© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Global Trade

© Tally Solutions Pvt. Ltd. All Rights Reserved

Tally.ERP 9 for Global Trade

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2

Agenda

• Global Trade – Overview

• Systematic representation of Global Trade Solutions

• Tally.ERP 9 For Global Trade Solutions

• Process Flow

• Primary requirements

• Tally.ERP 9 - Fitment


Structure of Global Trade Solutions

Global Trade Solution

PurchaseManagement

Shipping Documents

Sales Management

GSTReport


Global Trade Solutions - Overview

PURCHASE MANAGEMENT

GLOBAL TRADE SOLUTION ON TALLY.ERP 9

EXPORT SALES INVOICE

MIS REPORTSSHIPPING DETAILSSALES MANAGEMENT

LOCAL SALES INVOICE

SERVICE INVOICE

· Purchase Order

- International format

· Receipt Note

· Purchase Invoice

- Last cost & Selling price

- Standard terms & conditions

- Globally accepted mercantile name

· Payment

- Cheque printing w/ forward advice

· Sales invoice with annexure

· Exchange rate

· Standard terms

· Export invoice with country of origin

· Improvised default invoice

- Carrying vessel details

- Port of loading

- Port of discharge

- B/L No.

- B/L Date

· Simplified invoice for services

· CPA fees, freight, insurance, etc.

· Packing details with country of origin

· Shipper’s letter of instructions for air & sea shipment

· Insurance proposal details

· Consolidation of permit declaration

· Shipper letter of instruction for pick up

· Insurance details

· Port of loading

· Port of discharge

· Trade terms at origin & destination

· Master & house B/L number

· Mode of transport & their details

· Permit declaration

· Consolidation of HS Code & country of origin

· Simplified bank reconciliation with gridlines

· Stock summary report with grid lines

· GST – in chosen currency( FRS-21) with suitable local invoice(For Singapore)

SALES ORDER

DELIVERY NOTE


Category / Module Major Requirement Explanation

Sales Management L/C Details While trading goods to other countries Letter of credit details are needed based on which seller exports the materials to the buyer in different country. L/C consists of buyer details, issuing bankers name, L/C number and dates, L/C requirements.

Shipping Details While exporting, it is essential to record the details of mode of transport, vessel/Airline Name, port of loading and discharge, with all the trade terms. Even details of fright forwarder name and contact details need to be kept for record.

Insurance Details Insurance company or agent details needs to be stored who insures the goods that need to be exported.

Shipper’s Instructions Shipper letter of instructions contain the detail of booking reference, contact person, pickup date & time, packing details with some board description.

Currency Currency details of a particular day is captured for references

Primary Requirement – Sales Management


Process flow – Sales Management

SALES MANAGEMENT

Seller raises sales order

Export Invoice are made for the party while exporting the materials to foreign countries

Seller passes delivery note against the sales order

Sales InformationSales details are

stored in the database

Seller can pass invoice by capturing all details for local sales in Singapore

Letter of credit details can be captured for the party in the export invoice against which the materials are sent

Shipping details like mode of transfer and other guidelines are captured in the invoice

Insurance agent details and other related information can be captured in the invoice for reference

Commercial invoice prints can be taken along with insurance proposal, shipper letter of instructions, permit declarations

GST can be calculated accurately for the item sold in Singapore and can be recorded in sales invoice

Invoice printing can be done in as per the format accepted in Singapore


Tally.ERP 9 fitment - Sales Management

SL No. Requirement Part of Tally.ERP 9 Part of Solution

1 Sales Order Yes

2 Delivery Note Yes

3 Sales Invoice – Local w/ Annexure Yes

4 Sales Invoice – Export w/ Annexure Yes

5 Sales Invoice – Export w/ Annexure- under L/C Yes

6 Packing List – Country of Origin in Packing list/HS Code

Yes

7 Cheque Printing w/ forwarding advice Yes

8 Use of globally accepted mercantile names/terms Yes

9 Last Cost and Selling Price Yes

10 Packing Details Yes


Primary Requirement – Purchase Management

Category / Module Major Requirement Explanation

Purchase Management

Purchase order management

Purchase order materials need to be generated in a standard format that will be accepted internationally

Last cost and last selling price

Provision to capture the last cost price and last selling price in the purchase transaction help in getting the instant information

Voucher security Provision to create, alter and view transactions need to be controls so as to avoid any kind of treat or data manipulations.

Packing Details Item master have the feasibility to record the packing details. Like the Origin of item and physical dimension, etc.


Process flow – Purchase management

PURCHASE MANAGEMENT

Customer raises the Purchase order in international format

Finally payment is done by customer against the invoice.

- Cheque printing is supported while passing payment transaction followed with forward advice

Customer raises receipt note after receiving the materials

Purchase Information

Customer raises purchase invoice against receipt note with all the details like

- Standard mercantile name

- Last cost & selling price

- Standard terms & conditions

Purchase details arestored in the database


Tally.ERP 9 fitment – Purchase Management


1 Purchase Order – International format Yes

2 Receipt Note Yes

3 Purchase Invoice Yes

4 Last Cost and Selling Price Yes


Tally.ERP 9 fitment – Shipping details


1 Shipper’s letter of instruction for Pick up, B/L or AWBill

Yes

2 Insurance details Yes

3 Port of loading Yes

4 Port of discharge Yes

5 Trade terms at origin & destination Yes

6 Master & house B/L number Yes

7 Mode of transport & their details Yes

8 Permit Declaration – Consolidation of HSCode and country of origin

Yes


Tally.ERP 9 fitment – MIS Reports


1 Simplified bank Reconciliation w/ Gridlines Yes

2 GST – in chosen currency (FRS – 21)/ with suitable Local Invoice

Yes

3 Stock Summary Report Yes

4 Gridlines in Stock Summary Yes


Thank You

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