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PT. MUTUAGUNG
LESTARI
ASSESSMENT REPORT
Roundtable on Sustainable Palm Oil Certification
[ ]Stage 1 [ ]Stage2 [√]Surveillance
Plantation Management/Owner : Minamas Plantation - SIME DARBY Group
Plantation Name : PT Sajang Heulang (Angsana Mini POM), (Mustika estate and Pantai Bonati estate)
Location :
Certificate Code : MUTU-RSPO/006b SHE
Date of certificate issue : July 6, 2011
Date of expiry of certificate : July 6, 2016
Assessment Assessment
Date
Report Finalization
Date
PT. Mutuagung Lestari Auditor
Checked by
Approved by
S1
April 27 - May 3, 2012
June 27, 2012 Octo H.P.N Nainggolan, Oktovianus Rusmin, Rudi Ramdani.
Taufik Margani
Tony Arifiarachman
Mutuagung Lestari • Raya Bogor Km 33,5 Number 19 • Cimanggis • Depok 16953• Indonesia
Telephone (+62) (21) 8740202 • Fax (+62) (21) 87740745/6
Email : [email protected] ● www.mutucertification.com
MUTU Certification • Approved by RSPO Secretariat on June 2008
Submitted to RSPO on:
Approved by RSPO on:
Approved by Certification Body on:
PT. MUTUAGUNG
LESTARI
ASSESSMENT REPORT
SPO – 4006a.4 i
Prepared by Mutuagung Lestari for
TABLE OF CONTENT
FIGURE
Figure 1. Location Map of Figure 2. Operational Map of
1 2
1.0 SCOPE of the CERTIFICATION ASSESSMENT
1.1 National Interpretation Used 3
1.2 Organization Information 3
1.3 Type of Assessment 3
1.4 Location of Plantations, Mill and Area Statement 3
1.5 Description of Supply Base 4
1.6 Dates of Plantings and Cycles 5
1.7 Approximate Tonnage Certified 5
1.8 Other Certifications 6
1.9 Time Bound Plan for Other Management Units 6
2.0 ASSESSMENT PROCESS
2.1 Certification Body 7
2.2 Lead Assessor and Assessment Team 7
2.3 Assessment Methodology, Assessment Process and Locations of Assessment 7
2.4 Stakeholder Consultation and List of Stakeholder Contacted 8
2.5 Determine Next Visit 8
3.0 ASSESSMENT RESULT
3.1 3.2
Summary of Assessment Report of the RSPO Certification Summary of Assessment Report of Supply Chain Requirement
9 34
3.3 Conformity Checklist of Certificate and Logo Use 38
3.4 Summary of Time Bound Plan Verification of the RSPO Certification 39
3.5 Identification of Findings, Corrective Actions, Observations, Opportunity for Improvement and Noteworthy Positive Components
41
3.6 Summary of Arising Issues from Public, Management and Auditor Responses 49
4.0 CERTIFIED ORGANIZATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Sign-off of Assessment Findings 51
APPENDICES
1. Peer Review Report 52
2. Result of RSPO Committee - RSPO Certification 53
3. List of Stakeholder Contacted in the RSPO Certification Process 54
4. Assessment Plan 55
5 Glossary 57
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ASSESSMENT REPORT
SPO – 4006a.4 Page 1 Prepared by Mutuagung Lestari for
Figure 1. Location Map of PT Sajang Heulang
PT Sajang Heulang
PT MUTUAGUNG LESTARI
ASSESSMENT REPORT
SPO – 4006a.4 Page 2 Prepared by Mutuagung Lestari for
Figure 2. Operational Map of
PT. MUTUAGUNG LESTARI
ASSESSMENT REPORT
SPO – 4006a.4 Page 3 Prepared by Mutuagung Lestari for
1.0 SCOPE OF THE CERTIFICATION ASSESSMENT
1.1 National Interpretation Used National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil
Production, Republic of Indonesia - RSPO INA-NIWG, May 2008 and Supply Chain
Requirement for CPO Mill, November 2011.
1.2 Organization Information
1.2.1 Company name MINAMAS Plantation – SIME DARBY Group
1.2.2 Contact person Mohamad Pirabaharan
1.2.3 Company address The Plaza Office Tower Lt. 36
Jl MH Thamrin Kav. 28-30, Jakarta 10350
1.2.4 Telephone +62-21-29926000
1.2.5 Fax +62-21-29922686
1.2.6 E-mail [email protected]
1.2.7 Web page address www.simedarby.com
1.2.8 Company status Private
1.2.9 Management Representative who completed the application for certification
Mohamad Pirabaharan
(Head of PSQM Minamas Plantation)
1.2.10 Registered as RSPO member September 8, 2004
1.3 Type of Assessment
1.3.1 Scope of Assessment Palm oil Mill and Estate
1.3.2 Type of certificate Single
1.3.3 Company names listed in the certificate PT Sajang Heulang
1.3.4
Number of management unit
1 (one) unit of Palm Oil Mill (Angsana Mini POM)
FFB supply from 2 (two) estates: Mustika Estate
(MTE) and Pantai Bonati Estate (PBE).
1.4 Locations of Plantations, Mill and Area Statement
1.4.1 Location of estate
Name of Estate(s) Location
GPS
Latitude Longitude
Mustika Estate Subdistrict of Kuranji, District of Tanah Bumbu, Kalimantan Selatan
30 28’ 07” – 30 33’ 26” S
1150 39’ 02” – 1150 46’ 15” E
Pantai Bonati Estate Subdistrict of Satui, District of Tanah Bumbu, Kalimantan Selatan
3041’35” – 3046’05”
S
1150 32’ 23” – 1150 41’ 56” E
1.4.2 Location of Mill
Name of Mill Location
GPS
Latitude Longitude
Angsana Mini Subdistrict of Satui, District of Tanah Bumbu, Kalimantan Selatan
3040’21” S
1150 37’ 23 E
1.4.3 Maps ( Figure 1 & Figure 2 )
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SPO – 4006a.4 Page 4 Prepared by Mutuagung Lestari for
1.4.4 Country Indonesia
1.4.5 Region South East Asia
1.4.6 Tenure
Private
State HGU certificate No. 26, dated 4 December 2000, area of 150 Ha.
HGU certificate Number 27, dated 4 December 2000, area of 56 Ha
HGU certificate Number 28, dated 4 December 2000, area of 200 Ha
HGU certificate Number 34, dated 14 May 2002, area of 5.260 Ha
HGU certificate Number 35, dated 14 May 2002, area of 2.128 Ha
Community
1.4.7 Area Statement
Total area 7,794 Ha
Mature area 6,229 Ha
Immature area - Ha
Mill 39 Ha
Infrastructure 360 Ha
Land Clearing - Ha
Occupation 518 Ha
HCV 336.2 Ha
Other area 647 Ha
1.5 Description of Supply Base
1.5.1 Estate(s)
Name of Estate(s) Total Area
(Ha)
Planted Area (Ha)
FFB (tonnes/year)
Yield (tonnes/ha
/year)
Supplied to Mill
FFB (tonnes/year)
%
Mustika Estate 5,079 3,724 56,579.39 15.2 52,236.63 92.3
Pantai Bonati Estate 2,715 2,505 48,770.97 19.5 14,475.55 29.7
TOTAL 7,794 6,229 105,350.36 16.9 66,712.18 63.3
Production data April 2011 – March 2012
1.5.2 Smallholder(s) and others
Smallholder(s)
Scheme Member(s) Location
Total Area (Ha)
FFB (tonnes/ye
ar)
Supplied to Mill
FFB (tonnes/year)
%
Gunung Sari Estate
PT Ladangrumpun
Suburabadi
Sub District of Angsana, District of Tanah Bumbu
2,832.60 47,861 328.01 0.7
KKPA 1, Sajang Heulang
2.162 members
District of Tanah Bumbu, Province of South Kalimantan
3,864 83.341,10 52,236.63 62.68
KKPA 4, Sajang Heulang
1.148 Members
District of Tanah Bumbu, Province of South Kalimantan
2,676 46.428,62 949.14 2.04
TOTAL
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Production data April 2011 – March 2012
1.5.3 Description of Mill
Name of Mill Capacity
(tonnes/ hour)
FFB Processed
(tonnes/ year)
CPO Palm Kernel PKO
Out put (tonnes)
Extraction (%)
Out put (tonnes)
Extraction (%)
Out put (tonnes)
Extraction (%)
Angsana Mini 15 67,989.3
3 16,044.343 23.6 2,863.982 4.21 - -
April 2011 – March 2012
1.5.4 Product categories FFB/CPO/PK/PKO
1.6 Dates of Plantings and Cycles
1.6.1 Age profile of planted palms*
Planting Year Hectarage (Ha)
Age (year)
1995 484.23 17
1996 1452.59 16
1997 848.38 15
1998 2097.91 14
1999 255.14 13
2000 9.81 12
2005 688.86 7
2006 280.07 6
2007 111.75 5
TOTAL 6,228.74
1.6.2 New Development area after November 2005 391.82 Ha
1.6.3 Planting Cycle 25 Years
1.7 Approximate Tonnage Certified
1.7.1 Past Annual Claim Certified Product
FFB Production 138,806 Tonnes/year
CPO Production 33,314 Tonnes/year
Palm Kernel (PK) Production 6,246 Tonnes/year
Palm Kernel Oil (PKO) Production - Tonnes/year
1.7.2 Claim Certified Tonage of FFB
Name of Estate(s) Total Area
(Ha) Planted Area
(Ha) FFB
(tonnes/year) Yield
(tonnes/ha/year)
Mustika 5,079 3,724 60,500 16.25
Pantai Bonati 2,715 2,505 52,200 20.83
TOTAL 7,794 6,229 112,700 18.09
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1.7.3 Claim Certified Tonage of Palm Product
Name of Mill Capacity
(tonnes/ hour)
FFB Processed
(tonnes/ year)
CPO Palm Kernel PKO
Out put (tonnes)
Extraction (%)
Out put (tonnes)
Extraction (%)
Out put (tonnes)
Extraction (%)
Angsana Mini 15 112.700 27,048 24 5,071 4.5 - -
1.8 Other Certifications
1.8.1 ISO 9001:2008/ISO 14001: 2004 -
1.8.2 OHSAS 18001:2007 -
1.8.3 HACCP -
1.8.4 Others -
1.9 Time Bound Plan for Other Management Units
Certification Status
Number of Strategic Operating Units (SOUs) Remark/Details
Malaysia Indonesia
Certified 33 15 Certified until June 2012
RSPO Review 6 4 reviewed by RSPO
Audited 0 3 3rd party audit or external audit completed on July 2012.
Total SOUs 39 22
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2.0 ASSESSMENT PROCESS
2.1 Certification Body
PT Mutuagung Lestari
Jl. Raya Bogor Km 33,5 Number 19, Cimanggis - Depok 16953
Telp. +62-21-8740202; Fax +62-21-87740745/46
Website: www.mutucertification.com Email : [email protected]
2.2 Lead Assessor and Assessment Team
2.2.1 Assessment Team
S1 1) Octo H.P.N Nainggolan (Lead Auditor). A bachelor of Agriculture, Department of Social Economics of Agriculture (Agribusiness). He has a working experience from year 2004 to 2011 as an Operational Staff in a private oil palm plantation company in Indonesia. Trainings attended namely: Training of Conservation of Natural and Biological Resources in supporting HCV, Basic Plantation Management Program, Plantation IPM training, RSPO Lead Auditors Training Course and he have attended several audit activities related to certification system of sustainable oil palm plantation as an auditor. Followed the Management System Certification (ISO 9001-2008/SNI 19-9001:2008) Lead Assessor Training. Currently he works in an independent certification agency as an auditor. In the assessment activity, he conducted assessment on Waste Management, Implementation of OHS in the mill, FFB Processing, water management, pollution and Emission management, legality and supply chain requirement for CPO Mill.
2) Oktovianus Rusmin (Lead Auditor Witnessed). Bachelor’s Degree in Social & Political Sciences Department of Anthropology. Specialists in the field of Social and Cultural (Social Impact & Conflict Resolution) and HCVF. Training attended: Forest Management Auditor Training (FSC Standard), ISO 14001 Environmental Management System, SVLK Auditor (wood legality) & Indonesian Sustainable Palm Oil (ISPO) Auditor. He was several times involved in the assessment of Sustainable Forest Management Certification (Standard LEI). Had worked at the Center for the study of Anthropology, University of Indonesia; and experts to the field of Social Tropical Forest Trust (TFT) Indonesia. He was numerously involved the Social Impact Study and Identification HCV in Oil Palm Plantations and natural forest concessions. In this assessment activity, he conducted assessment of social and land concession.
3) Rudi Ramdani (Auditor). A bachelor of Agriculture, Department of Cultivation Agriculture, Faculty of Agriculture, Bogor Agriculture Institute. He has a working experience two years at finance company and two years as staff of palm oil plantation. Training attended is Indonesian Sustainable Palm Oil (ISPO) Auditor and Followed the Management System Certification (ISO 9001-2008/SNI 19-9001:2008) Lead Assessor Training. In this assessment activity, he conducted assessment of plantation best practices.
2.3 Assessment Methodology, Assessment Process and Locations of Assessment
2.3.1 Assessment Dates
S1 April 27 – May 1, 2012
2.3.2 Estimate of person days to implement assessment
S1 Number of auditors : 3 persons Number of days for assessment at site : 4 days Number of working days for assessment at site : 12 Days
2.3.3 Detail process of assessment
S1 The assessment was conducted by measuring the sufficiency of implementation with the consistency done by the Sajang Heulang (SHE) to the requirements of National Interpretation of the Republic of Indonesia from RSPO Principles and Criteria for Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008) and Supply Chain Requirement for CPO Mill. The assessment was conducted in three methods: (1) document review, aiming to observe the sufficiency of types or substances from required documents; (2) interview, aiming to obtain more detailed information and cross check the
PT. MUTUAGUNG LESTARI
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information; and (3) field visit, aiming to observe directly the sufficiency of implementation on site. All information obtained was recorded in Check List of PT Mutuagung Lestari (MUTU) and became the main appendix of Assessment Report. The detailed assessment process pleased see Appendix 4
2.3.4 Locations of Assessment
S1 Location 1. Block P-21 and P-22 1st Division Pantai Bonati estate. Observe and interviewing to manuring worker related to manuring activity, PPE fulfillment, first aid equipment and response, health check and gender. Location 2. Block P-18 1st Division Pantai Bonati estate. Observe and interviewing to spraying team worker related to PPE fulfillment, first aid equipment, health check and women right. Location 3. Block P-15 1st Division Pantai Bonati estate. Observe and interviewing to harvester related to PPE fulfillment, first aid equipment, health check and and interviewing the FFB transport contractor driver. Location 4. Chemical warehouse at Pantai Bonati estate. Observe and interviewing warehouse officer related to hazardous waste and chemical material management, emergency response handling, PPE fulfillment and health check. Location 5. 1st Division housing at Pantai Bonati estate. Observe related to precense and appropriate public facilities (clear water, housing, medical facilities, etc.) fire extinguisher facilities. Location 6. Pantai Bonati Policlinic. Observe and interview with medic officer related to health serve, regularly medical check, first aid training and medical waste handling. Location 7. Interview with gender committee related to gender committee organization and the activity. Location 8. Pantai Bonati workshop. Observe related to hazardous material spill containment and handling. Location 9. Erosion pole block O-29 1st Division at Pantai Bonati. Observe the monitoring mechanism of the erosion control. Locatoion 10. Block O-29 1st Division Pantai Bonati estate. Observe the implementation of the IPM (barn owl box, beneficial plant) Location 11. Block O-24 1st Division Pantai Bonati estate. Observe the land fire handling and fire monitor tower. Location 12. Main road block OP-35 1st Division Pantai Bonati estate. Observe related too main road and collection road upkeep and box culvert implementation. Location 13. HCV 1.1 and 4.1 area at block H-25 and H-27 Division IV mustika estate. Observe the water reservoir and swamp area and HCV sign board implementation. Location 14. HCV 1.1 and 4.1 area at block I-29 and I-35. Division IV Mustika estate. Observe the conservation and riparian area and HCV sign board socialization implementation. Location 15. Block L-28 and L-34 Division IV Mustika estate. Observe oil palm cultivation on planted year 2007. Location 16. Kuranji village. Interview with local villagers and village head related to Community Development and Community Social Responsible Program of PT SHE, scheme smallholders program (KKPA) and community interaction with SHE management. Location 17. HGU pole between SHE and scheme smallholder area at KKPA III, 2nd Division at Mustika estate. Observe the boundary/HGU pole maintenance.
2.4 Stakeholder Consultation and List of Stakeholders Contacted
2.4.1 Summary of stakeholder consultation process.
Public consultation of stakeholders for PT SHE was done in 2 methods: 1) Public Announcement on RSPO website: (www.rspo.org), 30 days before audit surveillance 1.
2) The public consultation meeting with stakeholders in Tanah Bumbu District on April 23, 2012. Numbers of input from
stakeholders were clarified to SHE (PT. Sajang Heulang).
2.4.2 List of stakeholder contacted
Please find Appendix 3
2.5 Determining Next Visiting
The next visit (Surveillance 2) will be determined later, before passing the two-year certified (before July 6, 2013).
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3.0. ASSESSMENT RESULT
3.1. Summary of Assessment Report of the RSPO Certification
Ref Std. VERIFICATION RESULT of MUTU-Certification
PRINCIPLE #1 COMMITMENT TO TRANSPARENCY
1.1
Plantation and Palm Oil Factory have to give adequate information for stakeholders in appropriate language and forms,
to ensure the effective participation of stakeholders in decision-making.
The management of PT. Sajang Heulang have procedures in receiving and giving feedback information (SOP Information
Response, Number AI 0900, Effective from April 1, 2010). The Company has submitted / disseminating delivery information
mechanism to its employees and the public during meeting events with the Village. Available recording information request of
Incoming Mail in the PT. SHE (Mustika Estate & Bonati). There has been no request for information, however rather on the
request application of the Equipment Lending from Bonati village head to the management of PT. SHE for the improvement of
sports facilities (soccer field). Letter number 474/020/KESRA/2012.
There are also records of mail response of Request Information in PT. SHE (Mustika Estate & Bonati). The response to the
request of the Equipment Lending Bonati Village Head (Letter number: S474/020/KESRA/2012) to the management of PT. SHE
for the improvement of sports facilities (soccer field). Response letter Number PBE-ext/233/II/2012/s, dated February 3, 2012.
Information in accordance with the SOP response, Number AI 0900, On 1 April 2010, the shelf life of recording information
requests and responses is 5 years.
Full Compliance
1.2
Management documents are publicly available, except where this is prevented by commercial confidentiality or where
disclosure of information would result in negative environmental or social outcomes.
In accordance with the Information response SOP Number AI 0900, effective on 1 April 2010, the information and feedback can
be provided to stakeholders is:
1) Land clearing area, Immature Plants, Mature plant, facilities and infrastructure. 2) Evidence of Social Security payments. 3)
Evidence of employee medical receipt. 4) Public facilities for employees. 5) Pest attack Data. 6) Light vehicles and heavy
equipment data. 7) Supporting machines data. 8) Realization of CSR data. 9) Type of fertilizer used data. 10) Type of
agrochemical used. 11) Financial Summary Data. 12) Bridge Data. 13) Road length data. 14) Building Work Data. 15) General
Building Data. 16) Building Education data. 17) Employee Data. 18) School Students data.
Accordance with the SOP of Information Response, Number AI 0900, dated April 1, 2010, the retention time of recording
information requests and responses is 5 years.
Full Compliance
PRINCIPLE #2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1
There is compliance with all applicable local, national and ratified international laws and regulations.
The Company has demonstrated compliance matrix and regulations that inform the rule name, chapter and requirements, and
the level of fullness. There are 65 types of regulations that are reviewed by the company include:
a. Statute Number 13 year 2003 and the ILO about labor
b. Government Regulation (PP)Number 74 2001 on the management of Hazardous Material;
c. Control of soil damage In accordance with PP No 150 year 2000;
d. Management of conservation areas In accordance with Presidential Decree (Keppres) Number 32 year 1990;
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e. The Company has paid wages In accordance with the decree of the Governor of South Kalimantan 188.44/0630/KUM/2011
dated December 28, 2011;
f. Complement permits the use of Hazardous Material waste storage facilities In accordance with the Government regulations
PP No 18 year 1999;
g. Erosion monitoring In accordance with the Government regulations PP No 150 year 2000. Evidence that SHE has
endeavored to comply with existing regulations, such as:
Changing the document UKL / UPL to the EIA (AMDAL) document.
SHE has permission for use of POM effluent applied by District Head of Tanah Bumbu decree Number426 of 2007 to be
land application area of 76 ha.
SHE has had two licensed temporary warehouse of Hazardous material waste such as:
1. Temporary Warehouse of Hazardous Material waste permits Mustika estate with coordinates S 030 29 '17.04'' - E
1550 42' 59.8'' by Regent of Tanah Bumbu Decree Number382 of 2010 ratified on July 20, 2010 and the period of
validity of license until July 20 2015.
2. Temporary Warehouse of Hazardous Material waste permits Angsana Mini Mill with coordinates S 030 40 '20.3'' - E
1150 37' 16.7'' by Regent of Tanah Bumbu Decree Number188 of 2011 ratified on May 2, 2011 and the period of
validity of license until May 2, 2016.
3. SHE has been established OHS Guidance committee organization in accordance to Head of Social, Labor and
Transmigration Agency Decree, Tanah Bumbu District Number560/01/BNSW-WAS/2012 on January 11, 2012.
SHE has made evaluation of compliance with applicable regulations in PT Sajang Heulang that includes 98 types of legislations
related to the management of palm oil plantation in which there are compliance status of each chapter are related to the
management of palm oil plantations
SHE has shown efforts to make adjustments to the compliance and regulatory changes in the SHE in the Regulatory Compliance
Evaluation PT. Sajang Heulang conducted by PSQM staff and PT.SHE Manager on February 1, 2012 such as:
1. The application of risk analysis, implementation of OHS, the use of PPE and safety briefing application statute no 1 year
1970 on occupational safety.
2. Labour Social Security for labor organizing, reporting of work accidents related to the statute Number3 year 1992
3. Fulfillment Temporary Warehouse of Hazardous Material waste Permit according to the Environmental Impact Management
Agency Decree Number 1 year 1995 on technical and Managing Hazardous Material waste storage.
4. Land Use Title ownership, business license, the EIA (AMDAL) relating to the statute Number 18 year 2004 on the plantation.
SHE has a documented system which provides information and legal requirements companies must meet guidelines set forth in
the SOP for Sustainable Plantation Management Number 724/TQEM-SPMS/09 explained in Chapter 1.2 of compliance with the
Act and Regulation and Legal Requirements SOP PT . Sajang Heulang Minamas Plantation Number 701/TQEM-ESH/10 ratified
on March 6, 2012 which describes the mechanism identify also accomplishment with relevant and related regulations.
SHE has recorded document data list consists of 65 regulations of laws such as:
1. Minister of Agriculture Regulation (Permentan) Number 26 year 2007 on Guidelines for Plantation permit
2. Minister of Environment Regulation (Permen LH) Number 74 year 2001 on the Management of Hazardous and Toxic
3. Minister of Labour Regulation (Permenaker) Number 1 Year 1999 on Minimum Wage
4. Presidential Decree Number 32 year 1999 on the management of protected areas.
5. Statute Number 13 year 2003 about labour.
6. Statute Number 18 year 2004 about plantation.
Full Compliance
2.2
The right to use the land can be demonstrated, and is not legitimately contested by local communities with
demonstrable rights
Land tenure and land exploitation for palm oil plantations by PT. Sajang Heulang (PT. SHE) can be represented by the 5 of
Certificates of Land Use Title:
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Certificate of land use title (HGU) Number 26, dated December 4, 2000, Area 150 Ha.
Certificate of land use title (HGU) Number 27, dated December 4, 2000, area 56 Ha
Certificate of land use title (HGU) Number 28, dated December 4, 2000, area 200 Ha
Certificate of land use title (HGU) Number 34, dated May 14, 2002, area 5.260 Ha
Certificate of land use title (HGU) Number 35, dated May 14, 2002, area 2.128 Ha
Total of PT SHE land use title is 7,794 ha and validity of each land use title certificate is for 35 years.
Minamas Plantation management through Plantation Service Department (PSD) has sent a letter of application Number 238 / L
& ASD-Bjb/MGG/X/2010 to the Planning Board of South Kalimantan Province to obtain maps RTRWP, however until now it has
not obtained the map as being in the settlement process. This is evidenced by the Letter of Provincial Development Planning
Board Number 650/458/ITR Bappeda of South Kalimantan, dated October 20, 2010 that the map is in the settlement process.
Full Compliance
2.3
Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free,
prior and informed consent.
Available certificate from the National Land Agency Office of Tanah bumbu Number 000/171/KP.12, dated July 15, 2010,
explaining that in some areas of the PT. Sajang Heulang included in the Certificate of HGU, there were no communal land status.
Based on identification reports by HCVA PT SHE by Pollito in year 2010, found the area is classified as HCV 6 of the Tomb of the
ancestor Setarap Village. Socialization has been done and consultation with relevant community related on HCVA determination,
the available evidence Activities Attendance At Public Hearing HCVA PT Sajang Heulang, Oil Palm Plantation. Date January 6,
2010. Distribution maps are available in the area of HCV 6 PT Sajang Heulang Plantation.
Full Compliance
PRINCIPLE #3 Commitment to long-term economic and financial viability
3.1
There is an implemented management plan that aims to achieve long term economic and financial viability.
SHE has a document the company's work plan for the short term the Year 2012-2013 Work Plan and set in the 2012-2016
Budget for the distribution of Mustika Estate, Pantai Bonati and Angsana Mini Mill.
1. For the unit management Pantai Bonati and the Mustika Estate, there have planning for operating costs that have been
legalized on February 9, 2012 by the Estate Manager, GM Sebamban Estate Area, Senior GM Kalsul Plantation Operation,
Head Plantation Operation and Upstream Productivity Department, the distribution of the work plan include cover:
a. Forecast production of 2012-2016, the production yield (ton / ha), administration cost, labor cost, mature upkeep,
manuring, harvesting and collection, transport, etc.
b. For corporate environmental management plan has allocated the cost of the plan include the cost of water supply to the
activities of employees, the cost of OHS, RSPO, HCV, EIA, etc..
c. For social governance plan the company has plans to allocate these costs among other fee activities for religious
holidays, the wages of teaching staff, the cost for CSR programs and social contribution to society, etc.
2. Angsana Mini POM plans are operational costs that have been legalized on January 6, 2011 by the Mill Manager, Mill GM,
SGM Plantation Operation Region Kal/Sul, Head Plantation Operations, Upstream Productivity Department, the distribution
of the work plan include:
a. Forecast mill intake (FFB), palm oil extraction, kernel extraction, processing cost, admin cost, training cost, Environment
cost, Health cost, transport cost, etc.
b. For corporate environmental management plan has a plan to allocate those costs such as expenses for the activities of
manufacture, installation and maintenance of OHS and Non OHS bulletin boards and, the cost of laboratory analysis
services for the analysis of CPO, waste to outside parties, etc.
c. Social management plan for the company has plans to allocate these costs such as costs for activities such as
donations to a third party fees, the proposal celebrations, OHS socialization expenses, RSPO, HCV, Social Security,
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Safety and Health, etc.
3. SHE has implemented SAP program for financial monitoring. Based on the observation of documents the company has been
projecting for some activities such as production, extraction of crude palm oil, palm kernel extraction until the year
2015/2016.
SHE has a long-term replanting plan in the form of documents Long Range Replanting Programme (LRRP) and replanted in
2021-2030 Plan Map. This plan aims to redesign from the previous block, especially for crops planted by the year 1995 and
1996, with an area of 213.51 ha in Mustika estate and Pantai Bonati area of 221 ha estate Bonati. SHE policies established by
plant age over 25 years, the yield below 18 tonnes / ha, plant height in excess of 15 meters and carried out systematically
(centralize) and followed the operational pattern such as BHS (Block Harvesting System), BMS (Block Management System),
BSS (Block Spraying System), for the Implementation of the Year 2020 will begin in 2022 and Mustika Estate and Pantai Bonati
estate.
Full Compliance
PRINCIPLE # 4 Use of appropriate best practices by growers and millers
4.1
Operating procedures are appropriately documented and consistently implemented and monitored.
SHE has the operational procedures of the SOP document AGRICULTURAL REFERENCE MANUAL Number Policy: 110/EST-
ARM/08, ratified on December 22, 2008 CEO, GM, Controller, HPO, SGM document contains about planting materials, nursery
technique, replanting, land preparation, planting density, maturity age, field upkeep, manuring, canopy management,
management of coastal water in the soil / plant oil palm on peat, ablation, standard ripeness, harvesting interval, tracebility, plant
protection.
Angsana Mini POM has started the procedure of receiving FFB, processing until the CPO and PKO dispatch for mill
operations Angsana Palm ratified on July 26, 2010 by Head Plantation Operations (HPO) which procedures contains:
1. SOP Number 110/POD-FAC/07, Chapter I of the basics Palm Oil Processing such as receipt of FFB, boiling water
(sterilizing), striping, digesting, compression (pressing), purification (clarification), separation seed and coir, kernel station,
stockpiling and palm kernel oil, laboratory management, boilers, electrical generating machinery, other types of engine
power, safety and work safety.
2. SOP Number 130/POD-FAC/07.
Chapter I of the basics Palm Oil Processing General Explanation (I), the Organization of POM (II), POM Operations
Administrative Procedure (III), Administrative Procedures delivery MKS / CPO or IKS / PKO (3.3).
3. There is a SOP on safety and health such as OHS Guidelines, Assessment and Control Hazard Identification Number SOP.
7301/PSQM-ESH/11 ratified on July 7, 2011 and the Occupational Health and Safety SOP number 711/TQEM-P2K3/07
ratified on May 31, 2007.
SHE has a mechanism for inspection or monitoring operational activity as follows:
- Plantation Advisory (PA). The scope of this activity include regarding the production, OHS activities, best management
practices, the environment and follow up on previous internal audit findings. Last assessment on October 14 to 16, 2011 in
Mustika estate, October 17-19, 2011 in Pantai Bonati estate.
- Mill Advisory (MA) report to the Angsana Mini POM conducted on October 12, 2011 describes the management review
process at each station, mill performance, Mill maintenance, OHS, the cost of production, labor, purchasing and inventory of
goods, sales of CPO / kernel and delivery, safety and follow up findings on previous internal audit.
- Internal audit activities at Mustika estate on October 26, 2011 and Pantai Bonati estate on September 21-27, 2011 in the
Inspection Conclusion Working Paper Sheet that explains the financial aspect, the availability and purchase of goods, plant
upkeep and fertilization, harvesting and transportation.
There are documents that have operations in every estate as Day Treatment and Harvesting Reports that every day was
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recorded and then recorded each month in the program MMCM (Minamas Management Committee Meeting) which is a monthly
report by the unit management to a central management Minamas Plantation describe the evaluation of operational activities
plantation to keep it monitored as reported in the month of March 2012 about the area containing the statement, organizational
structure, data infrastructure, rainfall data, the production of FFB, data accumulation, general expenses, details of material
supplies, etc.
Angsana POM Monthly Report describes the activities of mill operations such as production and delivery, quality analysis, the
cost of production, employment data, and the achievement of process, maintenance management, Quality management, Cost
management and inventory stock.
Full Compliance
4.2
Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained
yield.
SHE has recorded the suitability of the land as outlined in the document Semi Detailed Soil Final Report of Pantai Bonati and
Mustika Estate issued by the Research Department of Minamas Plantation.
Semi Detailed Soil Survey conducted every five years, including the grouping of soil types and land suitability classes based on
levels of fertility and topography. Semi Detailed soil survey results together with the results of leaf analysis, used as a reference
by the company to provide a fertilizer recommendation.
The results of semi-detailed soil surveys classify the types of soil in the Pantai Bonati Estate (January 26, 2007) into two ordos,
the Oxisol and Entisols. Furthermore each ordo is classified and gained further becomes 3 series Oxisol ordo, namely: MM-18
Petroerricc Hapludox, MM-19 Plinthic Hapludox and M-21 Lithic Hapludox. To ordo entisols MM-22 Lithic Udorthents Spread
each soil series is poured into the Soil Map Unit (SPT). Then from the four SPL is combined with the topography of the land and
acquired 4 Land Map Unit (SPL). SPL-1 and MM-18 soil series have a 3-8% slope area of 536 Ha (as in block P-18, P-19, N-19,
N-10, N-11); SPL-2 with a series of land MM -19 has a 3-8% slope area of 1732 Ha (as in block Q-31, Q-30, Q-21, Q-19) and
SPL-3 with a series of land M-21 has a 3-8% slope area of 18 ha (as in block L-3) and SPL-4 with a series of ground MM-22 has
a 3-8% slope area of 240 Ha (as in block O-22, O-23, 0-25, O-23).
Results of Semi detailed soil survey grouping in Mustika estate into 4 kinds of ordos, which are Ultisol, Alfisol, Oxisol and
Inceptisol. Furthermore each or do classified further and obtained five soil series, namely: MM-02 Typic Hapludults, Lithic
Eutrudox MM-09, MM-19 Plinthic Hapludox, MM-20 humic Endoaquepts and MM-23 Plithic Eutrudox. Distribution of each soil
series is poured into the Soil Map Unit (SPT). Then from the 6 SPL is combined with the topography of the land and acquired 6
Land Map Unit (SPL). SPL-1 and MM-02 soil series with 3-8% slope area of 1336 ha / 26% (block D-01, A-01, A-09, D-10 C-43);
SPL-2 with a series of land MM -02 to 8-17% slope area of 196 ha / 4% (block D-08, C-09), SPL-3 with MM-09 soil series with 0-
3% slope area of 621 ha / 12% (C-block 26, C-30, B-27, B-36), SPL-4 with a series of ground MM-09 with 3-8% slope area of
177 ha / 3% (block F-32, F-33, F-34) , SPL-5 with a series of ground MM-19 with 0-3% slope area of 187 ha / 4% (block C-34, B-
32), SPL-6 with MM-20 soil series with 0-3% slope area of 2320 ha / 44% (J-22, I-22,! -35, G-33, D-31), SPL-7 with the MM-23
soil series with 3-8% slope area of 134 ha / 3% (block E -33, E-34, D-35), however the semi detailed soil surveys are planned
every 5 years has not been made by the SHE through 2012 has not been done.
SHE has made regular leaf analysis (Leaf Sampling Unit) conducted every once a year which aims to provide recommendations
that will be given the amount of fertilizer on crops. Available records of results of leaf analysis regularly, including: document Leaf
Test Analysis Report, dated 25 May 2011. The results of the analysis including the following:
Pantai Bonati estate field M-015, coverage 23.07 Ha, planted in 1998; mineral soil type, the plants amount of 2,990, 18.5%
on dry matter (2.82% N; 0.168% P; 1135% K; 0.323 % Mg, and 0.597% Ca)
Mustika estate Field A-001, coverage 92.9 Ha, planted in 1996; mineral soil type, the plants amount of 12,357, 19.6% on dry
matter (2.89% N; 0.168% P; 1.022% K 0.269% Mg, and 0.552% Ca)
SHE has conducted semi detailed soil survey in 2006, however the semi detailed soil surveys are planned every 5 years through
2012 has not been carried out by the SHE.
Non-Conformance see CAR.2012.01.
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SHE had recorded the realization of activities to maintain and improve soil fertility such as:
a. Records of fertilizer application based on oil palm plant fertilizer recommendation of the MRC based on the type of fertilizer,
NPK dosage per plant, Kieserite, Rock Phosphate, HBFG (borate) and coverage area such as fertilization Mustika estate in
the period 2011/2012 fertilizer application activity has reached 84% or 1,470 tonnes of fertilizer application of fertilizer plan
period 2011/2012 amounting to 2,488 tonnes and Pantai Bonati estate for fertilizer application has reached 89% or 2,129
tonnes of fertilizer application of fertilizer plan period 2011/2012 amounting to 2,385 tonnes
b. Activity reports are available on the application of liquid waste Mustika estate on the block J-004 in the period March 2012
covering 41 ha total of 13,496 M3.
c. There are a EFB Applications report in March 2012 as in 3,044 tonnes Mustika estate covering 56 hectares (block B-03, B-
04, A-01, A-02, F-01, G-02, G-03) and in Pantai Bonati estate area of 14,532 t ha (P-011, N-010, P-018, K-005).).
Minor 4.2.1 Non-Conformance see CAR.2012.01.
4.3
Practices minimize and control erosion and degradation of soils.
There is a land suitability map for the SHE as in Pantai Bonati estate described as marginal land areas that have levels of
compliance S3 (less suitable / moderately Suitable) covering 794 hectares (such as block P-18, P-19, N-19, N-10 , N-11, L-3, O-
22, O-23, 025, O-23) and in Mustika estate described as marginal land areas that have levels of compliance S3 (less suitable /
moderately suitable) covering an area of 3314 Ha (such as block D-08, C-09, C-26, C-30, B-27, B-36, F-32, F-33, F-34, J-22, I-
22,! -35, G -33, D-31) and found that there was a land of gold mined in Mustika estate is categorized as an area that is not
suitable for oil palm plantation area of 190 ha.
SHE already has management strategy for the area with a certain slope:
- Reducing erosion and surface runoff by maintaining vegetation by selective weeding, the placement of midrib forming a U (U
shape Frond stacking) in each estate and the planting of the terrace grass (Vetiver grass ) in P-28 and P-29 Pantai Bonati
estate.
- Preparation of sylvite to hold water and prevent erosion has been done in Mustika estate as in block D-10, C-10, C-6.
SHE also have to monitor the rate of erosion as evidence of efforts in controlling soil erosion and degradation has been effective
SOP (Number Policy II-04/MRC-SOP/10) on erosion control in accordance with applicable regulations (Government Regulation
no 150 year 2000). These monitoring activities carried out by using the Pole Erosion method of measuring soil Erosion mounted
at some sample point and measured in period January to March 2012 as the Mustika estate (D-009) shows the measurement
results of 1-2 mm soil erosion.
SHE has a data recording plan and realization of Progress Road and Bridge and Road Map Hardening Plan since 2010-2012
that describes the program and the realization of All weather road conditions, road maintenance costs, location, formation of
roads to avoid flood, making side drain to drain collection of water to drink in a block like the program in March 2012 in the
Coastal division II Bonati estate in block P-27 and P-32 is based on field visits have been carried out road upkeep and collection
road main road which is in good condition.
Based on the results of semi detailed soil survey indicates that there is no peat in the PT.SHE work area.
SHE has a Final Report Semi Detailed Soil Survey conducted on February 6, 2006 for Mustika estate covering area of 2,835 ha
and Pantai Bonati estate in November 2006 covering area of 2,526 ha which explains the strategic plan in marginal soil
management and critical soil:
Measures to reduce the rate of erosion and surface runoff and leaching, by treatment with U-shaped Frond stacking, building
growth of Nephrolepis and vetiver grass, terracing or sylvite in sloping areas
Improvement of soil fertility is one of them with the acidity management measures (pH soil). The area of land on the MM-18
series, both SPL 1 and 2 have a soil pH between 4.01 to 4.88, however still need to raise the status of the soil pH by adding
of Dolomite fertilizer / agricultural lime.
Full Compliance
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4.4
Practices maintain the quality and availability of surface and ground water.
SHE has developed a strategic plan including the management of HCV management of buffer zones of rivers and other water
sources are managed as HCV 1.4 to HCVS 4.2 and marking the limits of the riparian area, installation and sign-board ban on
chemical spraying and fertilizing the ban along 50 meters left and right boundaries river, forest tree planting, such as location at
Mustika estate and Pantai Bonati estate, as in the Bekarengan riparian, riparian ecosystems blocks I-29 to I-34 block, the water
source area and the block C-25 C-26, swamp area block C-38, C-39 and C-40, Setarap riparian, Angsana river 1 riparian,
Angsana 2 riparian, Bonati riparian.
Results of site visits to Sempadan Bekarengan Mustika Estate (block D-007, D-008, F-001, H-002, H-003, G-001, G-003) and
found to be a buffer zone boundary marking paint yellow circle on the distance to the main oil 5 (five) plant of the river. SHE is
also up to the month of March 2012 has planted 400 tree species Angsana and Clereside in areas such as Bekarengan river at
Mustika estate (block D-007, D-008, F-001, H-002, H-003, G -001, G-003.
Monitoring tree planting in Buffer Zone Area / HCV in Mustika estate include
1. October 6, 2010 -> Block E-10 244 Mahogany Trees
2. June 6, 2010 -> A-10 Block 50 Mahogany Trees and Block 65 B-11 Mahogany Trees.
3. February 9, 2011 -> E-10 30 Mahogany trees, 20 jackfruit trees, 400 Bamboo, 800 vetiver grass.
4. February 7, 2012 -> Block E-10 390 Jackfruit trees up to 730 Jackfruit trees, 57 mahogany trees up to 299 mahogany trees.
There are water management activities such as recording water quality test results report conducted by the Center for Industrial
Research and Standards, commodities and environmental testing laboratory for water samples taken from the river water,
artesian well water employee housing, such as test results which accordance to regulation in March 2012 that show:
Monitoring Wells block D residents for domestic purposes on March 8, 2012 which describes the parameters of pH 7.6, BOD
3.9 mg / liter, 8.7 mg COD / liter, 13 APM/100ml E. coli, Salmonella negative
Monitoring wells drilled for domestic employee housing on March 8, 2012 which describes the parameters of pH 8, BOD 2.5
mg / liter, 5.68 mg COD / liter, 8 APM/100ml E. coli, Salmonella negative
There is not enough evidence to do the analysis of water quality for domestic needs such as water from household water
treatment in Angsana Mini POM, Wells in the housing division to match the quality standards set out in Ministry of Health
regulation (Permenkes) Number 907 of 2002 on the terms and monitoring of drinking water and Government Regulation (PP)
Number 82 of 2001 on the management of water quality and water pollution, and that SHE has to evaluate the results of tests
conducted.
Angsana Mini POM has 6 ponds Installation of Waste Water Treatment Plant (WWTP) and the monthly monitoring of the quality
of waste water produced. There is monitoring of mill effluent BOD per month are available in the record Test Report conducted by
the Center for Industrial Research and Standards (BARISTAN), Banjarbaru, South Kalimantan and is also reported to the
relevant department every 6 months in the report RKL / RPL waste samples taken from pond number 1 (inlet), pond number 2,
pond number 3 (an-aerobic pond), Outdoor 4 (aerobic pond), pond number 5 (application pond), pond 6 (safety pond) such as
the Test Results Report:
February 2012 from the sample pond 5 (outlet / application) Report of Test Results Number 0904-E/BPKIMI/BRSBB/03/2012
with units of mg / liter: pH 7.4; 453 BOD: COD 938.22; Ammonia / NH3-N 2120; Copper / Cu 0.067; Lead / Pb 0.001; Zinc /
Zn 0.080.
March 2012 from the sample pond 5 (outlet / application) Report of Test Results Number 1439-E/BPKIMI/BRSBB/04/2012
with units of mg / liter: pH 7.98; 123 BOD: COD 247.02; Ammonia / NH3-N 0.104; Copper / Cu 0.067; Lead / Pb 0.001; Zinc /
Zn 0.047.
Based on the observation that the test results are known the document was met within the standards set for the wastewater
treatment plant is applied to the plantation.
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Records of monitoring the use of water available for plant use of water in the form of recapitulation of periodic monthly (January
2010 - March 2012), though inform FFB (tonne), water consumption (M3), and the average water use per tonne of FFB. In the
last 3 months was recorded for Angsana Mini Mill plant water use as follows:
January 2012
FFB 5,693.77 tonne process, use of water to process 7,400 M3 (1.3 M3/tonne FFB) and for domestic 2,046 M3 (0.36
M3/tonne FFB), so that total water use by 1.66 M3/tonne FFB.
February 2012
FFB 5,359.42 tonne process, use of water to process 7.392 M3 (1.38 M3/tonne FFB) and for domestic 2.046 M3 (0.38
M3/tonne FFB), total water use by 1.76 M3/tonne FFB.
March 2012
FFB 6,511.44 tonne process, use of water to process 8,222 M3 (1.26 M3/tonne FB) and for domestic 2.975 M3 (0.46
M3/tonne FFB), so that total water use by 1.72 M3/tonne FFB.
While for the Mini Mill Angsana known average water use was 1.7 M3/mt FFB. From the assessment document is known that the
use of water in Angsana Mini Mill continues to do daily monitoring by the company.
Full Compliance
4.5
Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest
Management (IPM) techniques.
PT SHE has consistently implemented the PHT program. As evidence of its execution, PT SHE has the PHT Program and
Budget document for the period of 2012, documents the monitoring cage and the owl population (Barn Owl Box) Mustika estate
on February 2012, observers in the name of Abu Bakar, the old Barn Owl Box 41 pieces, new Barn Owl Box 29 pieces, the good
condition of Barn Owl Box 30 pieces, 55 pieces of eggs, the average occupation rate 63.5%, document the monitoring Pest and
Disease Mustika Estate in February 2012 for division 1, 2, 3 and 4. Example: for divisions 1, 1212 ha area, the census results:
0% caterpillars, termites 0%, 0% oryctes, ganoderma o%, 0% pig, rat 0%, 49% nest box, also beneficial plant.
SHE also only use pesticides in accordance with existing regulations, as evidenced by a document monitoring of pesticide use
per hectare and per tonne FFB 2011-2011, both for the Mustika estate and the pantai Bonati estate that contains the type of
pesticide used, the active ingredient, unit (ltr or kg), the period of usage (November 2011-June 2012). SHE has also given the
right training to the spraying personnel, this can be seen from the Documents Team Training Tool Box Spray PT SHE, Pantai
Bonati Estate on 25 April 2012 which was attended by 13 people (there is present a list of participants).
Full Compliance
4.6
Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of
pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used
that are categorized as World Health Organization Type 1A or 1B, or are listed by the Stockholm or Rotterdam
Conventions, growers are actively seeking to identify alternatives, and this is documented.
SHE has a document listing the chemicals used, both for Mustika estate and Pantai Bonati estate, which contains: trade name,
manufacturer, active ingredients, LD-50 Oral and Dermal, target of target weeds and registration number. Based on the
documents list the chemical, SHE does not use pesticides containing active ingredients that are prohibited in accordance with
Ministry of Agriculture Regulation Number 01 tahun 2007.
SHE also has a data document the use of material per hectare the period 2011-2012, which contains: Block application, block
area, year of planting, population, chemist upkeep program (type and amount of material used) and its realization, both for
Mustika Estate, and Pantai Bonati Estate. As an example for Pantai Bonati Estate, such as weeding chemist spraying on the
block P013, cropping year 1997, 91.24 ha area. Weeding chemist upkeep, in block N-011 planting year 1996, the area 92.29 ha,
89.29 ha was applied to a broad, systemic herbicide use by 35 liters, the amount of material consumption per hectare of 0.3 liter /
ha.
There is a temporary storage hazardous material waste permit by District Head of Tanah Bumbu Decree no 382 year 2010 (July
20, 2010), on the Permit Temporary Storage of Hazardous and Toxic Waste to PT Sajang Heulang (Mustika Estate) and the no
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188 dated 2 May 2011 to Angsana Mini Mill. SHE has shown the data management / delivery of all hazardous material (B3)
waste from the Pantai Bonati estate to Mustika estate which has a permit temporary storage of hazardous material waste and
evaluation of SOP hazardous material waste handling. Spraying activities conducted by SHE implemeted the BSS house system
which spraying activities can be controlled in one location.
SHE does not use pesticides containing active ingredients that are prohibited in accordance with Ministry of Agriculture
Regulation no 01/active T007. Examples for Mustika Estate, pesticides are used to:
1. Ally 20 WDG, the active ingredient methyl metsulfiron 20%, Number Register RI.837/1-2004/T
2. Basta 150 WSC, the active ingredient Amonium glufosinat 150 g/l, Number Register RI.1113/12-1998/T
3. Garlon 480 EC, the active ingredient Triklopir 480 g/l, Number Register RI.695/8-2003/T
4. Starane 200 EC, the active ingredient Floroksipir 1-MHE 288 d/l, Number Register RI.854/5-2004/T
5. Prima Up 480 AS, the active ingredient Isopropil amina glifosat 480 g/l, Number Register RI.1779/11-2007/T
6. Kenlon, the active ingredient Triklopir butoksi etil ester, Number Register RI.2433/5-2006/T
7. Trap 20 WP, the active ingredient Metil metsulfuron 20%, Number Register RI.1797/11-2002/T
8. Meta prima 20 WDG, the active ingredient Metil metsulfuron, Number Register RI.1897/7-2008/T
9. Metafuron 20 WP, the active ingredient Metil metsulfuron 20,05%, Number Register RI.1224/5-2006/T
10. Azodrin, the active ingredient Monokrotofos 150 g/l, Number Register RI.4266/1-1991/T
11. Decis, the active ingredient Deltametrin 23 g/l, Number Register RI.387/11-2002/T
12. Lentrek 400EC, the active ingredient Klorfirifos 400 g/l, Number Register RI.798/4-99/T
13. Ratgon 0,005 BB, the active ingredient Brodifacum 0,005%, Number Register RI.1212/8-2007/T
14. Klerat RM-B, the active ingredient Brodifakum 0,005%, Number Register RI.666/1-2004/T
Spraying teams for medical examination, the company has routinely conducted these checks every 3 months in the Central
Polyclinic. Especially for sprayer, based on field visits and interviews to the spraying team in blocks P21-P22, spraying workers
generally already know about the job the right way, the use of PPE and the rights of women workers.
Full Compliance
4.7
An occupational health and safety plan is documented, effectively communicated and implemented.
Available OHS (K3) policy endorsed by the CEO Minamas Plantation On July 5, 2008, which contains: Commitment of the
company is responsible for implementing the OHS program in all operational activities in the estate and mill. To realize this goal
the company has established operations procedures across the estate and mill. Determination is embodied in the effort to comply
OHS labor legislation, and will conduct continuous improvement and sustainable so that it becomes an equipment of risk control
and management of business activities.
Goals and Objectives:
1. Provide protection to everyone involved in the activities of the company (Zero accident) and its assets - the company's
assets
2. Realize that business activity is safe and healthy and to increase employee awareness toward safety culture.
3. Implement the RI Act on OHS.
4. Available OHS Procedures No: 711/TQEMS-P2K3/07, Minamas Plantation. Ratified on December 14, 2007 by Head
Plantation Operation.
The organization has the OHS Work Program document consisting of:
- OHS Meeting once a month
- Firefighter training twice a year
- OHS Guidance Committee internal audit programmed once a month
- OHS-month service activities programmed on the Month in January 2010
- OHS Quarterly Report programmed once every three months
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- OHS Expert training programmed once a year
- First aid training programmed once a year
- OHS Guidance Committee Training programmed every 3 months.
- Emergency response simulation two times a year.
- Periodic health examination Programmed every six months.
- OHS Guidance Committee minutes meeting exercise programmed every month.
- Inspection of fire extinguishers Programmed every month.
- Emergency response exercises Programmed three times a year.
Based on field visits to Angsana mill for welder and Angsana estate at block B-22 for EFB application worker known that workers
use appropriate PPE.
SHE has established the organizational structure of OHS in the estate and the mill unit by forming a Guidance committee of
Occupational, Health and Safety (P2K3), as:
Angsana Mini Mill got the approval of the social, labour and Transmigration Agency Tanah Bumbu District accordance to
Head of Labour Agency Decree Number 560/746/DISNAKERTRANS, dated July 6, 2007, and has proposed changes to the
new OHS Guidance Committee organizational structure related to the agency on March 29, 2012.
Mustika estate getting approval from the Social, Labour and Transmigration Agency Tanah Bumbu accordance to Head of
Labour Agency Decree No: 560/01/BNWS-WAS/2012, dated January 11, 2012. Every OHS Guidance Committee
organization in the estate and mill has OHS experts.
There are recording of regular meetings at Angsana mini Mill on April 9, 2012 to discuss the preparation environment
management. Availability first aid box. Company and has been regularly reported the OHS Guidance Committee activities to
related agencies.
Workers Social Security is available to all workers with a total of 621 workers PT.SHE are included in the Social Security program
in the month of March 2012 with the contribution Rp.56.353.232, - and the examples life insurance claims at Mustika estate on
behalf Imas Mulyani diagnosed abdominal pain and cyanosis in the month of December 12, 2011 are described in the recording
of the Certificate of Death and the claim is described in the document determination of Pension and life insurance Rp.12.439.580
,-. There are examples of the work accident insurance claim Pantai Bonati estate on behalf Suprapto on August 29, 2009 are
described in the minutes of occupational accidents and claims are described in the Accident Assurance Determination document
with amount Rp.6.009.200
SHE has conducted periodic inspections every six months to workers who are at high risk as there is a data recording Mustika
estate employee Periodic Examination by a company doctor who have received training by companies with personnel Hygiene &
Occupational Health (Hyperkes) Central polyclinic PT.SHE and the Medical Check-up, on January 20 - 24, 2012 to 65 workers of
chemicals sprayer, fertilizer, hazardous material (B3) warehouse clerk, supervision in Mustika estate and Pantai Bonati estate
which explains 12 sick workers and 53 workers in good health. Healt check parameters include: mentalist status, Stomaticus
status (ear, nose, neck, chest) and blood.
Data Periodic Examination conducted by the company doctor (David Terny Tumbel) on October 13, 2010 to 19 workers at the
Angsana Mini Mill operator there are 8 workers in pain is not due to the impact of occupational and 11 workers in good health,
however regular checks are carried out by Angsana Mini Mill to workers, especially workers who are at high risk of not exceeding
one year not appropriate with the plan PT.SHE health checks and not appropriate to Ministry of Labour Regulation number 2
year 1980 on labour health check.
Non-Conformance see CAR.2012.02
SHE has conducted risk analyzes for the OHS (K3) program on Estate and Mill as practiced by Mustika estate and Pantai Bonati
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estate in the Risk Assessment documents on May 1, 2010 made by the assistant division, Staff ESH Manager and approved by
the Estate Manager who explains the type of work, risk , the impact, the level of risk, risk control and responsible person , such
activities such as loading FFB to the truck with the potential hazards from FFB falling and the impact that injured limb so that the
recommended use of PPE (helmet and shoes)
Based on field visits at Angsana Mill workshop is known that the risk analysis for welders work has been done and based on
observations document the risk analysis at Angsana Mini Mill not found potential harm to hearing as the engine room station and
the boiler station. SHE may increase the risk analysis that evaluates the documents have to be adjusted to actual conditions.
OHS program in 2012 as planned by Angsana estate and mill OHS training such as:
1. First aid training exercise conducted at the Pantai Bonati estate sport building on October 20, 2010, followed by 22
participants from Pantai Bonati estate, Angsana Mini Mill. These activities led by the company doctor who discusses first aid
tool control, aid respiratory system, help for poisoned victim.
2. Comprehensive Safety and Health training conducted at the Angsana Estate in April 9 to 15, 2012 and attended by 14
participants from Mustika estate and Pantai Bonati estate that provides training on OHS Management training, first aid,
health standards, Safety transportation, waste management.
3. Minutes recording Simulation first aid (P3K) on March 30, 2012 at Sports House Angsana estate made by a company doctor
and attended by 75 participants from Mustika estate and Pantai Bonati estate. The training explains the basic knowledge of
handling first aid, first aid simulation (burns, animal bites, fainting, drowning victims, hit by sharp weapon injuries, broken
bones wounds) and discussion.
There is a Certificate of Steam Boiler Operator who has been trained in coaching and testing of OHS Steam Boiler operator
license conducted by the Ministry of Labour and Transmigration Directorate general of Labour Development Inspection on
January 5-14, 2010.
Available documents preparedness and emergency response procedures, including:
First Aid Procedures In Accident, AMF/SOP.ESH/07, dated April 9, 2010
Emergency Response Procedures, AMF/SOP.ESH/14dated April 8, 2010
Fire prevention. No 727/TQEM-ESH/10 dated April 1, 2010,
Identification and evaluation of potential emergency 724/TQEM-ESH/10 dated April 1, 2010,
Earthquakes 746/TQEM-ESH/10 dated April 1, 2010,
Evacuation 726/TQEM-ESH/10 dated April 1, 2010,
Explosion mitigation 728/TQEM-ESH/10 on April 1, 2010,
Emergency exercise 733/TQEM-ESH/10 dated April 1, 2010,
Preparedness and emergency response and recovery 725/TQEM-ESH/10 dated April 1, 2010.
Based on visits to the Angsana Mini POM every visitors before perform the activities in the mill work area, should to get a safety
briefing from safety officer and mill assistant.
Fulfillment of OHS program and first aid equipment is available at the work site as:
Mustika estate
30 units fire extinguishers, some located in the division office, employee housing, a large office, warehouse, garage
workshop, staff housing.
14 units first aid Box located at the division office, traction office, warehouse.
2 engine water pump fire extinguisher.
Provide PPE to all workers as minutes of PPE submission
Pantai Bonati Estate
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26 units fire extinguishers available among others located in the office division, the central clinic, warehouse, office traction.
14 units first aid box available in a large office, central warehouse, division offices, schools, truck spray employees.
Provide PPE to all workers as minutes PPE submission
Angsana Mini Mill
21 units fire extinguishers available include the processing station 11 units, housing staff and employees of 8 units, 2 units
of the mill office.-
3 units first aid box in the mill officel, engine rooms, offices workshop.
Provide PPE to all workers as PPE submission
Based on field check to Angsana Mini POM has not been carried out routine checks on the completeness of the first aid kit box
contents. Non-Conformance see CAR.2012.03
First aid training has been followed by the workers who are just as training operations conducted in Pantai Bonati estate Sports
Building on October 20, 2010 attended by 22 participants from Pantai Bonati estate (harvest foreman, spray foreman, clinic
assistants), Angsana Mini Mill (foreman process, lab employees). These activities led by the company doctor who discusses first
aid tool control, aid respiratory system, help to poisoning victim.
The workers who have received first aid training like first aid simulations on March 30, 2012 at Angsana estate Sports Building
led by a company doctor and were followed by 75 workers (foremen, teachers, employees, staff) from Mustika estate,Pantai
Bonati estate and Angsana Mill. The training explains the basic knowledge of handling first aid , first aid simulation (burns,
animal bites, fainting, drowning victims, hit by sharp weapon injuries, broken bones wounds) and discussion.
Accident Monitoring documents contained in the estate and the POM to explain the incident date, name of victim, gender,
employment status, place accidents, lost work days, categories of accidents and causes of accidents are recorded and reported
on a regular basis like a review was made in the period July 2011 to February 2012, there is accident affected by harvest
equipment, 11 work accidents that resulted in 29 lost of work days and an evaluation of work accident being repaired by briefing
activities in every morning Muster for harvest SOP socialization, safety work socialization, provide and application of complete
PPE.
Minor 4.7.2
Minor 4.7.6
Non-Conformance see CAR.2012.02
Non-Conformance see CAR.2012.03
4.8
All staff, workers, smallholders and contractors are appropriately trained.
Organizations have training programs for staff in the form of documents Indonesia Plantation Management Committee (Report
Human), dated 24 April 2012, a Minamas Learning Design for the period 2012-2013, which contains Mandatory Training Related
to Employee Level: (Core Executive Program) consists of :
1. CEP 1 for Supervisor/Assistant Supervisor/Assistant (G/H Level)
2. CEP 2 for Assistant Manager/Senior Assistant (F level)
3. CEP 3 for Manager and senior manager (D/E Level)
4. CEP 4 for GM up (C level up)
Competency Training program based on Employee training need analysis (GAP Competency), consisting of training: personal
effectiveness, leadership, functional. As evidence, there is a memorandum from the Head Plantation Upstream Indonesia
Number 623 HRM-i1-X-11, dated October 17, 2011 regarding Designation Vendor In House Training Minamas Proposal, 2011-
2012, contains: Vendors appointed and the module will be given. There is also a list of trainings attended by staff and training
documents, such as documents Workshop Field Clinic Fertilizer Management on April 17-18, 2012, held in the Hall of Angsana,
available schedule, speakers and attendance list of participants.
SHE, also has a matrix identifying training and training plans for employees of non-staff who will be given a period of 2012
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consisted of Care, fertilizing, spraying, sorting FFB, fire extinguisher, prevention, public OHS, chemicals OHS, first aid, electric
OHS, RSPO, OHS management.
Full Compliance
PRINCIPLE # 5 Environmental responsibility and conservation of natural resources and biodiversity
5.1
Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and
plans to negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate
continuous improvement.
Available ANDAL and RKL / RPL Documents for Palm Oil Estate (Main Estate) PT. SHE and palm oil mill (2 x 60, FFB / Hour), the
KKPA Program, 2000. ANDAL document has been approved by the Secretary General / Chairman of the Central EIA
Commission Department of Forestry and Plantations, Number 154/Menhut - II/2000 dated December 26, 2000.
Implementation Report also available RKL and RPL PT. Sajang Heulang, Period January-June 2011 and the Period July to
December 2011. RKL and RPL Implementation Reports PT. Sajang Heulang, Period Period July to December 2011 has been
reported to the Environment Agency of Tanah Bumbu District, dated May 1, 2012.
SHE has shown the data submission and receipt of the report RKL / RPL second semester of 2011 to the Environment Agency of
Tanah Bumbu District on May 1, 2012 with letter number 08/SHE/PSQM/II/12.
Full Compliance
5.2
The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the
plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken
into account in management plans and operations.
Based on documents HCVA PT SHE Identification Report, January 2010 conducted by Pollito explain not found a protected
species, rare and scarce in the area of PT SHE. In the PT SHE is an area of 444.19 ha consists of: HCV 1.1-Regions with the
support function of biodiversity; HCV 1.4 - Habitat for the species on a temporary basis; HCV 4.1 - Area of water supply and flood
control; HCV 4.3 - natural insulation to prevent fire; and HCV 6 - areas important for cultural identity of local communities.
Activities that have been done to protect the area HCV 1.4, 4.1, 4.3, and 6. among other participatory boundary marking,
installation of information boards, creation of a permanent plot vegetation and wildlife, planting tree species that is able to catch
the water, making observations of erosion plot, pile up palm midrib on sloping land, forming a unit of work management,
preparation of planning documents, the preparation SOP management of HCV, and the socialization of the presence of HCV to
the employees and the community.
Available documentation in the form:
Documentation of socialization results in the identification of HCV PT SHE plantation on September 30, 2010 (photos &
Present List of Participants).
Dissemination to the public areas of HCV in the village of Sumber Baru, Angsana and Bonati. Socialization is also followed by
the installation booklet in several public areas in the village and planting mangrove and mahogany along the Angsana (Block
Q-29). There are also photos of the implementation and dissemination activities on the River Angsana planting.
The posters that have been disseminated to workers and surrounding communities.
To perform program management areas of HCV in the PT. Sajang Heulang, the management has set the two officers. available
Decree and job descriptions for two specialized HCV staff:
1. From Pantai Bonati Estate Manager for the appointment of Managing and Monitoring HCVA foreman on behalf Indarto,
September 5, 2010.
2. From Mustika Estate Manager for the appointment of Managing and Monitoring HCVA foreman on behalf Husdiansyah,
Number 0001/HCV/MTE/XII/2011, dated December 1, 2011.
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Both of these staff has attended the Technical Workshop on the management of HCV located at Angsana Estate held by the
MRC (Minamas Research Center) on June 16-17, 2010 attended by 62 participant’s foreman level employees, staff and
managers from SHE unit management.
Full Compliance
5.3
Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.
SHE has to identify the sources of waste and pollution in both the estate and the mill as provided in the document and the Waste
Resources identification matrix that describes The management of waste sources (factories, household, workshop, warehouse,
office), type of waste (solid, liquid, gas), Classification of hazardous material (B3) and non hazardous material and the handling of
such waste:
The type of solid waste in the form of EFB (though 22-24% of FFB), fiber (12-14% of the FFB though), shell (6-7% of the
FFB though), and boiler ash generated by the process of CPO production in Mill.
Type of waste water though 60% of FFB produced by CPO production process at POM.
Hazardous material waste type is used gloves, cotton waste cloth, used batteries, fluorescent lights, chemical packaging,
catridge, tonner is produced from a variety of estate and POM activities.
Waste management plan is set in the Waste Management hazardous material and non hazardous material SOP Number
RSPO/5.3/PLB3 & BB3, June 4, 2009 which governs the management of waste as follows:
The hazardous material waste stored at licensed temporary warehouse shall not exceed the period of 90 days, if over time it
should make coordination with related agencies.
Solid waste used for land application (eg an empty bunch), for boiler fuel (eg, fiber, shells), pile up on vacant land (eg boiler
ash), as in the period January 2012 - March 2012, has made application to the EFB Mustika Estate (as much as 3044
tonnes for an area of 56 ha) pad block B-03, A-02, F-01, G-03. Company targeting applications EFB of 40 tonnes / ha.
Waste water treatment plant is used for land application in the plantation.
Air pollution be addressed by routine service (eg generators), and
Hazardous material (B3) Waste submitted to a licensed hazardous material waste collector.
SHE has a Waste Management hazardous material and not hazardous material SOP Number RSPO/5.3/PLB3 & BB3, June 4,
2009 that regulates the hazardous material waste management plan, SOP contains information Types of Waste, Management
Plan, and Time Management set includes the hazardous material waste management plan by way of temporary storage, sale to
another party who licensed, or destroyed and set the shelf life of hazardous material waste with a period of 90 days of storage.
Sales made to the hazardous material waste licensed collector (including PT.Larashatiku Environmental) that is the holder of a
license based on the Ministry of Environment Decree Number 235 year 2011. Before being sold or destroyed, hazardous
material waste is stored in a temporary storage warehouse located in SHE.
For medical waste disposal undertaken in collaboration with hospital. Ulin Banjarmasin with a number of cooperation agreements
001/RS-MGG/Limbah.M/VII/2010 and between PT.Minamas Gemilang Group (SHE, SHE, BSS, SAA, LMI, PSA, LMR, ITH, Exit,
TSA)660/3147/Kum-Inf/RSUDU and Ulin Hospital Banjarmasin.
PT SHE has two a temporary storage area that has received permission hazardous material waste such as:
1. Temporary warehouse for hazardous material waste permit at Mustika estate with coordinates S 030 29 '17.04'' - E 1550 42'
59.8'' by District Head of Tanah Bumbu Decree Number 382 of 2010 which was ratified on July 20, 2010 and the period of
validity of license until July 20 2015.
2. Temporary warehouse for hazardous material waste permit at Angsana Mini Mill with coordinate S 030 40 '20.3'' - E 1150 37'
16.7'' by Regent of Tanah Bumbu Decree Number 188 of 2011 ratified on May 2, 2011 and period of validity license until to 2
may 2016.
Based on field dheck to Angsana Mini POM found used oil spills outside the hazardous material waste warehouse location
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directly spills to ground and hazardous symbol are not in accordance with KepBapedal (Head of environment impact
management body decree) number 5 year 1995 regarding Hazardous label and symbol.
Non-Conformance, see CAR.2012.04
SHE Waste Monitoring available records, such as: Used oil, dust cloth fabric, old light bulbs, a former pesticide packaging, and
used batteries. The recording information includes: date of receipt, the origin of waste, the amount received, the number came
out, and stock.
Available data for the use of Fiber and Shell Fuel Boiler at Angsana Mini Mill on January-April 2012 which contains information
on processing, the number of process hours, fiber / shell was produce, the use for the boiler.
Available Card Warehouse Assistant for record-waste, which contains information of request, response and the stock as in
Mustika estate, up to April 2012 provided the remaining 273 liters of used oil.
SHE sell the used oil to the CV Nazar (Waste Oil Collection) permit holders according to the Minister of Environment Decree
Number 513 of 2008 dated August 7, 2008, valid for 2 (two) years. Based on the Cash Voucher dated October 9, 2011, note that
the former last oil sales to CV Nazar as much as 1,030 liters of Mustika estate and recorded at the Warehouse Card.
SHE has reported the realization of hazardous material waste storage activities related to the agency in accordance with
hazardous material waste temporary warehouse license owned by Mustika estate and Angsana Mini Mill.
Based on visits to hazardous material waste temporary warehouse in the Angsana Mini mill is available as a standard means of
OHS alarms, fire extinguisher equipment, shower eye wash and emergency response facilities.
Minor 5.3.1 Non-Conformance, see CAR.2012.04
5.4
Efficiency of energy use and use of renewable energy is maximized.
Records of monitoring energy usage are described in the document the use of Fiber Fuel Boiler shells data in March 2012 as
fuel use fiber for 456 tonnes, 195 tonnes of shells at a yield of 36,300 kwh energy consumption while the CPO products are
produced at 1,553 tonnes and the kernel amounting to 292 tonnes, so the results of monitoring the use of renewable energy in
March 2012 of 13.9 kwh / tonne CPO or 11.7 kwh / tonne of palm product.
Based on the evaluation period January - March 2012 Note that a decline in energy use of 22.97 kWh / Tonne palm product in
January 2012 to 11.68 kWh / tonne of palm products in the month of March 2012.
SHE has recorded the use of diesel fuel in the form of matrix and graphs such as recording the use of diesel fuel in the period
November 2011 until March 2012, as known the usage of diesel fuel has decreased its the Angsana Mill. Based on the evaluation
of the recordings that Angsana Mini Mill increasing use of fiber and shell during the process of FFB processing so that the use of
diesel fuel can be reduced as the period of November 2011 is 2.33 liters / tonne in March 2012 on FFB , while the 0.84 liter /
tonne FFB.
Full Compliacne
5.5
Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified
in the ASEAN guidelines or other regional best practice.
The Company has a policy of zero burning (land clearing without burning) as outlined in the Procedure of Land Preparation,
Section 3 SOP Number Policy 110/EST-ARM/08. Also reinforced by the Head Plantation Operation Memorandum of July 12,
2010 POD-UM-150/VII/2010 numbers. PT SHE has a Fire Fighting SOP document number PM 0800 April 1, 2010, passed by the
PBE EM, EM MTE and Acting, FM AMF, contains a list of contents, purpose, scope, references, definitions, procedures. Available
Fire Fighting SOP, which was passed on 19/06/2010, contains about: preparation, land fire response team, fire control inside and
outside the plantation, administration and reporting.
SHE has the Mustika Estate Fire Monthly Monitoring report for the month of March 2012 related to reports of fire inside and
outside the estate, for the month of March 2012 at Mustika Estate there is no fires accident. The Company also has an
organizational structure, for example for Pantai Bonati Estate. The structure consists of: Coordinator who supervises the logistics,
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daily manager directly supervises the daily team leader A and B (in charge of the team leader spray, water supply team, and the
team flafer). PT SHE also have to include representatives of employees for training land fire fighters held in PT SHE, Angsana
Estate on March 2, 2012 and emergency response training in PT SHE dated February 7, 2012.
Based on site visits to storage and fire emergency facilities at the Workshop on Pantai Bonati Estate shown facilities and
infrastructures are not ready to use condition.
Non-Conformance see CAR.2012.05
Related prevention and response to fires, available fire extinguishers list of land for the Pantai Bonati estate consists of: Water
machine, fire hose, water trailers, machetes slash, bucket, boots, safety glasses, gloves, smoke mask, helmet, first aid, map
pockets of water and the identification of areas prone to fires. The same list of documents available for the years 2011-2012
Mustika estate consists of: a water machine in traction, the tools available in each division (for 4th divisions): 42 unit of fire
extinguishers, hoses, helmets,sacks,buckets ,machetes, hoes, safety glasses, reservoirs, boots. There are also checklist the
location of Fire extinguisher, for example, to Mustika estate in 2011, there were 30 Fire extinguishers (managers House, Senior
House, Mess, a large office, Genset Division IV, Houses, Workshop.
Minor 5.5.1 Non-Conformance see CAR.2012.05
5.6
Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.
Available Waste Source Identification documents at the POM, including the sources of emissions and pollution. Sources of air
pollution: boiler, generators, and vehicle exhaust.
Sources of liquid waste are Heavy Phase and Condensate Sterilizer with 60% of the total amount of FFB processed.
Types of solid waste: EFB, fiber, shells, and boiler ash.
Types of liquid waste: heavy waste and condensate phase sterilizer.
Types of hazardous and toxic wastes: used oil, grease, water leaching chemicals in the laboratory; old leather gloves, cotton
waste lap marks, scars batteries, fluorescent lights used, packaging chemicals, used cartridge, toner used.
There is evidence that SHE had monitored the intensity of the noise environment, Ambient Air Quality Testing, Air Quality Work
Environment. The entire testing conducted by the Hyperkes (Hygiene Health and Safety Company) and the Ministry of Labour
and Transmigration Agency of South Kalimantan. Testing conducted for every 6 months. Previous tested on December 9, 2011.
Testing location for emission quality is the no 1 and no 2 boiler chimney, generator 1 chimney, generator 2 chimney. The test
results showed that raw emission levels are in accordance with quality standards set out in Ministry of Environment regulation No
7 year 2007 about quality standard static emission source.
Location Intensity Noise Testing Work Environment consists of the Office of the POM, loading ramp, thresher stations, sterilizer
station, press station, the station kernel, the station engine rooms, boiler station. The test results showed that the level of noise in
the press station (87.7 dBA), the station kernel (92.9 dBA), the engine room station (93.4 dBA) exceeded the threshold value
determined in accordance Ministry of Labour regulation (Permenaker) Number 13 year 2011 on Value threshold Physics and
Chemistry factor in the workplace. The Company has instructed the operator to use the earplug at that location.
Location of Ambient Air Quality Testing is Angsana Mini Mill office, at the mill site behind the mill office. The test results show the
ambient quality standards are still appropriate with Governor of South Kalimantan Regulation Number 053 year 2007 on Ambient
Air Quality Standards and Standard Noise Level, however for monitoring the quality of motor vehicle emissions at the Angsana
estate has not been carried out in accordance with the Ministry of Environment regulation number 5 year 2006 on Threshold for
vehicle exhaust emissions.
Non-Conformance see CAR.2012.06
Available Noise SOP No AMF/SOP.ESH/06 dated 13 April 2010, which describes the actions to reduce and / or control
emissions. For example, to reduce the noise required to use ear plugs and placements 2 units of blow down silencers in the
Angsana Mini POM area.
Efforts to reduce air pollution, among others, Angsana Mill has 2 units Density Smoke Meter is functioning properly to monitor the
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concentration of smoke generated from combustion in the boiler which will give warning if the measured concentrations above
40% mm / hour.
SHE owned a licensed of effluent application by District Head of Tanah Bumbu Decree No.426 of 2007 which describe the
location allowed for the application area Gunung Sari estate covering 76 hectares to the total area allowed for the application of
wastewater utilization of 281 Ha. Records of POME management implementation are described in a daily report for the
production of effluent generated and applied as in the month of March 2012 the application of effluent at Angsana Mini ,5918 M3
to 45.6 ha area of application in block C-09, D-09, D-20, E-10 Gunung Sari estate.
Major 5.6.2 Non-Conformance see CAR.2012.06
PRINCIPLE # 6 Responsible consideration of employees and of individuals and communities affected by growers and
mills
6.1
Aspects of plantation and mill management, including replanting, that have social impacts are identified in a
participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented
and monitored, to demonstrate the continuous improvement.
Type of document that describes the social impact of the activities of the PT. Sajang Heulang:
1. Document Environmental Impact Assessment (ANDAL) in 2000 (page VI .11 - 17). Collection datas of socioeconomic, cultural
and health carried out through interviews with community and immigrant communities.
2. Social Impact Assessment report documents of Oil Palm Plantations Management PT. Sajang Heulang by Pollito in 2010.
Document the names of the parties involved in the dissemination of Social Impact Assessment 2010 results in Visum book
contains the signature and stamp
Available RKL and RPL PT. Sajang Heulang Implementation Report, Period January-June 2011 and the Period July to December
2011. Measure Parameters of the Social Impact, described in the Social Impact Assessment Document PT. Sajang Heulang
2010. Examples: 1). Increasing people's welfare, now has formed village cooperative unit of Tuwuh Sari that has 8100
smallholder members, 2). Improved public perception of the existence of PT. SHE in the presence of plasma program (KKPA).
RKL and RPL Implementation Reports PT. Sajang Heulang, Period Period July to December 2011 has been reported to the
Environment Agency Tanah Bumbu District, dated May 1, 2012.
SHE integrate the social impact evaluation result into next period RKL / RPL implementation
Full Compliance
6.2
There are open and transparent methods for communication and consultation between growers and/or millers, local
communities and other affected or interested parties.
The management of PT. Sajang Heulang had Communication Procedure, No. Policy: 704/TQEM-ESH/10. There is recorded
evidence of communication and consultation with the community, the dissemination to the public areas of HCV in the village of
Sumber Baru, Angsana and Bonati. Socialization is also followed by the installation booklet in several public areas in the village
and planting mangrove and mahogany along the Angsana (Block Q 29). There are also photos of the implementation and
dissemination activities on the River Angsana.
There is also list of Stakeholder PT. Sajang Heulang including public figure, related government agency, and other directly related
companies. For instance, PT. Gawi Makmur Kalimantan, PT Buana Karya Bakti (Oil Palm plantation companies), and PT. Tunas
Inti Abadi (coal mining company).
Aspirations of the people recorded in the request and response Mail PT. Sajang Heulang.
Examples of recording people’s aspirations and response / follow-up by companies are:
Lending Application Heavy Equipment of the Bonati village Chief to the management of PT. SHE for the improvement of
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sports facilities (soccer field), Number 474/020/KESRA/2012 letter.
The response to the request of the Heavy Equipment Lending Bonati Village Chief (Number Letter: S474/020/KESRA/2012)
to the management of PT. SHE for the improvement of sports facilities (soccer field). Number PBE-ext/233/II/2012/s
response letter, dated February 3, 2012.
Unit Manager is the staff which responsible for the implementation of communication and consultation, with communities around
the plantation area.
Full Compliance
6.3
There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented
and accepted by all parties.
The management of PT. SHE has had complaints management mechanism of the parties, the mechanism described in the
Acceptance Procedure Information (AI 6900). These procedures explain the procedures for receiving and responding to
complaints from the parties, including procedures and scheduling for the settlement. Mechanism has been introduced to the
parties, at gatherings with village leaders and local communities. For example during a meeting with the village of Tiberao
Panjang April 22, 2012, related to settlement of land claims by the public, also described receiving information about the
mechanism. Available List of Participants Attending. Based on incoming mail records on PT. Sajang Heulang, have not found any
complaints / objections that go into management.
SHE has a procedure that Occupational Land Acquisition Procedures regarding dispute resolution, Policy Number: 344/PSD-
OKUP/10, September 2, 2010. The procedure described in several stages, among others: 1). Before being implemented payment
for land acquisition, it must first be created Minutes of Negotiation, 2). Compensation payment process should be seen / known
by the parties (for example the Head of Sub District and Village Heads, etc.), 3). Land acquisition fund payments made after the
documents (Minutes of Joint Agreement, Waiver of Land Letter, Statement, Receipt Statement, Summary of Torts, Torts Map)
signed by the holders of land rights (land acquisition payee), company representatives, Head of Sub district / Land deed officer,
the village head and / or local neighborhood
Full Compliance
6.4
Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented
system that enables indigenous peoples, local communities and other stakeholders to express their views through their
own representative institutions.
SHE has the Occupational Land Acquisition Procedures, Policy Number: 344/PSD-OKUP/10, September 2, 2010. The procedure
described in several stages, among others: 1). Before being implemented payment for land acquisition, first it must be created
Minutes of Negotiation, 2). Compensation payment process should be seen / known by the parties (for example the Head of
District and Village Heads, etc.), 3). Land acquisition fund payments made after the documents (Minutes of Joint Agreement,
Waiver of Land Letter, Statement, Receipt Statement, Summary of Torts, Torts Map) signed by the holders of land rights (land
acquisition payee), company representatives, Head of sub district / Land deed officer, the village head and / or local
neighborhood.
There are examples of recording the settlement of land acquisition Land Claims Payment Report Public Land Acquisition &
Occupational Completion Report on the PT. SHE Mustika Estate and Bonati Estate.
Example Completion of land acquisition on behalf of the Suryani from Setarap village, sub district Satui, distric Tanah Bumbu.
Available documents in the form:
Minutes of Council land claim settlement date of June 24, 2010, signed by the parties (owner of land, the village chief, and
head of the hamlet, Community Leaders, Company Parties and witnesses of Community Leaders, Police, Babinsa).
Letter of Release of Land Rights on behalf of the Suryani, dated August 11, 2010.
Receipt of payment for the land area of 41 hectares, the amount of Rp. 60 million, on August 11, 2010
Landowner’s resident identity card.
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Map of field site
Full Compliance
6.5
Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum
standards and are sufficient to provide decent living wages.
The Company has committed to provide the wage determination in accordance with the Minimum Wage in 2012 plantation sector
in accordance with the Governor of South Kalimantan Decree Number 188.44/0630/KUM/2011 dated December 28, 2011
amounting to Rp. 1,250,000. Based on documents reviewed and the results of public consultation with the Kotabaru Social,
Labour and Transmigration District Agency stated that the wages paid by the company in accordance with related regulations.
SHE has the 2010-2012 Agreement between the PT Anugrah Sumber Makmur and PT Minamas Gemilang with unions, for staff
and non staff workers, consisting of chapter XI. Chapter 1 General, Chapter 2 Rights and Obligations of employers and workers,
a bipartite forum section 3, chapter 4 of employment, chapter 5 working time, chapter 6 of work regulation, work discipline, as
well as acts and offenses, Chapter 7 days off and breaks, chapter 8 wages, chapter 9 protection and welfare, chapter 10 dispute
resolution procedures and termination of employment, chapter 11 of closing provision.
Company regulation status between PT SHE with employee there is a memorandum from HRM GM to the Director of, SHE,
number SHE 364/HRM-I3/IV/2012 19 April 2012, regarding the signing of company regulation, the HRM has examined the entire
draft new corporate regulations period 2012-2014, and no record of editorial changes, however there is no evidence that the
company regulation draft has been introduced to representatives of the workers / unions and get approval from the relevant
agencies.
Non-Conformance see CAR.2012.07
PT SHE (Mustika Estate, Angsana Mini Estate and Pantai Bonati Mill) has been providing public facilities and equipment for
employees, such as shelter, clean water, electricity, places of worship, clinics and vehicle facilities for school children.
In terms of relationships with contractors, SHE required the contractor to comply with labour and OHS regulations, as outlined in
the Agreement Letter. The Company also has a mechanism to evaluate contractor performance. Based on field interviews with
one of the drivers of FFB transport contractors, stated that he received a salary in a month at least higher than province minimum
wage regulation.
Major 6.5.2 Non-Conformance see CAR.2012.07
6.6
The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively.
Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates
parallel means of independent and free association and bargaining for all such personnel.
SHE has a policy related to workers freedom of association, consists of 6 points. Stated in the Guidelines for Sustainable
Plantation Management related social policy point 5 that the company is expected to respect the rights of all employees circuitry
form and join trade unions of their choice and negotiate together. No policy 724/TQEM-SPMS/09 DATE 08/27/2010 PAGE 13 of
31 pages, as part of the Memorandum of the Chief Executive Officer dated 8 November 2010, the number M-036/CEO/XI/2010,
regarding the establishment of Plantation Management Guidelines for sustainability. There is also a 2010-2012 Agreement
between the management of PT Minamas with staff and non staff.
Evidence of the implementation of the policy, there are documents such as: document composition of trade union officials
Mustika Estate and the Pantai Bonati Estate and meeting attendance list for the level of supervision on April 16, 2012 that
discussed the public facilities in employee housing and other social problems.
Full Compliance
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6.7
Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and
when not interfering with education program. Children are not exposed to hazardous working conditions.
Recent documents related to Social Policy, point 6 describe Plantation Upstream Indonesia does not take advantage of labour
under (children) also Chapter IV, General Information, point 4.5.3, page 20 of 31. On Economic Activity, states: Management unit
must not employ underage labour (children). See indicator 6.6.1.
SHE has employee data base for each division, from traction, office employees, up to field employees. Based on documents
employee data base observations of SHE up to April 2012, there are no employees under 18 years old worked.
Full Compliance
6.8
Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union
membership, political affiliation, or age, is prohibited.
The organization has a documented policy that gives equal treatment without discrimination to all employees. The policy
contained in the document Guidelines for Sustainable Plantation Management Number 724/TQEM-SPMS/09 Policy. Page 13,
principle 1 and principle 5. Principle 1, which reads: All the staff / employees should be treated reasonably and fairly in matters
relating to recruitment, advancement, conditions and job description, regardless of race, degree, ethnicity, gender, skin color
imperfections (defects ), sexual orientation, membership organizations, political views, religion and age. Principle 5, which reads:
companies are expected to respect the rights of all employees to form and join trade unions in the community of their choice and
negotiate jointly.
There is evidence of documentation of the proposed increase for employees class of PT SHE 2011 in which to load data for the
promotion of employees, both men and women, who come from different parts.
Full Compliance
6.9
Policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive
rights is developed and applied.
SHE has a policy of protection of women (Mustika, Pantai Bonati estate, Angsana Mini mill), contains a commitment to become
the company responsible for protecting workers from sexual harassment of women, to realize this commitment there are 5 points,
the prevention of sexual harassment in order to provide security and safety of female employee, giving punishment to the
perpetrators of sexual harassment. MTE signed by EM, EM. PBE, Mill Manager of AMF on April 1, 2010. This policy is also stated
in the Guidelines for Sustainable Plantation Management, page 13 of 31 pages, related to social policy, point 4, which reads:
develop and implement policies to protect women workers from sexual harassment and crime and protect the rights of women
relating to reproductive.
SHE has a policy regarding the protection of reproductive rights of women consisting of 6 points of policy, at point 2. Any woman
employee who became pregnant will be given a decent job placement and still be employed until the age of 8 months of
pregnancy, and further provided maternity leave for 45 calendar days before and 45 calendar days after childbirth. Points 3 each
female employee who worked in the field and experience it will be given a rest period menstruation for a maximum of 2
consecutive days each month. Points 4, each female employee who worked in the field or at the office after having birth, they
have opportunity to breastfeed her child in working time up to the age of 3 months. Points 5, each female employees who are
pregnant or breastfeeding, given a decent job and not allowed to work in jobs that use chemicals or fertilizers, which was signed
by the MTE EM, EM and FM AMF PBE
SHE has a Gender Committee that was formed on April 29, 2010 to Mustika Estate, the general chairman: Sartini,
Husniaturrahmah Secretary, Head of Division 1 (Rifdah), Chairman of the Regional Division II (Ni Luh Sri Utami) , Chairman of
the division 3 (husniaturahmah), chairman of the division 4 (husnul hatimah).
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There is document of pantai Bonati Estate gender committee meeting program 2010-2011, and 2011-2012 gender committee
meeting program, which was last meeting held in February 15, 2012. Examples of the implementation of other recordings that
document the existence of PT SHE, Mustika Estate, from Division II to the Estate Assistant Manager, dated 20/10/2008
3/MSE/II/V/08 number, containing the transfer of employment of pregnant and breastfeeding women in the name of yanti, age 35
years, from spray to light work teams that are not associated with agrochemical, the transfer became pregnant to breastfeed
based on the recommendation of the health medical officer, and known by the Assistant Division II.
Full Compliance
6.10
Growers and mills deal fairly and transparently with smallholders and other local businesses.
FFB prices are set each month by the Province Agriculture Agency with the involvement of the parties (stakeholders),
representatives of smallholders, representatives of the SHE and representatives of the Government concerned. FFB pricing
results shall be announced publicly through the village cooperative unit, the SHE, as well as the Village Office. FFB Price List
Available In March 2012 in the form of a matrix, which contains information about the price of CPO by age of planting, and others.
FFB payments to smallholders after the sale is completed in the previous month are computed. This happens because the length
of the calculation process should be done as well as the distribution of main village cooperative unit to each group of
smallholders, however it never caused problems among the smallholders, they can understand the administrative process that
must be passed.
There are also examples of evidence of contracts and payment by PT. SHE to local contractors. Examples of such documents in
the form:
1. Employment Agreement Letter Number MTE/SPK-LKI/XII/2011/040-BC, dated January 13, 2012 between the management
of PT. SHE with Rudianto (Local Contractors) for build Box Culvert Bridge. Outlined in the document about:
Plan budget
Occupational Health and Safety
The payment system
2. Wholesale price Local SPK provision.
3. Minutes of Examination and Payments, dated January 13, 2012.
4. Minutes of Examination Works, dated January 13, 2012.
5. Details of Payment Cuts, dated January 13, 2012.
6. Official Handover Work Results on January 13, 2012.
Full Compliance
6.11
Growers and millers contribute to local sustainable development wherever appropriate.
Available documentary evidence related contributions PT. SHE on regional development, such as:
Recapitulation of funds for the implementation of CSR in 2011, total: 81,022,636
Payment of Land and Building Tax (PBB) in 2011 paid by PT. SHE through BRI Branch Batu Licin, Rp. 1,384,365.760, dated
September 23, 2011.
Summary of payments to local contractors from July 2011 - March 2012, total .4,470,089,362
Available CSR Budget 2012/2013 PT. SHE, total: Rp. 516,014,200
Full Compliance
PRINCIPLE # 7 Responsible development of new plantings
7.1
A comprehensive and participatory independent social and environmental assessment is undertaken prior to
establishing new plantings or operations, or expanding existing ones, and the results incorporated into planning,
management and operations.
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There is no land clearing in the area of PT. Sajang Heulang.
Type of document that describes the social impact of the activities of the PT. Sajang Heulang:
1. Document Environmental Impact Assessment (ANDAL) in 2000 (page VI .11 - 17). The collection datas’ of socioeconomic,
culture and health conducted through interviews with community and immigrant communities.
2. The study report documents the Social Impact of Plantations Management PT. Sajang Heulang by Pollito in 2010. Appendix
document available the names of the parties involved in the socialization of Social Impact Assessment Results 2010 in Book
Visum contains the signature and stamp.
RKL and RPL Implementation Reports PT. Sajang Heulang been routinely reported to the relevant agencies. Available
Implementation Report RKL and RPL PT. Sajang Heulang, Period January-June 2011 and the Period July to December 2011.
Available RKL and RPL receipt Reports PT. SHE to Environment Bodies of District Tanah Bumbu, dated May 1, 2012.
Full Compliance
7.2
Soil surveys and topographic information are used for site planning in the establishment of new plantings, and the
results are incorporated into plans and operations.
The Company has recorded the suitability of the land as outlined in the document Review and Results Survey of Semi Detailed
Soil Final Report (2006) issued by the Department of Research Minamas Plantation which includes all PT.SHE area. The map is
clear that the planting area has a land suitability as:
The results of Semi detailed soil surveys classify the types of soil in the Angsana plantation into 1 ordo, the Oxisol. Furthermore
each order is classified and obtained two further series of land, namely: MM-18 Petroerricc Hapludox and Plinthic Hapludox MM-
19. Spread each soil series is poured into the Land Unit Map (SPT). Then from the second SPT is combined with the topography
of the land and obtained 3 Land Units Map (SPL). SPL-1 and MM-18 soil series have a 8-15% slope area of 1855 Ha (as in block
AO-35, AO-33, AO-30, AO-25, AO-36); SPL-2 with a series of land MM -18 has a 15-20% slope area of 389 Ha (as in block AO-
26, A-17, C-18, C-26, C-36, D-36, D-39) and SPL-3 with a series of land M-19 has a 0-8% slope area of 903 Ha (as in block D-
33, D-27, D-21, C-14, A-14, AO-15).
The results of semi detailed soil surveys classify the types of soil in the Gunung Sari plantation became 1 ordo, the Oxisol.
Furthermore each order is classified and obtained two further series of land, namely: MM-18 Petroerricc Hapludox and Plinthic
Hapludox MM-19. Spread each soil series is poured into the Land Unit Map (SPT). Then from the second SPT is combined with
the topography of the land and obtained 3 Land Units Map (SPL). SPL-1 with a series of MM-18 land area of 1987 ha / 77.2% (as
in block E-41, F-41, E-23, D-19, D-14, G-18, I-20, I -22, G-23, F-24, F-33); SPL-2 with a series of MM-19 land area of 586 ha /
22.8% (as in block D-13, C-13, D-09, E -06, F-05 G-04, G-08, E-10)
Available area Statement maps that clearly illustrate the pattern of land use by companies, namely: the distribution of staple crop
area based on year planted, facilities.
Results superimpose a map of Area Statement with Soil Suitability Map, it is evident that all the main plant area is located on land
that has the category of "appropriate" to plant oil palml.
Full Compliance
7.3
New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one
or more High Conservation Values.
Based on the identification and the Map of Potential HCV PT. Sajang Heulang, there HCV 1 and 4, 6 in the area of the PT. SHE.
For example Bekarangan River in Division IV Block F.32 has been designated as areas of HCV-1 & 4 and the management
action taken is:
Installation of HCV signs locations
Marking the limit on the riparian area on the main oil
The planting of certain tree species in the area of HCV.
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Based on the results of field checks at several locations that have been designated as areas of HCV, for example in the area of
HCV 1 & 4 Block divisi IV, H25 - H27, Block I 29 - I 35 and Division II Block C25 - C26, efforts have been made in the form of
signpost installation location, marking the limit, do not call for the use of the activity of chemicals at the relevant site.
Management of PT. SHE through the Public Service Department has filed a draft application to get maps of South Kalimantan
RTRWP by letter Number 238 / L & ASD-Bjb/MGG/X/2010, dated October 14, 2010, and was answered by the Planning Board of
South Kalimantan Province by letter Number 650/458/ITR/Bappeda, dated October 20, 2010 that the draft maps RTRWP South
Kalimantan are still in the process of settlement.
Based on the Map of Potential HCV-1 & 4 Area of plantation PT. SHE and Area Map Statement of PT. SHE Year 2011/2012 did
not reveal any new plantings in HCV location.
Based on information from the management of PT. Sajang Heulang, there will be no new investment in the area of PT. SHE.
Full Compliance
7.4
Extensive planting on steep terrain, and/or on marginal and fragile soils, is avoided.
In there is a map of land suitability for SHE such Pantai Bonati estate is described as marginal land areas that have high levels of
compliance S3 (less fit / moderately Suitable) covering an area of 794 Ha (such as block P-18, P-19, N-19, N -10, N-11, L-3, O-
22, O-23, Ø25, O-23) and in Mustika estate described as marginal land areas that have high levels of compliance S3 (less fit /
moderately suitable) covering an area of 3314 ha (such as block D-08, C-09, C-26, C-30, B-27, B-36, F-32, F-33, F-34, J-22, I-
22,I-35 , G-33, D-31) and note that there is a land of gold mined in Mustika estate is categorized as an area that is not suitable
for oil palm plantation area of 190 ha.
SHE has had a management strategy for the area with a certain slope:
Reducing erosion and surface runoff by maintaining vegetation by selective weeding, terracing of individuals, the placement
of midrib forming a U (U shape Frond stacking) in each estate and the planting of the Vetiver grass at Mustika estate.
Preparation of sylvite to hold water and prevent erosion has been done in Mustika estate.
SHE has also been monitoring the erosion rate as evidence of efforts in controlling soil erosion and degradation has been
effective SOP (Number Policy II-04/MRC-SOP/10) on erosion control in accordance with applicable regulations (PP # 150 of
2000) . These monitoring activities carried out by using the method of measuring soil erosion ”Pole Erosion” stilt mounted at
some sample point and measured period January to March 2012 as the SHE block (O-24, O-25, O-27, dan Q-25) each
point presents a particular slope according to field conditions (eg: 16%, 6%, 25%, 32%, 30%) the measurement results
shows of 1-4 mm soil erosion.
Full Compliance
7.5
No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with
through a documented system that enables indigenous peoples, local communities and other stakeholders to express
their views through their own representative institutions.
There is no land clearing plantations in the area of PT. Sajang Heulang. Socialization processes related to the opening of the
plantation has been carried out during the initial opening, it can be proved by:
1. Document Environmental Impact Assessment (EIA) in 2000 (page VI .11 - 17). The collection data’s of socioeconomic,
culture and health conducted through interviews with community and immigrant communities.
2. The study report documents the Social Impact of Oil Palm Plantations Management PT. Sajang Heulang by Pollito in 2010.
Appendix document available the names of the parties involved in the socialization of Social Impact Assessment Results
2010 in Book Visum contains the signature and stamp.
Full Compliance
7.6
Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior
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and informed consent and negotiated agreements.
The management of PT. SHE has the Occupational Land Acquisition Procedures, Policy Number: 344/PSD-OKUP/10,
September 2, 2010. The procedure described in several stages, among others: 1). Before being implemented payment for land
acquisition, it must first be created Minutes of Negotiation, 2). Compensation payment process should be seen / known by the
parties (for example the Head of District and Village Heads, etc.), 3). Land acquisition fund payments made after the documents
(Minutes of Joint Agreement, Waiver Land Letter, Statement, Receipt Statement, Summary of Torts, Torts Map) signed by the
holders of land rights (land acquisition payee), company representatives, Head of Sub district /Land deed officer, the village head
and / or local neighborhood.
SHE has a document-by-case negotiation of land claims by communities that occur in the work area companies, such as: Map
locations of claims, submission of Land Records - Land arrangement, delivery of the claimant to the company; map the location
of the claim, and no Statement there is a conflict - which contains a statement of the claim that after the deposit of the land, no
claim anymore.
Example: The completion of land acquisition on behalf of Suryani from the Village Setarap, Satui Sub district, Tanah Bumbu
district. Available documents in the form:
Minutes of Council land claim settlement date of June 24, 2010, signed by the parties (owner of land, the village chief, head
of the hamlet, Community Leaders, Company Parties and witnesses of community leaders, police, Babinsa).
Waiver letter of Land Rights on behalf of the Suryani, dated August 11, 2010.
Receipt of payment for the land area of 41 hectares, the amount of Rp. 60 million, on 11 August 2010
Landowner’s resident identity card.
Map of field site
Full Compliance
7.7
Use of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the ASEAN
guidelines or other regional best practice.
SHE has a policy of zero burning (land clearing without burning) as outlined in the Procedure of Land Preparation, Section 3 SOP
Policy Number 110/EST-ARM/08. This policy is reinforced by the Memorandum HPO (Head Plantation Operations) Number
POD-UM-0065/VI/2008 about Dry Season Anticipation and preparation to fire hazard, and the Memorandum of Head Plantation
Operations Date July 12, 2010 number: POD-UM-150/VII / 2010, Subject: Dry Season Anticipation and Preparation to Fire
hazard 2010, emphasizing the range of operational units (estate and mill), number 9. Implementation of the Land Clearing must
pay attention to the Zero Burning Policy, to the supervision of the contractor and the work of clearing the field must be properly
addressed.
SHE has a policy of zero burning (land clearing without burning) as outlined in the Procedure of Land Preparation, Section 3 SOP
Policy Number 110/EST-ARM/08. Also reinforced by the Head Plantation Operation Memorandum of July 12, 2010 POD-UM-
150/VII/2010 numbers. The Company has a Special Fire Monitoring report for the month of March 2012 related to reports of fire
within and outside the plantation, for the month of March 2012 at Angsana Estate there are no fires. There is also evidence that
simulated fire training was held on March 12, 2012 in Block A027 Angsana Estate Division 1, which was also attended by
participants from PT SHE. During the visits to the block are still visible remnants of the training activities.
Full Compliance
PRINCIPLE # 8 Commitment to continuous improvement in key areas of activity
8.1
Growers and millers regularly monitor and review their activities and develop and implement action plans that allow
demonstrable continuous improvement in key operations.
SHE has a monitoring and implementation of action plans in the estate and mill activities as stated in the document RKL / RPL
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period July-December 2011 and there is also a continuous improvement plan contained in the visit of Plantation and Mill Advisor
explaining the plan to reduce or mitigate negative impacts that identified , such as:
Soil and water conservation by making silt pits on the block, road side drain, planting beneficial plant and the U-shape front
stacking.
Water efficiency with use of condensate water as the water delution to press with a pumping station and conducted
screening.
Efficiency of utilization of turbine cooling water is returned to the water treatment system for reuse in the processing.
Making safety warning signs board in work.
Reduction of solid waste previously stored in the form of shells for sale will be used entirely as a boiler fuel for processing
activities in the mill.
Preparation of embankment (bund) at the end of the pond of waste applications within the block (flatbed) to avoid spills and
polluted out the Application Land area full time due to rain.
Making a place to put diesel fuel with a cemented (concrete) in the generator warehouse that will avoid contamination
directly into the ground
Maintain health in the workplace to conduct medical check-ups to all employees annually
Provide contract procurement opportunities and transport services to local communities to improve the local economy.
Management and monitoring of air quality and noise continuously performed every 6 months in collaboration with relevant
agencies.
Perform planting tree species that is capable of capturing water in the river at the riparian area PT.SHE to make re-location
as an area of HCV
There is a document RSPO Internal Audit Report PT.SHE related principles and criteria of RSPO recent assessment conducted
by the ESH Manager region Kal / Sul on December 21 to 22, 2011 which describes 35 findings of non conformance and already
repaired in settlement process such as evaluation on result of noise intensity test have been conducted. P&C RSPO
Internal audit programmed at least once a year
Full Compliance
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3.2. Summary of Assessment Report of Supply Chain
Clause CPO Mills Mass Balance Model Requirements
1 Documented Procedures
1.1
The facility shall have written procedures and/or work instructions to ensure the implementation of all the elements specified
in these requirements. This shall include at minimum the following:
a) Complete and up to date procedures covering the implementation of all the elements in these requirements.
b) The name of the person having overall responsibility for and authority over the implementation of these requirements
and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the facilities
procedures for the implementation of this standard.
a) SOP Angsana Mini Mill PT.SHE refer to the Technical Guidelines for Palm Oil Mill 1, 2 and administration of the
appropriate Memorandum of Head Plantation Operation Number POD-UM-154/VII/2010 on July 26, 2010, among
others, which contain: Acceptance of FFB Number 110/POD-FAC/07, Boiling (sterilization) Number 110/POD-FAC/07,
striping Number 110/POD-FAC/07, Stirring (digesting) Number 110/POD-FAC/07, compression (pressing) Number
110/POD-FAC/07, Purification (clarification) Number 110/POD-FAC/07, No Separation of Seed and Fiber. 110/POD-
FAC/07, No Kernel station. 110/POD-FAC/07, No Palm Oil Stockpiling. 110/POD-FAC/07.Angsana Mill has SOP Product
Identification and Traceability Products in Plantation VFD Minamas Number 501/SHE-AMF-03/12 passed on October
20, 2011 by the Mill Manager and the estate manager.
b) Personnel responsible for implementation of these requirements include:
- Manager of Angsana Mini Mill store and maintain all documents and records of the use of all raw materials,
supporting materials used in the production process and end product quality.
- Plantation Sustainable Quality Management (PSQM) assistant checking the quality of FFB at POM and make daily
recapitulation.
- Assistant Laboratory analysis and quality testing of raw materials and products in all stages of the production
process Manggala POM.
- Assistant / Senior Assistant / Manager Bulking responsible for the transportation of products from CPO and PKO
from POM to bulking station.
Full Compliance
1.2
The facility shall have documented procedures for receiving and processing certified and non-certified FFBs.
Angsana Mini POM PT.SHE currently has not own procedures in receiving and processing the documentation of FFB to
separate the products certified and not certified RSPO.
Non Conformance see CAR.2012.08
2 Purchasing and goods in
2.1
The facility shall verify and document the volumes of certified and non-certified FFBs received.
Angsana Mini Mill PT.SHE has a document and a computerized program for the reception of FFB such as:
1. SPB FFB delivery Letter and weigh ticket that explains weigh tickets number, SPB serial number, origin of FFB,
transport, harvest date, FFB pieces whirl, year of planting, block, bunch number, tonnage, vehicle number, the date of
delivery.
2. SIME-weight program for the information receiving FFB, CPO, Kernel, and other products
3. Mill Acceptance reports that describe the product is received, the date of receipt, supply base, vehicle number, driver,
FFB Delivery ticket, weigh ticket, date sent, weigh, enter and exit time, gross weight, weigh out, net weight. Plantation
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code (such as Angsana estate / E424, Gunung Sari estate / E425, Bonati Coast / E437, cooperative credit scheme 1 /
E485, cooperative credit scheme 4 / E488, cooperative credit scheme 5 / E489)
4. FFBGS Program (Fresh Fruit Bunch Grading System) which describes the quality of FFB that goes into the mill based
on the grading and to inform FFB (FFB quality, determination of CPO and kernel production per Plantation suppliers),
however the Angsana Mini Mill PT.SHE documents have not been able to show the separation acceptance for FFB
certified and noncertified RSPO.
Non Conformance see CAR.2012.09
2.2
The facility shall inform the CB immediately if there is a projected overproduction.
Angsana Mini POM PT.SHE can recognize and claim the products are certified for a year to 33 314 tonnes of CPO products
and 6,246 tonnes of Palm Kernel for the period July 6, 2011 until July 5, 2012.
When the surveillance audit carried out a total of CPO and Kernel generated by the Angsana Mini POM since July
6, 2011 until April 29, 2012 the CPO at 23,703 tonnes and 4,923 tonnes of Palm Kernel
Up to this moment when surveillance audit for production of CPO and kernel that can be claimed as a certified
product Angsana Mini POM has not exceeded the projected, however the organization is committed to providing information
to Mutuagung Lestari if there is excess production has been projected.
Full Compliance
3 Record keeping
3.1
The facility shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these
requirements.
The entire recording and reporting has been created and stored in full by the company. Storage system in the form of soft
copy documents in the program System Application Program (SAP), Sime-Weight Programmed for weighing FFB, CPO and
Palm Kernel, FFBGS (Fresh Fruit Bunch Grading System) to determine the quality of FFB to be processed, while the
documents in hard copy form (print out) stored in the administration of Angsana Mini POM.
Full Compliance
3.2
Retention times for all records and reports shall be at least five (5) years.
Angsana Mini Mill PT.SHE has set a minimum of retention time for 5 years and showed the tapes associated with the
recording of receipt FFB, keeping oil in the storage tank such as daily reports, data entry and processing FFB, mill utilization,
quality results and the capacity of CPO and kernel, quality oil in storage tanks, CPO and kernel data delivery (delivery Order)
and Process Control Report document set 5 years. For example:
1. FFB delivery letter and weighing ticket dated February 14, 2007 from Angsana estate, block A-31 as many as 615
bunches.
2. Kernel Shipment letter dated March 27, 2006 which describes the contract number, net weight, dirt, supplier, product
name.
Full Compliance
3.3
(a) The facility shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO, PKO and
palm kernel meal on a three-monthly basis.
(b) All volumes of palm oil and palm kernel oil that are delivered are deducted from the material accounting system
according to conversion ratios stated by RSPO.
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(c) The facility can only deliver Mass Balance sales from a positive stock. However, a facility is allowed to sell short.
Angsana Mini POM PT.SHE has not able to show the document recording and balancing FFB for RSPO certified palm oil
shipment and Palm Kernel for every 3 months.
Non Conformance see CAR.2012.10
3.4
The following trade names should be used and specified in relevant documents, e.g. purchase and sales contracts, e.g.
*product name*/MB or Mass Balance. The supply chain model used should be clearly indicated.
Angsana Mini POM has shown PT.SHE Sales Contract documents
1. For CPO products with the Sales Contract Number 00106/SHE/KTR-MKS/LOK/III/2012 on March 21, 2012 which
describes the trade name of the CPO (Crude Palm Oil) with the quality of Free Fatty Acid (As palmitic) up to 5.0 %,
maximum 0.5% Maximum Moisture Impurities
2. The kernel products of Palm Oil Sales Contract Number 00085/SHE/KTR-IKS/LOK/IV/2012 on April 3, 2012 which
describes the Palm Kernel trade names, product quantity, the quality of Moisture, Impurities, dirt Sales up 16%.
Based on the observations of the document is known that the document does not explain the Sales Contract Mass Balance
model of supply chain in accordance with SOP Angsana Mini Mill and does not describe the product being sold is RSPO
certified products.
Non Conformance see CAR.2012.11
3.5
In cases where a mill outsources activities to an independent palm kernel crush, the crush still falls under the responsibility
of the mill and does not need to be separately certified. The mill has to ensure that the crush is covered through a signed
and enforceable agreement.
Angsana Mini mill PT.SHE Palm Kernel just made a sale and not to cooperate with the manager Kernel Crushing Plant.
Full Compliance
4 Sales and goods out
4.1
The facility shall ensure that all sales invoices issued for RSPO palm oil delivered include the following information:
(a) The name and address of the buyer
(b) The date on which the invoice was issued
(c) A description of the product
(d) The quantity of the product delivered
(e) Reference to related transport documentation
Angsana Mini POM ensures all invoices have been issued for shipments of palm oil contain the necessary information such
as invoice Number 00239/SHE/III/2012 for CPO products are explained:
a. Name of purchaser is PT.Hasil Prime Eternal which is located in Jal. Industry Rungkut Kalirungkut II Number 8, Rungkut
Surabaya, East Java.
b. Invoice issued on March 27, 2012
c. A description of the product is Premium of Crude Palm Oil, however does not explain the type of RSPO-certified
products.
d. The amount of product shipped 1.1 million Kg
Shipping and transport is agreed that CPO in Bulk, buyers take from specified bulking station.
Full Compliance
5 Training
5.1
The facility shell specifies and provides the training for all staff as required to implement the requirements of the Supply
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Chain Certification Systems.
PT.SHE has not been able to show that the training requirements relating to the implementation of Supply Chain Certification
System were conducted for all staff.
Non Conformance see CAR.2012.12
6 Claims
6.1
The facility shall only make claims regarding the use of or support of RSPO certified oil palm products that are in compliance
with the RSPO Rules for Communications and Claims.
Angsana Mini Mill PT.SHE could not able to show the use of claims to support the RSPO certified palm oil according to the
RSPO Guidelines for Communication and Claims stated in the Sales Contract, Delivery Order and Invoice.
Non Conformance see CAR.2012.13
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3.3. Conformity Checklist of Certificate and Logo Use (Only apply for Surveillance Assessment Report)
1. Evidence of permission or approval certificate and logo from Certification Body which submitted by Client
X or√
S1 SHE has logo and certificate approval/permit number MUTU-RSPO/006.b √
2. Implementation of certificate and logo used by Client comply with size and type (shape) against Guideline of Logo Use
X or√
S1 The Company does not use the logo both on-product and off-product within the scope of PT.Sajang Heulang.
√
3. Implementation of Certificate and Logo is not used on product
X or√
S1 The Company does not use the logo both on-product and off-product within the scope of PT.Sajang Heulang.
√
4. Controlling of Certificate and Logo, including withdrawing inappropriate logo.
X or√
S1 The Company does not use the logo both on-product and off-product within the scope of PT.Sajang Heulang.
√
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3.4. Summary of Time Bound Plan Verification of the RSPO Certification
Company name :
1. KKPA (PRIMARY COOPERATIVE CREDIT for MEMBER) smallholder scheme managed by PT SAJANG
HEULANG, MINAMAS PLANTATION.
Visit date : May 2nd – 4th, 2012
2.1
There is compliance with all applicable local, national and ratified international laws and regulations.
X or√
KKPA SHE have shown some compliance requirement applicable laws and related.
KKPA SHE has recorded document data list consists of 65 Laws and regulations.
Evaluation of the implementation of the compliance mechanism applicable legal requirements and
relevant, contained in Legal Requirements SOP PT.Sajang Heulang (KKPA) Minamas Plantation
No.701/TQEM-ESH/10 by doing:
Identify and inventory requirements of the law:
- Regularly contacting government agencies and non-governmental agencies to find out
the latest regulations applicable international, national and local
- Actively visit related web site
- Up-date once every 1 year
Compliance
- Summarizing the results of the identification of related regulations and summarize into a
summary document K3LL Regulations (Occupational Health and Safety Environmental
Protection)
- Give information or related units (stakeholders) regarding the provisions applicable
regulations.
- Renewal of regulations related summary K3LL every 6 months by the company.
- Perform inspection and analysis of operational data through internal and external audit
√
2.2
The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights.
X or√
Estate acquisition and management of the KKPA plasma scheme at 5 KKPA (Primary Members
Cooperative Credit) between PT. Sajang Heulang with Cooperative Tuwuh Sari is based on
Recommendation of the District Government Kotabaru Number: 590/1849/Tibum, dated March
18, 2000 and recommendation of the Bupati Tanah Bumbu Number 525/1023/BUN/2005 dated
December 22, 2005.
Smallholders scheme management was confirm with agreement between PT Sajang Heulang
and Tuwuh Sari Cooperative dated January 5, 2000. Total KKPA smallholders area manage was
16.000 Ha, define in to 28 villages, 4 sub districts with 8.100 members of smallholders. All the
area already in form of ownership certificate..
√
6.3
There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.
X or√
Available Conflict Resolution SOP number KP.77, dated April 1, 2012 and Communication
Procedure number KP.77. All complaint and grievance can be submitted by written to
management and will record in internal and external communication logbook in KKPA 1. Based n
√
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the record was found there was no complaint and grievance from the community.
6.4
Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
X or√
Estate acquisition and management of the KKPA plasma scheme at 5 KKPA (Primary Members
Cooperative Credit) between PT. Sajang Heulang with Cooperative Tuwuh Sari is based on
Recommendation of the District Government Kotabaru Number: 590/1849/Tibum, dated March
18, 2000 and recommendation of the Bupati Tanah Bumbu Number 525/1023/BUN/2005 dated
December 22, 2005.
Smallholders scheme management was confirm with agreement between PT Sajang Heulang
and Tuwuh Sari Cooperative dated January 5, 2000. Total area manage for KKPA scheme was
16.000 Ha, define in to 28 villages, 4 sub districts with 8.100 members of smallholders. All the
area already in form of ownership certificate.
√
7.3
New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.
X or√
Company conducted the oil palm cultivation after November 2005, as in the KKPA-5 estate, the
planting is done in smallholders lands, such as Planting in June 2006 in Jaya Indraloka village
area of 6 ha (1,371 plants) Block S50, 10 ha (1,386 plants) Block S51, in July 2006, 36 ha (4,918
plants) Block V49 and August 2007 32 ha (4,441 plants) Block V48. KKPA Sajang Heulang has
not conduct HCV assessment for the planting crops after November 2005.
√
7.5
No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
X or√
No new plantings in the area KKPA Sajang Heulang. Analysis of environmental and social impacts
of plantation KKPA 1-5 management integrated in the document of ANDAL year 2000 and Social
Impact Assessment report in 2010 by third party.
√
7.6
Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements.
X or√
No land compensation process for the entire KKPA area plantation because KKPA smallholders
land were owned by member (land status was smallholders Ownership Certificate). √
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3.5 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components.
During the ST2 assessment 5 (five) nonconformities were assigned against Minor Compliance Indicators. Further explanation of the non-conformities raised and corrective actions taken by the company are provided in this section. The company prepared a corrective action that was reviewed and accepted by MUTU and corrective actions taken to close all non-conformities were verified during the surveillance assessment.
3.5.1 Identification of Findings, Corrective Actions and Observations at ST-2 Assessment
CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
2010.10
Minor 4.4.1
Water Management. The organization has conducted water quality analysis for rivers and ground water, however there is not enough evidence to analyze the quality of water for domestic household needs in accordance with quality standards specified in the regulations.
POM &
Estate
Minor S-1 The organization must show evidence of evaluation and action towards the water quality test results to eliminate the causes of why the environmental elements of water are higher than the tolerated threshold value.
August 10, 2010. The organization has shown evidence of periodical domestic water quality test results by independent institutions. However, SHE has shown evidence of evaluation and action to eliminate the causes of why the environmental elements of water are higher than the tolerated threshold value. For example: levels of Pb and Fe from the SHE domestic test sample of May 2010. April 28, 2012. SHE has shown the evaluation of domestic water quality test results conducted on February 28, 2012 on a periodic basis by an independent agency and SHE management makes circular letter to employees that domestic water is to be done further processing before consumption.
Closed April 28, 2012
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CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
2010.39
Major 2.2.3
Records of conflict resolution - The organization has provided the records of land claims cases resolution which clearly gives information of the claimants, land area, land location, and current status. However, there is insufficient evidence that the progress of the planned settlement has been accepted by the parties.
Estate Minor S-1 The organization must show evidence that the progress mechanism of the land claim settlement that would be done was accepted by all parties. For example: for the conflict resolution progress Tiberao Panjang and Pacakan Village community.
April 28, 2012. SHE has shown the documents recording land claim settlement in May 6, 2009 as an example in the village of Tiberao Panjang containing statements by the landlord and known by village head in its completion and facilitated by Tanah Bumbu Regional Parliament.
Closed April 28, 2012
2010.42
Minor 4.7.7
First Aid Trained Personnel - There was not enough evidence that SHE had carried out P3K training for employees, both for the plantation and mill.
POM &
Estate
Minor S-1 The organization must realize the First Aid training program for employees.
April 28, 2012. The workers who have received first aid training simulations on March 30, 2012 at Sports House Angsana estate undertaken by a company doctor and was followed by 75 workers (foremen, teachers, employees, staff) of the Pantai Bonati estate, Mustika estate and Angsana Mini POM. The training explains the basic knowledge of handling first aid kit, simulation of first aid (burns, animal bites, fainting, drowning victims, exposed to sharp weapon injuries, broken bones wounds) and discussion.
Closed April 28, 2012
2010.43
Minor 4.7.8
Evaluation of work accidents - There are records Periodical evaluation results and action measures were taken to prevent the occurrence of the same type of work accidents. However, there is insufficient evidence that action were based on the problems causing the
Estate Minor S-1 The organization must be able to show evidence that the preventive action against repetition of the same work accident has been based on the results of problem identification.
April 28, 2012. SHE has been to identify root causes and handling of the occupational accidents prevention such as PPE fulfillment monitoring, especially worker safety shoes and training how to harvest and place the midrib properly as in Division I Mustika estate, which was
Closed April 28, 2012
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CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
accident. Thus, the same type of accidents still happened. For example, thorn in palm the SHE 2010: January (2 cases), February (2 cases), April (4 cases), May (3 cases), June (1 case).
attended by harvesting workers. Based on data from occupational injuries SHE showed a decrease in the number of work accidents palm thorn from the period January 2011-March 2012.
2010.46
Minor 6.1.3
Social impact monitoring and management report - SHE has made RKL/RPL implementation reports until the period of January -June 2010. However, the social impact parameters were not yet measurable.
POM &
Estate
Minor S1 SHE must present the social impact monitoring report with measurable parameters written in the RKL/RPL Implementation Report.
April 30, 2012. Social Impact Study results are known, such as open work access in the estate have been able to improve the welfare of the villagers who were working at SHE and currently has formed cooperatives Tuwuh Sari consisting of 8100 members and improved public perception of the existence of PT SHE with the KKPA program has been integrated in the RKL/RPL report.
Closed April 30, 2012
3.5.2 Identification of Findings, Corrective Actions and Observations at Surveillance-1 Assessment
During the first Surveillance assessment 4 (four) nonconformities were assigned against Major Compliance indicators, 12 (twelve) nonconformities were assigned against Minor Compliance Indicators and 8 (eight) opportunity for improvements were identified. Further explanation of the non-conformities raised and corrective actions taken by the company are provided in this section. The company prepared a corrective action that was reviewed and accepted by MUTU and corrective actions taken to close all non-conformities shall be verified during next surveillance assessment.
CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
CAR Minor Soil survey. Estate Minor S2 Open
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CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
2012.01
4.2.1 SHE has conducted semi-detailed soil survey in 2006, however through 2012 semi detailed soil surveys to support the are planned every 5 years has not been done by SHE
CAR 2012.
02
Minor 4.7.2
Periodic checks of workers at high risk. Based on the observations of the document is known that periodic medical examinations to workers, especially workers who are at high risk such as the station operator, chemical sprayers, B3 and fertilizer warehouse officer not exceeding one year in accordance with the PT.SHE health checks plan and do not correspond with the Minister of Manpower regulation 2 of 1980 on labor health check.
POM and
Estate
Minor S2 Open
CAR 2012.
03
Minor 4.7.6
First aid equipment. Based on field check to Angsana Mini POM has not been carried out routine checks on the completeness of the first aid kit box contents.
POM Minor S2 Open
CAR 2012.
04
Minor 5.3.1
Hazardous material waste handling. Based on field dheck to Angsana Mini POM found used oil spills outside the hazardous material waste warehouse location directly spills to ground and hazardous symbol are not in
POM Minor S2 Open
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CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
accordance with Kep Bapedal (environment impact management body decree) number 5 year 1995 regarding Hazardous label and symbpol.
CAR 2012.
05
Minor 5.5.1
Land fire extinguishing facilities. Based on field check to Pantai Bontai workshop found the water pump facility for land fire handling in not functioning condition.
Estate Minor S2 Open
CAR 2012.
06
Major 5.6.2
Emission quality monitoring. SHE has not carried out the quality of motor vehicle emissions monitoring in the Estate and Mill in accordance with the Environmental Ministry Regulation Number 5 year 2006 on Threshold for vehicle exhaust emissions.
Estate and POM
Major 60 days
SHE has conducted monitoring and evaluation of emissions contained in the document Summary of Motor Vehicle Emissions Test Results on May 26, 2012 to PT. Sajang Heulang, Angsana Mini POM and Mustika estate for 26 units conducted emissions testing of vehicles.
Based on evidence of motor vehicle emissions test results given SHE has complied with standard. (Will be observe at next surveillance audit)
Closed June 3, 2012
CAR 2012.
07
Major 6.5.2
Company regulations. SHE already has a regulation that has been agreed by SHE management and employee representatives, however has not been registered to the relevant agencies
Mill and
Estate
Major 60 days
SHE has shown evidence of company regulation handover approval on May 28, 2012 to the Social Labour and Transmigration Agency Tanah Bumbu District, South Kalimantan.
Based on evidence of Company Regulation that have been submitted and approve from the relevant agency SHE has been complied with the standard.
Closed June 3, 2012
CAR 2012.
08
SC 1.2
Certified and uncertified product documentation procedure. Angsana Mini POM doesn’t have documented procedures for receiving and processing certified and non-
Mill Minor S-2 Open
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CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
certified FFBs.
CAR 2012.
09
SC 2.1
FFB received document. Angsana Mini POM has not been able to show separation documents and receipts for RSPO certified and uncertified FFB.
Mill Minor S-2 Open
CAR 2012.
10
SC 3.3
Records of FFB, CPO and Palm Kernel certified and uncertified. Angsana Mini POM has not been able to show the document recording and balancing FFB for shipment of RSPO certified palm oil and Palm Kernel for every 3 months
Mill Minor S-2 Open
CAR 2012.
11
SC 3.4
Supply chain model used. Based on the observations of the document is known that the Sales Contract document does not explain the Mass Balance model of supply chain in accordance with SOP Angsana Mini POM and not describe the product being sold is RSPO certified products.
Mill Minor S-2 Open
CAR 2012.
12
SC 5.1
Supply chain training. Angsana Mini POM mill has not been able to show that the training requirements relating to the implementation of Supply Chain Certification System were conducted for all staff.
Mill Minor S-2 Open
CAR 2012.
SC 6.1
RSPO certified claims support. Angsana Mini POM have not been
Mill Minor S2 Open
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CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
13 able to show the use of claims to support the RSPO certified palm oil according to the RSPO Guidelines for Communication and Claims, both of which are listed in the Sales Contract, Delivery Order and Invoice.
3.5.3 Opportunity for Improvement
No Ref Std Descriptions
1 Minor 2.1.1
SHE may improve and update laws and regulations that apply each year, according to the compliance evaluation mechanism with relevant and applicable legal requirements, which has been set.
2 Major 2.2.1
SHE can improve the company operational map, based on the layout and area plan map (RTRWP from the government) as supporting evidence of plantation area
3 Major 2.2.3 Management Unit PT. SHE to follow up the process of resolving the status of the land in Waringin Tunggal village and Tiberao Panjang village.
4 Minor 4.3.3
SHE may improve to review the record of road maintenance plan and the realization such as a cost repair, location of work.
5 Major 4.5.1
SHE may improve the information of IPM program work volume on the planting of beneficial plant.
6 Minor 4.6.1
SHE may evaluate the handling of chemicals categorized as World Health Organization Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions are still stored.
7 Minor 6.1.3
SHE may integrate the results of social impact evaluations in the next period report of RKL / RPL.
8 Minor 7.1.2 SHE may integrate the results of social impact evaluations in the next period report of RKL / RPL.
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3.5.4 Noteworthy Positive Components
No Ref Std Descriptions
1 Major 6.5.1
SHE implements the minimum wage higher than government regulation to all workers.
2 Minor 6.5.1
SHE has provided adequate facilities for employees (housing, school bus, education building, health facilities etc....)
3 6.11 SHE provides a scholarship program opportunity through Minamas Plantation to high school students around the plantation and through the smallholder scheme (KKPA) program of 16,000 Ha.
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3.6 Summary of Arising Issues from Public, Management and Auditor Response
Public Issues (Institution/ NGO/Community)
Management Responses Auditor Responses
Forestry and Plantation Agencies of Tanah Bumbu District.
Forestry and Plantation Agencies of Tanah Bumbu District has conducted the
plantation level assessment for SHE period of 2011 with the title of 3rd level
estate. The next plantation level assessment of SHE is planned in May 2012.
SHE has been regularly providing plantation business development report (LPUP) per 6 months, only for the 2nd semester report is still not on time delivery. Examples for LPUP 2nd semester, 2012 handed over in February 2012.
Coordinated with the Minamas Plantation Service
Department for reporting of subsequent reports will be timely
received by the Department of Plantation.
Reports to relevant agencies should
be reported according to the rules
(regular and timely manner).
Social, Labor and Transmigration Agency of Tanah Bumbu District.
SHE has provided OHS Guidance Committee reporting per 3 months. The
Company also has demonstrated a commitment to the fulfillment of the rights of
workers, such as appropriate remuneration for minimum wage Rp 1,250,000
per month. SHE has also established and registered the organizational
structure of OHS Guidance Committee to Social, Labor and Transmigration
Agencies of Tanah Bumbu District and will inform if any changes in the
management structure of the OHS Guidance Committee.
SHE has been routinely report the employment report once a year to Social,
Labor and Transmigration Agency.
Occupational injuries has also been reported by the company no later than
2x24 hours after the accident, only to report a medical check by the company,
has never been reported, although this is not mandatory.
SHE has conducted training for employees which held on 9 to 15 April 2012 by
inviting the Social, Labor and Transmigration Agencies and PT Indosafe as
instructor.
Licensing of plantation equipment and manufacturing operations have been
met by the company, for example: boiler licensed, engine generators, tractor
Coordinated with the Department of PSD for reporting of
subsequent reports will be timely received by the Department
of Plantation.
SHE has been regularly reported
the obligate report to related
agency.
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Public Issues (Institution/ NGO/Community)
Management Responses Auditor Responses
operator, heavy equipment, boiler operator etc.
Environmental agency of Tanah Bumbu District.
SHE has been reported regularly and implemented the environment management and monitoring in the company working area. SHE has been done regularly reporting such RKL/RPL report and has several
licenses for environmental management such as Land Application permit,
hazardous waste temporary warehouse licensed.
In 2010 and 2011 there were complaints from Sebamban Lama villagers related leakage of WWTP installations and based on the results of the Environment Agency Tanah Bumbu team visit were found that the pond was leaking due to overcapacity of Angsana mill WWTP by rain water, the company was asked to immediately fix the leak of the WWTP.
WWTP leakage related complaints from citizens, 3rd Commission on Tanah Bumbu Parliament consisting of 12 persons made a visit which was held on December 27, 2011 for clarification. Companies were able to show that there is no pollution. Commission will help explain to people that do not prove the existence of the grievance report.
Will be verified at filed check.
Kuranji villagers. Based on village information there were villagers works as SHE employee and
also scheme smallholders cooperative (KKPA) officer
SHE has been very help to developing village economy and open job
opportunity.
SHE will improve all the time of social responsibility to
surrounding community
Based on field observation and
interview KKPA program help the
community economy.
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4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Sign-off of Assessment Findings
Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree for all content explained in this assessment report, included of non-compliance findings.
Signed on behalf of:
Head of PSQM,
Mutuagung Lestari,
Minamas Plantation Lead Auditor Witnessed
Lead Auditor
Mohamad Pirabaharan Oktovianus Rusmin
Octo HPN Nainggolan
Wednesday, 22/June/2012 Wednesday, 22/June/2012
Wednesday, 22/June/2012
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Appendix 1. Peer Review Report
Name of Reviewer:
I. General comments on the evaluation
No Issues and Comments Clarification/explanation
TO BE FILLED IN BY MUTU
II. General comments on the inspection report
No Issues and Comments Clarification/explanation
TO BE FILLED IN BY MUTU
III. Specific comments on the proposed certification decision, including any reconditions, conditions or recommendations
No Issues and Comments Clarification/explanation
TO BE FILLED IN BY MUTU
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Appendix 2. Result of RSPO Committee - RSPO Certification
No Input and Responses
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No nstitution/NGO/Community Addres Phone/Email Form of Contact
Date of Contact
1 Dinas Perkebunan dan Kehutanan Tanah Bumbu (Tanah Bumbu District of Plantation and Forestry Agency)
Jl. Dharma Praja No. 2 Gunung Tinggi
0518 – 607 6051 / 0518 – 39425 [email protected]
letter and interview
19 April 2012
2 Dinas Sosial Tenaga Kerja Tanah Bumbu (Social Labour Agency of Tanah Bumbu District)
Jl. Dharma Praja No. 4 Gunung Tinggi, Kec. Batu Licin
0518 – 71135 [email protected]
19 April 2012
3 Badan Pertanahan Nasional (National Land Agency) Tanah Bumbu District
Jl. Dharma Praja No. 4 Gunung Tinggi, Kabupaten Tanah Bumbu
19 April 2012
4 Badan Pengelolaan Lingkungan Hidup Daerah Tanah Bumbu (Environment Management Body of Tanah Bumbu District)
Jl. Transmigrasi No. 94 Km. 3,5 72271
19 April 2012
5 Badan Koordinasi Penanaman Modal Tanah Bumbu (Investment Coordinating Body of Tanah Bumbu District)
Jl. Transmigrasi 72271 0518 – 70664 [email protected]
19 April 2012
6 Kepala Desa Kuranji (Viilage Head) Kuranji village Interview 24 April 2012
Appendix 3. List of Stakeholder Contacted in the RSPO Certification Process
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Appendix 4. Assessment Plan
DATE April 23rd , April 27th- 30th , May 3rd, 2012
PLANNED TIME ACTUAL
DURATION PROCESSES / CLAUSES TO BE AUDITED AUDITOR
23.04.2012 06.00-08.00
08.00-14.00
14.00-20.00
06.00-08.00
08.00-14.00
14.00-20.00
Travelling from Jakarta to Banjarmasin Public Consultation with Goverment & NGO’S at Tanah Bumbu District Travelling to Site
ALL TEAM
27.04.2012 08.00-08.30
08.30-12.00
12.00-14.00
14.00-17.00
08.00-08.30
08.30-12.00
12.00-13.30
13.30-17.30
Opening Meeting Document Observation & Company Respon to Public Consultation (PT SHE/Angsana Mini Mill and Supply Base)
Documentation review e.g. Commitment to transparency (1.1; 1.2),
Compliance with applicable laws and regulations (2.1; 2.2; 2.3)
Commitment to long-term economic and financial viability (3.1),
Use of appropriate best practices by growers and millers (4.1; 4.2; 4.3; 4.4; 8.1; 8.2)
Responsible consideration of employees and of individuals and communities affected by growers and mills (6.1; 6.2; 6.3; 6.4; 6.5)
Lunch/Pray Countinued of Document Observation (PT SHE/Angsana Mini Mill and Supply Base) in e.g.
Documentation review e.g. Commitment to transparency (1.1; 1.2),
Compliance with applicable laws and regulations (2.1; 2.2; 2.3)
Commitment to long-term economic and financial viability (3.1),
Use of appropriate best practices by growers and millers (4.1; 4.2; 4.3; 4.4; 8.1; 8.2) Responsible consideration of employees and of individuals and communities affected by
growers and mills (6.1; 6.2; 6.3; 6.4; 6.5)
ALL TEAM
OCT
OR
RR
ALL TEAM
OCT
OR
RR
PT. MUTUAGUNG LESTARI
ASSESSMENT REPORT
SPO – 4006a.4 Page 56 Prepared by Mutuagung Lestari for
DATE April 23rd , April 27th- 30th , May 3rd, 2012
PLANNED TIME ACTUAL
DURATION PROCESSES / CLAUSES TO BE AUDITED AUDITOR
28.04.2012 08.00-12.00
12.00-13.30
13.30-17.00
08.00-12.30
12.30-13.30
13.30-17.30
Documentation Observation (PT SHE/Angsana Mini Mill and Supply Base) e.g.
Use of appropriate best practices by growers and millers (4.5; 4.6; 4.7; 4.8);
Responsible development of new plantings (7.2; 7.3; 7.4)
Environmental responsibility and conservation of natural resources and biodiversity (5.1; 5.2; 5.3; 5.4; 5.5; 5.6),
Responsible development of new plantings (7.1; 7.3; 7.5; 7.7) Supply Chain verification
Responsible consideration of employees and of individuals and communities affected by growers and mills (6.6; 6.7; 6.8; 6.9; 6.10; 6.11),
Responsible development of new plantings (7.1; 7.5; 7.6)
Supply Chain verification Lunch/Pray Countinued of Document Observation (PT SHE/Angsana Mini Mill and Supply Base) e.g..
Use of appropriate best practices by growers and millers (4.5; 4.6; 4.7; 4.8);
Responsible development of new plantings (7.2; 7.3; 7.4)
Environmental responsibility and conservation of natural resources and biodiversity (5.1; 5.2; 5.3; 5.4; 5.5; 5.6),
Responsible development of new plantings (7.1; 7.3; 7.5; 7.7) Supply Chain verification
Responsible consideration of employees and of individuals and communities affected by growers and mills (6.6; 6.7; 6.8; 6.9; 6.10; 6.11),
Responsible development of new plantings (7.1; 7.5; 7.6)
Supply Chain verification
ALL TEAM
OCT
OR
RR
ALL TEAM
OCT
OR
RR
30.04.2012 08.00-12.00
12.00-14.00
14.00-17.00
08.00-12.00
12.00-14.00
14.00-17.00
Field Visit PT SHE (Angsana Mini Mill and Estate) Lunch & Pray Field Visit PT SHE (Angsana Mini Mill and Estate)
ALL TEAM
03.05.2012 08.00-09.00
09.00-12.30
12.30-14.00
14.00.20.00
08.00-09.00
09.00-12.30
12.30-14.00
14.00.20.00
Non Conformance Report and Clarification Closing Meeting at Angsana estate Lunch & Pray Travelling to Banjarmasin and Jakarta
ALL TEAM
PT. MUTUAGUNG LESTARI
ASSESSMENT REPORT
SPO – 4006a.4 Page 57 Prepared by Mutuagung Lestari for
Appendix 5. Glossary
AMDAL / SEIA : Analisis Mengenai Dampak Lingkungan (Social and Environmental Impact Assessment)
APD / PPE : Alat Pelindungan Diri (Personal Protection Equipment)
ASEAN : Association of South East Asian Nations
B3 : Bahan Beracun and Berbahaya (Hazardous Material Waste)
BKSDA : Balai Konservasi Sumberdaya Alam (Natural Resources Conservation Agency)
BOD : Biological Oxygen Demand
BPN : Badan Pertanahan Nasional (National Land Agency)
BTG : Batas Tingkat Getaran (Vibration Level Standard)
CPO : Crude Palm Oil
EFB : Empty Fruit Bunch
ESH / K3 : Environment, Safety and Health
HCV : High Conservation Value (Nilai Konservasi Tinggi)
HGU : Hak Guna Usaha. (Land Use Permit)
HIRARC : Hazard Identification Risk Assessment and Risk Control
IUP : Izin Usaha Perkebunan. (Plantation Business License)
IPAL / WWTP : Instalasi Penyaluran Air Limbah (Wastewater Treatment Plant)
JAMSOSTEK : Jaminan Sosial Tenaga Kerja (Social Assurance of Labor)
K3 / OHS : Keselamatan and Kesehatan Kerja. (Occupational Health and safety)
KKPA : Koperasi Kredit Primer untuk Anggota (Primary Credit Cooperatives for Members)
LSI : PT Ladang Rumpun Suburabadi
MRC : Minamas Research Centre
MTE : Mustika Estate
NAB : Nilai Ambang Batas (Noise Intensity)
OER : Oil Extraction Rate
P2K3 : Panitia Pelaksana Keselamatan and Kesehatan Kerja (Occupational Safety and Health Committee)
P&C : Principle and Criteria
PHT / IPM : Pengendalian Hama Terpadu (Integrated Pest Management)
PK : Palm Kernel
POM / PKS : Palm Oil Mill (Pabrik Kelapa Sawit)
RKL/RPL : Rencana Kelola Lingkungan/ Rencana Pemantauan Lingkungan (Environmental Management Plan/ Environment Monitoring Plan)
PBE : Pantai Bonati Estate
PSD : Plantation Services Departement
PSQM : Plantation Sustainability and Quality Management
RSPO : Roundtable on Sustainable Palm Oil
SHE : PT Sajang Heulang
SOP : Standart Operating Procedure
SOU : Strategic Operation Unit
TBS / FFB : Tandan Buah Segar (Fresh Fruit Bunches)
UKL/UPL : Upaya Kelola Lingkungan/ Upaya Pemantauan Lingkungan (Environmental Management Efforts/ Environmental Monitoring Efforts)