© TUTORIAL COPYRIGHT JOE INABINETTE 2008. Click the forward arrow to go to the next slide Click circular icons to display information Click the reverse

©TUTORIAL COPYRIGHT JOE INABINETTE 2008

Click the forward arrow to go to the next slide

Click circular icons to display information

Click the reverse arrow to go to the previous slide

Click the Home button to return to the Chapter selection screen from any page

Chapter 1: Logging into eSped

Chapter 2: Notices and Consents

Chapter 3: eARD Forms

Chapter 5: Adding a Student

Chapter 6: Archiving

Chapter 7: Uploading a Document

Chapter 8: Troubleshooting

Chapter 4: Reports

Before we begin, let’s take a look at common buttons in eSped and how to use them. (These

buttons will be discussed throughout the tutorial):

Previous / Next: These buttons are always located at the top of each page and allow the user to go back and forth from page to page’

Save: This button saves all information that has been added to the page.

Reports: This button allows the user to access the reporting screen for use in creating, printing and e-mailing pages or reports from the student record.

Create: This button (located on the top of the reports page, will create a report for the user.

Refresh: This button updates the screen to show the status of a report or export

Archive: This button will save a created report to the student’s archive for review at a later date.

Before we begin, let’s take a look at common buttons in eSped and how to use them.

(These buttons will be discussed throughout the tutorial):

View: This button is used to view a report or export

Print icon: This icon appears on reports or documents archived in the system. By clicking it, the user can print a hard copy of the document.

E-Mail icon: This icon appears on reports or documents archived in the system. By clicking it, the user can e-mail a copy of the document.

Save icon: This icon appears on reports or documents archived in the system. By clicking it, the user can save a copy of the document to their PC.

Find Students: This button will enable a user to find a student stored in the database.

Add Student: This button enables a user to add a student to the database. (NOTE: You must enter the Student’s NAME, ID NUMBER and CAMPUS!)

In order to begin using the eSped system, you must first log onto the eSped website. Click the icons below to display the instructions for logging into the eSped system:

1 Access the Internet by opening Internet Explorer on your PC

2 Type www.esped.com into your browser’s address bar

www.esped.comAddress

3 Locate and click the button on the Home Page Member Login

Click to Continue

http://www.esped.com/

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The eSped Welcome Screen will be displayed

Click the icons to display Login and Password entry instructions

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Enter your User ID into this field

2Enter your Password

into this field

Your e-mail address

lovejoy

3Click the Login button to access eSped

Click here to continue

Click the icon to display the Notice and Consents function

The eSped Navigation Screen will be displayed

Once you have clicked “eNotices and Consents” the Select Student screen will appear.

From this screen, you can search for students in the eSped database.

Click the icon to display where to enter BASIC student search information

Click the button to display the Student List

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The Student List will be displayed and will contain students assigned to your school. You may now access the student’s individual record by clicking the button containing the student’s name:

Each time you access a student’s record in eSped, you will have to select a reason for your action. This is done to insure compliance with the Federal Education Right to Privacy Act (FERPA).

Click the icon to select the FERPA reason

The Student Meeting Dates and Information screen allows entry of important data

pertaining to meetings and the student’s identity

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Meeting Dates (Previous, Current & Future)

Student Identification Numbers and

Sped Funding Info

Student Identification (Name, DOB, Age and

Gender)

Student Contact Info

Student School Location and Case Mgr Info

Click Icons to Display Info

After entering or updating information on this screen, click

the ‘Save” button to save the data

Click the arrow button to display the drop down menu of pages for

Notices and Consents

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Click the page you wish to access for information entry

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Click the icons to view information about the page

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The Notice of ARD Meeting 1 (Invitation to Meeting) Page

will be displayed

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Section 1 contains Meeting Invitation information such as:

Date of Invitation, Student Name, School Name

Section 2 contains areas to record information regarding meeting

location and purpose

Click the icons to view

information about the page

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The Notice of ARD Meeting 1 (Invitation to Meeting) Page

will be displayed

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Section 1 contains Meeting Invitation information such as:

Date of Invitation, Student Name, School Name

Section 2 contains areas to record information regarding meeting

location and purpose

Enter all pertinent information for the Meeting Invitation and click the “Save”

Button to save the data

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To go to the next page, click the “Next” button or click the

arrow icon to display the drop down menu of pages.



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This section logs any options considered in

lieu of an ARD meeting

This section logs any options that were rejected

This section logs requested participants for the ARD

This section logs the agency responsible for

providing services


Enter all pertinent information for the Meeting and click the “Save” Button to save the data





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Log pertinent procedure, test, record or report that was or

will be reviewed in this section

This section logs the date and to whom the rights and procedures were explained as well as contact

information for questions or follow-up

This page documents procedures, relevant factors and

acknowledgment of rights, communication options and

procedural safeguards

Log any other relevant factors in this section by

clicking the page icon







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Log the name of the staff member and the location where the Notice is to be returned in this section

This page documents Notice return information and any statements in

regards to member attendance

Log and appropriate statements in regards to member attendance

in this section







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Log the name of the staff member, position and contact

attempt information

This page documents information from any and all attempts to contact invited parties for the ARD (Date of

Contact, Method of Contact, and Contact Results)

2 By clicking the paper icon in this section, you can add complete contact notes

for the Notice






The eARD Forms function allows the user to complete necessary ARD documents as well as print hard copies of them.

For this tutorial, we will be focusing on the following pages within the eARD forms area:

Page 7: Determination of Eligibility

Page 12: Previous Goals and Assessments

Pages 49-57: The Behavior Intervention Plan

Pages 72-79: The FBA Screens

Click the icon to display the function

Once you have clicked “eARD Forms”,

the Select Student screen will appear.




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Click the icon to select the FERPA reason

The Student Meeting Dates and Information screen allows entry of important data

pertaining to meetings and the student’s identity

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4

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Meeting Dates (Previous, Current & Future)

Student Identification Numbers and

Sped Funding Info

Student Identification (Name, DOB, Age and

Gender)

Student Contact Info

Student School Location and Case Mgr Info

Click Icons to Display Info

After entering or updating information on this screen, click

the ‘Save” button to save the data

Click the arrow button to display the drop down menu of pages for

Notices and Consents

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Click the page you wish to access for information entry

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2 Section 2 contains fields for recording Primary, Secondary, Tertiary and Other

Disabilities as well as Multiple Disabilities or Medical Fragility

Section 4 records the student’s current grades in his or her studies

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Section 1 states whether or not the student meets eligibility requirements to

receive sped services

Section 3 records the committee’s determination regarding the student’s

eligibility to receive sped services

Section 5 records the student’s current level of skill in both academic and

personal care categories





To go to the next page, click the arrow icon to display the drop down menu of pages.For our tutorial, we will be

selecting Page 12: Previous Goals and Assessment

Review


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This section indicates whether or not the ARD Committee has

reviewed the student’s achievement of Goals and Objective from the IEP

This section logs results of the previous TAKS

Assessment

This section logs the student’s current SDAA II

Achievement Level

This section logs the results of previous TAAS

Assessment

5This section logs the

student’s current LDAA Achievement Level





To go to the next page, click the arrow icon to display the drop

down menu of pages.For our tutorial, we will be

working next with pages 49-57, the Behavior Intervention Plan


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This page documents information in regards to the Behavior Intervention Plan (BIP)

Section 1 logs the student’s capability

in following the District’s Code of

Conduct or the Individual BIP and who will comply with regulations

regarding restraint

Section 2 indicates which person(s) is/are responsible for

implementing the plan





To go to the next page, click the “Next” button


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Section 1 records specific BIP goals for the Classroom

Environment

Section 2 records specific Classroom Strategies that

will be used in implementing the BIP

Section 3 records the type(s) of Reward System that will be used

in implementing the BIP




To go to the next page, click the “Next” button.



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Section 1 identifies student consequences based on the

functioning level of the student and the severity of the behavior

Click the icon to view information about the page



To go to the next page, click the “Next” button.


Pages 52-57 are designed for logging additional Behavior Intervention Plans.

These pages are identical to the sample pages we have just completed.

We will now review the FBA screens which are locates on pages 72-79


To access the FBA pages, click the arrow icon to display the drop down menu of pages.For our tutorial, we will be

working next with pages 72-79


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Section 1 logs the date of the FBA, amendment date,

amendment reason and sources of data driving the FBA




To go to the next page, click the “Next” button



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Section 1 logs the Behavior(s) Reported, the frequency of the behavior(s) and the location of

the observed behavior(s)








1Section 1 logs each behavior and the antecedent event(s) that are

present before the problem behavior occurs








1Section 1 logs each behavior and what events are experienced after

the problem behavior occurs








1Section 1 logs Strategies and

Reinforcers used in the past year and their effectiveness

The criteria listed here provide an effectiveness rating for each

category








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Section 1 logs Strategies and Consequences used in

the past year and their effectiveness

The criteria listed here provide an effectiveness rating for each

category








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Section 1 logs the function or reason behind the

behavior. Additional notes can be entered by clicking

the paper icon located above “Explain”








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Section 1 records determinations by the ARD committee in regards to the

student’s ability to understand rules and codes of conduct,

whether further assessment is required and whether the IEP

needs to be modified. Additional notes can be entered by clicking the paper icon next

to “Explain”


2Section 2 records behaviors

that will transfer to the BIP and personnel contributing to the

functional






Click the icon to display the function

Once you have clicked “eARD Forms”,


From this screen, you can Add a student into the eSped database.

NOTE: When you are adding a student to the database, you MUST enter the Student’s

NAME, ID NUMBER, and CAMPUS NAME in order to add them to the database. If you do not have all this information,

you will NOT be able to proceed.


Click the button to ADD the Student to the Record

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Once you have clicked “Add Student”, the system will begin adding the record and display this screen:

Once the system has completed adding the student to the database, you will be taken back to the Main Student Listing screen and can

access the pages to begin entering student information by clicking the student’s name from the list.


The Reports button is located in the top left hand corner of the Student Information screen. By clicking the button, the user will be directed to

the reporting page

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By clicking the Arrow button, the drop down menu will be displayed, allowing the user to

select functions relating to the report desired:

Print a Blank ReportPrint a Spanish ReportGet a List of Reports

Archive a ReportList Archived Reports

Click the icons to view information about the page1

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Section 2 is a list of pages from the system that can be used to create a report. The user can click a page to create a single report or

hold down the CTRL key on their keyboard to select up to 10 pages for a combined report

3Section 3 allows the user to send an e-mail

copy of the report to themselves and another person or persons. By clicking the “Encrypt”

box, the user can set a password to insure security of the document sent.


Select the page you wish to use to create a report

Click the icons to learn how to create a Report

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The “Create” button will turn BLACK. Click the “Create” button to start report creation

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If you wish to send a copy of the report via e-mail, click the

checkbox and enter the desired e-mail address (NOTE: Your e-mail address will automatically

appear in the “To” field)

[email protected]


The Prepared Reports List will be displayed. (NOTE: The Report is NOT yet viewable as the “Status” field says NEW.

Click the “Refresh” button to update the list. The field will now read: DONE.

Click the “View button to display the report


The report will be displayed as an Adobe pdf document. The user may Print the document by clicking the Printer icon,

The user may Save the document to their PC by clicking the Floppy Disc icon, or the user can send an E-mail copy by clicking the Envelope icon


A report can be Archived using functions found on the Reports

page. Click the Arrow button and Select and click “Archive Reports”

from the drop down menu

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Click the icon to learn how to archive a report


When the Archive screen appears, the Status of the report may read as NEW. If so, click the “Refresh”

button. The Status will change to DONE.

Click the icons to learn how to Archive a report

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2 Click the “Archive” button to send the report to the Archive



Archived reports can be viewed by the user by clicking the “eArchive Manager” button from the eSped Navigation screen

Once you have clicked “eArchive Manager”,





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Click the icon to select the FERPA reason Click here to continue

The student’s list of Archived Reports will be displayed.

In order to View the desired report, the user must first click the “Edit” button

next to the report.

Once the “edit” button has been clicked, the ‘View Report” button will

turn BLACK.

Click ‘View Report” to access the Archived Report



The report will be displayed as an Adobe pdf document. The user may Print the document by clicking the Printer icon,

The user may Save the document to their PC by clicking the Floppy Disc icon, or the user can send an E-mail copy by clicking the Envelope icon



The user can attach a document to the Archived report.

Archived reports can be accessed by the user by clicking the

“eArchive Manager” button from the eSped Navigation screen

Once you have clicked “eArchive Manager”,





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Click the icon to select the FERPA reason Click here to continue

The student’s list of Archived Reports will be displayed.

In order to attach a document to an archived report, Click the arrow button to display the drop down menu at the

top of the screen.

Select “Upload Softcopy Document”


The File Upload Screen will be displayed

In order to attach a document to an archived report, click the “Upload” button to access the File Browse function


The File Browser Screen will be displayed

Click ‘Browse” to locate the file you wish to attach. (NOTE: Files should be stored on your Desktop or in the “My Documents” folder in your PC for ease of location)



When you have located the file and have selected it from your PC, the file name will appear in this box.

Click the Upload File button to Upload and attach the file to the student record.


C:\Documents and Settings\Demo Document


Click the “Save” button to save the updates to the student record


As you work in the eSped system, you may have questions or need some assistance. Assistance is available from eSped by either telephone or

e-mail:

To contact eSped Technical Support by Telephone: 800-365-0114To contact eSped Technical Support By E-Mail: [email protected] contact Joe Inabinette, Director of Technology for CCSEC: Telephone: 972-548-3284 e-mail: [email protected]

The following screens will also provide answers to some common questions from eSped users:

•HOW DO I DISABLE A POP-UP BLOCKER?

•WHY ARE WEB PAGES SOMETIMES NOT DISPLAYED OR SLOW?

•WHY DON’T REPORTS APPEAR WHEN I TRY TO VIEW THEM?

•WHY CAN’T I DOWNLOAD REPORTS?

How do I Disable a Pop-Up Blocker?

Follow the directions displayed to disable a

Pop-Up Blocker from the Yahoo or Google toolbars

Why are Web Pages sometimes not

displayed or slow?

A limited amount of memory is available

on each computer for storing internet

downloads.This cache (set to size

of at least 512 MB) must be cleaned out

from time to time.

Why don’t reports display when I try to

view them?

One symptom is an error message stating it can’t display %pdf.

A setting must be changed to open pdf

files using the Adobe Reader.

Why can’t I download reports?

Sometimes it’s necessary to define Internet Explorer’s

security and privacy settings to allow

downloads specifically from the eSped site

(Continued on following screen)

Why can’t I download reports?

(Continued)

Sometimes it’s necessary to define Internet Explorer’s

security and privacy settings to allow

downloads specifically from the eSped site

CONGRATULATIONS!YOU HAVE NOW COMPLETED THE

WORKING IN eSPED TUTORIAL