.4.3 Cost Centers: Actual/Plan/Variance.......................................................................364.4.4 Range: Cost Centers..............................................................................................384.4.5 Range: Cost Elements...........................................................................................394.4.6 Cost Centers: Planning Overview..........................................................................40



4.4.7 Range: Actual/Budget Commitments.....................................................................404.4.8 Cost Centers: Activity Prices..................................................................................41

4.5 Internal Orders..............................................................................................................414.5.1 Orders: New Actual Line Items...............................................................................414.5.2 Orders: New Plan Line Items.................................................................................424.5.3 Orders: Commitment Line Items............................................................................434.5.4 List: Orders.............................................................................................................444.5.5 Orders: Actual/Plan/Variance.................................................................................444.5.6 Order: Planning Overview......................................................................................454.5.7 Internal Orders: Master Data Report......................................................................454.5.8 List: Budget/Actual/Commitments..........................................................................46

4.6 Product Costing.............................................................................................................474.6.1 Multilevel BOM: Value/Amount/Status....................................................................474.6.2 Cost Component....................................................................................................484.6.3 Itemization..............................................................................................................494.6.4 Cost Elements........................................................................................................514.6.5 Analyzing/Comparing Material Cost Estimates......................................................524.6.6 Analyzing Product Cost Collector...........................................................................524.6.7 Analyzing Product Order........................................................................................53

4.7 Profitability Analysis......................................................................................................544.7.1 Executing Report....................................................................................................544.7.2 Profitability Analysis: Display Actual Line Items.....................................................55

4.8 Information System.......................................................................................................564.8.1 Costs/Revenues/Expenditures/Receipts................................................................564.8.2 Actual Costs/Revenues..........................................................................................57



SAP ERP Reports for Accounting

1 PurposeThe reporting tools and existing reports can be used to satisfy reporting requirements in most cases. In the area of Accounting various reports can be used to obtain information about all fields of financial accounting.

2 Prerequisites2.1 Master Data and Organizational DataThe following descriptions refer to accounting-related reporting. There are no specific requirements concerning master data.

2.2 RolesUseThe following roles must have already been installed to test this scope item in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scope item. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

PrerequisitesThe business roles have been assigned to the user who is testing this scope item.

A) Business role

B) Technical name C) Process step

Employee (Professional User)

SAP_NBPR_EMPLOYEE_S Assignment of this role is necessary for basic functionality.

Finance Manager

SAP_NBPR_FINACC_M Recurring Entry Documents

G/L Account Statements

Financial Statement

Financial Statement: Actual/Actual Comparison

Finance Manager/ Financial Reporting

SAP_NBPR_FINACC_M/ SAP_SR_SIMPLIFIED_REPORTING_5

GL Account Balances

Chart of Accounts

Line Item Journal

Vendor Balance in Local Currency

Customer Balance in Local Currency

General Ledger Accountant/ Financial Reporting

SAP_NBPR_FINACC_S/ SAP_SR_SIMPLIFIED_REPORTING_5

Compact Document Journal

Document Journal List

Asset Accountant

SAP_NBPR_ASSET_S Asset Balances

Asset Transactions

Asset Acquisitions

Asset Retirements



A) Business role


Asset History Sheet

Total Depreciation

Depreciation on Capitalized Assets (Depreciation Simulation)

Changes to Asset Master Records

Asset History (asset chart)

Enterprise Controller

SAP_NBPR_CONTROLLER_M Controlling Documents: Actual

Cost Centers: New Plan Line Items

Range: Cost Elements

Cost Centers: Planning Overview

Range: Actual/Budget/Commitments

Cost Centers: Activity Prices

Orders: New Plan Line Items

Orders: Commitment Line Items

Order: Planning Overview

Internal Orders: Master Data Report

Profitability Analysis : Executing Report

Profitability Analysis: Display Actual Line Items

Enterprise Controller/ Financial Reporting

SAP_NBPR_CONTROLLER_M/ SAP_SR_SIMPLIFIED_REPORTING_5

Cost Centers: New Actual Line Items

Orders: New Actual Line Items

Enterprise Controller/ Internal Controller

SAP_NBPR_CONTROLLER_M/ SAP_CO_INTERNAL_CONTROLLER

Cost Centers: Actual/Plan/Variance

Orders: Actual/Pan/Variance

List Budget/Actual/Commitments

Product Cost Controller

SAP_NBPR_PRDCOST_CONTRLR_S Multilevel BOM: Value/Amount/Status

Cost Elements

Analyzing/Comparing Material



A) Business role


Cost Estimates

Analyzing Product Cost Collector

Product Cost Controller/ Financial Reporting

SAP_NBPR_PRDCOST_CONTRLR_S/ SAP_SR_SIMPLIFIED_REPORTING_5

Cost Component

Product Cost Controller/ Internal Controller

SAP_NBPR_PRDCOST_CONTRLR_S/ SAP_CO_INTERNAL_CONTROLLER

Itemization

Analyzing Product Order

Project Manager

SAP_NBPR_PROJECTMANAGER_M Costs/Revenues/Expenditures/Receipts

Actual Costs/Revenues

2.3 Preliminary Steps2.3.1 Setting Controlling AreaUseThe controlling area is to be set before you carry out the first steps in controlling.

If the controlling area is already assigned in the user parameters (see the Quick Guide), this step is no longer necessary and can be omitted.

Procedure1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Accounting Controlling Cost Element Accounting Environment Set Controlling Area

Transaction code OKKS

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role Enterprise Controller (SAP_NBPR_CONTROLLER_M)

Business role menu Overhead Cost Controlling Actual Postings Actual Posting Preparation Set Controlling Area

2. In the Set Controlling Area dialog box, enter Controlling area 1000.3. Save your entry as a user parameter.

2.4 Adding an entry to the User Favorites MenuThe creation of a new entry in the favorites menu is only required if you want to make use of the Web Dynpro based reporting functionality using the SAP GUI as listed in the subsequent chapters (section 4. Process Steps). If you only want to use the SAP NWBC or if you do not want to use the Web Dynpro based reporting functionality at all you can skip the following steps.



You can only make use of the Web Dynpro based reporting functionality if the Building Block 589 Planning and Reporting with Web Dynpro has been activated. Please contact your system administrator to find out if this Building Block has been activated.

2.4.1 Simplified : List Reports

UseThis scope item demonstrates simplified reports available with business function. If you do not want to use the NWBC, you might also start the Web Dynpro Applications directly from the Easy Access Menu.

With Business function FIN_REP_SIMPL_1 and FIN_REP_SIMPL_2, List Reports are delivered. The reports cover areas of: General Ledger Accounting (FI-GL) , Accounts Receivable (FI-AR), Accounts Payable (FI-AP), Asset Accounting (FI-AA), Overhead Cost Controlling(CO-OM), Product Cost Controlling (CO-PC), Profitability Analysis (CO-PA).

With Business function FIN_REP_SIMPL_4, ODP reports (Operational Data Providers) are delivered.

Procedure1. In the SAP Easy Access menu, right-click the Favorites folder and choose Add other objects.2. From the list, scroll to the bottom and choose Web Dynpro Application.3. In the Web Dynpro Application dialog box, enter the following values:

Field name User action and values Comment

Web Dynpro Applicat. APB_LAUNCHPAD

Description Financial Reporting

Application Config.

Parameter Name:ROLEValue: FINREP

Parameter Name:INSTANCEValue: ERP63

4. Choose Enter to create the new entry.

2.4.2 Simplified : ODP (Operational Data Providers) Reports

UseThis scope item demonstrates simplified reports available with business function. If you do not want to use the NWBC, you can start the Web Dynpro Applications directly from the SAP Easy Access Menu. With Business function FIN_REP_SIMPL_4, ODP reports (Operational Data Providers) are delivered.

Procedure1. In the SAP Easy Access menu, right-click the Favorites folder and choose Add other

objects.2. From the list, scroll to the bottom and choose Web Dynpro Application.3. In the Web Dynpro Application dialog box, enter the following values:


Web Dynpro Applicat. WDR_CHIP_PAGE




Description Reports

Application Config. FCOM_CTRL_PAGE_REPORTS

4. Choose Enter to create the new entry.

3 Reports Overview TableA) Report Name B) Transaction Code C) Remarks

General Ledger:

Recurring Entry Documents S_ALR_87012346

G/L Account Statements S_ALR_87012332

Financial Statement S_ALR_87012284

Financial Statement: Actual/Actual Comparison

S_PL0_86000028

GL Account Balances S_ALR_87012277

Compact Document Journal S_ALR_87012289

Line Item Journal S_ALR_87012291

Document Journal List S_ALR_87012287

EC Sales List S_ALR_87012400

Advance Return for Tax on Sales/Purchases

S_ALR_87012357

Chart of Accounts S_ALR_87012326

Vendor Balance in Local Currency S_ALR_87012082

Customer Balance in Local Currency S_ALR_87012172

GL Accounts: Balances List N/A –New Simplified List Report

Vendor Balances: Total List N/A –New Simplified List Report t

Customer Balances: Total List N/A –New Simplified List Report

Document Journal List N/A –New Simplified List Report

Compact Document Journal N/A –New Simplified List Report

Line Item List N/A –New Simplified List Report

Chart of Accounts N/A –New Simplified List Report

Fixed Assets:

Inventory List by Cost Center S_ALR_87011979

Inventory List by Asset Class S_ALR_87011981

Asset Balances AR01

Asset Transactions S_ALR_87012048

Asset Acquisitions S_ALR_87012050

Asset Retirements S_ALR_87012052

Asset History Sheet S_ALR_87011990

Total Depreciation S_ALR_87012004

Depreciation on Capitalized Assets S_ALR_87012936



A) Report Name B) Transaction Code C) Remarks

(Depreciation Simulation)

Changes to Asset Master Records S_ALR_87012037

Asset History (asset chart) S_ALR_87012075

Cost Element Accounting:

Controlling Documents: Actual Costs KSB5N

Cost Center Accounting

Cost Centers: New Actual Line Items KSB1N

Cost Centers: New Plan Line Items KSBPN

Cost Centers: Actual/Plan/Variance S_ALR_87013611

Range: Cost Elements S_ALR_87013613

Cost Centers: Planning Overview KSBL

Range: Actual/Budget/Commitments S_ALR_87013648

Cost Centers: Activity Prices KSBT

Internal Orders:

Orders: New Actual Line Items KOB1N

Orders: New Plan Line Items KOBPN

Orders: Commitment Line Items KOB2N

Orders: Actual/Plan/Variance S_ALR_87012993

Order: Planning Overview KABL

ListBudget/Actual/Commitments S_ALR_87013019

Internal Orders: Master Data Report KOK5

Product Costing:

Multilevel BOM: Value/Amount/Status CK86_99

Cost Component CK80_99

Itemization CK84_99

Cost Elements KKBC_MAT

Analyze/Compare Material Cost Estimates S_P99_41000111

Analyze Product Cost Collector KKBC_PKO

Analyze Product Order KKBC_HOE

Profitability Analysis:

Execute Report KE30

Display Line Item: Actual KE24

Information System:



A) Report Name B) Transaction Code C) Remarks

Costs/Revenues/Expenditures/Receipts S_ALR_87013531

Actual/Costs/Revenues CJI3

4 Reports4.1 General Ledger Reporting 4.1.1 Recurring Entry DocumentsUseYou use this report to create and print original recurring-entry documents.You are able to determine which documents are: Performed in a particular time period Not Performed during the next run of the recurring entry program



SAP ECC menu Accounting Financial Accounting General Ledger Information System General Ledger Reports (New) Document General Recurring Entry Documents

Transaction code S_ALR_87012346


Business role Finance Manager (SAP_NBPR_FINACC_M)

Business role menu General Ledger Posting Recurring Documents

2. Only SAP NetWeaver Business Client (SAP NWBC): Enter search criteria and choose Apply.

3. SAP Graphical User Interface (SAP GUI): On the Recurring Entry Documents screen, make the necessary entries to run the report as desired.

4. Choose Back to return to the SAP Easy Access screen (SAP GUI)OrChoose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result In addition to other information, the company code, document type, posting date, document number, and amounts are displayed. The recurring entry data includes the last run date, and the next run date.In SAP GUI using transaction S_ALR_87012346, you also have the information on document date, first run date and the number of runs.The payment block key, the terms of payment key, and the dunning block key are also displayed for customer and vendor items.

4.1.2 G/L Account Statements UseYou use this report to create statements for customer, vendor, and general ledger (G/L) accounts.



The primary difference between this report and other item lists for the entry view (line item lists for customers, vendors, and G/L accounts) is that it can be used to produce item lists for G/L accounts without line item display in the entry view.



SAP ECC menu Accounting Financial Accounting General Ledger Information System General Ledger Reports (New) Line Items G/L Account Statements




Business role menu General Ledger Periodic Processing Reporting Account Statement for Customer / Vendor / G/L Account

2. On the Statements for Customers/Vendors/G/L Accounts screen, make the necessary entries to run the report as desired.


Result The system creates a list of items, ordered by account, for the customer, vendor, and G/L account types. The fixed asset accounts and material accounts are printed for the G/L account statements; that is, the G/L account statements include G/L accounts, deposit accounts, and material accounts. Clearing accounts in the new general ledger view cannot be displayed using this report because the entry view does not have any line items corresponding to the general ledger line items. The items are divided primarily into account types, that is, postings to reconciliation accounts are represented under the account type for which the relevant reconciliation account is defined.

4.1.3 Financial Statement UseYou use this report to create the balance sheet and profit and loss statements for a user-defined reporting period within a fiscal year, with absolute and relative comparisons for a comparison period.

PrerequisitesThe specified financial statement version must be defined in the system.The line items must be defined for the financial statement version.



SAP ECC menu Accounting Financial Accounting General Ledger Information System General Ledger Reports (New) Financial Statement/Cash Flow General Actual/Actual Comparisons Financial Statement






Business role menu General Ledger Periodic Processing Reporting Balance Sheet/P+L Statement

2. On the Financial Statements screen, make the necessary entries to run the report as desired. Alternatively, planned values can also be used for comparison. To do this, the planned version number should be specified in the Plan version field.

3. With this report, you can create as many balance sheets and profit and loss (P+L) statements as required, based on different grouping principles that you define. You can determine how the balance sheet and P+L statement are created, using the financial statement version that you specify in the Fin.stat.version field.


Result The system creates a balance sheet and/or a profit and loss statement.

4.1.4 Financial Statement: Actual/Actual ComparisonUseYou use this report to compare actual data within a certain period to reference data from another period.



SAP ECC menu Accounting Financial Accounting General Ledger Information System General Ledger Reports (New) Financial Statement/Cash Flow General Actual/Actual Comparisons Financial Statement: Actual/Actual Comparison

Transaction code S_PL0_86000028



Business role menu General Ledger Periodic Processing Reporting Fin. Statements: Act/Act Comparison

2. On the Selection: Fin. Statement: Actual/Actual Comparison screen, make the necessary entries to run the report as desired.


Result The system creates a financial statement. The balance sheet item, values from the evaluation period, values from the reference period, and the absolute deviation are displayed.

4.1.5 Compact Document Journal (List)UseYou use this report to display the most important data from document headers and items for the selected documents, in table form. The list can be used as a journal, and for account



reconciliation with the lists of account balances.

Two options are provided to execute this report:Procedure I: Run the report with transactions in SAP GUI or SAP NWBC.Procedure II: Run the report via SAP GUI or SAP NWBC using Web Dynpro technology.Both options provide the same results but with different analysis options.

You can only make use of the Web Dynpro based reporting functionality if the Building Block 589 Planning and Reporting with Web Dynpro has been activated. Contact your system administrator to find out if this Building Block has been activated and Business Function FIN_REP_SIMPL_1 and FIN_REP_SIMPL_2 is active.

Procedure I1. Access the transaction choosing one of the following navigation options:


SAP ECC menu Accounting Financial Accounting General Ledger Information System General Ledger Reports (New) Document General Compact Document Journal



Business role General Ledger Accountant (SAP_NBPR_FINACC_S)

Business role menu General Ledger Periodic Processing Reporting Compact Document Journal

2. On the Compact Document Journal screen, make the necessary entries to run the report as desired.

3. The information in the document display is divided into four groups (classic list): Document header Customer account/vendor account postings Tax postings G/L account postings

The system creates an individual list for each document status (normal documents, recurring entry documents, sample documents, statistical documents). The document status can be seen in the list heading.For each company code, the system outputs totals sheets following the compact document journal, which list the debit and credit totals for each account type (G/L, customer, or vendor accounts), separated by posting periods.The totals sheets for the corporate group are displayed after the preceding lists when there is more than one company code: first the individual company code totals sheets are displayed, then the company codes are combined with the same local currency, grouped by document status as before.If the totals sheets for the normal documents are used for account reconciliation with the account balances, then you can limit the output to the summary report, where only the totals sheets of the corporate group are issued.For performance reasons, the classic list selection parameters should always be used for large volumes of data.

Procedure II



Web-Dynpro Based UI for ReportingTo use new planning function you should activate BB 589 for Reporting.You can use the new Reporting Financials business function FIN_REP_SIMPL_1 and FIN_REP_SIMPL_2 to generate reports from SAP NetWeaver Business Intelligence and POWER lists. For small to midsize companies, operating without SAP NetWeaver BI, the business function offers a manageable and cost-effective option.

To use option 1 (SAP GUI) make sure that you have executed all steps listed in chapter 2.4 Adding an entry to the User Favorites Menu.

1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Favorites Financial Reporting General Ledger Reporting (FI-GL)Compact Document Journal (List)

Transaction code

N/A


Business role Financial Reporting(SAP_SR_SIMPLIFIED_REPORTING_5)

Business role menu

Financials Reporting Financials Reporting Compact Document Journal (List)

2. On the Compact Document Journal screen, make the necessary entries to run the report as desired.

3. The information in the document display is divided into four groups (classic list): Document header Customer account/vendor account postings Tax postings G/L account postings

The system creates an individual list for each document status (normal documents, recurring entry documents, sample documents, statistical documents). The document status can be seen in the list heading.For each company code, the system outputs totals sheets following the compact document journal, which list the debit and credit totals for each account type (G/L, customer, or vendor accounts), separated by posting periods.The totals sheets for the corporate group are displayed after the preceding lists when there is more than one company code: first the individual company code totals sheets are displayed, then the company codes are combined with the same local currency, grouped by document status as before.If the totals sheets for the normal documents are used for account reconciliation with the account balances, then you can limit the output to the summary report, where only the totals sheets of the corporate group are issued.For performance reasons, the classic list selection parameters should always be used for large volumes of data.

Result The system creates a compact document journal.

4.1.6 Line Item Journal (List)UseYou use this report to create an overview of the selected posting documents.



Two options are provided to execute this report:Procedure I: Run the report with transactions in SAP GUI or SAP NWBC.Procedure II: Run the report via SAP GUI or SAP NWBC using Web Dynpro technology.Both options will provide the same results but with different analysis options.

You can only make use of the Web Dynpro based reporting functionality if the Building Block 589 Planning and Reporting with Web Dynpro has been activated. Please contact your system administrator to find out if this Building Block has been activated and Business Function FIN_REP_SIMPL_1 and FIN_REP_SIMPL_2 is active.



SAP ECC menu Accounting Financial Accounting General Ledger Information System General Ledger Reports (New) Document General Line Item Journal




Business role menu General Ledger Periodic Processing Reporting Line Item Journal

2. On the Line Item Journal screen, make the necessary entries to run the report as desired.

In addition to other information, the posting date, the document number, document date, the line item, the posting key, the special G/L indicator, the sales-related indicator, the account numbers, and the amounts are output. For the higher control levels, the debit/credit totals of the local currency amounts (total balances) appear. If the parameter Total by Currency is selected, the summed up amounts are output by foreign currency.If the special documents are also to be output, this can be controlled using various parameters. In addition, the amount of data can be limited to certain line items or account types.

Procedure II

Web-Dynpro Based UI for ReportingTo use new planning function you should activate BB 589 for ReportingYou can use the new Reporting Financials business function FIN_REP_SIMPL_1 and FIN_REP_SIMPL_2 to generate reports from SAP NetWeaver Business Intelligence and POWER lists. For small to midsize companies, operating without SAP NetWeaver BI, the business function offers a manageable and cost-effective option.





SAP ECC menu Favorites Financial Reporting General Ledger Reporting (FI-GL)GL Accounts : Line Item (List)

Transaction code

N/A



Business role menu

Financials Reporting Financials Reporting GL Accounts : Line Item (List)

Result

The system creates a line item journal.

4.1.7 Chart of Accounts (List)

UseYou use this report to display general ledger (G/L) account master data that is not specific to the company code, and to print out G/L account lists.





SAP ECC menu

Accounting Financial Accounting General Ledger Information System General Ledger Reports (New) Master Data Chart of Accounts

Transaction code

S_ALR_87012326


Business role Finance Manager(SAP_NBPR_FINACC_M)

Business role menu General Ledger Reporting G/L Accounts Chart of Accounts

2. On the Chart of Accounts screen List, make the necessary entries to run the report as desired.



You can specify selection criteria to limit the number of G/L accounts printed.The system displays the G/L account number and long text first. Select an account from the list to display additional master data that is not specific to the company code.

Procedure II




SAP ECC menu Favorites Financial Reporting General Ledger Reporting (FI-GL) Chart of Accounts (List)

Transaction code

N/A



Business role menu

Financials Reporting Financials Reporting Chart of Accounts (List)

Result

The selected chart of accounts is displayed.

4.1.8 GL Account Balances: List

UseThis report Lists G/L account balances for individual posting periods





Procedure I1. Access the transaction choosing the following navigation option:


SAP ECC menu

Accounting Financial Accounting General Ledger Information System General Ledger Reports (New) Account Balances General G/L Account Balances G/L Account Balances

Transaction code

S_ALR_87012277



Business role menu

General Ledger Reporting G/L Accounts G/L Account Balances

2. On the G/L Account Balances screen, enter selection criteria as follows or make the necessary entries to run the report as desired.

Field name Description User actions and values Comment

G/L account <GL Account> 288000

Company code 1000

Fiscal Year 2014

Currency type 10

Ledger 0L

Reporting Periods <period> From 1 to 16

3. Choose Execute (in NWBC, choose Apply).4. Choose the Display As button to change the reports view to Table and Graphic in NWBC

5. Procedure II




SAP ECC menu Favorites Financial Reporting General Ledger Reporting (FI-GL)GL Account Balance : (List)

Transaction code

N/A





Business role menu

Financials Reporting Financials Reporting GL Account Balance (List)

Result

The system creates a list of general ledger balances.

4.1.9 Vendor Balances: Total List

Use



Procedure I1. Access the transaction choosing the following navigation option:


SAP ECC menu

Accounting Financial Accounting Accounts Payable Information System Reports for Accounts Payable Accounting Vendor Balances Vendor Balances in Local Currency

Transaction code

S_ALR_87012082



Business role menu

General Ledger Reporting Payables Vendor Balances in Local Currency

2. On the Vendor Balances: Total List Items screen, enter selection criteria as follows or make the necessary entries to run the report as desired.


Company code 1000

Vendor account <domestic vendor> 300000

Reconciliation account

Fiscal Year 2014


3. (SAP GUI) Choose Execute. (NWBC) Choose Apply.4. Choose the Display As button to change the reports view to Table and Graphic in NWBC.

Result



Procedure II




SAP ECC menu Favorites Financial Reporting Accounts Payable Reporting (FI-AP)Vendor Balance (List)

Transaction code

N/A



Business role menu Financials Reporting Financials Reporting Vendor Balance (List)The system creates a vendor line item list.

4.1.10 Customer Balances: Total List

Use

Two options are provided to execute this report:1. Procedure I: Run the report with transactions in SAP GUI or SAP NWBC.2. Procedure II: Run the report via SAP GUI or SAP NWBC using Web Dynpro technology.Both options will provide the same results but with different analysis options.


Procedure IReporting.1. Access the transaction choosing the following navigation option:


SAP ECC menu

Accounting Financial Accounting Accounts Receivable Information System Reports for Accounts Receivable Accounting Customer Balances Customer Balances in Local Currency

Transaction code

S_ALR_87012172





Business role menu

General Ledger Reporting Receivables Customer Balances in Local Currency

2. Enter selection criteria as follows or make the necessary entries to run the report as desired.


Customer account <domestic customer> 100000

Company Code 1000

Reconciliation Account

Fiscal Year <year> 2014


3. (SAP GUI) Choose Execute. (NWBC) Choose Apply.4. Choose the Display As button to change the reports view to Table and Graphic. in NWBC.

5. Procedure II

Web Dynpro Based UI for ReportingTo use new planning function you should activate BB 589 for ReportingYou can use the new Reporting Financials business function FIN_REP_SIMPL_1 and FIN_REP_SIMPL_2 to generate reports from SAP NetWeaver Business Intelligence and POWER lists. For small to midsize companies, operating without SAP NetWeaver BI, the business function offers a manageable and cost-effective option.



SAP ECC menu

Favorites Financial Reporting Accounts Receivable Reporting (FI-AR)Customer Balance : Total (List)

Transaction code

N/A



Business role menu

Financials Reporting Financials Reporting Customer Balance Total : (List)

4.1.11 Document Journal List

Use

Two options are provided to execute this report:Procedure I: Run the report with transactions in SAP GUI or SAP NWBC.Procedure II: Run the report via SAP GUI or SAP NWBC using Web Dynpro technology.



Both options will provide the same results but with different analysis options.


Procedure IReporting.1. Access the transaction choosing the following navigation option:


SAP ECC menu

Accounting Financial Accounting General Ledger Information System General Ledger Reports (New) Document General Document Journal

Transaction code

S_ALR_87012287

SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role General Ledger Accountant(SAP_NBPR_FINACC_S)

Business role menu

General Ledger Reporting Document Journal Document Journal

2. On the Document Journal screen, enter selection criteria as follows or make the necessary entries to run the report as desired.


G/L Account <GL Account> 288000

Company code 1000

Fiscal Year <year> 2014

Ledger 0L


3. (SAP GUI) Choose Execute. (NWBC) Choose Apply.4. Choose the Display As button to change the reports view to Table and Graphic.in NWBC.

Procedure II

Web Dynpro Based UI for ReportingTo use new planning function you should activate BB 589 for ReportingYou can use the new Reporting Financials business function FIN_REP_SIMPL_1 and FIN_REP_SIMPL_2 to generate reports from SAP NetWeaver Business Intelligence and POWER lists. For small to midsize companies, operating without SAP NetWeaver BI, the business function offers a manageable and cost-effective option.



SAP ECC menu Favorites Financial Reporting General Ledger Reporting (FI-



GL)Document Journal (List)

Transaction code

N/A



Business role menu

Financials Reporting Financials Reporting Document Journal (List)

Result

The system creates a document journal list.

4.2 Fixed Asset Reporting UseThe Information System in Asset Accounting features a series of reports arranged in a tree structure. Since they are launched with predefined variants, all of the reports in the standard selection tree have an initial screen that is clearly structured and easy to use. These input screens allow you to define various primary selections (for example, by asset number, asset class, cost center, location, and so on). By choosing the All Selections button, you can display the entire input screen. All of the reports are started as standard with the display group totals only option. If you want to display the individual assets, however, you can change this option by choosing All Selections.By choosing the Dynamic Selections button on the report selection screen, you can use all the fields in the general master record section as selection parameters, in addition to the standard selections.Of all the selection criteria, the report date is of particular importance. It specifies which fiscal year is to be analyzed.

The report date is in the past or in the current fiscal yearIn this case, the report date can be the end of the year or a period-end date during the fiscal year. With fiscal years that are already closed, the report date must be the end of the year.

The report date is in a future fiscal yearIn this case, the system changes the report date to the last day in the relevant fiscal year.

You can find all the standard reports under the following menu path in the SAP ECC menu: Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting

Depending on requirements, you can assign additional reports to a copy of the business role Asset Accountant (SAP_NBPR_ASSET_S) in the business role menu Asset Accounting Reporting.

4.2.1 Inventory List by Cost CenterUseYou use this report to create an inventory list of fixed assets by cost center.



SAP ECC menu Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Asset Balances



Inventory Lists Physical Inventory List …by cost center



Business role Asset Accountant (SAP_NBPR_ASSET_S)

Business role menu Asset Accounting Reporting Asset Balances Inventory List by Cost Center

2. On the Inventory List screen, make the necessary entries to run the report as desired. 3. Choose Back to return to the SAP Easy Access screen (SAP GUI)

OrChoose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result The system creates a physical inventory list by cost center.

4.2.2 Inventory List by Asset ClassUseYou use this report to create an inventory list of fixed assets by asset class.



SAP ECC menu Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Asset Balances Inventory Lists Physical Inventory List …by asset class




Business role menu Asset Accounting Reporting Asset Balances Inventory List By Asset Class

2. On the Inventory List screen, make the necessary entries to run the report as desired. 3. Choose Back to return to the SAP Easy Access screen (SAP GUI)


Result The system creates a physical inventory list by asset class.

4.2.3 Asset BalancesUseYou use this report to create an asset balance and display fixed asset values.



SAP ECC menu Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Notes to Financial



Statements International Asset Balances

Transaction code AR01



Business role menu Asset Accounting Reporting Asset Balances Asset Balances

2. On the Asset Balances screen, make the necessary entries to run the report as desired. 3. Choose Back to return to the SAP Easy Access screen (SAP GUI)


Result This report displays the values of all assets in a depreciation area. The following values are displayed in detail for each asset:

The cumulative acquisition value at the beginning of the fiscal year Accumulated depreciation (the sum of all depreciation types), including the planned

depreciation for the current fiscal year The planned book value at the end of the reporting year

4.2.4 Asset TransactionsUseYou use this report to display asset transactions.



SAP ECC menu Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Day-To-Day Activities International Asset transactions




Business role menu Asset Accounting Reporting Day-To-Day Activities Asset Transactions

2. On the Asset Transactions screen, make the necessary entries to run the report as desired. 3. Choose Back to return to the SAP Easy Access screen (SAP GUI)


Result The report displays all transactions in a fiscal year by asset. For each document, the report shows the:

Change to the acquisition and production costs Change to the value adjustments Ordinary and special depreciation planned for this transaction



4.2.5 Asset AcquisitionsUseYou use this report to display asset acquisitions.



SAP ECC menu Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Day-To-Day Activities International Asset Acquisitions




Business role menu Asset Accounting Reporting Day-to-Day Activities Asset Acquisitions

2. On the Asset Acquisitions screen, make the necessary entries to run the report as desired. 3. Choose Back to return to the SAP Easy Access screen (SAP GUI)


Result The report displays all acquisition documents in a fiscal year by asset.The following is displayed for each document: Acquired APC Acquired quantity

4.2.6 Asset RetirementsUseYou use this report to display asset retirements.



SAP ECC menu Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Day-To-Day Activities International Asset Retirements




Business role menu Asset Accounting Reporting Day-to-Day Activities Asset Retirements

2. On the Asset Retirements screen, make the necessary entries to run the report as desired. 3. Choose Back to return to the SAP Easy Access screen (SAP GUI)

OrChoose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP



Home (SAP NetWeaver Business Client).

The retirement costs have no influence on the gain or loss. Retirement costs are independent of gain or loss in this report, and are displayed for statistical purposes only.

Result The report displays, for each asset, the retirement documents in the fiscal year. Each document shows the: Retired acquisition and production costs Retired quantity Retired proportional depreciation Earned revenue Gain/loss Possible retirement costs

4.2.7 Asset History SheetUseThe asset history sheet is the most important and most comprehensive report for the year-end closing or for an interim financial statement.



SAP ECC menu Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Notes to Financial Statement International Asset History Sheet




Business role menu Asset Accounting Reporting Asset Balances Asset History Sheet

2. On the Asset History Sheet screen, make the necessary entries to run the report as desired. 3. Choose Back to return to the SAP Easy Access screen (SAP GUI)


Make sure that you select the appropriate History sheet version to meet your local legal requirements.

Result A list is generated that shows the progress of a fixed asset´s history from its opening balance through to the closing balance, by means of:

Acquisitions Retirements Transfers Accumulated depreciation



4.2.8 Total DepreciationUseThere are a number of depreciation lists to serve as addenda to the profit and loss statement. The depreciation totals list shows the total of all depreciation types.



SAP ECC menu Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Explanations for P&L International Depreciation Total Depreciation




Business role menu Asset Accounting Reporting Depreciation Total Depreciation

2. On the Depreciation screen, make the necessary entries to run the report as desired.3. Choose Back to return to the SAP Easy Access screen (SAP GUI)


The depreciation values of the reporting year are planned total annual values. These planned values are not based on the values that have already been posted in the general ledger.

Result The report displays the following values in detail per asset:

The current acquisition value The planned ordinary depreciation for the current fiscal year The planned book value at the end of the fiscal year

4.2.9 Depreciation on Capitalized Assets (Depreciation Simulation)

UseThis report allows you to simulate depreciation many years into the future. The date you enter for the report determines the future fiscal year up to which you want to simulate depreciation.



SAP ECC menu Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Depreciation forecast Depreciation on Capitalized Assets (Depreciation Simulation)






Business role menu Asset Accounting Reporting Depreciation Depreciation Simulation

2. On the Depreciation Simulation screen, make the necessary entries to run the report as desired.

The date you enter for the report determines the future fiscal year up to which you want to simulate depreciation.

Result The report displays the following values:

The book value at the start of the year The cumulative transactions affecting APC, up to the beginning of the current fiscal year The transactions affecting APC in the current fiscal year The planned ordinary depreciation and other depreciation in the current fiscal year The planned net book value at the end of the year The planned interest in the current fiscal year and the cumulative interest up to the

beginning of the current fiscal year

4.2.10 Changes to Asset Master RecordsUseThe report lists changes to asset master records.



SAP ECC menu Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting Preparation for closing International Changes to Asset Master Records




Business role menu Asset Accounting Master Data Assets Changes to Asset Master Records

2. On the Changes to Asset Master Records screen, make the necessary entries to run the report as desired.


Result The changes are displayed in chronological order.

4.2.11 Asset History (asset chart)UseFor assets that have an especially long useful life and high acquisition and production costs, you may want to keep track of the values for the asset on paper in the form of an asset chart. The report Asset history in the Asset Accounting Information System enables you to print out all information on the history of an asset as a freely definable form.





SAP ECC menu Accounting Financial Accounting Fixed Assets Information System Reports on Asset Accounting History Asset History




Business role menu Asset Accounting Reporting Asset Balances Asset History (Asset Chart)

2. On the Asset History screen, make the necessary entries to run the report as desired.3. Choose Back to return to the SAP Easy Access screen (SAP GUI)


Result The Form YB_FIAA_F001 is used to print the asset chart for the selected assets.

4.3 Cost Element Accounting4.3.1 Controlling Documents: Actual CostsUseYou use this report to display actual cost documents.



SAP ECC menu Accounting Controlling Cost Element Accounting Information System Reports for Cost and Revenue Element Accounting (New) Document Display Controlling Documents: Actual Costs:New

Transaction code KSB5N



Business role menu Overhead Cost Controlling Actual Postings Actual Postings Controlling Documents: Actual

With a system based on a database type HDB you can also call the following transaction by directly entering the transaction code to the command field.

Option 3 for HANA:

SAP Menu n/a

Transaction code KSB5N

2. On the Display Actual Cost Documents: Initial screen, make the necessary entries to run the report as desired.

3. Choose Back to return to the SAP Easy Access screen (SAP GUI)




Result The system creates a list of documents.

4.3.2 Internal Orders: Master Data ReportUseYou use this report to display internal order documents.



SAP ECC menu Accounting Controlling Cost Element Accounting Information System Reports for Cost and Revenue Element Accounting (New) Master Data Indexes Internal Orders: Master Data Report

Transaction code KOK5



Business role menu Overhead Cost Controlling Master Data Internal Orders

2. On the Selection Criteria: Internal Orders screen, make the necessary entries to run the report as desired.


Result The system creates a list of internal orders.

4.4 Cost Center Accounting4.4.1 Cost Centers: New Actual Line items

UseYou use this report to create a list of actual line items for cost center.







SAP ECC menu

Accounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Line items Cost Centers: New Actual Line Items

Transaction code

KSB1N


Business role Enterprise Controller(SAP_NBPR_CONTROLLER_M)

Business role menu

Overhead Cost Controlling Reporting Cost Centers Cost Centers: Actual Line Items New

2. On the Display Actual Cost Line Items for Cost Centers: Initial screen, make the necessary entries to run the report as desired.

3. To perform a more detailed analysis of the actual data, on the Line Item Display Hierarchy View screen, you can switch between various layout options by selecting the corresponding name. Depending on the selection criteria, these layout options are displayed in tabular form at the top or bottom of the screen.

4. Direct Navigation between cost center groups and cost center is available.

See SAP Note 1644201 for selection option details. Some important options are: Accelerated Selection: If this option is selected, the line item report is started

with new selection logic. Fast and summarized report is generated. Start with complete list: If this field is not active, only tree structure is

displayed, but no line item. If you want to drill to line item select this option. Source object (for cost center only): When you select this field, you can

select line item in which the specified posting object was original sender. You can change the current layout by adding new column or create your

own layouts. It provides one click access to predefined layouts.

Procedure IIYou can use the new Reporting Financials business function FIN_REP_SIMPL_1 and FIN_REP_SIMPL_2 to generate reports from SAP NetWeaver Business Intelligence and POWER lists. For small to midsize companies operating without SAP NetWeaver BI, the business function offers a manageable and cost-effective option.



SAP ECC menu

Favorites Financial Reporting Cost Center reporting (CO-OM-CCA) Cost Center : Actual line item (list)

Transaction code

N/A

Option2: SAP NetWeaver Business Client (SAP NWBC) via Business Role




Business role menu

Financials Reporting Financials Reporting Cost Center reporting (CO-OM-CCA) Cost Center : Actual line item (list)

2. Select the Cost Center: Actual Line Item (List) report.

3. On the Cost Centers: Actual Line Items screen, enter selection criteria as follows or make the necessary entries to run the report as desired.


Controlling Area Your controlling area For example, 1000

Cost Center <cost center> Take F4 and Select as required

Cost Center Group

Take F4 and Select as required

Cost Element Select as required

Cost Element Group

Select as required

Posting Date 01.01. <Current year> until 31.12.<Current year>

From and to

4. Choose Apply5. Choose the Display As button to change the reports view to Table and Graphic

Other List reports are also provided by SAP with this Business function. Some examples follow. All the following reports are not part of the SAP Best Practices role.

Cost centers: Actual/Plan/Variance-cost element (list) Cost Center: Actual /Plan/Variance-Statistical Key Figures (List) Cost Center: Breakdown by Period (list) Cost Center: Breakdown by Partner (List)

Result The system creates a report for actual line items for Cost center.View List reports for Cost Center with flexible analysis and Graphic views.

4.4.2 Cost Center: New Plan Line Items

UseYou use this report to create a list of actual line items for orders with multiple layouts on the same screen.



SAP ECC menu Accounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Line Items Cost Centers: New Plan Line Items

Transaction code KSBPN


Business role N/A

Business role menu KSBPN



2. On the Display Plan Cost Line Items for Cost Centers: Initial screen, make the necessary entries to run the report as desired.

3. To perform a more detailed analysis of the planning data, on the Line Item Display Hierarchy View screen, you can switch between various layout options by selecting the corresponding name. Depending on the selection criteria, these layout options are displayed in tabular form at the top or bottom of the screen.

4. Direct Navigation between cost center groups and cost center is available.

Refer to Note 1644201 for selection option details. Some important options are listed below:

Accelerated Selection: If this option is selected, the line item report is started with new selection logic. A fast and summarized report is generated.

Start with complete list: If this field is not active, only a tree structure is displayed, but no line item. If you want to drill to a line item, select this option.

Source object (for cost center only): When you select this field, you can select a line item in which the specified posting object was the original sender.

You can change the current layout by adding a new column or create your own layouts. One-click access to predefined layouts is provided.

Result The system creates a report for plan line items for Cost center.

4.4.3 Cost Centers: Actual/Plan/VarianceUseYou use this report to list the actual and plan figures for a cost center or cost center area.


You can only make use of the Web Dynpro based reporting functionality if the Building Block 589 Planning and Reporting with Web Dynpro has been activated. Contact your system administrator to find out if this Building Block has been activated. This can be verified by using transaction BSANLY_BI_ACTIVATION and check if content bundle FIN_REP_SIMPL_4 is active



SAP ECC menu

Accounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Plan/Actual Comparisons Cost Centers: Actual/Plan/Variance

Transaction code

S_ALR_87013611





Business role menu

Overhead Cost Controlling Reporting Cost Centers Cost Centers: Actual/Plan/Variance

2. On the Cost Centers: Actual/Plan/Variance: Selection screen, make the necessary entries to run the report as desired.

You can use the Report/Report-Interface to access the following reports: Cost Centers: Actual Line Items Cost Centers: Planning Overview Cost Centers: Plan Line Items CCtrs: Period Breakdown Actual/Plan Activity Types: Period Breakdown Stat. Key Figs: Period Breakdown Cost Centers: Breakdown by Partner Cost Centers: Breakdown by B.Trans. Area: Actual/Plan 2 Currencies Display planning long texts

Procedure II

This report lists actual and planned costs as well as the posted quantities on cost centers in the reporting timeframe, one line for each cost element. With business function FIN_REP_SIMPL_4 you can use real time operational reporting to analyze financial data in SAP ERP. After this business function is implemented, customers can access and analyze their ERP data without a separate Business Warehouse (BW) system. Operational Data Provisioning is a metadata concept in SAP NetWeaver that gives an analytic query access to operative data in a backend systemThis report is based on predefined content is delivered for operational reporting.


1. Access the transaction choosing one of the following navigation optionsOption 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu

Favorites Reports Analytical Reports (on Operational Data Providers) Cost Center : Actual /Plan/Variance-Cost Element

Transaction code

N/A


Business role

Internal Controller(SAP_CO_INTERNAL_CONTROLLER)

Business role menu

Internal Controller Reports Analytical Reports (on Operational Data Providers) Cost Center: Actual /Plan/Variance-Cost Elements

2. Select Report Cost Center: Actual /Plan/Variance-Cost Element

3. On the List Report on Analytic Query: Cost Centers: Actual/Plan/Difference (Cost Element) Screen, enter selection criteria as follows or make the necessary entries to run the report as desired.



Field name Description User actions and values

Comment

Controlling Area Your controlling are

f Take F4 and select or example 1000

Fiscal year/Period

<Current Year> Current yearTake F4 and Select your Fiscal year variant with budget year example K4/ 2014

Plan Version <Your plan version>

Plan/Actual Version 000

Cost Center hierarchy

< Take F4 and and select for example Germany <10001000>

Cost Center Group

Cost Center Take F4 and Select as required

Cost Element Hierarchy

Take F4 and selectFor example < 1000YB_ALL>

Cost element Group

Take F4 and Select as required

Cost Element

4. Choose Execute.5. Choose the Drilldown Settings button.6. Drag and drop to change the drilldown setting as needed.7. Choose the Display As button to change the reports view to Table and Graphic.

Additional ODP reports are provided by SAP, for example Cost centers: Actual Line Items and Cost Center: Actual /Plan/Variance-Statistical Key Figures. These reports though available in system are not part of the SAP Best Practices role.

Result The system creates a report with all actual and plan figures for a cost center or cost center area. View ODP reports with flexible analysis tools like drilldown and Graphic views. Creates a report with all actual and plan figures for a cost center or cost center area.

4.4.4 Range: Cost CentersUseYou use this report to display the actual and plan postings of a cost center area for each cost center, and to total them at area level.



SAP ECC menu Accounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Plan/Actual Comparisons Range: Cost Centers



Business role Enterprise Controller



(SAP_NBPR_CONTROLLER_M)

Business role menu Overhead Cost Controlling Reporting Cost Centers Range: Cost Centers

2. On the Range: Cost Centers: Selection screen, make the necessary entries to run the report as desired.


You can use the Report/Report-Interface to access the following reports: Cost Centers: Planning Overview Cost Centers: Actual/Plan/Variance Area: Cost Elements Cost Centers: Breakdown by Partner Cost Centers: Breakdown by B.Trans.

Result The system creates a report with all actual and plan postings of a cost center area for each cost center.

4.4.5 Range: Cost ElementsUseYou use the report to list the plan and actual figures of a cost center area, and balance them for each cost element.



SAP ECC menu Accounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Plan/Actual Comparisons Range: Cost Elements




Business role menu Overhead Cost Controlling Reporting Cost Elements Range: Cost Elements

2. On the Range: Cost Elements: Selection screen, make the necessary entries to run the report as desired.


You can use the Report/Report-Interface to access the following reports: Cost Centers: Actual Line Items Cost Centers: Plan Line Items



CCtrs: Period Breakdown Actual/Plan Cost Centers: Planning Overview Cost Centers: Breakdown by Partner

Result The system creates a report with all plan and actual figures of a cost center area.

4.4.6 Cost Centers: Planning OverviewUseYou use this report to create a planning overview for all cost centers.



SAP ECC menu Accounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Planning Reports Cost Centers: Planning Overview

Transaction code KSBL



Business role menu Overhead Cost Controlling Reporting Cost Centers Cost centers: Planning overview

2. On the Planning Report: Initial screen, make the necessary entries to run the report as desired.


Result The system creates a cost center planning overview.

4.4.7 Range: Actual/Budget CommitmentsUseYou use this report to create an overview for each cost center with the following information:

Actual costs Commitments Allotted costs Budget



SAP ECC menu Accounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting More Reports Range: Actual/Budget/Commitments



Business role Enterprise Controller



(SAP_NBPR_CONTROLLER_M)

Business role menu Overhead Cost Controlling Reporting Cost Centers Cost Centers: Actual/Budget/Commitments

2. On the Range: Actual/Budget/Commitments: selection screen, make the necessary entries to run the report as desired.


Result The system creates an overview for each cost center outlining actual costs, commitments, allotted costs, and budgets.

4.4.8 Cost Centers: Activity PricesUseYou use this report to create a list of activity prices by cost centers or cost center groups.



SAP ECC menu Accounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Prices Cost Centers: Activity Prices

Transaction code KSBT



Business role menu Overhead Cost Controlling Reporting Cost Centers Cost centers: Activity prices

2. On the Activity Type Price Report: Initial screen, make the necessary entries to run the report as desired.


Result The system creates a price report by cost center.

4.5 Internal Orders4.5.1 Orders: New Actual Line Items

UseYou use this report to create a list of actual line items for orders.

Procedure1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Accounting Controlling Internal Orders Information System



Reports for Internal Orders Line Items Orders: New Actual Line Items

Transaction code KOB1N

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role


Business role menu

Overhead Cost Controlling Reporting Orders Orders: Actual Line Items New

1. On the Display Actual Cost Line Items for Orders: Initial screen, make the necessary entries to run the report as desired.

2. To perform a more detailed analysis of the actual data, on the Line Item Display Hierarchy View screen, you can switch between various layout options by selecting the corresponding name. Depending on the selection criteria, these layout options are displayed in tabular form at the top or bottom of the screen.

3. Direct Navigation between Order groups and order is available.





Result The program creates a Report for Actual Line Items for Orders as required.

4.5.2 Orders: New Plan Line Items

UseYou use this report to create a list of plan line items for orders with multiple layouts in same screen.

Procedure1.Access the transaction choosing one of the following navigation options:


SAP ECC menu Accounting Controlling Internal Orders Information System Reports for Internal Orders Line Items Orders: New Plan Line Items

Transaction code KOBPN


Business role N/A

Business role menu KOBPN

4. On the Display Plan Cost Line Items for Orders: Initial screen, make the necessary entries to run the report as desired.

5. To perform a more detailed analysis of the actual data, on the Line Item Display Hierarchy View screen, you can switch between various layout options by selecting the corresponding



name. Depending on the selection criteria, these layout options are displayed in tabular form at the top or bottom of the screen.

6. Direct Navigation between Order groups and order is available.





Result The system creates a report for plan line items for orders.

4.5.3 Orders: Commitment Line Items

UseYou use this report to create a list of commitment line items for orders.



SAP ECC menu Accounting Controlling Internal Orders Information System Report for Internal Orders Line Items Orders: Commitment Line Items

Transaction code KOB2



Business role menu Overhead Cost Controlling Reporting Orders Orders: Commitment Line Items

With a system based on the HDB database type, you have the option to call the transaction directly by entering the transaction code in the command field.

Option 3 for HANA:

SAP Menu N/A

Transaction code KOB2N

2. On the Display Commitment Line Items for Orders: Initial Screen, make the necessary entries to run the report as desired.

3. Choose Back (F3) to the SAP Easy Access screen (SAP GUI).Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result © SAP SE Page 6 of 8


The system creates a list of commitment cost line items for orders.

4.5.4 List: OrdersUseYou use this report to create a list of all orders, by controlling area, for a plan/actual comparison.



SAP ECC menu Accounting Controlling Internal Orders Information System Report for Internal Orders Plan/Actual Comparisons List: Orders




Business role menu Overhead Cost Controlling Reporting Orders List: Orders

2. On the List: Orders: Selections screen, make the necessary entries to run the report as desired.


Result The system creates a list of orders by controlling area.

4.5.5 Orders: Actual/Plan/VarianceUseYou use this report to create an overview of the actual and plan data on internal orders in the reporting timeframe for each cost element, cost element group, and statistical key figure.



SAP ECC menu Accounting Controlling Internal Orders Information System Report for Internal Orders Plan/Actual Comparisons Orders: Actual/Plan/Variance




Business role menu Overhead Cost Controlling Reporting Orders Orders: Actual/Plan/Variances

2. On the Orders: Actual/Plan/Variance: Selection screen, make the necessary entries to run the report as desired.




Result The system creates a list of the actual and plan data on internal orders.

4.5.6 Order: Planning OverviewUseYou use this report to create a planning overview by order.



SAP ECC menu Accounting Controlling Internal Orders Information System Report for Internal Orders Planning Reports Order: Planning Overview

Transaction code KABL



Business role menu Overhead Cost Controlling Reporting Orders Orders: Planning Report

2. On the Planning Report: Initial Screen, make the necessary entries to run the report as desired.


Result The system creates a planning report for orders.

4.5.7 Internal Orders: Master Data Report

UseYou use this report to display internal order documents.



SAP ECC menu

Accounting Controlling Internal Orders Information System Reports for Internal Orders Master Data Indexes Internal Orders

Transaction code

KOK5



Business role menu

Overhead Cost Controlling Master Data Internal Orders Internal Orders Homepage

5. On the Master Data List for Orders: Initial screen, make the necessary entries to run the report as desired.

Result



The system creates a list of internal orders.

4.5.8 List: Budget/Actual/CommitmentsUseYou use this report to create a list concerning budget/actual/commitments for internal orders.This activity monitors the order progress.

Two options are provided to execute this report:Procedure I: Run the report with transactions in SAP GUI or SAP NWBC.Procedure II: Run the report via SAP GUI or SAP NWBC using Web Dynpro technology.

Both options will provide the same results but with different analysis options.

You can only make use of the Web Dynpro based reporting functionality if the Building Block 589 Planning and Reporting with Web Dynpro has been activated. Please contact your system administrator to find out if this Building Block has been activated.

Procedure I1. Access the transaction choosing one of the following navigation options:Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Accounting Controlling Internal Orders Information System Reports for Internal Orders More Reports List: Budget/Actual/Commitments




Business role menu

Overhead Cost Controlling Reporting Orders Orders: List: Budget/Actual/Commitments

2. On the selection screen enter the following data:

Field name Description User action and values Comment

Controlling Area 1000

Order Group

Or value (s) <Enter order number as required>

3. Choose Execute (F8).

Procedure II

To use option 1 (SAP GUI) make sure that you have executed all steps listed in chapter Error: Reference source not found Error: Reference source not found.




SAP ECC menu Favorites Reports Analytical Reports (on Operational Data Providers) Orders: Budget/Actual/Commitment

Transaction code N/A


Business role Internal Controller(SAP_CO_INTERNAL_CONTROLLER)

Business role menu Internal Controller Reports Analytical Reports (on Operational Data Providers) Orders: Budget/Actual/Commitment

2. On the List Report on Analytic Query: Budget / Actual / Commitment screen make the following entries in the Selection section:


Controlling Area is

1000

Order Hierarchy is

Order Group is

Order Number is <Enter order number as required>

3. Choose Execute.

Result The system creates a list outlining budget/actual/commitment for internal orders.

4.6 Product Costing4.6.1 Multilevel BOM: Value/Amount/StatusUseYou use this report to create a list of bills of materials (BOM) with costs.



SAP ECC menu

Information Systems Accounting Controlling Reports for Product Cost Controlling Reports for Product Cost Planning Detailed Reports For Material Costed Multilevel BOM

Transaction code

CK86_99


Business role Product Cost Controller(SAP_NBPR_PRDCOST_CONTRLR_S)

Business role menu

Product Cost Controlling Reporting Costs Multilevel BOM: Value / Amount / Status

2. On the Multilevel BOM: Value / Amount / Status Initial screen, make the necessary entries to run the report as desired.

Result The system creates a list of costed bills of materials.



4.6.2 Cost Component

UseYou use this report to create a list of cost components for the cost estimate.




SAP ECC menu

Information Systems Accounting Controlling Reports for Product Cost Controlling Reports for Product Cost Planning Detailed Reports For Material Cost Components

Transaction code

CK80_99



Business role menu

Product Cost Controlling Reporting Costs Cost Component Split

2. On the Analyze Cost Components Split for Planned Cost: Cost Components: Initial screen, make the necessary entries to run the report as desired.

Procedure IIYou can use the new Reporting Financials business function FIN_REP_SIMPL_1 and FIN_REP_SIMPL_2 to generate reports from SAP NetWeaver Business Intelligence and POWER lists. For small to midsize companies operating without SAP NetWeaver BI, the business function offers a manageable and cost-effective option.



SAP ECC menu

Favorites Financial Reporting Product Cost Reporting (CO-PC) Product Costing Analysis: Cost Component Split (List)

Transaction code

N/A


Business role

Financial Reporting(SAP_SR_SIMPLIFIED_REPORTING_5)

Business role menu

Financials Reporting Financials Reporting Product Cost Reporting (CO_PC) Product Cost Analysis: Cost Component Split (List)

2. On Product Cost Analysis: Cost Component Split (List) Items screen, enter selection criteria as follows or make the necessary entries to run the report as desired.




Comment

Material Any FERT or HALB material

Example F126

Plant Take F4 and Select for Example 1000

Costing Variant

< Standard Costing variant>

Take F4 and Select for example YPC1

Costing Version

< Standard Costing version>

Take F4 Select for example 01

Costing View Take f4 and Select as required, for example 01

Costing Date Required date

3. Choose Apply.4. Choose the Display As button to change the reports view to Table and Graphic.

Result The system creates a list of cost components.

4.6.3 ItemizationUseYou use this report to create a list showing itemization of the cost estimate.


You can only make use of the Web Dynpro based reporting functionality if the Building Block 589 Planning and Reporting with Web Dynpro has been activated. Contact your system administrator to find out if this Building Block has been activated. This can be verified by using transaction BSANLY_BI_ACTIVATION and check if content bundle FIN_REP_SIMPL_4 is active.



SAP ECC menu

Information Systems Accounting Controlling Reports for Product Cost Controlling Reports for Product Cost Planning Detailed Reports For Material Itemization

Transaction code

CK84_99



Business role menu Product Cost Controlling Reporting Costs Itemization



2. On the Analyze Itemization: Item Categories (Grouped): Initial screen, make the necessary entries to run the report as desired.

Procedure IIDetailed material cost analysis based on multi-level itemization.With business function FIN_REP_SIMPL_4 you can use real time operational reporting to analyze financial data in SAP ERP. After this business function is implemented, customers can access and analyze their ERP data without a separate Business Warehouse (BW) system. Operational Data Provisioning is a metadata concept in SAP NetWeaver that gives an analytic query access to operative data in a backend systemThis report is based on predefined content is delivered for operational reporting.



SAP ECC menu

Favorites Reports Analytical Reports (on Operational Data Providers) Product Costing Analysis: Itemization

Transaction code

N/A


Business role Internal Controller(SAP_CO_INTERNAL_CONTROLLER)

Business role menu

Internal Controller Reports Analytical Reports (on Operational Data Providers) Product Costing Analysis: Itemization

2. Select Report Product Cost Analysis: Itemization3. On the List Report on Analytic Query: Product Costing Analysis: Itemization Screen, enter

selection criteria as follows or make the necessary entries to run the report as desired.


Comment

Plant Your plant Take F4 and select for example 1000

Costing View <Standard Costing view>

Take F4 and select for example 01

Material Plan/Actual Version Take F4 and select for example F126

Costing Variant <Standard Costing Variant>

Take F4 and select for example YPC1

Costing Version 01

Costing Date is between

Start and end date of the year

You can select any period

Costing Level For example 2

4. Choose Execute.5. Choose the Drilldown Settings button.6. Drag and drop to change the drilldown settings.7. Choose the Display As button to change the reports view to Table and Graphic.



Result The system creates a list of item categories. View ODP reports with flexible analysis tools like drilldown and Graphic views. Creates a report Detailed material cost analysis based on multi-level itemization.

4.6.4 Cost ElementsUseYou use this report to create a list of cost elements in the cost estimate.



SAP ECC menu Information Systems Accounting Controlling Reports for Product Cost Controlling Reports for Product Cost Planning Detailed Reports For Material Cost Elements

Transaction code KKBC_MAT


Business role Product Cost Controller (SAP_NBPR_PRDCOST_CONTRLR_S )

Business role menu Product Cost Controlling Reporting Costs Itemization

2. On the Analyze Material Cost Estimate: Cost Elements screen, make the necessary entries to run the report as desired.


Result The system creates a list of cost elements.

4.6.5 Analyzing/Comparing Material Cost EstimatesUseYou use this report to compare material cost estimates.



SAP ECC menu Accounting Controlling Product Cost Controlling Product Cost Planning Information System Object List For Material Analyze/Compare Material Cost Estimates

Transaction code S_P99_41000111



Business role menu Product Cost Controlling Reporting Costs Analyze / Compare Material Cost Estimates

2. On the Analyze/Compare Material Cost Estimates screen, make the necessary entries to run the report as desired.

1. Choose Back to return to the SAP Easy Access screen (SAP GUI)




Result The system creates a list that allows you to compare material cost estimates.

4.6.6 Analyzing Product Cost CollectorUseYou use this report to analyze product cost collectors.



SAP ECC menu Accounting Controlling Product Cost Controlling Cost Object Controlling Product Cost by Period Information System Reports for Product Cost by Period Detailed Reports For Product Cost Collectors

Transaction code KKBC_PKO



Business role menu Product Cost Controlling Reporting Production and Process Orders Analyze Product Cost Collector

2. On the Analyze Product Cost Collector: Target/Actual Comparison screen, make the necessary entries to run the report as desired.


Result The system creates a list of product cost collectors.

4.6.7 Analyzing Product Order

UseYou use this report to analyze product orders.

Two options are provided to execute this report:Procedure I: Run the report with transactions in SAP GUI or SAP NWBC.Procedure II: Run the report via SAP GUI or SAP NWBC using Web Dynpro technology.Both options will provide the same results but with different analysis options

You can only make use of the Web Dynpro based reporting functionality if the Building Block 589 Planning and Reporting with Web Dynpro has been activated. Contact your system administrator to find out if this Building Block has been activated. This can be verified by using transaction BSANLY_BI_ACTIVATION and check if content bundle FIN_REP_SIMPL_4 is active.

Procedure I© SAP SE Page 6 of 8



SAP ECC menu

Accounting Controlling Product Cost Controlling Cost Object Controlling Product Cost by Order Information System Reports for Product Cost by Order Summarized Analysis With Defined Summarization Hierarchy

Transaction code

KKBC_HOE



Business role menu

Product Cost Controlling Reporting Sales Orders Analyze Summarization Object

2. On the Analyze Summarization Object: Plan/Actual Comparison screen, make the necessary entries to run the report as desired.

Procedure IIAggregated target/actual variance analysis based on production orders.

With business function FIN_REP_SIMPL_4 you can use real time operational reporting to analyze financial data in SAP ERP. After this business function is implemented, customers can access and analyze their ERP data without a separate Business Warehouse (BW) system. Operational Data Provisioning is a metadata concept in SAP NetWeaver that gives an analytic query access to operative data in a backend systemThis report is based on predefined content is delivered for operational reporting.



SAP ECC menu

Favorites Reports Analytical Reports (on Operational Data Providers) Production Cost Analysis: Variances

Transaction code

N/A


Business role

Internal Controller(SAP_CO_INTERNAL_CONTROLLER)

Business role menu

Internal Controller Reports Analytical Reports (on Operational Data Providers) Production Cost Analysis: Variances (ODP)

2. On the List Report on AnalyticQuery: Production Cost Analysis: Variances Screen, enter selection criteria as follows or make the necessary entries to run the report as desired.


Controlling area Your controlling area For Take F4 and select for example 1000

Plant Take F4 and select for example 1000




Target Cost Version

Basis of variance calculation Take F4 and select for example version 0

Material <Any material relevant for standard costing>

Take F4 and select for example F126

Period is between

Start and end date of the year You can select any period

Product Hierarchy

Take F4 and select For example PROHD

3. Choose Execute.4. Choose the Drilldown Settings button.5. Drag and drop to change the drilldown setting as needed.6. Choose the Display As button to change the reports view to Table and Graphic.

Result The system creates a list of product orders. View ODP reports with flexible analysis tools like drilldown and Graphic views. In this report, you get aggregated target/actual variance analysis based on production orders.

4.7 Profitability Analysis4.7.1 Executing ReportUseYou use this report to create several profitability reports:

Execute Drilldown Report Plan/Actual Sales Detail List Execute Drilldown Report Plan/Actual Sales Mat. Costs Execute Drilldown Report Plan/Actual Sales OH Costs Execute Drilldown Report Reconciliation

Procedure1. Access the report choosing one of the following navigation options:


SAP ECC menu Accounting Controlling Profitability Analysis Information System Execute Report

Transaction code KE30



Business role menu Profitability Analysis Reporting Execute profitability report

2. On the Run Profitability Report: Initial Screen, choose one report as desired. 3. Choose Back to return to the SAP Easy Access screen (SAP GUI)


Result The system creates the selected plan/actual sales report.

4.7.2 Profitability Analysis: Display Actual Line Items



UseYou use this report to display actual line item in COPA.

Procedure1. Access the report choosing one of the following navigation options:


SAP ECC menu Accounting Controlling Profitability Analysis Information System Display List Item- Actual

Transaction code KE24



Business role menu Profitability Analysis Reporting Display Profitability Analysis Document

4. If you have called the transaction for the first time, the Set Operating Concern dialog box displays. Make the following entries:


Operating Concern

10IN Your controlling area

5. Choose Enter.

6. On the Display Actual Line Items: Initial Screen, make the following entries:


Period/year <period and year of the settlement, in format MM/YYYY>

CO order <your order number> Or any other selection criteria

Company code

1000

7. Choose Execute (F8) to run the report.

8. Confirm the Line Items: Selection Criteria dialog box by choosing Enter.

You reach the Display Actual Line Items: List screen.

9. On the Display Actual Line Items: List screen, highlight the line item you want to analyze by selecting it and choose the Choose (F2) button to display the detail, or double-click the line that you want to display.

10. On the Display Line Items screen, scroll down on the Characteristics tab.

11. On the Display Line Items screen, choose the Value Fields tab and scroll down. You see the total cost settled

12. Choose Back twice.

Result © SAP SE Page 6 of 8


You have verified that your data has been properly transferred to Profitability Analysis.

4.8 Information System4.8.1 Costs/Revenues/Expenditures/ReceiptsUseYou use this report to create a cost/revenues/expenditures/receipts report for projects.



SAP ECC menu Information System General Report Selection Controlling Projects Costs/Revenues/Expenditures/Receipts



Business role Project Manager (SAP_NBPR_PROJECTMANAGER_M)

Business role menu Project Management Project Execution Project Reports Costs/Revenues/Expenditures/Receipts

2. On the Selection Costs/Revenues/Expenditures/Receipts screen, make the necessary entries to run the report as desired. You should ensure that the desired selection criteria are correctly maintained in the system.


Result The system creates a report outlining costs, revenues, expenditures, and receipts.

4.8.2 Actual Costs/RevenuesUseYou use this report to create a list of actual cost line items for projects.



SAP ECC menu Information System General Report Selection Controlling Projects Line Items Actual Costs/Revenues

Transaction code CJI3


Business role Project Manager (SAP_NBPR_PROJECTMANAGER_M)

Business role menu Project Management Project Execution Project Reports Display Project Actual Cost Line Items

2. On the Display Project Actual Cost Line Items screen, make the necessary entries to run the report as desired. You should ensure that the desired selection criteria are correctly maintained in the system.

3. Choose Back to return to the SAP Easy Access screen (SAP GUI)Or



Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result The system creates a list of actual cost line items for projects.
